Summary & proposed Organisational Structure

27/3/2009EuCARD NCLinac Kick-Off Meeting 1

Summary & proposed Organisational Structure

NCLinac Kick-OffCERN, 27-Mar-2009

SUMMARY

27/3/2009 EuCARD NCLinac Kick-Off Meeting 2

The 5 NCLinac tasks

2009 2010 2011 2012 2013

EuCARD NCLinac

Task 9.1: NCLinac Coordination and Communication

Task 9.2: Normal Conducting High Gradient Cavities

Task 9.3: Linac & FF Stabilisation

Task 9.4: Beam Delivery System

Task 9.5: Drive Beam Phase Control


now = M0 M18 M36 M48

Planning to be refined!

The 11 NCLinac partners (beneficiaries)


# Short name

Full name and hyperlink Country

1 CERN European Organization for Nuclear Research INO

6 CIEMAT Centro de Investigaciones Energéticas, Medioambientales y Tecnológicas

Spain

7 CNRS/LAPP

Centre National de la Recherche Scientifique France

17

INFN/LNF Istituto Nazionale di Fisica Nucleare Italy

20

PSI Paul Scherrer Institut Switzerland

22

RHUL Royal Holloway University of London UK

25

STFC/ASTeC

Science and Technology Facilities Council UK

28

UH Helsingin Yliopisto (University of Helsinki) Finland

33

UNIMAN University of Manchester - Cockcroft Institute UK

34

UOXF-DL The Chancellor, Masters and Scholars of the University of Oxford

UK

36

UU Uppsala Universitet Sweden

http://user.web.cern.ch/user/Welcome.asp

http://www2.ciemat.es/

http://www2.ciemat.es/

http://www.cnrs.fr/

http://www.infn.it/indexen.php

http://www.psi.ch/index_e.shtml




http://www.pp.rhul.ac.uk/

http://www.scitech.ac.uk/

http://www.helsinki.fi/university/index.html




http://www.manchester.ac.uk/

http://www.physics.ox.ac.uk/

http://www.physics.ox.ac.uk/

http://www.isv.uu.se/index.en.html

http://www.isv.uu.se/index.en.html

ObjectivesNCLinac concentrates on the identified issues in R&D to prepare for the future HEP Particle colliders that can reach beyond the LHC; it is generally agreed that a collider of this next generation will be a linear electron-positron collider. The issues to be addressed are primarily i) how to reach a high accelerating gradient reliably and ii) how to stabilize the beams and the machine to allow collisions of nm-sized beams without loss of luminosity. For the first, NCLinac limits its scope to normal conducting accelerator structures, complementary to work on superconducting accelerator structures foreseen in the work package SRF. For the latter issue, synergy is actively sought and implemented between the superconducting (SC) and normal conducting (NC) linear collider approaches, where we have observed in the past that the communities of researchers had formed two separate camps. Searching their similarities rather than their differences, one goal of NCLinac is to bring these communities together again wherever possible. Issues concerning the longitudinal phase-space (phase stabilisation) are included. Other topics are the need to measure beam positions, profiles and movements to the required level of precision and to elaborate and test algorithms for their active steering.

NCLinac is complementing a presently ongoing program of R&D; it uses and enforces readily established global research networks like the CLIC/CTF3 collaboration or the Global Design Effort (GDE) for the ILC. The high-gradient research will be coordinated with the existing US High-Gradient Collaboration. NCLinac will improve and make available for a wider community of researchers purpose built and recognized world-class Research Infrastructures like the CLIC Test Facility CTF3 at CERN and the DAΦNE facility at Frascati, but also the world-wide only facility to address issues for extremely small emittances, ATF2 at KEK in Japan, is included.


DELIVERABLES AND MILESTONES


https://espace.cern.ch/NCLinac/Lists/Deliverables

https://espace.cern.ch/NCLinac/Lists/Milestones

Task leaders: please help fill this:


https://espace.cern.ch/NCLinac/Shared%20Documents/NCLinac.mpp

COMPOSITION


People (by Task and Partner)


Coordination

High Gradient

Stabilisation BDS Phase control

CERN Jensen Riddone Modena, Hauviller,Mainaud-Durand

Sladen, Andersson

CIEMAT Toral

CNRS/LAPP Jeremie

INFN/LNF Marcellini, Franzini

PSI Dehler

RHUL Blair Blair, Boogert

STFC/ASTEC

Angal-Kalinin

UH Österberg, Nordlund,Djurabekova

UNIMAN Jones, D’Elia Appleby

UOXF-DL Burrows, Urner

UU Ziemann, Ruber

Please enter yourself and your collaborators in the Contact List and keep it up-to-date!

https://espace.cern.ch/NCLinac/Lists/Contact%20List

BUDGETUp to now, these following figures only the “integral” numbers over 4 years –

need refinement!

The numbers are “direct + indirect” – as in the GA and CA. See your local administration for the implementation of the budget!


Budget (total “project share” in €)


WPName 9: NCLinac

NCLinac total cost

9.1: Coordination & Communication

9.2: NC High Gradient Cavities

9.3: Linac & FF Stabilization 9.4: BDS

9.5: Drive Beam Phase Project Share

CERN 204,768 0 733,920 0 259,040 1,197,728

CIEMAT 0 379,080 0 0 0 379,080

CNRS 10,434 0 459,600 0 0 470,034

INFN 11,968 0 0 0 354,880 366,848

PSI 0 0 0 0 342,480 342,480

RHUL 31,360 0 0 650,256 0 681,616

STFC 0 0 0 222,337 0 222,337

UH 0 824,320 0 0 0 824,320

UNIMAN 0 514,560 0 226,859 0 741,419

UOXF-DL 0 0 600,960 0 0 600,960

UU 0 735,296 0 0 0 735,296

Project Share [€] 258,530 2,453,256 1,794,480 1,099,452 956,400 6,562,118

Budget (EC request in €)


WPName 9: NCLinac

NCLinac EC request




9.5: Drive Beam Phase

CERN 75,807 0 211,642 0 69,229 356,678

CIEMAT 0 114,000 0 0 0 114,000

CNRS 4,600 0 163,000 0 0 167,600

INFN 4,600 0 0 0 111,500 116,100

PSI 0 0 0 0 103,000 103,000

RHUL 11,000 0 0 196,100 0 207,100

STFC 0 0 0 67,800 0 67,800

UH 0 249,000 0 0 0 249,000

UNIMAN 0 149,000 0 68,200 0 217,200

UOXF-DL 0 0 182,700 0 0 182,700

UU 0 220,300 0 0 0 220,300

€ 96,007 732,300 557,342 332,100 283,729 2,001,478

Manpower (in person-months)


WPName 9: NCLinac

NCLinac person-months





CERN 15 0 57 0 16 88

CIEMAT 0 32 0 0 0 32

CNRS 0 0 50 0 0 50

INFN 0 0 0 0 30 30

PSI 0 0 0 0 15 15

RHUL 2 0 0 51 0 53

STFC 0 0 0 16 0 16

UH 0 112 0 0 0 112

UNIMAN 0 52 0 23 0 75

UOXF-DL 0 0 53 0 0 53

UU 0 68 0 0 0 68

pm 18 264 160 90 61 593

Material-budget (consumables, prototypes, travel) in €


WPName 9: NCLinac

NCLinac M total





CERN 25,600 0 168,480 0 100,320 294,400

CIEMAT 0 145,000 0 0 0 145,000

CNRS 6,624 0 44,800 0 0 51,424

INFN 8,000 0 0 0 57,280 65,280

PSI 0 0 0 0 135,480 135,480

RHUL 8,000 0 0 53,760 0 61,760

STFC 0 0 0 13,500 0 13,500

UH 0 0 0 0 0 0

UNIMAN 0 32,000 0 14,560 0 46,560

UOXF-DL 0 0 75,200 0 0 75,200

UU 0 200,000 0 0 0 200,000

€ 48,224 377,000 288,480 81,820 293,080 1,088,604

DOCUMENTATION & COMMUNICATION


Collaboration workspace exists: exists – use it!


https://espace.cern.ch/NCLinac/default.aspx

ORGANISATIONAL STRUCTUREProposal


NCLinac Steering Committee The Steering Committee is the central

governing body for matters concerning the WP as a whole 11 members (one representative per

participating institute, i.e. CERN, CIEMAT, CNRS/LAPP, INFN/LNF, PSI, RHUL,

STFC/ASTEC, UH, UNIMAN, UOXF-DL, UU

One vote per participating institute Global WP decisions that require consensus in

the WP, to resolve conflicts.

27/3/2009 EuCARD NCLinac Kick-Off Meeting 18Proposal


NCLinac Publication Board

Publications (dissemination) are an important issue for FP7 projects:

The WP needs a “Publication board” 2-3 members review all outgoing publications stimulate the writing of publications liaise with WP2: “Dissemination,

Communication and Outreach”



Reminder: WP2 objectives:The Dissemination, Communication and Outreach (DCO) Work Package will organize and implement efficient communications inside and outside the consortium. They should enhance the internal synergies and provide added value by allowing information flow to/from other projects and the general public. DCO will equally support the management for internal communication and follow-up of EuCARD results. The objectives of this Work Package are as follows:

To create and maintain the EuCARD web site for internal and external communication and dissemination, including the transnational access activities.

To publish a periodic EuCARD Newsletter.

To monitor the results and publications and inform the project management and participants.

To maintain a database for all publications supported by EuCARD.

To provide web-based tools to support EuCARD project management and coordination.

To promote awareness and understanding of accelerator science in the community at large, which includes industrial partners, academics in other related fields, teachers and students, by organizing outreach events such as public talks, lectures, workshops, and online outreach via the web.

To publish a dedicated series of monographs on advanced accelerator technology.



Task technical steering committees

Each task (9.2 to 9.5) needs a Task technical steering committee

The WP needs a “Publication board” 2-3 members Review all outgoing publications stimulate the writing of publications



Proposed organisational structure


NCLinac Steering Committee

Task 9.1: NCLinac Coordination and Communication

Task 9.2: Normal

Conducting High Gradient

Cavities

Task 9.3: Linac & FF Stabilisati

on

Task 9.4: Beam

Delivery System

Task 9.5: Drive Beam

Phase Control

External Advisory Committee

Proposal

Responsibilities Work package leaders (coordinators):

The WP Leaders will coordinate the … Joint-Research-Activities in the framework of their own WP. They will have the responsibility for ensuring the effective cooperation between the beneficiaries in each WP, for monitoring the progress of all tasks in the WP, and for reviewing the milestone and deliverable reports within their WPs. They will contribute to the preparation of all other reports regarding the activities of their WPs, which are requested by the Management Team.

Task leader: The Task Leaders will coordinate the activities in the framework of their own Task. They will have the responsibility for ensuring the effective cooperation between the beneficiaries in the task, for monitoring the task progress, and for producing the milestone and Deliverable reports within their Tasks. They will contribute to the preparation of all other reports regarding the activities of their Task, which are requested by the Work Package Coordinators or the Management Team.



REPORTING AND MEETING SCHEDULE


Reporting schedule EuCARD will report to the European Commission

(external): Periodic reports: M18, M36, M48 (contractual) Deliverable reports (as stipulated in GA)

NCLinac will report to EuCARD (internal): every 6 months (see Svet’s presentation on “Internal Project Reporting” for details)

Proposal for inside NCLinac: in a 3-monthly period:

Short report from each task, including: Planning, deliverables, resources utilisation, technical progress,

issues/problems, etc. NCLinac steering committee meeting

Aim: to review the progress of the tasks (relatively short meeting with video/phone), to monitor progress and – if necessary – take action (decisions or escalation)

25

Proposal


NCLinac Collaboration Meetings

NCLinac collaboration meetings Regular meeting twice per year (say April &

October). 1 day events Special meetings possible


Proposal


Project Progress Tracking tool


http://ais.web.cern.ch/ais/apps/ppt/

WHAT IS NEEDED NOW?


Work plan

I had asked the task leaders to provide A planning of the individual activities and their

overlap/interdependencies. This should be already quite detailed for the first 12 months, but can remain coarse for the other years. The level in WBS must be fine enough to distinguish contributions from different participants (labs, not necessarily persons).

A list of finer milestones for the first 12 months which could measure progress correctly! They must be fine enough to measure progress of each individual participant and each individual subtask/activity!

A estimated spending profile, concerning both personnel and non-personnel.

We will see today where we stand with these preparations.



… and of course:


Start the real work!

Summary & proposed Organisational Structure

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