Successful Project Management
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Transcript of Successful Project Management
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Successful Project Management
Justice, E-Government, & the Internet
June 28, 2000 – Dallas, Texas
Lawrence P. Webster
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Project:A temporary endeavor undertaken to create a unique product or service.
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Project Management:
The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.
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Knowledge Areas: Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management
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Disclaimers:Substantive DifferencesSize DifferencesComponents are IntegratedOver-simplified Examples
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Project Management Context:Project Phases and Life CycleStakeholdersLeadership SkillsGeneral Management SkillsCommunications Skills
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Project Phases and Life Cycle:Divide Project into PhasesBetter Management ControlReview Deliverables and PerformanceFast-tracking
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Example of Project Phases:Conceptual DesignDetailed DesignCoding and TestingTraining and DocumentationDeployment
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Stakeholders: Individuals and OrganizationsActively Involved in Project Interests Affected by Project
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Leadership Skills:Vision and StrategyEstablishing DirectionAligning PeopleCommunicatingNegotiatingMotivating and Inspiring Influencing OrganizationsOvercoming Barriers to Change
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General Management Skills:PlanningFinance and AccountingPersonnel AdministrationTechnologyOrganizational DevelopmentDelegationTeam BuildingConflict ManagementSolving Problems
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Communications Skills:WritingListeningSpeakingPresentingMedia RelationsMeeting Management
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Scope Management: InitiationScope PlanningScope DefinitionScope VerificationScope Change Control
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Key Inputs, Tools & Techniques, and Outputs:Product DescriptionProject CharterScope StatementWork Breakdown Structure (Microsoft
Project)Formal AcceptanceScope Management Plan
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Time Management:Activity Definition (Microsoft Project)Activity Sequencing (Microsoft Project)Activity Duration EstimatingSchedule DevelopmentSchedule Control
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Key Inputs, Tools & Techniques, and Outputs:Activity ListNetwork DiagramProject ScheduleSchedule Management Plan
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Cost Management:Resource PlanningCost EstimatingCost BudgetingCost Control
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Key Inputs, Tools & Techniques, and Outputs:Resource RequirementsCost EstimateCost Baseline or Spending Plan
(Microsoft Excel Documents)Cost Management Plan
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Quality Management:Quality PlanningQuality AssuranceQuality Control
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Key Inputs, Tools & Techniques, and Outputs:Quality Management Plan
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Human Resource ManagementOrganizational PlanningStaff AcquisitionTeam Development
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Key Inputs, Tools & Techniques, and Outputs:Role Assignment Matrix (Microsoft
Word)Staffing Management PlanOrganizational ChartProject Team Directory
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Communications Management:Communications Planning Information DistributionPerformance ReportingAdministrative Closure
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Key Inputs, Tools & Techniques, and Outputs:Communications Management PlanProject RecordsPerformance ReportsChange RequestsProject ArchivesFormal AcceptanceLessons Learned
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Risk Management:Risk IdentificationRisk QuantificationRisk Response DevelopmentRisk Response Control
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Key Inputs, Tools & Techniques, and Outputs:Risk Management PlanChecklistsContingency PlansReservesContractual Terms
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Procurement Management:Procurement PlanningSolicitation PlanningSolicitationSource SelectionContract AdministrationContract Close-out
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Key Inputs, Tools & Techniques, and Outputs:Procurement Management PlanProcurement DocumentsProposalsContractContract FileFormal Acceptance and Closure
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Integration Management:Project Plan DevelopmentProject Plan ExecutionOverall Change Control
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Key Inputs, Tools & Techniques, and Outputs:Project PlanLessons Learned
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Management Processes: Initiating ProcessesPlanning ProcessesExecuting ProcessesControlling ProcessesClosing Processes
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ScopePlanning
ScopeDefinition
ActivityDefinition
ResourcePlanning
ActivitySequencing
DurationEstimating
CostEstimating
ScheduleDevelopment
CostBudgeting
PlanDevelopment
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QualityPlanning
CommunicationsPlanning
RiskIdentification
RiskQuantification
ResponseDevelopment
OrganizationalPlanning
StaffAcquisition
ProcurementPlanning
SolicitationPlanning
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For More Information: Search Group, Incorporated
www.search.org National Center for State Courts
www.ncsc.dni.us Project Management Institute
www.pmi.org International Standards Organization
www.iso.org Software Engineering Institute
www.sei.cmu.edu Center for Technology in Government
www.ctg.albany.edu
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Successful Project Management
Or How to Ruin the Lives of Others
for Fun and Profit!