Sudheer Reddy Business Blue Print Sample

Business Blueprint Sample Sales & Distribution

Particulars Name Signature Date Designation

Prepared By

Sudheer Reddy

16/9/2013 Sudheer Reddy

Reviewed By

Approved By Srinivas Srinivas

Sign Off By

DOCUMENT INDEX

Process Number

Process Description Sub Process Number

Sub Process Description Global ProcessReference

SD 1.0 Enterprise Structure SD 1.1 Sales organization

SD 1.2 Distribution channel

SD 1.3 Division

Process Number



SD 1.4 Sales Office

SD 1.5 Sales Group

SD 1.6 Sales Area

SD 1.7 Shipping Point

SD 2.0 Master Data

SD 2.1 Customer Master GP 1.0, GP 2.0

SD 2.2 Material Master

SD 2.3 Customer Material information

SD 2.4 Conditions GP 1.0

SD 2.5 Output

SD 2.6 Routes / Stages

SD 2.7 Variant Configuration ( VC)

SD 3.0 Pre-Sales Handling

SD 3.1 Customer Inquiry Processing

GP 1.0

SD 3.2 Quotation Processing GP 1.0

SD 3.3 Contract Processing

SD 4.0Sale Of Finish Products

GP 1.0

SD 4.1 Sale of Finish Products of Ispat Karmet

SD 4.2 Sale of Finish Products of Ispat Sidex

SD 4.3 Sale of Finish Products of Ispat Annabba

SD 4.4 Sale of Finished Products of Ispat Indo

SD 5.0Sale Of Raw Materials GP 2.0

SD 5.1 Sale of Raw materials to Ispat Sidex by external procurement:

SD 5.2 Sale of Raw materials to PT Ispat Indo from external procurement

SD 5.3 Sale of Raw materials to Ispat Sidex from Ispat

Process Number



Karmet

SD 6.0Complaints Processing GP 1.0

SD 6.1 Complaints

SD 6.2 Returns Process

Process Number: SD 1.0

TITLE: Enterprise Organisation Structure

I) Business Process Overview 3

II) Customer Expectation ( Filled by ABC BPO) 3

III) SAP System Functions (Process Flow ) 3

IV) Transactions / Programs / Reports / User Exits 3

V) Description of Functional Deficits 3

VI) Approaches to address Functional Deficits 3

VII) Interfaces 3

VIII) Authorisations 3

IX) SAP Configuration 3

X) Reporting Requirements 3

XI) Supplementary Information 3

I) Business Process Overview

SD 1.1 Sales organization

ABC Marketing, (ABCMF), sells steel products of steel mills under ABC Holding N.V through its sales offices to different regions in the world. ABC Marketing, , sells raw materials such as iron-ore and coal to steel mills under ABC Holdings, N.V.

Functionally, ABCMF is responsible for:

A. Marketing, through Product Managers who take decision on pricing, business planning and profitability of sales of steel materials in various sales regions.

B. Sales, viz., Outside sales through Sales Managers and Technical Service Managers based at various locations and responsible to book orders and manage customer relationships. Inside Sales through Sales-coordinators, who interface with Customers and respective mills

C. Planning, through Planning Managers responsible to monitor the load on aggregates in respective Mills, and

D. Finance responsible for financial and raw material operations.

E. Planning logistics.

Geographically, ABC MF is responsible for sale of steel products of steel mills of Ispat Sidex and Ispat Annaba under ABC Holdings N.V. to China, Asia, Iran, M.East and Turkey

ABCMF Organization Chart


ABC Marketing sells either directly or through intermediaries. Viz, traders and stockists via different groups:-

Basically, the customer groups in the present scenario are:

1. International Trader.

2. Domestic Trader.

3. Financial Trader.

4. Stockist.

5. Direct End user.

6. Commission Agent

SD 1.3 Division

Divisions are based on product groupings namely, Slabs, Billets, Hot Rolled, Cold Rolled, Tin Plate, Galvanized Products, Hot Rolled Plates, Pipes and Raw Material, PPGI, Pre-painted, Miscellaneous

SD 1.4 Sales office

1.4.1 Following is sales office Org. structure

(I) Sales offices under ABC Marketing, .

For CHINA, the sales offices are located in:

1. URUMQI

2. BEIJING

3. GUANGZHOU

4. CHENGDU

For the South East Asia region, the sales office is located in SINGAPORE.

For IRAN, the sales office is located in TEHERAN.

For TURKEY, the sales office is located in ISTANBUL.

For the Eastern Europe region, the sales office is located in VIENNA.

For the US region, the sales office is located in CHICAGO.

For Canada, the sales office is located in MONTREAL.

For the Middle East, Africa, Latin America & Central America regions, the sales is from office located in Dubai, Jebel Ali , and UAE.

(II) Sales offices not under ABC Marketing, .

For RUSSIA / CIS regions, the sales offices are located in MOSCOW and Timertau.

For EU region, the sales office is located in VIENNA, and

For Romania, the sales office is located in Galati.

.SD 1.5 Sales Group

Sales Managers in respective Sales Offices are responsible for sales of all steel products in their regions on the basis of business / Monthly Recent forecast / plan by ABC MF.

SD 1.6 Sales Area

Not applicable.

SD 1.7 Shipping Point:

Not applicable.

II) Customer Expectation (Filled by ABC BPO)

None.

III) SAP System Functions (Process Flow)

SD 1.1 Sales organization

To facilitate sales transactions in SAP, it is mandatory to define following sales organizational units for present business scenario. Each selling transaction is processed within a sales organization. Subsequently new sales organization can be added by customizing transactions given in section IX) SAP Configuration.

Sales Organization Description

1000 ABC Marketing

1100 Alkarom Metals Inc

1200 Eastern Steel Ltd.1300 Montage International Corp1400 Pacific Atlantic Steel Corporation1500 Expert Placement Services Ltd.1600 Global Inter Trader Holdings Ltd.1700 Sanguine International Ltd.3000 Ispat Karmet Trading 4000 Glacier Trade Center 5000 ABC Global IT Services

Each sales organization is assigned to only one company code.


01 EXTERNAL = Sale transaction that leads to Sales to Customers in various regions.

02 INTERNAL = Sale transaction that leads to Sales to Group Companies.

SD 1.3 Division

Main product categories are represented as Division. Following Divisions are required to define in system.

Division in SAP Description11 RAW MATERIAL22 BILLETS33 SLABS44 HOT ROLLED

55 COLD ROLLED66 BLACK PLATE67 HOT ROLLED PLATES68 TINPLATE77 GALVANISED88 PRE PAINTED90 PIPES99 MISCELLENEOUS

SD 1.4 Sales office

From ABC marketing perspective, Sales Regions are configured as Sales Offices in SAP.

SAP sales office entity represents REGION of ABC marketing:-

Sales Office in SAP Description

5000 CHINA

5001 South East ASIA

5002 SOUTH ASIA

5003 IRAN

5004 M EAST

5005 TURKEY

5006 AFRICA

5007 Eastern EUROPE

5008 LATIN & CENTRAL AMERICA

5009 NORTH AMERICA

New sales offices can be defined in system if required.

SD 1.5 Sales Group

All the physical sales offices that are located in various regions are configured as Sales Groups.

Following table shows various Sales offices and sales groups to be defined in system

Sales Groups can be created in SAP if ABC sales offices are increased or expansion take place.

SD 1.6 Sales Area

Sales area is a combination of Sales organization - Distribution channel - Division. Following sales area combinations are defined.

Sales organization Distribution channel Division

ABC Marketing External BILLETS

ABC Marketing External SLABSABC Marketing External HOT ROLLEDABC Marketing External COLD ROLLEDABC Marketing External BLACK PLATEABC Marketing External HOT ROLLED PLATESABC Marketing External TINPLATEABC Marketing External GALVANISEDABC Marketing External PRE PAINTEDABC Marketing External PIPESABC Marketing External MISCELLENEOUSABC Marketing External RAW MATERIALABC Marketing Internal RAW MATERIALABC Marketing Internal MISCELLENEOUS

Sales Groups in AP Description500 DUBAI 501 URUMQI 502 BEIJING 503 CHENGDU 504 GUANGZHOU 505 SINGAPORE 506 TEHRAN 507 VIENNA 508 MONTREAL509 CHICAGO

Table SALES AREA

As explained in above table SALES AREA is only for ABC MF. Similar sales area will be created for all sales organizations defined in section III. SD 1.1 Sales organization.

Following diagram shows sales area combination in ABC MF. Similar Sales area combinations can be formed for other sales organizations (other company codes).

SD 1.7 Shipping Point:

Shipping point is an organizational unit where deliveries are planned and executed.

A delivery is always carried out by one shipping point only. It is proposed to use one shipping point for all company codes.

.

ABC Marketing

External Internal

HOT ROLLED

COLD ROLLED

GALVANISED

TINPLATE

HOT ROLLED PLATES

RAW MATERIAL

PIPES

BLACK PLATE

SLABS

BILLETS

MISCELLENEOUS

MISCELLENEOUS

PRE PAINTED

9100 General shipping Point.

Shipping points can be subdivided into loading points. We may not use loading point.

IV) Transactions / Programs / Reports / User Exits

This process SD 1.0 Requires customizing transactions only as explained in Section IX

Transactions Program Reports User Exits Description \ Comments

V) Description of Functional Deficits

None.

VI) Approaches to address Functional Deficits

Not Applicable.

VII) Interfaces

Source System

Destination System

Interface Name

Comments

No interfaces are envisaged at this stage as per the current process.

VIII) Authorisations

Roles Restricted AuthorizationTransaction Code Object / Value

SD-BPO As Given Below Section 9

IX) SAP Configuration

Customizing

IMG configuration tasks or IMG transactions

MENU PATH

OVX5 Sales Organization: IMG > Enterprise Structure > Maintain Structure > Definition > Sales and Distribution > Define, copy, delete, check Sales Organization > Define Sales Organization

OVX5 Sales Organization Address: IMG > Enterprise Structure > Maintain Structure > Definition > Sales and Distribution > Define, copy, delete, check Sales Organization > Define Sales Organization

OVXI Distribution Channel: IMG > Enterprise Structure > Maintain Structure > Definition > Sales and Distribution > Define, copy, delete, check Distribution Channel > Define Distribution Channel

OVXI Sales Office: IMG > Enterprise Structure > Maintain Structure > Definition > Sales and Distribution > Maintain Sales Office (updates TVBUR)

OVXI Sales Office Address: IMG > Enterprise Structure > Maintain Structure > Definition > Sales and Distribution > Maintain Sales Office

OVX4 Sales group: IMG > Enterprise Structure > Maintain Structure > Definition > Sales and Distribution > Maintain Sales Group

OVXB Division: IMG > Enterprise Structure > Maintain Structure > Definition > Logistics – General > Define, copy, delete, check division

OVXG Sales Area: Define sales areas

OVXA Assign division to sales organization

OVXG Set up sales area

OVXM Assign sales office to sales area

OX10 Plant: IMG > Enterprise Structure > Maintain Structure > Definition > Logistics – General > Define, copy, delete, check plant

X) Reporting Requirements

None.

S.NO. Reports Required Priority

H/M/L

Compliance

(C, CC, X ,R. N.P.*)

T Code

C – Compliant (Available as it is in SAP) CC – Conditionally Compliant (Data available in different format) X – May be developed in ABAP R - Redundant NP - Not Possible TBA - To be assigned TBD - To be decided

XI) Supplementary Information

Organization structure in Sales and Distribution is defined to suit the existing organization. For future needs; new organization elements such as sales organization, divisions, sales offices or sales groups can be added through configuration.

The transportation planning point is an organizational unit in Logistics, responsible for planning and processing transportation activities. As we are not using shipments created with reference to deliveries, we will not map this organizational element. However it can be configured in future on need basis.

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