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Transcript of successful_project_management.ppt
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Successful Project Manager
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Waseem Raza
2k9-che-102
Farhan Tariq
2k9-che-101
Sultan Mehmood
2k9-che-104
Waqas Amir
2k9-che-103
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Project manager A project manager is a professional in the
field of project management. Project managers can have the responsibility of the planning, execution and closing of any project, typically relating to construction industry, architecture, Aerospace and Defence, computer networking, telecommunications or software development
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Role of the Project ManagerRole of the Project Manager
Project management – organizing and directing people to achieve a planned result within budget and on schedule
Project manager – a person has primary responsibility for the functioning of the team
Success or failure of project depends on skills of the project manager
Beginning of project – plan and organize
During project – monitor and control
Responsibilities are both internal and external
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Internal ResponsibilitiesInternal Responsibilities
Identify project tasks and build a work breakdown structure
Define the milestones (i.e., key events in a project which can be identified by a specific pieces of documentation or a specific status review meeting) and deliverables to monitor progress.
Develop the project schedule
Recruit and train team members
Assign team members to tasks
Coordinate activities of team members and subteams
Assess project risks
Monitor and control project deliverables and milestones
Verify the quality of project deliverables
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External ResponsibilitiesExternal Responsibilities
Report the project’s status and progress Establish good working relationships with those
who identify the needed system requirementsPeople who will use the system
Work directly with the client (project’s sponsor) and other stakeholders
Identify resource needs and obtain resources
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ResponsibilitiesDeveloping the project planManaging the project stakeholdersManaging the project teamManaging the project riskManaging the project scheduleManaging the project budgetManaging the project conflicts
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Challenges
Management of team dynamics
Management of client relationships
Long working hours
High stress work environment
Ethical dilemmas
Impact on personal life
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Tools
MS Office, Project, Visio
MS Dynamics – SCM , CRM , Financial
Management
Project Companion
Project Milestones
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Academic & Professional Resources Management Magazines Journals – JASIST, CACM Technology Magazines Joining Professional Organizations like ACM,
ASIST, IEEE Management and Technology Fairs Conferences
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ConclusionHigh level of responsibilityKey position within the organizationJob outlook – positiveTime, resource, people, and client
management skills necessaryTechnology skills necessaryBetter salary for meeting bigger
challenges
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Farhan Paracha 2k9-che-101
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The Triple Constraint Every project is constrained in different ways by
its:
Scope goals: What work will be done?
Time goals: How long should it take to complete?
Cost goals: What should it cost?
It is the project manager’s duty to balance these three goals.
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The Triple Constraint of Project Management
Successful project management means meeting all three goals (scope, time, and cost) – and satisfying the project’s sponsor!
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The best project managers are those who consistently deliver, on time and within budget, projects that meet or exceed stakeholders' expectations. Those project managers understand that leadership and people skills are even more important to good project management than a sound methodology and project tracking tools
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"The experienced project managers understand that if you don't get the people side of project management, it doesn't matter how good your methodology or your tools are”
"If you're not managing your users, sponsor or stakeholders, you could deliver on budget, but you might not meet their needs, and they'll say they're not satisfied."
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Attributes of a successful Project Manager
They possess the gift of foresight Good project managers are able to anticipate and
head off problems
They're organized
"Being able to prioritize work for your team is a critical aspect of what a project manager has to do."
"In most projects, there are so many things that have to get done that it's hard to stay on top of everything and in control of everything"
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They know how to lead.
Interaction with stake holders and project team
Motivate workers
Project managers also need to be able to inspire the confidence of stakeholders and sponsors in the event the budget or timeline needs to be renegotiated or additional resources are needed to complete the project.
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They're good communicators.
Successful project managers effectively use e-mail, meetings and status reports to communicate their ideas, get decisions made and resolve problems.
They're pragmatic. Sometimes project managers can be too
analytical,Good project managers focus on getting work done with the resources available to them.
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They're empathetic. "Project managers rely on others to be
successful," project managers can't effectively influence others if they don't understand what motivates their stakeholders. They need to learn stakeholders' concerns.
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Project Success FactorsProject Success Factors
2000 Standish Group Study
Only 28% of system development projects successful
72% of projects cancelled, completed late, completed over budget, and/or limited in functionality
Thus, project requires careful planning, control, and execution
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Reasons for Project FailureReasons for Project Failure
Incomplete or changing requirements
Limited user involvement
Lack of executive support
Lack of technical support
Poor project planning
Unclear objectives
Lack of required resources
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Project Success Factors
1. Executive support
2. User involvement
3. Experienced project manager
4. Clear business objectives
5. Minimized scope
6. Standard software infrastructure
7. Firm basic requirements
8. Formal methodology
9. Reliable estimates
10. Other criteria, such as small milestones, proper planning, competent staff, and ownership
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Skills of Successful Project Manager
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Skills of the Project Manager
Strong leadership ability Ability to develop people Management skills Excellent communication skills Good interpersonal skills Technical skills Ability to handle stress Time management skills
The project manager is a key ingredient in the success of a project.
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Importance of Leadership Skills Effective project managers provide leadership
by example.
A leader focuses on long-term goals and big-picture objectives while inspiring people to reach those goals.
A manager deals with the day-to-day details of meeting specific goals.
Project managers often take on both leader and manager roles.
Information Technology Project Management, Fourth Edition
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Leadership Ability Involves and empowers the project team Involves individuals in decisions affecting them Empowers individuals to make decisions within
their assigned areas Understands what motivates team members and
creates a supportive environment Does not create situations that cause individuals to
become discouraged Fosters motivation through recognition
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Leadership Ability Sets the tone of trust, high expectations, and
enjoyment Has high expectations of themselves and of each
person on the project team Is optimistic and positive Encourages the same positive attitude Is highly motivated and sets a positive example Has self-confidence and inspires confidence Leads by making things happen
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Ability to Develop People
Provides opportunities for learning and development by encouraging individuals to assume the initiative, take risks, and make decisions
Provides assignments that require individuals to extend their knowledge
Identifies situations in which less experienced people can learn from more experienced people
Has people attend formal training sessions May provide coaching
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Management SkillsCritical thinkingDecision makingNegotiationGrowing and sustaining a high performing
teamManaging budgets, costs and expenses of
the projectProject execution and control
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Communication Skills
Effective and frequent communication is crucial. Communicate regularly with the project team,
subcontractors, customer, and own upper management
A high level of communication is especially important early in the project
Good oral and written communication skills Spend more time listening than talking
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Communication Skills (Cont.)
Establish ongoing communication with the customer Communication should be timely, honest, and
unambiguous Effective communication establishes credibility
and builds trust Provide timely feedback to the team and customer Create an atmosphere that fosters timely and
open communication
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Interpersonal Skills Good interpersonal skills are essential Develop a relationship with each person on the
project team Try to learn about the personal interests of each
individual without being intrusive Should use open-ended questions and do a lot of
listening Empathize with individuals when special
circumstances arise
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Interpersonal Skills (Cont.)
Maintain relationships throughout the duration of the project
Use good interpersonal skills to try to influence the thinking and actions of others
Use good interpersonal skills to deal with disagreement or divisiveness
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Ability to Handle Stress Cannot panic; remain unruffled Able to cope with constantly changing conditions Act as a buffer between the project team and the
customer or upper management Have a good sense of humor Stress is likely to be high when a project is in
jeopardy of not meeting its objective
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Time Management Skills Have self-discipline Be able to prioritize Show a willingness to delegate
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Most Significant Characteristics of Effective and Ineffective Project Managers
I
• Leadership by example• Visionary• Technically competent• Decisive• Good communicator• Good motivator• Stands up to upper
management when necessary
• Supports team members
• Encourages new ideas
• Sets bad example• Not self-assured• Lacks technical expertise• Poor communicator
• Poor motivator
Effective Project Managers Ineffective Project Managers