BLS INSTITUTE OF TECHNOLOGY MANAGEMENT

Delhi- Rohtak Road, NH-10, Jakhoda, Bahadurgarh -124 507

CONDUCT AND PROCESSING OF SUMMER TRAINING REPORTSBBA IV SEMESTER STUDENTS

Objectives

1. As part of the academic curriculum, students of BBA IV Semester are required to constructively engage themselves in summer training at the end of their IV Semester examinations. The summer training is to be carried out in a Firm/Company/Industry. On completion of the summer training, each and every student is required to submit a written Report. The academic objectives of summer training are to:

work and gain knowledge of real business environment;

analyse how theoretical concepts taught are applied/not applied in real situations;

analyse best practices of a company/industry in different functional areas;

enhance analytical skills and application abilities of the students; and

develop skills in technical report writing through data collection, data analysis, and data presentation and draw conclusions/lessons cogently vis-à-vis a given Firm or Company or Industry.

The objective of this Academic Exercise/Circular is to lay clear guidelines for conduct of summer training and standardise the format for submission of the Project Report.

University Scheme for Summer Training

2. As per the syllabi of BBA (Paper No BBA-311 and number of credits six), students of IV Semester are to carry out summer training in a Firm or Company or Industry for the duration of Eight Weeks and submit a Report within Two Weeks of the commencement of V semester. The Report evaluation has two components, viz.

(a) External : STR (50 Marks); it involves external viva.

(b) Internal : STR (50 Marks); it involves viva and presentation before an Internal Committee.

Scope of Summer Training

3. It is partly the responsibility of the student to find a Firm or Company or Industry where he/she intends to carry out his/her summer training. A firm/company/industry once fixed cannot be changed. It is necessary for each student to get the approval of the name of firm/company/industry from the Summer Training Coordinator of the Institute. Each student is required to carry out the work independently and submit the Report individually.

ANY PREVIOUS WORK OR BORROWED REPORT WILL BE SUMMARILY REJECTED AND IN ALL SUCH CASES OF REJECTION THE WORK IS TO BE REPEATED AFRESH.

Final Report

4. The Guidelines for methodology to be adopted for conducting the summer training are attached as Appendix-A. The format of the Project Report is attached as Appendix-B. All students are to required to strictly adhere to these guidelines.

Schedule of Submissions

5. Students are required to strictly follow the schedule given below:

To be Completed by Date

Activity Marks Allotted

Remarks

-- Briefing of Summer Training Guidelines - All students and Projects Guides to

attend-- Submission of Firm/Company/Industry’s Name

where the student intends doing summer training.- -

-- Commencement of Summer Training --- Mid-term Review: Submission of work done in first

four weeks-complete Chapter-1.- As per Appendix-A

Submission of Draft Report to the respective guides. 10 As per Appendix- A and B

Discussion with Project Guides and return of the corrected report.

10

Submission of Final Report (One hard copy, One Spiral bound and CD) to the respective Project Guides.

10

Viva and Presentation to the Internal Committee. 20

Total Marks 50

6. The lists of Summer Training Coordinators, Faculty Guides and students for BBA are attached as Appendix C, D and E respectively.

Circulation:

1. All Students of BBA V Semester2. Faculty Coordinators and Project Guides

(Prof. Ravindra Kumar) Director

Appendix-A(Refer Para 4)

CONTENTS OF SUMMER TRAINING REPORT

Chapter plan and the contents that are to be included in the summer training report are given below (Report should be covered within 45-50 double space typed pages except annexure): A 10% variation would be permissible.

Chapter-1: Profile of the Firm/Company/Industry (Approx pages 15-20)

This Chapter is to include the following aspects:

1. Name of the firm/company/industry, its complete address along with telephone numbers, email address, website name. Mention whether local, national or multinational. If national/multinational, give location and address of the Registered Office and geographical areas of operation of the firm/company/industry.

2. Explain the nature of the organisation and its business (service/production/trading etc), i.e., type of industry and business in which the company is operating. Mention any specific functional area(s), if any such as marketing, finance, HR, logistics etc, in which the company is operating.

3. Company’s vision and mission.

4. Product range of the company.

5. Size (in terms of manpower and turnover) of the company.

6. Organisation structure/chart of the company.

7. Market share and position of the company in the industry.

8. Present leadership. Mention the people and their level with whom you have interacted during the summer training.

9. Source of data collection: Give sources of data for each type of data that you have included in the Report.

Chapter-2: SWOT Analysis of the Company (Approx pages 08-10)

This Chapter is to include the following aspects:

1. Strengths and weaknesses of the company.

2. Opportunities and threats that the company faces.

3. Best practices/USPs that the company follows in different functional areas such as Marketing, HR, finance, inventory management, CRM, logistics, ITeS etc.

4. Explain the variations/deviations in practices followed by the company vis-à-vis the concepts taught to you in the classroom.

Chapter-3: Analysis of Financial Reports of the Company (Approx pages 08-10)

This Chapter is to include the following aspects:

1. Analysis of Balance Sheet of the company and comments on its various components of at least last two years.

2. Analysis of Trading, Profit and Loss Statements of at least last two years.

3. Analysis of Cash Flow Statement of the company of at least last two years.

Chapter-4: Lessons Learnt (Approx pages 03-05)

In this Chapter students are to mention learning value of the summer training covering following aspects (these are suggestive but not exhaustive):

1. Comment on your experience about the working environment obtaining in the company.

2. Briefly explain the practical knowledge you gained during your summer training in terms of practices followed by the company in different functional areas of its management.

3. Difficulties, if any, experienced in the company where you have undergone summer training. Also, give your recommendations/suggestions whether the students should be sent to the company in future for summer training.

Appendix-B(Refer Para 4)

FORMAT OF THE PROJECT REPORT

Format

1. The Final Report should be written and compiled in the following sequence:

(a) Title Page(b) Certificate (s)(c) Acknowledgements (d) Contents(e) List of Tables(f) List of Figures(g) List of Symbols(h) List of Abbreviations(j) Body of the Report (As per Appendix A)(k) References/Bibliography(l) Appendices

Title Page

2. The format of the title page is attached as Annexure-I.

Certificate

3. The format of the certificate is attached as Annexure-II. A certificate of the organisation where the student has undergone the summer training may also be attached separately after the Institute’s Certificate.

Acknowledgements

4. In the ‘Acknowledgements’ page, the writer recognises his indebtedness for guidance and assistance by the Faculty Guide and any other member (s). Courtesy demands that he/she also recognises specific contributions by other persons or institutions such as libraries and research foundations. Acknowledgements should be expressed simply, tastefully, and tactfully duly signed by the student above the name.

Contents and List of Tables/Figures/Symbols/Abbreviation

5. The format of Contents and list of Tables/Figures/Symbols is attached as Annexure-III.

Body of the Report : Guidelines for Report Writing

6. The guidelines for writing the Report detailed in Appendix-A. Following aspects must be adhered to:

(a) Page Size: Good quality white A4 size executive bond paper should be used for typing and duplication.

(b) Chapter/Para Numbering: The Chapters are to be numbered as Chapter-1, Chapter-2 etc. The heading/title of the Chapter is to appear below the Chapter number in uppercase. Paragraphs are to be numbered as 1,2,3 etc. in every Chapter separately. Sub-paras are to be numbered as 1.1, 1.2, 1.3----, 2.1, 2.2, 2.3-----etc. Sub-sub paras are to be numbered as 1.11, 1.12, 1.13, 2.11, 2.12, 2.13 etc.

(c) Page Specifications:

(i) Left Margin : 1.25 inch(ii) Right Margin : 1.25 inch(iii) Top Margin : 1 inch(iv) Bottom Margin : 1 inch

(d) Page Numbers: All text pages starting from Body of the Project Report should be numbered at the bottom center of the pages.

(e) Normal Body Text:

(i) Font Size: 12, Times New Roman, Double Spacing, Single Side Writing.

(ii) Paragraphs Heading Font Size: 12, Times New Roman.(iii) Page/Title Font Size: 14

(f) Structure of Final Report: The Report should be of covered within 40 to 50 typed pages in double space (excluding Appendices and Bibliography) on A4 size paper with 12 font size. A 10 percent variation would be permissible.

(g) Table and Figure Number: Table and figure numbers are to be written at the bottom of the table/ figure as given below:

(i) Table No-1: Number of Employees in Organisation ABC(ii) Figure No-1: Sales Figures of ABC Company for 2002-2006

(h) Binding and Color Code of the Report:

(i) Hard Bound Report(ii) Background of the cover page

For BBA (Gen) - Navy BlueFor BBA (B&I) - BlackFor BBA (T&TM) - Meroon

(iii) Letters in Silver White

References/Bibliography

7. Examples are given below:

1. D.L. Carney, J.I. Cochran, “The 5ESS Switching System: Architectural Overview,” ATandT Technical Journal, vol. 64, no. 6, July-August 1985, pp. 1339-1356.

2. A. Stevens, C++ Database Development, MIS Press, New York, 1992, p. 34.

3. www.ibm.com/in ( Date of visit)

4. www.intel.com/india ( Date of visit)

Appendices

8. The appendices are to be attached at the end of the Report and to be numbered as Appendix-A, Appendix-B etc. right justified at the top of the page. Below the word Appendix write in parenthesis “Refer Para No__”. The paragraph number should be the number in the body of text where the reference of appendix is given. An appendix may

have annexure (s). The annexures, if any, are to be attached immediately after the said appendix. The annexures are to be numbered as Annexure-I, Annexure-II etc.

Annexure-I

Title of The Summer Training Report(Font size = 18)

(Name of the organization)

Submitted in partial fulfillment of the requirementsfor the award of the Degree of

Bachelor of Business Administration (BBA)

To

Guru Gobind Singh Indraprastha University, Delhi

Guide: Submitted by:Guide Name Student Name

Enroll No.:

BLS INSTITUTE OF TECHNOLOGY MANAGEMENT

Delhi- Rohtak Road, NH-10, Jakhoda, Bahadurgarh -124507

Batch (2008-2011)

Annexure-II

Certificate

I, Mr./Ms._______________________________, Roll No. ____________________ certify that the Summer Training Report (Paper Code BBA 311) entitled “___________________________________________________________________ is done by me and it is an authentic work carried out by me at _________________________________________________ (Name of the firm or company/industry). To the best of my knowledge and belief, the material embodied in this Report has not been submitted earlier for the award of any Degree or Diploma by any University or Institution.

Signature of the StudentDate:

Certified that the Summer Training Report (Paper Code BBA 311) entitled

“________________________________________________________” done by Mr./Ms.______________________________________________________, Roll

No. ______________________, has been completed under my guidance ans supervision.

Date:Signature of the GuideName of the Guide:Designation:

Countersigned

Director

Annexure-III

FORMAT FOR CONTENTS and LIST OF TABLES/FIGURES/ SYMBOLS

CONTENTS

S No Topic Page No1 Certificate (s) -2 Acknowledgements -3 List of Tables -4 List of Figures -5 List of Symbols -6 List of Abbreviations -7 Chapter-1: Profile of the Firm/Company8 Chapter-2: SWOT Analysis of the Company 9 Chapter-3: Analysis of Financial Reports of the Company 10 Chapter-4: Lessons Learnt 11 References/Bibliography12 Appendices

FORMAT FOR LIST OF TABLES/FIGURES/ SYMBOLS/ABBREVIATIONS

LIST OF TABLESTable No Title Page No

1 Number of Employees in Organisation ABC2

LIST OF FIGURESFigure No Title Page No

1 Sales Figures of ABC Company for 2002-20062

LIST OF SYMBOLSS No Symbol Nomenclature and Meaning

1 Sigma (Summation)2 @ At the rate

LIST OF ABBREVIATIONS

S No Abbreviated Name Full Name1 CRM Customer Relationship Management2 EPS Earning Per Share