Summary 12-04-08

8/14/2019 Summary 12-04-08

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SUMMARYOFACTION FOLLOWUP

DECEMBER42008CITYCOMMISSIONMEETING

UNOFFICIALRESULTSFORSTAFFUSE

1 Call themeeting toorder ChairmanMealy called to orderat55m

2 Pledge ofAllegiance followed bya Commssioner Provencher led the pledge tothe

momentofsilencetorecognize

theflag

followed

byamomentofsilence

membersofthe Armed Forces

3 Proclamations and awards ChairmanMealy read the proclamation intothe

aroclamationdeclaring the Monthof record She presented the proclamation toM

Decemberas Thankyou forBuying it in Baxter from the County Chamber of

Flagler CountyMonth Commerce Lea Stokes from the Flagler Beach

ChamberofCommerce and TomKeegan from

the BeachsideMerchants and Chris Ayers from

WNZF

4 Deletions and changes to the agenda Item8wasremoved for another date Items 11

and 14will be brought to the beginning of the

GeneralBusiness

5 Comments regarding items notonthe Catherine Wlson announced the downtown

agenda Ctizensaeencouraged to walking tour being sponsored by the Flagler

speak However comments should be Beach Historical Museum and presented the

limted to three mnutes brochures that ae available at the museum

She reported the number of visitors to the

Museum and asked for volunteers to be

docents

Followupone

Robert Chase expressed concern regarding a

recent meeting whereacitizen wasasked to

control his behavior

Followupone

Carla Christy felt she wasbeing discrimnated

against for the fees for resort dwellings

Because she chooses to manage her own

properties she has to pay anindividual fee for

each property but she only has to pay one fee

formultiple dwellings with the sae

Followupttorney Smith to review the

ordinance and develop wording ifnecessary to

incorporate acaveat for suchcases

6 Approve the mnutes for the Regular Motion by Commssioner Provencher

Meeting ofNovember 13 2008and the seconded by Commssioner McGrew to

Workshop Meeting of November 10 approve the consent agenda The motion

2008 carried unanimously

Followupity Cerk sffice to proceed

accordin ly

7 ApproveaontractwithMunicipal Code Motion by Commssioner Provencher

Corporation piggybacking on a seconded by Commssioner McGrew to

contract with Walton County in an a rove the consent aenda The motion

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DECEMBER42008CTYCOMMISSIONMEETING


8

9

10

amount not to exceed140000orFY

089nd authorize appropriate officials

toexecutesam

Dscussionregarding acquisition of

triersfor SupervisorsPoliceChief

Request for CityCommssion toconsider

declaringamoratoriumonsandwich

signs within the City limts for six6

monthsPlanning ZoningDirector

Resolution 200871stablishing aee

for fire inspections conducted pursuant to

Section9f the City ofFlagler Beach

Code of Ordinances providing for

conflicts and severability providing an

effective date Planning Zoning

Director

11 Dscussionand AuthorizationtoStaff

regarding completion oftheStormwater

Master Plan and the CRA

Seescapeomwaendergroundng

Projects InterimCity Manager

carriedunanimously

Followupity Cerk sfficeand Finance to

This itemwasremoved fromthe agenda

Followupity Cerk sffice to place item

onnext agenda

Motion by Commssioner Vath seconded by

Commssioner Feind we approve a

moratorium on the prohibition of sandwich

signs within the City limts for sixmonths with

the requirements as sited by MsMller at this

meeting Themotioncarried unanimously

Followupuilding Dept will followupith

businesses

Motion by Commssioner Vath seconded byCommssionerMcGrew toapproveResolution

200871ththe following change that the

City staff shall collectaee of500or each

inspection orenspection The motion and

the second were amended to include the

wording whereas the City has arranged for

the special training and certification ofou fire

fighters to conduct fire inspection The

motion carried fourto onewithCommssioner

Feind voting nayafreraoll callvote

Followupity Attorney toamend resolution

City Cerk soffice Fire Department Building

Department and Finance to proceed

Motion by Commssioner McGrew seconded

by Commissioner Provencher we authorize

Quentin Hampton to proceed with the design

and update of the Master Stormwater plan for

theCty to authorize theCRAto negotiate a

bank negotiated loan pledging14000rus

fund monies to generate approximately1

million These monies to be used to complete

the CRA streetscaping Stormwater and

undergrounding project Aso to authorize

staff to negotiate a bank negotiated loan

pledging up to 15000nnually in

Stormwater fees to generate approximately1

million dollazs to be used to complete the

citywide Stormwater plan and toauthorizestaff

toprepare necessary appicaionaperworkor

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the anticipated federal Public Works Stimulus

Funds Themotioncarried unanimously

Followupity Engineer CRADrector andFinance to roceed accordingly

12 Discuss the progress at the newWater Bob Smith City Engineer gave anupdate on

Treatment PlantPubcWorks the progress of the water plant and reported the

Director plant should be upand running by Januazy 12

2009

Followuone13 Resolution200872amending the fee Motion by Commssioner McGrew seconded

schedule for SolidWasteCollectionas by Commssioner Feind we adopt Resolution

required byOrdinance200803nd 200872he motion carried unanimously

increasing the fees by10roviding afteraoll callvote

for conflict providing aneffective date Followupity Cerk sOffice and Finance

hereof to roceed accordingly

14 a Approve anamendment tothe Motion by Commssioner McGrew seconded

ConstructionPhase ServicesContract by Commssioner Provencher weapprove an

with QLH for theMrrorLake amendment to the construction phase service

Watershed Improvements inanamount contract with Quentin Hampton for Mrror

not toexceed 73738oradditional LakeWatershed improvements not to exceed

services the amount of 73138or additional

services Themotion carriedunanimously

Followupity Engineer Finance and the

City Cerk sffice toproceed accordingly

b Resolution 200873mending Motion by Commssioner McGrew seconded

Resolution200854hich adopted the by Commssioner Provencher we adopt

FY089budget to reflect abudget Resolution 200873he motion carried

amendment for the Mrror Lake unanimously afteraoll callvote

Stormwater Project providing for Followupity Engineer Finance and the

conflict and rovdn aneffectivedate Ct Cerksffice to roceed accordingly

15 Resolution200874mending Motionby CommissionerMcGrew seconded

Resolution200854hich adopted the by Commssioner Provencher we adoptFY089budget to reflectabudget Resolution 200874he motion carried

amendment for changes tothe CRA unanimously byaoll call vote

budget providing for conflict and Followupity Cerk sffice and Finance to

rovidin aneffectivedate roceed accordin 116 Resolution200875pposing anyand Motion by Commssioner Vath seconded by

all legislation whichprohibits municipal Commssioner Provencher we approve

water and sewerutilities from levying a Resolution200875he motion carried

surchazge toconsumrslocatedoutside unanimously

ofthe Cty providing for conflict and Falowupity Cerk sffice to proceed

rovidin aneffectivedate accordin ly

17 Commssioncomments including CommissionerFeind

re orts frommeetin s attended Encoura ed articipation for Holiday at

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comments continued theBeach

Followupone

Reportedon som

of the misinformation regarding City Center and

asked all citizens that ae interested to

attend the December 10 workshop

Followupone

Reported on a conversation with the

Census Bureau regazding the Cityspopulation TheCensus Bureaumadea

mstake because the Bureau

incorporated som ofFlagler Beach s

population into Palm Coas s

Commssioner Feind asked the CensusBureau if the Bureau wascomfortable

with the University of Foridasreported population The Census

BureauadvisedCommssioner Feind to

use theUniversityseportFollowupone

CommssionerMcGrew

Reported onher attendance Task Force

and somof the issues discussed at the

Decembermeeting

Followupone

CommissionerMealy

Reported on her attendance at an

Enterprise Flagler meeting Museum

Board Meeting Florida League of

Cties Legislative CommtteeMeeting

Followupone

Revenue Enhancement Training will beheld on January 22 2008 with Ken

Sma

Followupity Cerk sffice to distribute

new public notice and coordinate lunch

Finance to continue work with M Small to

prepare for the meeting

CommssionerProvencher

Wonder where wemeet for the parade

and was not sue of the roue

Commssioner Mealy gave her the

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Commssioncomments continued information

Followupone

Inquiredif

the City will be attendingthe Conference onbeachpreservation

M Murphy replied he had not

anticipated anyonegoing

Followupone

Commssioner Vath

Referred to the DOT letter approvingthe golf cart crossing at SR 100 and

Flagler Avenue

Followupommssioner Vath to forward

draft of the golf cart ordinance to AttorneySmth and staff for their review and to bringbacktothe Commssionataater date

He was wondering if the Finance

Department could dosom research in

confirming somof the numbers cited

by Mrs Hayes in her letter regarding

the Bait shop No consensus o

direction was given for the City

Manager to have finance do the

research The responsibility for

cleaning the restrooms wasbetween

Mrs Meyers and the Hayes

Followupone

Inquired if the City is awae of the

statewide stormwater treatment rule

advisory commttee Commssioner

Mealy sits on a commttee for the

FloridaLeague ofCties Commttee

Followupone

Reported onthe need for Paving onN

8 th Street City Manager reported the

City Engineer has reported paving will

be coming soon

Followuone18 a Receive the report from the Itwasthe consensusofthe Commssion toput

Charter Review Commission provide the Item to continue to meet on the next

direction as requested in the report agenda

Followupity Cerk sffice to proceed

accordingly

b Ordinance 200818ubmttin Motion by Commssioner Feind seconded by

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DECEMBER42008CITYCOMMISSIONMEETING


to the Electors of Flagler Beach

proposed amendments to the Charter of

the City of Flagler Beach providingballot titles summaries and text for the

proposed amendments providingdirections to the City Clerk providing

for severability providing for an

effective date for approved amendments

providing for an effective date for the

ordinance firstreading

19 Ordinance200819mending ArticleV

Employee Benefits Division 1 Section

202 Municipal Police Officers

Pension Trust Fund adoption of

applicable stateprovisions amendments

providing for inclusion in the Code of

Ordinances providing for conflict

providing aneffective date hereof first

reading

20 StaffReports

21 Adjournment

Commssioner Provencher we adoptOrdinance 200818ith the amendments

mentionedby the Attorney and Commssioner

Mealy and including the revised wording for

number5The motion carried unanimouslyafteraoll callvote

Followupttorney Smth to revise

ordinance and forward to the City Cerk s

office City Cerk sffice to proceed

accordingly with advertisement for 2nd reading 19

Motion by Commssioner Feind seconded byCommssioner Provencher wetable this untila

representative for the Pension Fund cancom

and answerouquestions and atthe sam time

allowouattorney to review the contract The

motion carried unanimously

FollowupityCerk sffice toplace onthe

appropriate agenda and coordinate to have a

representative present Attorney Smth to

reviewPBA contract

CityClerk

Thanked the City and the Commssion

for submitting her nam for Cerk of

the Yea She washonored for the

submttal and tobe named as s Finalist

FoQowupone

Motion by Commssioner Provencherseconded by Commssioner McGrew to

adjourn at98phe motion carried

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Summary 12-04-08

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