Student Information System (SIS)/Portal Proposal Presentation to the UTFAB Tuesday, March 8, 2005...

Student Information System (SIS)/Portal Proposal

Presentation to the UTFABTuesday, March 8, 2005

Bill Haid, Dir. Enrollment Services, [email protected], 1-3466

Don Hesser, Dir. Information Systems, [email protected], 1-5491

UTFAB - 03/08/2005

SIS/Portal Proposal 2

Outline Background “Before and after” architectures Project description Progress to date and portal demo Request for funding of staff in FY

05 Summary

Background

UTFAB - 03/08/2005


Overview Aged student system, ISIS, requires replacement

15 years old - not a modern, “real-time” system Very intensive of staff time; limits progress in other areas Replacement will enhance security and privacy Runs on a mainframe together with FRS and several

other applications The SIS needs dedicated and much more powerful hardware

RAMweb (quasi-portal) Complex interactions with eID and ISIS System “constraints” exceeded Aug. 03, Jan. 04, … Additional enhancements very difficult due to ISIS and

staffing limitations

UTFAB - 03/08/2005


Overview (cont’d) Unfunded state mandates

House Bill 03-1175 – non-SSN student IDs We support increased privacy, but need a new

SIS to accomplish College Opportunity Fund (COF) stipends

Implementing now on our current system, ISIS Also need to implement on the new Banner

system Staffing approved by UTFAB in Fall 04

UTFAB - 03/08/2005


Benefits of a New SIS

SSN not used as Student PID Closer to 24 x 7 access to RAMweb services New web registration system Degree Audit (GUIDE) on the web Improved/integrated advising support for

faculty and students Fewer places to maintain personal data

Example - addresses integrated into one system More web service options

UTFAB - 03/08/2005


UTFAB Prior Commitments UTFAB committed to the following

costs in Fall 2003: Recurring contractual costs

5 years for the SIS upgrade 3 years for the portal

UTFAB to consider staffing costs on an annual basis

“Before and After” Architectures

UTFAB - 03/08/2005


SIS/RAMweb Architecture – “Before”

Clie

nts

Web

Inte

rface

Stu

dent

Sys

tem

ISIS(Mainframe IDMS DB)

IS

WSIS(Delphi Oracle DB)

IS

Ramweb(Agate Web Server)

ACNS

RamWeb Client(Student End User PC)

Logging Server(Boone SQL Server 2000)

ACNS

Administrative Client(Staff End User PC)

Periweb(Periweb Sun server)

IS

UTFAB - 03/08/2005


Banner/Luminis architecture – “After”C

lient

sLu

min

is a

nd/o

r uP

orta

lS

CT

Ban

ner

Web Portal Server Farm

Production BannerDatabase Server

Banner Self-ServiceApplication Server

Banner ERP Coreand

SCT Workflow Server

Test/DevelopmentApplication andDatabase Server

(database, self serviceand core components)

Banner Client(core components)

Banner Client(web self-service)

Banner FormsDeveloper Workstation

Sun ONEIntegration andDirectory Server

Sun ONE Web Server

Sun ONE Web Server

Sun ONE Web Server

Sun ONE Web Server

Dynamic LoadBalancing and

SSL AccelerationServer

Sun ONECalendaring Server

1 2 3

4

5

MS SQL Server 2000CLM Database

Luminis/uPortal Database

79

10

12

13 14

16Storage

AreaNetwork

17

CLM and RMSIIS Web Server

14

Project Description

UTFAB - 03/08/2005


Project Organization - Committees Executive sponsors Executive directors Project managers Portal teams

Content team Technical team Training team

SIS teams Application teams Technical teams

A massive amount of work to implement the SIS is ongoing

UTFAB - 03/08/2005


Project Schedule

To date Feb 04 - Portal focus groups Apr 04 – Banner kick off Fall 04 – Portal phase 1 Fall 05 – Portal phase 2 – lots of rich content

Pending Fall 06 – Banner in use for student systems Fall 06 - Portal phase 3 (integration with

Banner) Years of enhancements thereafter

UTFAB - 03/08/2005


The “Split” of Costs 1-time costs – the University covers

100% $5.4 million!!!

Annual recurring costs University: $392,050/yr. UTF: $392,050/yr. Staffing approved annually by the UTFAB

Total cost “proportions” over 5 years University: ~80% UTF: ~20%

Progress to Date

UTFAB - 03/08/2005


Progress on the SIS Go live in July 2005 for Admissions, Housing and

Student Loans Conversion efforts have begun on Person, Entity,

catalog, Prospect, Student and Accounts receivable data

CSU will be an “early adopter” of Banner version 7!!! A major technical upgrade to Banner that provides

expanded functionality Bridging key sets of data between current SIS and

Banner for a 14-month period Three committees have been formed to examine

Banner, RamPoint, WebCT and SAN course and student advising tools

UTFAB - 03/08/2005


Progress on the Portal Active teams: 1) technical, 2) content, and 3) training Development during spring and summer 2004 “Quiet launch” followed by “noisy launch” completed

in fall 2004 http://rampoint.colostate.edu

Significant content added in FY 05 Issues:

Calendaring systems Improved WebMail (may be difficult) Messaging “threads” Portal course tools, WebCT, & Banner Course Tools Real-time integration with WebCT

UTFAB - 03/08/2005


FY 06 Very Important Activities “Keep the trains running on time” Implement COF

In ISIS and RAMweb A very significant and important effort!!!

In Aries and Luminis Refresh all business processes associated with

the SIS Populate student information in Aries (see next

page Ensure 100% accuracy

Explore accommodating multiple majors, e.g in registration

UTFAB - 03/08/2005


ISIS to ARIES Record Conversion

ISIS Data Count

Persons 750,000

Person Address Records 1,100,000

Person Telephone Records 1,000,000

Person E-mail Addresses 150,000

Person Comment 150,000

Person Hold 90,000

Parent Names 90,000

Academic History Courses 8,600,600

Academic History Transfer Records 346,000

Academic History Awards/Degrees 138,000

UTFAB - 03/08/2005


SARS to ARIES Record Conversion

SARS Data Count

Transaction Records 9,900,000

Payment Application Records 9,800,000

UTFAB - 03/08/2005


FY 06 Very Important Activities (cont’d) Real-time integration of SIS with WebCT Develop and implement the UID

Complex due to multiple conflicting requirements encompassing security, privacy and access

Complex involving eID, UID, and PID, and ID re-carding required

Develop on-line student course survey Assess faculty and advising tools Explore consolidation of calendaring systems Go live with Banner modules beginning early

in 2006

UTFAB - 03/08/2005


Projection of Expenses - FY 05

Will “hit” the target of $392k within a narrow margin

FY 05 Expenses (Projected)Projected Expenses = $392,050

Approved Budget = $392,050

1. Soft. maint. - 25%

2. Hardware/OS - 10%

3. Proposed Staff - 48%

4. Non-SCT soft. - 17%

5. Gaps - 0%

6. Contingency - 0%

Funding Request for FY 06

UTFAB - 03/08/2005


Staffing for FY 06 Portal Developer – ES Student Employees - ES Portal Java Developer - ACNS Web Applications Specialist – IS DBA (Database Administrator) – IS COF Project Manager and Implementer -

SFS

UTFAB - 03/08/2005


Recurring Costs for FY 06 Essential

ly identical to those for FY 05

FY 06 Expenses (Projected)Projected Expenses = $392,050

Approved Budget = $392,050

1. Soft. maint. - 25%

2. Hardware/OS - 10%

3. Proposed Staff - 48%

4. Non-SCT soft. - 17%

5. Gaps - 0%

6. Contingency - 0%

UTFAB - 03/08/2005


3-Year Plan FY 06

The “very important” activities cited previously FY 07

Complete Banner Installation Address “gaps” Implement Banner updates Ensure integration of the SIS with the portal

Assess other portal options, e.g. uPortal FY 08

Continue to address “gaps” Implement Banner updates Assess Learning Management Systems, e.g. Project

Sakai

Summary

UTFAB - 03/08/2005


UTFAB Funding Criteria1. Benefit as many students as possible

All students at CSU will benefit.

2. Ability to effectively utilize the fee

Your decision.

3. Not funded by CFT Check.

4. Adherence to budget and accountability

Your decision.

5. Potential for direct student use

Absolutely.

6. Effort and thought reflected in the plan

Your decision.

7. Justification and clarity of project plan

Your decision.

UTFAB - 03/08/2005


Perspective Upgrading the SIS and a portal is the

only way for the University to evolve to a modern, real-time IT environment

The portal/SIS will fundamentally enhance the ways we interact, communicate and access data and information

The project is going exceptionally well – it is on schedule and on budget

Next year is the most critical year for the project

UTFAB - 03/08/2005


Thank You The UTF and student

support provided the critical impetus for the project

The need for a system upgrade is great

Thank you for your support!

UTFAB - 03/08/2005


Discussion and questions

Are most welcome

Student Information System (SIS)/Portal Proposal Presentation to the UTFAB Tuesday, March 8, 2005...

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