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Studying Skills and Time Management
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Transcript of Studying Skills and Time Management
8/3/2019 Studying Skills and Time Management
http://slidepdf.com/reader/full/studying-skills-and-time-management 1/16
Study skills & Time
Management
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Time You cannot turn back time, but
you can use it wisely to get the
work / life balance correct!
Semester weeks / hours
Made up of: Sleep
Domestic commitments
Classes / research
Relaxation / socializing
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Do you find that you and your team are:
Easily distracted? Feeling stressed and arguing a great deal?
Working long hours, yet not progressing well?
Handing in work at the last minute and obtaining results that are belowpotential for important tasks?
Missing deadlines?
Seeking unrealistic standards in the time given? Not focusing on the important things?
Putting things off?
Always working when there is a need to relax?
The answer for many people is yes!
We can all probably improve our time management andstudy skills to some degree!!
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Improving our time and study skills Identify and try to resolve problems on a personal and team level that
stop us going forward. ( Seek support from others if it helps)
Examine how we use time ( keep time diary/ log) and identifydistractions
Identify priorities and plan to use time effectively
Identify how we, and the team, study and work best. Establish theground rules!
Set objectives, time lines and review progress
Start! Take small steps to get going, work steadily, keep going!!
Take time out to relax!!!
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Identify and resolve problems
Barriers to going forward
and using time well:
Our personality and habit Skills
Other people
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Our personality and habit!
Not organized? Get organized! Plan, keep a diary and file relevantinformation.
Take notes. Look for the key points that the text and
especially the teacher makes.
Keep notes simple, yet detailed enough!
Use mind maps
Worry? Check your understanding with others! Your Tutor willexplain tasks and help you set realistic goals. Try to
negotiate if you think time and tasks are not sufficient!
Perfection is seldom required or attainable!!
Leave things to the last
minute?
Some people feel that they can only work when a deadline
is approaching!! This approach can put us under extreme
pressure. Work steadily so you can produce drafts andyour best work!
Easily distracted? Keep a focus on the task! Have an agreed time for work,
stick to it. But, have leisure time, breaks and take time to
reflect on what has been done.
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Skills Practice your reading
skills!Read (Skim)
Re – read
Relevant points ( highlight)
Question:
- What are the main elements?
- What are the main arguments?
- Who disagrees?
- What questions does it raise?
- What do I think?
Review:
Write down points and thoughts in
your own words. Put in quotes onlythat which is so important that itcannot be said in another way!
Take a note of author, book andpage!!
General
Practice note taking
Take notes and produceaction plans for team work
Read and understand thetask
Ask for guidance!
Negotiate for time, resourcesand extra support
Don’t be afraid to say if youfeel that there are problems.
Explain your concerns
constructively when workingin a team.
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Other people
Other people affect our time!
Avoid getting caught up in idle chit chat!
Set and agree deadlines and resources. Don’t be afraid to ask for
adjustments and others to help!
Other people have agendas that may conflict with your time and taskneeds
- Don’t feel guilty about saying no!
- Explain your situation
- You can often negotiate a compromise or another date which is more
convenient
- Organize yourself and others so that you can do more than one thing
in the same time slot
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How we use time
Keep a log of what we do,how long things take anddistractions.
Use this to help us organize,remove or control things thatsteal our time.
Take note of our body clocks.Schedule tasks to fit.
Where do we work best?
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Identify priorities and plan to use time
effectivelyTime in planning is seldom wasted!!
What is most important, what will give us the best returns for our
effort?! Pareto principle: 80 % of key results produced by 20% of effort!!!
Stay focused. Work smarter, not harder!!! E.g. Relevant research
Many people set out a life / career plan to guide them!
Many people use weekly and daily plans. Think of how “Microsoft
Outlook” works and the basic written diary and “to - do - lists”
A task plan is very important in completing work. It helps us get going
and in staying focused.
We should learn our ABC’s for setting priorities
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ABC’s
“A” Tasks Important and urgent - Do your best in the time
available
“B” Tasks - Important or urgent - If urgent, but not important, do
what you can! If important, then plan and schedule time in advance against
this so that it does not get done badly, or is not achieved! E.g. Projects,presentations, exams etc.
“C” Tasks - Neither, important or urgent, but should be
done at some point - Do these when convenient to avoid them
becoming a nuisance or making you look un-professional
Could some tasks be done by others if they were briefed?
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Key steps in planning
Read the brief Understand the task and clarify
any points
Define what has to be done and
agree this with others
Agree deadlines and identify
critical points
Break down the task into key
steps
What is the best order and what
follows on from the other?
What work can be donetogether?
Allocate a time for each stage
and allocate a named person
General
Keep all people informed
Allow some spare time for emergencies!
Identify any help you willneed. E.g. Library / Tutor /
external Review progress at key
points
Consider other ways to dothings
Are there any opportunitiesto save time?
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Planning for a task
E.g. for a project. Establish a time – line. Work backwards
Deadline
Final print and proof reading
Draft(S) Get Tutors and other people look at this
Review progress
Organizing your ideas in the form of a content plan
Reading and research time
Getting going and agreeing what has to be done
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Working in teams
Discuss and define the task
Get individual commitment to the task
Set a task / action plan that has time frames and responsibilities.
Take notes at meetings for action points!
Regularly review progress against plan You may want to meet each week with your Tutor and discuss
problems or review progress as part of your task plan. In this waythe Tutor will join the Team as a facilitator.
You need to be open and honest with each other for the good of theteam. You have to deal with conflict and people who may not be
“pulling their weight” .
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Reality check!!
“If you first think it will take aday to finish off a project, it will
probably take five!”
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Appendix 1: Time sheetDay………………….Date…………………….
Time
7:00-
19:30
Activity How
important
to you?
1-10
How
important to
others ?
1-10
Could
some one
else do it?
Distractions Comments