STUDENT ORGANIZATION TRAINING FINANCE MODULE 5– EVENT PLANNING Effective January, 2015.
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STUDENT ORGANIZATION TRAINING FIN ANCE MODULE 5– EVENT P LAN NING Effective January, 2015
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Transcript of STUDENT ORGANIZATION TRAINING FINANCE MODULE 5– EVENT PLANNING Effective January, 2015.
STUDENT
ORGANIZAT
ION
TRAIN
ING
F I NA
NC
E M
OD
UL E
5– E
VE
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PL A
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I NG
Effective January, 2015
EVENT PLANNING
There are a number of references that are available to Student Organizations for assistance in Event Planning.
• The Center for Student Involvement Staff
• The Program Activities Council Executive Board
• The “Event Planning Guide”
• The Large Events Committee (for Large Events)
Effective January, 2015
EVENT PLANNING CONTACTS• The Center for Student Involvement Staff
• E-mail: [email protected]
• The Program Activities Council Executive Board• E-mail: [email protected]
• The “Event Planning Guide”• located on the Student Life website (www.wcsu.edu/studentlife)
• The Large Events Committee• If you feel that your event falls under a “Large Event” e-mail Dennis Leszko at
[email protected] to be placed on the Large Events Committee agenda. They meet every other Wednesday in the Midtown Student Center.• Before attending a Large Events Committee Meeting, you will be required to fill out the
“Large Events Worksheet” to the best of your ability. (Located on the Student Life website (www.wcsu.edu/studentlife)
Effective January, 2015
FACILITIES
Facility File Application With
Campus Center – Westside Campus & Student Centers
Ives Concert Hall (White Hall) Facilities Scheduling and Promotions
Pinney Hall Conference Center
Facilities Scheduling and Promotion
Other Residence Hall Housing and Residence Life Office
Student Center - Midtown Campus & Student Centers
Any other location Facilities Scheduling and Promotion
Effective January, 2015
HOW TO SCHEDULE FACILITIES – 1 OF 2
Each office has a preferred method for contact…
Campus & Student Centers1. Requests can be submitted on-line via CSC website2. Email the request to [email protected]. In person Campus Center 300 or Student Center 220
Facilities Scheduling and Promotion1. Email the request to [email protected]. Telephone – 203-837-90103. In person – Midtown Student Center 227 (CSI Office)
Effective January, 2015
HOW TO SCHEDULE FACILITIES – 2 OF 2
Each office has a preferred method for contact…
Housing and Residence Life1. Email the request to [email protected]. Telephone – 203-837-85383. In person – Newbury Hall 104
Ives Concert Hall1. Email the request to [email protected]. Telephone – 203-837-90103. In person – Midtown Student Center 227 (CSI Office)
Effective January, 2015
HOW TO PUBLICIZE FOR YOUR EVENT
Advertising your event is the only way to be sure it will be a success!The CSI Office is always available to help you find the proper ways to
advertise, below are a few options:
• Reference the Campus and Student Centers “Banner Posting Policy” for proper rules on hanging posters/flyers and advertisements.
• Submit a Publicity Request to the Center for Student Involvement, here they can submit your information to all appropriate offices, including the W.O.W. “What’s on at Western” e-mail blast that goes out every Thursday to your university e-mail!
Effective January, 2015
Effective January, 2015
PUBLICITY REQUEST
The CSI website www.wcsu.edu/studentlife is where you can find a publicity request form.
Effective January, 2015
W.O.W. SUBMISSION
The W.O.W. E-mail goes out every Thursday. Below, you will see the form the CSI Office completes for you to have your event listed on the W.O.W.
Effective January, 2015
ALCOHOL SERVICE
The serving of alcoholic beverages must be in accordance with University Policy. If student organizations are planning to request alcohol beverage service they must meet with the Director of the CSI before alcoholic beverage service will be approved.
For a copy of the current University policy on Alcoholic Beverage Service, please visit the CSI Office.
Effective January, 2015
MODULE REVIEW
• There are a number of references and facilities for event planning.
• Depending on the size of your event you may be required to attend the Large Events Committee meeting.
• There are different contact for different facilities.
• Advertise your events!
• There are specific policies for alcohol at events.
Effective January, 2015
