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AIESEC in Poland

SubCommittees 2015/2016

Application

1. WHO CAN APPLY?

2. WHAT IS THE ROLE AND STRUCTURE OF SUBCOMMITTEES?

3. CONDITIONS AND BENEFITS

4. TIMELINE

5. GENERAL ASSEMBLY AND IMPORTANT RULES

6. QUESTIONS

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GENERAL INFORMATION

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WHO CAN APPLY?

MSC

LCP elect

FSC

LCP current

LCP elect

LCVP F

current

LCVP F elect

ASC

FormerFD

LCP current

LCVP F current

LCVP F elect

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WHAT IS THE ROLE AND STRUCTURE

OF SUBCOMMITTEES

Chair

Member

MemberMember

* TO EACH OF SUBCOMMITTEES THE CHAIR AND TWO

OR THREE MEMBERS ARE NEEDED

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MEMBERSHIP SUBCOMMITTEE

Increasingawareness and understanding

of existence criteria

Helping to improve overall LC health and performance

Helping to regain Full

Member Status by Local

Committees with Member In Alert

Status

Review of the Existence Criteria of LCs during the term

Gathering the repair plans from Members In Alert I and II

Identifying improvements for LCs to meet membership criteria

Providing support by creating recommendations

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FINANCE SUBCOMMITTEE

Building understanding

among National Plenary of Member

Committee’s finance

importance role

Improve effectiveness of

Financial Director’s

decisions by receiving more

external feedbacks

Assuring trust towards

transparency of Member

Committee’s finance

Controlling if Member Committee is accountable financially

Gathering knowledge about financial operations of Member Committee

Controlling the high-risk FD’s decisions concerning Entity’s future

Preparing opinions about Member Committee budget’s realization

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AUDIT SUBCOMMITTEE

Supportingfinancial and

audit processesin Association

Maximizing theeffectiveness of

financial education by

transferingknowledge to

AIESEC members

Improving theaccountabilityof LCs that host

conferences

Supporting LCs and Finance Director in audit processes

Controlling if Local Committees are fulfilling their reporting duties towards Compendium

Informing national plenary about financial actions done by Local Committees

Working together with Finance Director to improve financial knowledge in Local Committees

CONDITIONS AND BENEFITS

VIRTUAL WORK (E-MAIL, SKYPE MEETINGS) AROUND 2-3 HOURS /WEEK

OPPORTUNITY TO GET DEEP KNOW-HOW OF ORGANIZATION AND TO PARTICIPATE IN MAKING AIESEC BIG, HEALTHY , RESPONSIBLE AND STABLE ORGANISATION

PLACE FOR DEVELOPMENT OF SUCH SKILLS, AS: STRATEGIC THINKING, PROBLEMS DEFINING AND SOLVING, TEAM MANAGEMENT (FOR CHAIRS)

TIMELINE

START OF APPLICATION: 16TH NOVEMBER 2014

DEADLINE OF APPLICATION: 27TH NOVEMBER 2014

GENERAL ASSEMBLY: 29TH NOVEMBER 2014

START OF TERM: 1ST FEBRUARY 2015

DEADLINE FOR ELECTED MEMBERS TO MAKE A DECISION ABOUT THECHAIR: 6TH DECEMBER 2014

END OF TERM: 31ST JANUARY 2016

GENERAL ASSEMBLY AND IMPORTANT RULES

EACH CANDIDATE CAN APPLY TO AS MANY SUBCOMMITTEES AS IT IS ALLOWED REGARDING THE REQUIRED EXPERIENCE PROFILE

THE ORDER OF THE ELECTIONS IS AS FOLLOWING: FIRST MSC, THEN FSC AND ASC. DETAILED PROCEDURE WILL BE SUBMITTED BY BOC CHAIR 10 DAYS BEFORE THE GENERAL ASSEMBLY

AT THE GA CANDIDATES WILL BE ASKED TO PRESENT THEMSELVESANDTHEIR MOTIVATION TO BECOME SUBCOMMITTEE MEMBER VERY BRIEFLY(APPROX. 3 MIN) AND ANSWER QUESTIONS FROM GENERAL ASSEMBLY

IN DECEMBER/JANUARY THE VIRTUAL OR PERSONAL MEETING OF SUBCOMMITTEES MEMBERS ELEECTS WILL BE ORGANISED

ALL DETAILS, NOT INCLUDED IN APPLICATION, AS WELL AS RIGHT SAND DUTIES OF EACH OF SUBCOMMITTEE ARE AVAILABLE IN ANNEX NO.5 TO COMPENDIUM OF AIESEC IN POLAND

IN CASE OF ANY QUESTIONS, ASK CURRENT SUBCOMMITTEES MEMBERS, BOARD OF CONTROL CHAIR OF FINANCE DIRECTOR

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9APPLICATION

SHOULD NOT EXCEED 4 PAGES

SHOULD BE SUBMITTED TILL 27TH OF NOVEMBER 11.30 P.M TO:

1. MSC

pherstowski@gmail.com

aleksandra.belko@gmail.com

2. FSC

szymon.brozyna.lodz@gmail.com

aleksandra.belko@gmail.com

3. ASC

maciejrybinski@gmail.com

aleksandra.belko@gmail.com

YOU CAN PROPOSE YOUR OWN LAYOUT OF THE APPLICATION OR USE THE LAYOUT OF THE BOOKLET

FIRST NAME

SURNAME

AIESEC E-MAIL ADDRESS

AIESEC PHONE NUMBER

SKYPE

WHICH SUBCOMMITTEE(-S) ARE YOU APPLYING FOR ?

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MEMBERSHIP SUBCOMMITTEE

2015/2016 A P P L I C A T I O N

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MEMBERSHIP SUBCOMMITTEE

2015/2016A P P L I C A T I O N

1. Why did you decide to apply to Membership Subcommittee and what

makes you the best candidate for that role?

2. What would you improve in operations of MSC? Which part of role was

successfully fulfilled in the current term?

3. What is the role of Membership Subcommittee towards:

- Local Committees and LCPs

- Member Committee and MCVP OD

- National Plenary?

4. What in your opinion is the main reason that Local Committees are

falling behind Member in Alert status? What do you see as a solution?

FINANCE SUBCOMMITTEE

2015/2016A P P L I C A T I O N

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FINANCE SUBCOMMITTEE 2015/2016 A P P L I C A T I O N

1. Why did you decide to apply to Finance Subcommittee and what

makes you the best candidate for that role?

2. What are the strong and weak sides of communication on the field of

finance of AIESEC in Poland?

3. What is the role of Finance Subcommittee towards:

- Member Committee and Finance Director

- National Plenary?

4. How Finance Subcommittee can keep watch over the financial stability

of AIESEC in Poland?

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AUDIT SUBCOMMITTEE

2015/2016A P P L I C A T I O N

AUDIT SUBCOMMITTEE 2015/2016 A P P L I C A T I O N

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1. Why did you decide to apply to Audit Subcommittee and what makes

you the best candidate for that role?

2. Basing on your knowledge, assess current financial state of Local

Committees of AIESEC in Poland. Point out key challenges and propose

solutions.

3. What is the role of Audit Subcommittee towards:

- Local Committees and LC VP F,

- Member Committee and Finance Director,

- National Plenary?

4. How can improvement of financial processes improve performance of

core areas of AIESEC in Poland? Specify and describe:

- key synergies between finance and other back office areas, which

support exchange,

- direct synergies between finance and exchange.