SUNKAWANKAN MAZA AKANYANKAPI IMC

AND

IRON HORSE RIDERS MC PAGE 1

BY- LAWS

NAMES AND ABBREVIATIONS:

The full name of this organization hereinafter referred to as (THE CLUB) shall be –SUNKAWANKAN MAZA AKANYANKAPI IMC or IRON HORSE RIDERS MC.

Approved abbreviations shall be SMAIMC or IHRMC only.

No other names or abbreviations shall be used.

PURPOSE

The purpose of the club is to foster a family of all people, of all colors dedicated to motorcycle riding and to support our people and their way of life as well as their believes. To promote a brotherhood and sisterhood dedicated to motorcycle riding within all nations native and non-native to help us all live together and see and experience each other’s way of life.

FISCAL YEAR

For tax and other record keeping purposes the clubs fiscal year shall run with the calendar year.

BY- LAW CHANGES

A. By-law changes will be made by the original chapter at the quarterly meetings only (Jan.-Apr.- July- Oct ) All proposed changes must be motioned and seconded by the members.

B. Motions to change must be passed by a 2/3 majority vote.C. Amendments to the by-laws are approved with the exception to the

MEMBERSHIP, what is addressed under membership for eligibility to become a member of the club shall be non-negotiable and will remain as stated in the by-laws for the duration of the club.

MEMBERSHIP (SMAIMC ONLY)

A. Must be a member of a federally/state recognized tribe, reservation or must show history of native heritage or background (adopted or raised into a native family) and sponsored by a full patch holder.

B. Must be a passenger or companion of a full patch holder.C. Must attend 3 club meeting and prospect until members feel you are

read.D. Must have a street legal motorcycle of 650cc or greater.E. Non-native riders that are companion/married to a native partner

are eligible for full rights and privileges of active members.F. Non-native riders dissolving their relationship to a native companion

shall be reviewed and voted on to retain full membership by 2/3 vote.

G. Non-native riders will receive all full membership rights except the office of president which must be held by a person of native decent.

H. 4 of the 7 officer positions must be held by natives.I. Non-native officer position will be granted after 1 year of riding with

the club or if a member has been riding with the club for at least a year before it was formed. Under these conditions the member will be adopted into our native family and have the right to hold office as was the way of our ancestors.

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MEMBERSHIP (IHRMC)

A. Must show interest and be sponsored by a full patch holder.B. Must have 650cc or above street bike.C. Must attend club meeting and events.D. Must be willing to prospect for a period of time until members

feel the time is right.E. Abide by club by-laws and sign to this affect.F. All dues must be current.

ACTIVE MEMBERS

A. Active members are those that have completed their prospect period and have been granted full rights and privileges by unanimous vote by show of hands of all active members present.

B. Active members may sponsor more than 1 prospect at a time.

PROSPECT

A. An individual who wants to join the club shall have a member in good standing as a sponsor. The sponsor must have personal knowledge of the prospective member. Club members should take this time to question the prospect regarding his reason for wanting to join and other questions you feel.

B. An individual that wants to join but has no sponsor and is not known by the members must become familiar with the membership by attending club events and activities and make their intentions known to club members and when the board feels the person is ready to prospect they will assign the Sgt. At Arms as their sponsor. PAGE 3

C. Prospect will have no voting rights until full membership.

D. Probationary period is provided to ensure that the prospect is suitable for membership.

E. Term of probation will be determined by each club and will be defined in their operating policy.

F. At the completion of probation the sponsor will open a discussion at the club meeting regarding acceptance of the prospect to a member. A majority of votes of present members is required to accept as a full member.

G. Sponsors and members should treat all prospects in such a manner as to credit and honor the reputation of the club.

H. Upon acceptance as a full member all dues and initiation fee of 120.00 must be payed.

I. Colors will then be presented.

GOOD STANDING AND BAD STANDING

A. Members are considered in good standing at all times unless declared otherwise.

B. A member may be declared in bad standing for violations by order of the clubs executive committee or by majority vote of the general membership. Members so declared may not be elected into office, may not vote on any question put before the general membership,may not sponsor prospects. PAGE 4

C. All references to active members in these by-laws shall be construed to and refer to active members in good standing.

D. Officers declared in bad standing shall be removed from office until such a time as their good standing is returned and a temp. Officer will be appointed by the club.

BEHAVIOR AND CONDUCT

A. Members and prospects are expected to behave in such a manner as to avoid discrediting or dishonoring the club, especially but not only when wearing their colors. Everyone is expected to conduct themselves in a good way and show respect for each other and whomever they come in contact with.

SUSPENDED MEMBERSHIP

A. Under bad standing conduct and behavior by a 2/3 majority vote the club may choose to suspend membership for 3-6 months.

B. Suspended members must surrender all SMAIMC—IHRMC property within 1 week of vote to suspend them and pay all dues and debts to the club in order to start suspension in good standing.

EXPULSION

A. The club may by 2/3 majority vote of all active members expel any member or prospect for just cause but not limited to discrediting or dishonoring the club.

DEATH OF A MEMBER

A. Any member in good standing who dies may keep their colors for their final ride.

B. Any colors not worn by a deceased member shall be held by the club as retired.

REINSTATEMENT

A. Any former active member who has resigned from the club may apply for reinstatement as an active member under the following conditions.

1. They left the club in good standing.2. They have no outstanding debt to the club.3. They receive an unanimous vote of approval from all active

members.B. Probationary period is waived and all previous seniority is accrued. Time

elapsed between the date of resignation and date of reinstatement shall not be counted.

C. Upon completion of a suspension officers will hold an evaluation of the suspended member and decide if reinstatement is granted. Upon being granted reinstatement the member will be brought back under the condition that they complete 3 months of probation in good standing. Then the matter will be reviewed and probation lifted.

HONORARY MEMBERSHIP

A. Honorary members are people of any nation, native or non-native who ride or not that have shown ongoing strong support to our mission statement and the club as a whole.

B. Potential honorary members are to be considered and voted upon by unanimous vote by all active members. PAGE 6

REGULAR CLUB MEETINGS

A. Regular club meetings will be held every month or as needed. B. Attendance at regular club meetings, including the annual meeting is

expected for all active members and prospects.C. 3 officers and any active members present at any regular meeting will

constitute a quorum.D. Order of business for all meetings will be as follows;

1. Call to order2. Open forum-old business-minutes-treasurer3. Closed executive committee session (if needed )4. Board session of active members in good standing (closed if

applicable)5. Open forum-new business6. Adjournment

E. Any active member or prospect who will be absent from a monthly club meeting must notify a club officer with an explanation as to why they are unable to attend.

F. Anyone who doesn’t follow this policy will be fined and if it repetitively continues can be expelled. Penalties will be as follows.1. 1st unexcused absence 5.00 fine + monthly dues2. 2nd unexcused absence 10.00 fine +monthly dues3. 3rd unexcused absence 25.00 fine +monthly dues and placed on bad

standing status.4. 4th unexcused absence ---membership terminated.

ANNUAL CLUB MEETING

A. The annual club meeting will be in June of each year. Page 7

MONTHLY CLUB DUES

A. All members and prospects will pay 10.00 in dues on a monthly basis. Dues will be collected at each regular meeting. If a regular club meeting is cancelled monthly dues are still due.

INITIATION FEE

A. A onetime initiation fee of 120.00 will be paid at the time of induction as an active member. Colors will not be issued until this fee has been paid. Initiation fees/dues don’t constitute a “purchase” of colors and at no time are refundable.

CLUB PROPERTY

A. All patches, business cards, id cards, emblems, pins, articles of clothing or other paraphernalia containing the club name or club emblem or abbreviation thereof shall remain the property of the club at all times.

B. The SMAIMC and IHRMC are copy righted and trademarked and can’t be reproduced without permission of the executive board.

RESTRICTION

A. Prior approval must be given from the executive board of the mother chapter (SMAIMC) to reproduce the club colors in a specific manner or on a specific item or items. The club treasurer shall maintain a copy and a log of all such approvals issued by the club. Permission granted to any member for a specific use of the colors shall thereafter appertain to all members.

COLORS AND PATCHES

A. Upon being brought into the circle as an active member and after the initiation fee is paid to the treasurer 1 full set of colors will be issued to the new active member

B. Patches are property of the club and issuance of the colors to a member should not be construed as anything less.

C. Colors shall be worn when participating in all club functions.D. Colors are never to be worn by non-membersE. Wearing of colors is a privilege. Any member who is suspended or

expelled will surrender colors to the sgt. At arms until membership is reinstated. Colors are to be worn and handled with respect.

F. Colors will be worn at all club meetingsG. Non-club functions colors are optional but wearing them whenever

possible is a good thing for the club.

PATCH LOCATIONS

A. All officer and SMAIMC or IHRMC patches go above the left pocket.B. All name and anniversary patches go above the right pocket.C. ONLY the top rocker-bottom rocker-center patch-and imc or mc rectangle

may be attached to the back of the garment chosen to bear the colors. All patches must be uniformly positioned in accordance with club guide lines issued with club colors.NO other patches or paraphernalia may be placed on the back.

D. All club patches other than the club colors, tribal flag, in memory patches (road names, officer etc.) shall be RED LETTERS W/YELLOW BACK GROUND AND BLACK BORDER. ANY OTHERS SHALL BE PUT TO A VOTE OF THE MEMBERS.

E. All members should fly their colors at all club meetings and events.F. A tribal flag and or nation patch shall be worn below the right pocket.

G. A veteran’s patch shall be worn below the right pocket above the tribal patch.

H. Ride patches/ pins may be worn on the vest but not on back with the colors.

I. Surrendering or delivering ones colors to an officer of the club except for safe keeping shall signify resignation from the club. Once so delivered colors revert to club stock.

J. A side rocker with the charter you belong to may be won on left side or bottom rocker on back.

FOUNDING CLUB

1. The SMAIMC (HUNKPATI) is the founding club and will act as the MOTHER CLUB for all other clubs in the organization. The founding club will:

A. Post the by-laws for viewing on the SMAIMC- IHRMC website.B. Approve and authorize the formation of new charters and their executive

boards.C. Make announcements of new charter clubs to all our clubs.D. Procure and distribute all clothing and other items that display the colors

or logo.E. Procure and distribute all colors to be worn on member’s vests.F. Provide certificate of acceptance to all charter clubs.G. Make a roster of all the clubs executive board and its members.H. Maintain a website w/each club and their contact info. And a link to their

website.I. A web page w/ official documents and forms.

NEW CLUB CHARTERS

A. The executive committee of the mother chapter (SMAIMC) will have the authority to grant charters for the establishment of new chapters of the

club. All new chapters will be required to adopt these by-laws. The executive committee of the mother chapter will have the authority to suspend for due cause the charter of any subsequent chapter. Any chapter suspended by the executive committee will prohibited from using the club name and turn in all club property until resolved.

B. Must complete a request for a new club. Must be submitted in writing to the mother chapter.

C. New charter club app. must identify the members that will hold the officer positions (pres-vp-sec-treasurer-scout or road caption and sgt.at arms )

D. Minimum of 3 members to start a NEW CHARTERE. A new charter club application is available on request or on this web page.F. All members of the new charter including transferring members from other

clubs must complete a prospective membership application to be submitted to the club. Available on request or on this web page.

G. All new prospective membership applications must be hand delivered or mailed to the mother chapter.

H. Members in good standing that are transferring from an existing club are not required to pay fee.

I. New club charter executive boards will be required to sign a document indicating they will abide by the by-laws.

J. Meet a least once a year with the mother chapter.K. Establish their own operating rules and keep with the by-laws. A copy will

be sent to the mother chapter. It will not override or conflict with the by-laws

L. Each club will keep a roster of members and contact info. And give to mother chapter on an annual basis. They must notify the mother chapter within 30 days any new members or prospects and forward these apps. To the mother chapter.

M. Be responsible for conduct, all fund raisers and include club name on all flyers for events, fundraisers etc.

N. If the new club disbands all assets revert to the mother chapter along with all club property.

PRINCIPAL OFFICERS-EXECUTIVE COMMITTEEA. There shall be 6 voting officers (PRES- VP-SEC- Trea.-SCOUT or road

Cap- SGT.AT arms ). These officers make up the executive committee. 1 extra scout is optional left up to the club.

ELIGIBILITY TO HOLD OFFICE

A. Any active member may run for office. Nominations are not required to run any active member may run by stating their intention to do so at the meeting of an election year.

B. May not run for more than 1 office at a time.C. Must be a member in good standing and 1 year of membership completed.

ELECTION OF OFFICERS

A. Elections for officers will be held every 4 years at the annual club meeting. In order to allow for an orderly transition of administrators the newly elected officers shall assume office at the annual meeting.

B. All officers shall be elected by majority vote.C. May hold 1 office at a time.D. Members may mail ballots in if they will not be present.

TERM OF OFFICE

A. 4 years

SPECIAL ELECTIONS

A. In the event of an officer’s death, demotion to bad standing, expulsion, resignation, retirement, or something unforeseen a special election will be held no more then 30 days after office has been vacated.

IMPEACHMENT OF OFFICERS

A. Any active member at a regular meeting may submit a writ of impeachment against any officer. This writ must be signed by at least 3 active members and must list the charges the officer. All active members must be informed of the writ prior to any impeachment vote. In order to allow the officer an opportunity to prepare a statement concerning the charges against them, A special meeting will be held for action on the writ no less then 3 days and no more then 30 days following the submission of the writ. Prospects are prohibited from attending unless their testimony is needed. Impeachment requires a 2/3 majority vote of all active members in the club.

AUTHORITY AND DUTIES OF OFFICERS

PRESIDENTThe president is the chairman of the executive committee and chief executive officer of the club. All matters concerning relations between the club and any outside person or organization should be routed to the president for appropriate action. The president or his or her delegate shall assume the chair at all club meetings. He or she is responsible for controlling all meeting and keeping order. If necessary the chair may ask the sgt. At arms for help in keeping order. The president may not make or second any motion and only vote on questions where their vote would affect the outcome as in making or breaking a tie. Any questions on the by-

laws during a meeting will be interpreted by the president. If a member is not satisfied with the answer the issue will be tabled until the executive committee can rule on it. VICE PRESIDENT The vice president shall coordinate all committees and supervise plans for all club events. He shall act as intermediary between the president and the members and prospects. All questions or comments concerning any club business not specifically related to the other officers should be brought directly to his or her attention. Vp is 2nd in command to the president and will assume all responsibilities in their absence.

SECRETARYThe secretary is responsible for making and keeping all club records including the membership rosters, by-laws, records of all committee appointments, all written reports, copies of all correspondence between the club and any outside person or organization and the minutes. They are responsible for the sign in sheet at all meetings. They must notify active members of special or emergency meetings and notify all members of any appointments or elections made in their absence.

TREASURERThe treasurer keeps all funds of the club. They may disburse funds to pay expenses not to exceed 100.00. Any expense over 100.00 must be approved through the club. They must keep an accurate record of income and expenses and are required to report fiscal status of the club funds at each regular meeting. They will notify members and prospects of any money that is due to the club.

SGT AT ARMS The sgt at arms is responsible for ensuring that the by-laws of the club are not being violated and that the orders of the executive committee are carried out in an expeditious manner. They will keep inventory of all unused club patches as well as a record of colors and patches or reproductions issued to members. They are responsible for policing and keeping order at all club events except as noted under the duties of president. They may delegate members to aid in keeping order on their own authority. They are responsible to report any unseemly behavior or incidents to the executive committee. They are responsible for securing any patches or colors from any member who retires, resigns, or is expelled. They are responsible for the safety and security of the club as well as the protection and defense of its members. Upon becoming aware of any real or perceived threat to the club, its members or events they shall notify the executive committee.

SCOUT OR ROAD CAPTAIN The scout or road caption is responsible for all club runs. They shall research, plan, and organize. During actual time on the road or at intermediate stops during the run they shall be ranking officer deferring only to the president or vice president if either is present and only then for matters involving persons outside the club. They shall supply the secretary with any information required to notify outside agencies of impending club runs in a timely manner.

NOMADS

Nomads are members that don’t belong to any charter but must still abide by rules of the club.

A. Make contact with the sgt at arms by e-mail, phone or letter or contact

the president at least once a month and that contact will be conveyed at regular club meetings.

B. Governed by the mother chapterC. Keep dues up to dateD. Must follow by-laws at all times.

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