SUBSTITUTE TIME MANAGEMENT PROCESS 2013-2014 Tekshia Smith, CHRO Michael Thurmond, Superintendent.
13
SUBSTITUTE TIME MANAGEMENT PROCESS 2013-2014 Tekshia Smith, CHRO Michael Thurmond, Superintendent
-
Upload
erica-edwards -
Category
Documents
-
view
213 -
download
0
Transcript of SUBSTITUTE TIME MANAGEMENT PROCESS 2013-2014 Tekshia Smith, CHRO Michael Thurmond, Superintendent.
SUBSTITUTE TIME MANAGEMENT PROCESS2013-2014
Tekshia Smith, CHROMichael Thurmond, Superintendent
SUBSTITUTE TIME MANAGEMENT PROCESS
Setting the Threshold
•29 hours per week
•16 days per month
•Look back period
•16 x 10 = 160 days per year
Payroll Analysis
•1192 substitute employees in DCSD
•68 worked more than 160 days for FY13
•Audit of substitute work hours- 184 day teacher calendar
SUBSTITUTE TIME MANAGEMENT PROCESS
Challenges
• HRIS system- exclusions for attendance• Job number• Fill rates
• Sub Finder System-• Could not control workweek requirements• Could not exclude future job• Monthly threshold would require IT programming
and additional stress to operating system
SUBSTITUTE TIME MANAGEMENT PROCESS
Training and Notifications
Bookkeepers• Elluminate• Post notifications• Substitute Agreements• Praise
Principals• Financial Implications• Teacher absences• Incentives for good attendance
Substitute Employees• Expectations• Hours• Substitute Agreements• Assistance with full-time
employment
Teachers• Student achievement• MARP- Incentives for good
attendance• Sub Finder System • Colleagues and challenges
SUBSTITUTE TIME MANAGEMENT PROCESS
Communication Channels• Automated Sub Finder System• Web Connect• Email Blast• Teacher’s Lounge• Sign-in Sheets
SUBSTITUTE TIME MANAGEMENT PROCESS
1. Invited more than 800 certified teachers who retired over the last 5 years to become a substitute teacher
2. Purged our existing database of Substitute Employees who constantly decline jobs
3. Hired more than 200 certified and non-certified subs since August 1, 2013, with more than 150 more who are scheduled to be authorized by December 20, 2013
4. No longer allow newly hired day to day sub employees to make preferences or select schools. To accept a substitute position in DCSD the sub must be willing to work where the district needs him/her
5. Removed restrictions to allow retired teachers to substitute on an unlimited basis
6. Monthly email blasts directly to teachers encouraging the use of the Sub Finder system within a timely manner
SUBSTITUTE TIME MANAGEMENT PROCESS
SUBSTITUTE TIME MANAGEMENT PROCESS
Monitor monthly fill rates
16 day analysis
Teacher Absences Report (FMLA)
Hire more day to day subs
Increase pay 80 -90
Challenge with unfilled classes
Comparison for Agencies- Recommendation to BOE- May 2014
