Submission Cover Sheets - Store & Retrieve Data Anywhere

Organisation:

Affected property:

69

David Allen

Country Fire Authority (CFA)

See attached submission

Attachment 1:

Comments:

Full Name:

Yes Request to be heard?:

Submission Cover SheetYan Yean Road (Stage 2) Upgrade Project Inquiry and Advisory Committee EES

Attachment 2:

Attachment 3:

Patron: Her Excellency the Honourable Linda Dessau AC, Governor of Victoria North West Region District 14

Protecting lives and property cfa.vic.gov.au

9/10/2020 Mr Lawrence Seyers Lead Transport Planner Infrastructure Team Nillumbik Shire Council Dear Lawrence Re -Yan Yean Road Upgrade Stage 2 I am responding formally on behalf of CFA to the request for input into the proposed options for upgrade of Yan Yean Road. Firstly, CFA welcome such improvement to this major traffic corridor. It is a critical link for both the community and emergency services .

It is also located within a high bushfire risk locality – Plenty Gorge area.

This increases the importance for the easy, smooth flow of traffic leaving the area, while allowing efficient non restricted access into the location by emergency vehicles.

Yarrambat Park is a major staging area for CFA. Attached the latest version (October 2020) of the Incident Staging Area Activation Plan for the park which provides details on how CFA will activate the location in the event a staging area is required. Of particular note is the Traffic Management Plan that outlines the requirements for access and egress via the northern access to the park (Page 14). Subsequently CFA make the following recommendations –

• Intersections should allow for non- restricted traffic flow based on a smooth cycle of transition. Therefore, the installation of sequenced Traffic Lights is our preferred option

• Traffic Lights should then allow for the direct turn left / right into Yan Yean Road without any deviation

• Road Reserves should be constructed/ graded to permit annual slashing program to reduce fire risk vegetation

• Tree Planting along the roadside must not compromise this annual fire prevention works, and where revegetation is undertaken it must be of suitable low bushfire risk species

Should you wish to discuss these comments please contact me directly. Regards

David Allen AFSM Manager Community Safety

North West CFA Region

CC CFA Ryan Baxter, CFA Group Officer Lex deMan

Yarrambat Park

Incident Staging Area Activation Plan

Version 1 Oct 2020.

Yarrambat Incident Staging Area Activation Plan V1 October 2020 Page 2 of 23

Table of Contents

About this Staging Area Plan ................................................................................................. 3

Staging Area Site Planning .................................................................................................... 4

Appendix 1 – Site Location Map............................................................................................. 8

Appendix 2 – Site Map .......................................................................................................... 9

Appendix 3 – Site Photo(s) .................................................................................................. 10

Appendix 4 – Traffic Management Plan ................................................................................ 14

Appendix 5 – Risk Assessment and Controls ......................................................................... 15

Appendix 6 – Emergency Evacuation Plan ............................................................................ 17

Appendix 7 – Key Contacts ................................................................................................. 18

Appendix 8 – Additional Information .................................................................................... 19


About this Staging Area Plan

This Staging Area Plan provides basic information on the location, size, use, traffic access, safety,

security, evacuation plan and utilities of the Yarrambat Park staging area.

It is very important to work closely with the local community in the planning, setup, operation and

demobilisation phases of a staging area with the aim to minimise the disruption to users of the park were possible.

This plan focuses on the planning phase and aims to gather all available information for each site to assist in the other phases, especially demobilisation and handover.

Yarrambat Park offers many benefits as a Staging area

It’s large and offers great capacity 300 plus Appliances in 3 separate areas

Several separate areas allowing for flexibility depending on the need

Ability to have a Helicopter Air Base

Ability to provide some COVID separation between crews from different locations as it could

accommodate 3 separate staging areas

The decision to setup a staging area is clearly with the Operations Officer (IMT).

The Operations Officer in consultation with the Planning and Logistics Officers will use this Staging Area Plan to assist in decision making an appropriate staging location for a given incident having

regard to:

Personnel safety, comfort and rest

Proximity to the fire/incident

Availability of buildings and facilities

Space

Utility services

Ablutions facilities

Parking and traffic flow

Accessibility

Storage and security of supplies and equipment

Communications

Any water catchment, environmental or other significant local values

It is important that once the decision is made to establish a staging area, a standard occupancy

agreement and site condition report be developed with the land manager outlining permissions,

boundaries, estimated duration, infrastructure use, rates of payment, utility costs and an agreement to repair and make good any damage following use and demobilisation prior to handover.


Staging Area Site Planning

Location

Yan Yean Road, Yarrambat.

The staging area offers a number of options to scale up or down capacity. It is located the Northern end of Yarrambat located centrally in the Eastern area of District 14 with quick access to Major Roads and

Ring Road

Refer satellite map in appendix 1.

Land Manager and Landowner

Parks Victoria

Size and space

Area 1 100m x 100m – Flat hard ground suitable for trucks all year

Area 2 100m x 160m – Slight slope, suitable for trucks in summer

Area 3 170m x 100m – Slight slope, suitable for trucks in summer. Area is isolated from traffic and other noise so would be a suitable place for Tents

Area 4 70m x 30m – Tanker refilling area with Ground Ball Hydrant (pressure approx. 500Kpa)

Current uses

Yarrambat Horse & Pony Club Greensborough Model Aircraft Club

Diamond Valley Pistol Club

Utilities

Mobile phone and CFA radio coverage 5/5. Limited Mains water, Limited 240v electricity Refer site layout map Appendix 4

Underground services

Yarrambat Park has very minimal underground services. The major open spaces are clear of all

underground services.

Buildings and facilities

Toilet Block at North East end of park near Car Park. Several Sheds at Pony Club, Aero Club has Club House and large sheltered area.

Refer Site Layout Map in Appendix 4

Traffic access

Yarrambat Park has one divided road entry / Exit point at the North East end of park entering Yan Yean Road. There will need to be some traffic management at this point to assist vehicles leaving Staging

Area, as traffic on Yan Yean Road can get busy.

Refer Traffic Management Plan in Appendix 4


Parking and traffic flow


Traffic management

Vehicular and pedestrian traffic is to be separated by bunting /line marking or similar. Flow will be one

way on site and operational vehicles will be parked in a formation so as to allow pedestrian access and service vehicles to tend. Speed limit will be walking pace (aprox 5km/hr). Reversing of any vehicle

should be avoided and in all Cases a guide must be used. Vehicles being loaded/unloaded by a fork lift must do so in a designated and marked loading area. Spotters must be used for all fork lift operations


Dangerous goods and hazardous substances

Dangerous goods and hazardous substances that are located at the base camp must be kept to a

minimum and stored/handled in accordance with dangerous goods/hazardous substance legislation and

CFA guidance. Safety Data sheets are to be made available, appropriate spill mitigation must be provided

Storage and security of supplies and equipment

There is limited storage facilities available at the site. The Carpark at the North East end is asphalted and

provides a safe and stable hardstand for delivery trucks and fork lifts to operate to receive equipment and

supplies.

The Aero Club House could be used as an Admin Office or a Portable building. Shipping Containers/PODs could be delivered to the Carpark area to provide secure storage of supplies.

Safety and security

The site has a 2m high chain link fence and gates on perimeter however pedestrian access is possible from Nth and West sides of Showgrounds, security guards are to be employed as required. Staging site is

to be closed to unauthorised people. There are flood lights over the oval.

Wellbeing

The CFA Wellbeing support line offers is a professional counselling service that offers

employees confidential, short-term and solution-focused support. This is achieved by

providing access to qualified professionals, including psychologists, social workers and

management coaches 24/7, caller details are kept confidential.

Call the CFA Wellbeing support line on

Health

Identify First Aid Services

Segregate patient from others, seek medical assistance and monitoring by medical service

providers.

Contact Medical Services Unit.

Ensure that the manager and Injury Management Advisor are notified as soon as possible.


Any water catchment, environmental or other significant local values

The Plenty River runs to the West of the Staging Area. Staging activity is not expected to impact on creek.

Environmental Health Officer

Contact Nillumbik Shire

Planned future community events

No information on planned events, refer ‘current uses’ above

Additional information

Yarrambat township Services include:

1 Football Club with Large Club Rooms, Showers

Yarrambat Fire Station

Staging Area Emergency Management and Evacuation Planning

Overview


Staging Area Emergency Management and Evacuation Planning are critical to the functioning of the

Staging Area. Risk assessment has been undertaken to respond to and manage specific incidents

including evacuation, fire, hazardous materials, serious injury or illness, hostile persons including threats, harassment and stalking, extreme weather conditions, sudden death of persons including finding the

victim and response, theft, assault including sexual assault and incidents related to mobile plant and equipment. All occupants must be aware of the emergency management and evacuation plans and understand their responsibilities in an emergency.

Communication by public address system to alert occupants of immediate danger and direction of

occupants to designated assembly areas.

Emergency Management Plan

Risks and hazards which may impact the site (fire, flood, weather etc) are identified in Appendix 5 Risk Assessment and an emergency evacuation diagram in appendix 6

Evacuation Plan

Refer Appendix 6, this plan will include:

Location of portable sites

Amenities

Emergency equipment

Command post/main control point

A minimum of two assembly areas

Path of travel to safe assembly areas

Vehicle access/egress

Location of first aid kits

Information post

Electrical switchboards

Gas cylinder locations/gas control valves

Water tanks, supply valves etc.

Septic tank systems>


Appendix 1 – Site Location Map

Yarrambat Park Staging Area is located in the North East Suburbs of Melbourne with quick access to

the Freeway Network via Hume Freeway, Metropolitan Ring Road and Eastern Freeway


Appendix 2 – Site Map


Appendix 3 – Site Photographs

Area 1 – Each Red Box represents 5 Fire Appliances and 1 Forward Command Vehicle. Area 1 is close to road and idea for rapid deployment and reception of Strike

Teams


Area 2 – Each Red Box represents 5 Fire Appliances and 1 Forward Command Vehicle


Area 3 – Each Red Box represents 5 Fire Appliances and 1 Forward Command Vehicle

This area is well back from the road and the urban area to the north it could also accommodate tents for fire crews to sleep in


Air Base – The Areo Club at the South West Corner of the Park offers a great location to site an Air Base, it’s isolated from the public with restricted vehicle traffic and has a facilities to cater to the daytime needs of pilots, crews and support staff, toilets, Meeting Room, Basic Kitchen, outside shelter, room for Support vehicles

and Fuel Trucks


Area 4 – Tanker Refilling Point, a ground ball hydrant is located on the south side of the entry.


Appendix 4 – Traffic Management Plan

Depending on the use of each area traffic management will change. Eg Tent areas will be traffic free. There are some areas of two way traffic from Area 2 to exit, this will be managed to ensure issues are avoided


Appendix 5 – Risk Assessment and Controls

Risk Assessment Risk Control Who When Notes

Weather conditions Regularly check long range weather

forecasts.

Staging Manager

Display weather information including any warnings in a prominent position at the camp.

Staging Manager It is expected that an information point be provided at Sth end of Cattle

Pavilion

Monitor local flooding in drains,

Scrubby Creek and Plenty River

Emergency Management Plan

Ensure all occupants are aware of EMP and understand their responsibilities in an emergency.

Staging Safety Officer

Staging Safety Officer to post relevant emergency and site plans at

information point and elsewhere as

required

Emergency Evacuation Display an up to date evacuation map

and procedure in office, amenities blocks and/or noticeboard

Staging Safety

Officer

Identify emergency assembly points with signs and on maps


Fire extinguishers Evaluate if fire extinguishers are required for the large tents

Staging Safety

Officer

Flammable materials Monitor and maintain gas storage and other flammable chemicals.

Staging Manager

Furniture security Ensure permanent outdoor furniture is secured or can be easily secured in the

event of a storm.

Staging Safety

Officer

Tree hazards Monitor nearby trees for dangerous branches and remove

if necessary.

Staging Safety

Officer

Contacts Keep an up to date list of occupants to be

used in the case of evacuations.

Staging Manager

Emergency communications Develop arrangements for emergency

warnings to be communicated to occupants (PA system/ face to face/

Staging Manager


Risk Assessment Risk Control Who When Notes

notices etc.)

Safety information Provide information for employees on safety procedures and considerations as well as warning systems at the camp.



Appendix 6 – Emergency Evacuation Plan

AA

AA

ASSEMBLY

AREA


Appendix 7 – Key Contacts

Local Contacts <insert any key local contacts>

Contact Name Contact no Comments

Land Manager

Environmental Health

Plumber

Electrician

Water Authority

Gas supplies Same number as emergency

Electricity supplies Same number as emergency

Water Carter

Yarrambat Horse and Pony

Greensbourgh Aero Club

Yarrambat Sporting Club

Diamond Creek Police

Hurstbridge Police

Emergency Contacts <insert any key emergency contacts>

Event Contact Contact no Comments

Life- threatening 000 (Triple Zero)

Flood, storm

Weather and flood warnings general enquiries

Bushfire

Medical

Medical General enquiries

Poison

Road closure

Gas emergency Same number as faults

Electricity emergency Same number as faults


Banuyle City Council Outside area but may assist if needed

City of Whittlesea Borders Park, may assist if needed


Appendix 8 – Additional Information


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