Sunday Business Systems Using Access More Efficiently Tips and tricks to make things easy.
-
Upload
madeleine-lansing -
Category
Documents
-
view
213 -
download
0
Transcript of Sunday Business Systems Using Access More Efficiently Tips and tricks to make things easy.
Sunday Business Systems
Using Access More Efficiently
Tips and tricks to make things easy
Sunday Business Systemswww.SundayBizSys.com
The Basics
Microsoft Access is a database with Tables
Where data is stored Queries
Questions asked of the database Forms
Displays data (or records) Controls the entry & editing of data Records are made up of fields
Reports Displayed and formatted information
Sunday Business Systemswww.SundayBizSys.com
Editing Records in Forms
►Is called a
Record Selector
Record Selector changes when a record is being
edited
At this point the edit may be cancelled by
pressing Esc on the keyboard
Select the ► and press Delete to
delete the individual record
Sunday Business Systemswww.SundayBizSys.com
Deleting a Record
Click to highlight the Record
Selector
Press the Delete key on your keyboard
Confirm or cancel the deletion
Sunday Business Systemswww.SundayBizSys.com
Finding records in forms
1. Select the field on the form that you want to search
2. Select Find1. Select Edit-Find2. Hold down Ctrl-F3. Select the binocular tool
Sunday Business Systemswww.SundayBizSys.com
The Find and Replace Window
Find What:Enter the text to find. Can be any part of the
desired field
Look In:Determines which field
on the form will be searched
Match:Any part of fieldWhole Field orStart of field
Sunday Business Systemswww.SundayBizSys.com
Find more records
Select to find the next record matching your
search criteria
Once a record or field is found, you can filter the form to display only the records that match your search criteria
Sunday Business Systemswww.SundayBizSys.com
Sorting Forms
1. Select the field on the form that you want sorted
2. Select A-Z or Z-A
Sunday Business Systemswww.SundayBizSys.com
Using Form Filters
Find one instance of the value you want in the filter's results. Select all or part of a value in a field by doing one of the following:
Note: How you select the value determines what records the filter returns. Find records in which the entire contents of that field match the selection
Select the entire contents of a field or place the insertion point in a field without selecting anything.
Find records in which the value in that field starts with the same characters you selected.
Select part of a value starting with the first character in a field.
Find records in which all or any part of the value in that field contains the same characters you selected.
Select part of a value starting after the first character in a field.
Click Filter By Selection on the toolbar. To reset the filter, click Remove Filter on the toolbar.
Sunday Business Systemswww.SundayBizSys.com
Form Filter Example
Select “Sipex”
Select Filter by Selection to show all records containing
“SIPEX” in the Program name
The results show as “(Filtered)”
Sunday Business Systemswww.SundayBizSys.com
To remove the filterClick on the funnel
shape in the tool bar
The results are now unfiltered
Sunday Business Systemswww.SundayBizSys.com
Time saving tricks
Press ESC while editing a record Undoes the changes you have made to the current field
Press ESC twice Undoes the changes you have made to the current field and current
record Keyboard combinations:
Press the keyboard Ctrl key and other special keys at the same time: Press and hold Ctrl and ; keys
Enters the current date in a field Press and hold Crtl and Shift and : keys
Enters the current time in a field Press and hold Ctrl and ‘ keys
Enters the previous value in the field Good for when information does not change from record-to-record
Sunday Business Systemswww.SundayBizSys.com
Optimizing File Size
For Ground Control 2007 users, it is important to keep file sizes as small as possible Technology advances have made digital cameras great tools for
writing work instructions and procedures Camera images can be very large and eat up storage space Most PC displays cannot take advantage of the large number of pixels
included high resolution digital images 200dpi images most often provide excellent viewing and printing
quality Microsoft Office products allow you to compress images embedded
in your documents Saves space without sacrificing image quality
Sunday Business Systemswww.SundayBizSys.com
In Word or PowerPoint
Sunday Business Systems
Fueling Small Business EfficiencyFueling Small Business Efficiency
Visit www.SundayBizSys.com for:•Additional information•Free product demos•Pricing•Links to purchase software
© 2006 Sunday Business Systems. All rights reserved. This presentation is for informational purposes only. Sunday Business Systems MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.
Microsoft is a registered trademark of Microsoft Corporation in the United States and/or other countries.