CENTRE FOR DIPLOMA PROGRAMME

STUDENT HANDBOOK

2015/2016 Academic Session

Vision

To be a Diploma Centre of distinction, fostering knowledge and skills to develop talents for life-long learning.

Mission

To inspire graduates to endeavour for continuous self-development.

To produce competent and highly employable graduates to meet the demands of stakeholders.

Table of Content

Message from Director .................................................................................. 1

Introduction ................................................................................................... 2

Administrative Office Services ....................................................................... 5

Staff Directory ............................................................................................... 6

Important Information – DIPLOMA PROGRAMME ........................................ 8

Credit Transfer and Exemption Policy ......................................................... 15

Academic Advisory Systems ....................................................................... 18

Check list .................................................................................................... 21

The information contained in this handbook is correct at the time of publications and is subject to change without notice.

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Message from Director

First and foremost, I would like to congratulate and welcome all of you to the Centre for Diploma Programme in the Malaysia’s fastest-growing first private university, home to the state-of-the art technology. You are about to venture into a territory of dedicated and experienced staff who are committed to realize the centre’s missions as well as protrude the university’s vision in becoming a premier university.

Since CDP started in 2000, there is an upward trend in Diploma programme enrolment due to its clear advantage over STPM students and Foundation students. The public perception is changing where enrolling to the diploma programme is no longer become a second option. For those who are looking forward to further their studies in degree programme, diploma students have a longer time to adapt to the university environment and more prepared with strong fundamental knowledge in their studies. Students may gain credit transfers for relevant courses, provided that the university requirements are met. Furthermore, they are fully equipped to join the working environment if students choose to do so and our programmes are designed with this options in mind.

The centre offers six programmes among which are:

Diploma in Information Technology (KR7461)

Diploma in Business Information Systems (KR8122)

Diploma in Telecommunications Engineering (KR7840)

Diploma in Electronics Engineering (KR11192)

Diploma in Accounting (KA6297)

Diploma in Business Administration (KA7819)

All CDP programmes have been accredited by Malaysian Qualifications Agency (MQA). Our programmes have added advantages where they contain the application of practical, as well as theoretical, principles during the entire study. Our programme also include in-depth course content, strong linkages with industries and the opportunity to learn in the multimedia environment. We produce diploma holders, who have effective problem solving, communication and leadership skills.

CDP also organized various activities including sports carnival, creative competitions and entrepreneurship week to strengthen the bond between students and staff. Moreover, academic advisors and counsellors within the centre are also appointed for students to discuss their academic progress.

Lastly, I hope that opportunities created in this centre will be a platform for students to explore the vast potentials in the industry out there. I would like to end with a note of congratulations to you once again, for you are now part of the vibrant community of the Centre for Diploma Programme.

Thank you.

Best Regards,

Suhaimi Bin Sarip Director Centre for Diploma Programme

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Introduction

The Centre for Diploma Programme (CDP) is an academic centre, located at 2nd Floor, Block B, Melaka Campus and 1st Floor FCI Building for Cyberjaya Campus.

The Centre’s main function is to offer diploma programmes and previously, we were administrating the Affiliate Programmes with local and international institutions of education. It aims to produce quality graduates, who would be a form of valuable work force to organizations and institutions in the private or government sectors. The Centre endeavours as a leader in the provision of high quality diploma programmes to the public and in the quest of producing professional, flexible, well-trained and competent individuals to meet the demands of the industries.

The diploma programmes are designed to integrate academic as well as practical elements to enable graduates to further their studies or engage in employment. Upon completion of studies, students may apply to pursue their studies at MMU or any other universities in degree programmes. Alternatively, they may join the workforce either in the public or in private sectors at the assistant level.

SYNOPSES OF PROGRAMMES

The components of course structure are divided into 3 parts, which are Mathematics, Core/Major and University/MQA subjects.

Diploma in Information Technology (DIT) This programme provides students with computing knowledge in planning, implementation, configuration and maintenance of an organization’s computing infrastructure. Students will be exposed to various programming languages and web technologies with which they are able to configure, integrate and deploy systems as well as provide technical support within an organisation. The curriculum covers areas such as programming, database, software design, operating systems, data communication & networking, as well as mathematics. Apart from the technical subjects, students will also be exposed to subjects which instil soft skills such as writing and presentation skills in subjects related to language and business. The skills that the student acquire will enhance students’ interaction and communication especially during their internship at the end of their study and prepare them towards the real life working environment.

Programme Educational Objective The Centre’s Information Technology programme shall produce graduates who are:

Knowledgeable and technically competent in computing discipline. (PEO1)

Dynamic in acquiring contemporary information technology knowledge and skills that meet the evolving business practices. (PEO2)

Diploma in Business Information System (DBIS) This program combines two different fields of study which allow the students to effectively utilise the advances in the area of IT to gain an added advantage in the area of business. Students will be exposed to various subjects of IT such as programming, database and system design just to name a few as well as areas of business such as management, marketing, accounting, economics and entrepreneurship. Students will be taught to analyse organisational requirements and business processes in order to produce a well-crafted system which are well aligned with the organisational goals. Other areas of study will be more on soft skills which includes writing and presentation skills. The knowledge and skills that the students acquire will also be put to use with our industry linkage via their internship.

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Programme Educational Objective The Centre’s Business Information Systems programme shall produce graduates who are:

Knowledgeable and capable of providing technological solutions and applications for the enhancement of business processes. (PEO1)

Dynamic in acquiring contemporary information systems knowledge and skills that meet the evolving business practices. (PEO2)

Diploma in Telecommunication Engineering (DTE)

It is designed to provide students with the necessary skills, which would equip them for employment in network fault diagnosis, equipment repair and installations, service and network planning within telecommunication companies. As such, subjects offered include transmission theory, telecommunications signalling, communication measurements and techniques, and advanced data communications. In addition, students would be exposed to basic telephony, networks and fundamentals of microprocessor.

Program Educational Objective The Centre’s telecommunication engineering programme shall produce professionals who:

Are knowledgeable and technically competent technician in telecommunication engineering discipline, with the capability of enhancing career prospect.

Recognize the need of lifelong learning for successful career advancement.

Diploma in Electronic Engineering (DEE)

The programme provides students with a good understanding of electronics-related fields. This course will suit for those who are interested in mainstream electronic design and support. The programme is also designed to provide students with opportunities to undergo practical training in the industry and to obtain hands on experience through final year projects.

Program Educational Objective The Centre’s electronic engineering programme shall produce professionals who:

Are knowledgeable and technically competent technician in electronics discipline, with the capability of enhancing career prospect.

Recognize the need of lifelong learning for successful career advancement.

Diploma in Accounting (DIA) This programme has been designed with the objective of exposing students to the latest standards, trends and issues in the areas of accounting such as financial accounting, management accounting, auditing, taxation and accounting information system. This programme incorporates value added courses with applications of IT knowledge such as e-commerce and computer applications. Students will also be equipped with some business skills such as economics, finance, investment, entrepreneurship and management. These skills are imperative in producing well-balanced graduates, who would be successful in interacting and responding to the rapid changes of the competitive business environment. This programme is also recognised by professional accounting bodies at the international level. Students will also be exposed to the real-world experience through internship programme in various accounting firms and selected organisations.

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Programme Educational Objective The Centre’s Accounting programme shall produce graduates who:

Are knowledgeable and competent with the credibility of producing a true and fair view accounting report. (PEO1)

Recognize the need of life-long learning for successful career advancement. (PEO2) Diploma in Business Administration (DBA) This programme is designed to equip students with knowledge of updated business concepts and techniques including IT application in real life. The ultimate objective of this programme is to produce quality graduates who can form valuable manpower teams to organisations and institutions in both private and government sectors. The core courses in this programme cover various fields, i.e. business, management, economics, finance, accounting, law and IT. At the end of the programme, students are inspired and developed to be an innovative graduate, who are competent to meet the challenges in a highly competitive global environment.

Programme Educational Objectives The Centre’s Business Administration programme shall produce graduates who:

Demonstrate leadership in application of business, management and information technology skills. (PEO1)

Successfully pursue further education for knowledge and skills enhancement and self- development. (PEO2)

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Administrative Office Services

The main function of the Administration Office is to support teaching and other academic activities in CDP. It assists students, staff and other university centres/departments and outsiders. The assistance includes adhering to requests, problem solving and responding to concerns in a satisfactory and speedy manner.

For students, the Administration Office ensures that a comprehensive set of administrative procedures that meets their needs are in place. The services include a coherent set of procedures in relation to, and assistance with the following.

a) Course administration: timetable, registration, add-drop, withdrawal, examination, academic evaluation, credit transfer and leave of absence.

b) Student Administration: change of programme/major, campus transfer, and students’ records.

c) Student grievance procedures: the office is responsible for the administration of the student grievance procedures. Advice is available from the CDP Assistant Manager.

d) Secretariat of Services: the office provides the secretariat support to the CDP Board including the production of agendas and minutes of the meeting, servicing the faculty committees and preparation of official documents.

e) PTPTN Agreements: Officers may verify the documents with stamp and signature as students’ witness prior to submission to PTPTN.

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Staff Directory

ADMINISTRATIVE

No Name Position Ext. Location E-mail [...@mmu.edu.my]

1. En. Suhaimi Sarip Director 3533 3rd floor suhaimi2.sarip

2. Pn. Nun Shwu Huey Deputy Director (Academic)

3417 3rd floor shnun

3. Pn. Sharmila Rani a/p Moganadas Deputy Director (Student Affair)

3990 3rd floor sharmila.rani

4. Pn. Ainee Suriani Bahaman Deputy Director (Commercialization)

3098 3rd floor ainee.suriani.bahaman

5. Pn. Nur Haslinda Mohd Nasir Manager 3486 2nd floor haslinda.nasir

6. Pn. Siti Hajar Md Yusop Assistant Manager 3175 2nd floor siti.hajar.yusop

7. Pn. Sharifah Junaidah Syed Dahari

Assistant Manager - Cyberjaya

5241 1st Floor – FITBR1027

junaidah.dahari

8. En. Mohd Israihan Bin Isnin Administrative Officer 3097 2nd floor mohd.israihan

9. Pn. Hayati Wahab Senior Clerk 3260 2nd floor hayati.wahab

10. Pn. Lina Ameraah Md Tahir Clerk 3260 2nd floor Ameraah.tahir

11. En. Mohd Khizer Hashime Mohd Zainuddin

Senior Technician 3134 2nd floor khizer.zainuddin

12. En. Mohammad Naszreen Basir Ahmad

Technician 3134 2nd floor naszreen.basir

13. En. Muhammad Mukhtar Mizi Technician 3944 3rd floor mukhtar.mizi

ACADEMICS – MELAKA CAMPUS

MANAGEMENT / ACCOUNTING

No Name E-mail [...@mmu.edu.my] Phone [06-252....] Room Location

1 Lee Chai Har chlee 3417 3rd floor

2 Maria Maiyus maria.maiyus 4032 3rd floor

3 Mustarul Husaini bin Yahya husaini.yahya 3091 2nd floor

4 Nor Fauziana Ibrahim fauziana.ibrahim 3215 2nd floor

5 Subhacini a/p Subramaniam subhacini 3105 2nd floor

6 Fadhilah Binti Mohd. Salleh fadhilah.saleh 3105 2nd floor

7 Fathiah Hashim fathiah.hashim 3538 4th floor

8 Lim Su Yin lim.su.yin 3218 3rd floor

9 Mohd Farid bin Mohd Yasin farid.yasin 3368 2nd floor

10 Nadia Harnisa Abdul Rahman nadia.rahman 3212 3rd floor

11 Ng Woan Ming wmng 3787 3rd floor

12 Norainy Abdul Razak norainy.razak 3931 2nd floor

13 Norliza Darus norliza.darus 3217 2nd floor

14 Nur Faezah bt Jayiddin faezah.jayiddin 3367 3rd floor

15 Nurul Dyanna Hamzah dyanna.hamzah 3217 2nd floor

16 Putri Nurul Aainaa binti Rusli aainaa.rusli 3215 2nd floor

17 Putri Nurul Izza binti Rusli nurulizza.rusli 3367 3rd floor

18 Siow Yung Ern yesiow 3805 2nd floor

19 Siti Zarifah Amir zarifah.amir 4032 3rd floor

20 Ummu Umairah Mohd Yunus umairah.yunus 3135 4th floor

21 Wan Nur Azah bte Wan Nahar wannurazah.wannahar 3212 3rd floor

22 Ngau Duo Seng dsngau 3262 4th floor

23 Faezah binti Othman faezah.othman 3538 4th floor

24 Muhammad Arif bin Hasan arif 3028 3rd floor

25 Yong Hui Siang hsyong 3787 3rd floor

26 Afifah Binti Abd Wahid afifah.wahid 3035 4th floor

27 Vinothini A/P Apoo vinothini.apoo 3496 3rd floor

28 Tai Hen Toong httai 3368 2nd floor

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No Name E-mail [...@mmu.edu.my] Phone [06-252....] Room Location

29 Lim Sue Ern selim 3035 4th floor

30 Nor Arba'ayah Binti Alias - 06-2316513 FOB 4016

31 Thevendran a/l Renganathan thevendran 3040 FOB 4018

32 Sairul Balqis Binti Saifal Yusof - - -

33 Nadrah Binti Abu Hassan - - -

INFORMATION TECHNOLOGY

No Name E-mail [...@mmu.edu.my] Phone [06-252....] Room Location

1 Mardhiyah Ahmad mardhiyah.ahmad 3657 3rd floor

2 Chandrika Mohd Jayothisa chandrika.mohdjayothisa 3221 3rd floor

3 Usha a/p Vellappan usha.vellappan 3496 3rd floor

4 Tan Su-Mae smtan 3679 4th floor

5 Lim Liyen lim.liyen 3218 3rd floor

6 Rashidah Ahmad rashidah.ahmad 3830 4th floor

7 Yap Hui Yen hyyap 3650 4th floor

8 Khoh Wee How whkhoh 3262 4th floor

9 Julie Yew Mei Yee myyew 3990 3rd floor

10 Nur Liyana bte Rosli liyana.rosli 3826 4th floor

11 Siti Iradah binti Ismail iradah.ismail 4189 4th floor

12 Syarifah Diyanah Yusoh diyanah.yusoh 4189 4th floor

13 Tay Siok Wah swtay 3218 3rd floor

14 Nor Asmira Mohd Nor nor.asmira 06- 2313421 FOB 4017

ENGINEERING

1 Noorhisham Hussin noorhisham.hussin 4133 4th floor

2 Hernie Marlynna Mursaid hernie.mursaid 3756 2nd floor

3 Nurul Izah Anuar nurulizah.anuar 3135 4th floor

4 Nur Hasanah Ali hasanah.ali 3909 4th floor

5 Fikri Rezzi Basarudin fikri.basarudin 4188 2nd floor

6 Chong Peng Lean plchong 4188 2nd floor

7 Kong Feng Yuan Fykong 06- 2313421 FOB 4017

MATHEMATICS / LAW

1 Ikha Fadzila binti Md Idris ikha.idris 3780 4th floor

2 Nabil Bin Abas nabil.abas 4188 2nd floor

3 Nurainiah Abu Hassan nurainiah.hassan 3805 2nd floor

4 Tan Sin Yin tan.sin.yin 3650 4th floor

5 Suraya bt Md Suyod suraya.suyod 3780 4th floor

6 Tan Chun Fui cftan 4188 2nd floor

7 Nursyamimi binti Houd nursyamimi.houd 3826 4th floor

8 Nuratul Fakriah Binti Abdul Thalib nuratul.thalib 06- 2313421 FOB 4017

ACADEMICS – CYBERJAYA CAMPUS

1 Mohd Azizi Sanwani azizi.sanwani 03- 8312 5212 BR4026

2 Noor Amni Mohamad Khassim nooramni.khassim 03- 8312 5205 BR4006

3 Nurasma' Shamsuddin nurasma.shamsuddin 03- 8312 5923 BR4020

4 Nurul Aini Mohamad Nordan nurul.aini.nordan 03- 8312 5395 BR4006

5 Rubiah Mohd Yunus rubiah.yunus 03- 8312 5923 BR4020

6 Mar Syazana binti Maslin syazana.maslin 03- 8312 5395 BR4027

7 Norihan Binti Hamzah norihan.hamzah BR4026

8 Nabilah Binti Abd Rahman nabilah.rahman 03- 8312 5205 BR4006

9 Erma Haryani Binti Esahar erma.haryani BR4026

10 Nurul Aqma Binti Salleh - - -

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Important Information – DIPLOMA PROGRAMME

DURATION OF STUDY

The duration of study is 2 years and 3 months, and maximum shall be four (4) years.

Except for National Service, Student Exchange Programme, Medical reasons and other approved reasons by Senate, the period of the student’s leave of absence or ‘away from the university’ shall be counted as part of the student’s candidature period.

SUBJECT REGISTRATION

Students are eligible to register the subjects via online for each trimester as the following:

Trimester Maximum Minimum

Long Trimester

20 CH 12 CH

Short Trimester

10 CH 6 CH

LEAVE OF ABSENCE Students who do not register for any subjects during a trimester must apply for Leave of Absence, otherwise the students will be deemed dismissed from MMU.

Students are eligible to apply for Leave of Absence (LOA) via online at http://online.mmu,edu.my with the following 3 reasons: medical problem, financial problem, and national service. Students are allowed to take LOA up to three (3) times within the candidature period.

Students should discuss with their academic advisors prior to Leave of absence. International students must report to International Office before applying for Leave of Absence.

An application for Leave of Absence must be made before the end of Week 7 of a Long Trimester or Week 4 of a Short Trimester.

Students are allowed to go on leave only after the Director approves the application.

The official date of Leave of Absence is the date when the student submits his online leave of absence application.

Despite being granted LOA (leave of absence), student with ‘I’ status shall sit for Supplementary Examination when the subject is offered by faculties/centres. Otherwise, the ‘I’ status will be converted to ‘F’.

A student who is on Leave of Absence will still be charged Resource Fees.

MANUAL SUBJECT REGISTRATION

Students on the “Terminated – Reinstated” and financially – barred status are to do manual subject registration using the “Add/Drop” form. This exercise can be done in week 3 and week 4. Any application for registration thereafter will not be entertained.

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SUBJECT WITHDRAWAL

Students are NOT allowed to withdraw subject(s) after Week 7 for long trimester and after Week 4 for short trimester.

100% of the course fee shall be refunded if a student withdraws from a subject within the first and second week of any trimester.

No refund shall be granted for any withdrawal of subject after the first two weeks of any trimester.

PROBATION STATUS

If students obtain a GPA score below 2.00;

Students will be TERMINATED if obtain GPA score less than 2.00 for two consecutive trimesters AND current CGPA score is also below 2.00.

EXAMINATION

There are two types of examinations:

Final Exam

Final Examinations will be held at the end of trimester for all subjects that students have registered in a particular trimester. Students are not eligible to sit for final examination if been barred by lecturer or Finance Office.

Supplementary Examination

Supplementary Examination shall be held within the first week of the commencement of every trimester and the administrative fee as stated by Examination and Records Unit (ERU) per subject will be charged to each student.

Supplementary Examination is not granted automatically but it has to be recommended by the Board of Examiners (BOE) as well as Senate approval which based on two types of recommendations:

a) Eligibility to sit for supplementary examination as 1st attempt (Grade I), b) Eligibility to sit for supplementary examination as 2nd attempt (Grades with * (asterisk)

suffixes) Supplementary as First Attempt: The following reasons are generally accepted by the BOE when recommending supplementary examination as 1st attempt (Grade I) to a student:

a. Obtain a medical certificate and a report from: i. MMU Panel Clinics, (Any MC from non-panel clinics is unacceptable and subject

involved would be automatically fail.) ii. Government Hospitals / Clinics, iii. Other Hospitals / Clinics of which

the onus is on the student to provide evidence that the clinic/hospital is under the medical insurance that covers the student or their parents/guardian and,

the referral letter from the Government/MMU Hospital/Clinic under the insurance policy MUST also be attached,

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b. The demise of immediate family member (supported by death certificate), c. Representing Malaysia/State/University in an official capacity for competitions,

conferences, conventions, meetings and sporting events, (supported by letter from STAD) d. Involved in an accident (supported by police report) e. Attending scholarship interviews (supported by a letter) f. Admitted to Intensive Care Unit (ICU) or had undergone major operation, or g. Being referred to a Non-Panel Hospital for emergency medical case that require

immediate hospitalization and treatment.

All medical certificates, reports and/or supporting documents MUST be submitted to Examinations and Records office within two working days from the date of the examination. Any other special cases which have not been stipulated (in the list a – g) above will be recommended by the BOE directly for Senate decision.

Student MUST settle his tuition fees before he sits for Final Examination. He will not be offered the supplementary exam if he fails to settle his tuition fees before Final Examination. Students who fail to take the supplementary exam, whether as the first or second attempt, will be considered to have failed the subject. There will not be any second supplementary examination in any circumstances.

Supplementary as Second Attempt Supplementary as second attempt will be granted to students who failed the subject with the following conditions:

a. Obtain at least 50% of total coursework marks AND b. At least 40% of total overall marks (coursework marks + final exam marks). (Grade D, D+,

C-, or FL only) A student with recommendation by the BOE can only take a maximum number of three (3) subjects for supplementary examination in a long trimester and two (2) subjects in a short trimester. Re-Marking A student who is dissatisfied with the final examination result may appeal for re-marking through the Examination and Record Unit. The processing fee will be charged as stated by Examination and Records Unit (ERU) per subject (non-refundable). All appeals shall reach the Examination and Records Unit not later than one week after the commencement of the following trimester or one week after the announcement of the result; whichever is later. Any appeals submitted after one week shall not be entertained.

ABSENT FROM EXAMINATION

A student who is absent from the examination due to health condition must submit Medical Certificate (MC) to ERU within two working days from the date of examination. The MC must be from HLA Panel clinic, MMU Staff Panel clinic, and Government Hospital/Clinic. MC not from the list stated before are not acceptable and therefore student will get a Grade ‘F’.

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STUDENT ASSESSMENT

1) Generally, students shall be evaluated through two (2) evaluation components, as follows:

a) A final examination, which shall constitute 50% of the total marks (with exception to English, Effective Communication Skills and core Accounting subjects which constitute 60% of the total marks and Core Engineering subjects which constitute 40% of the total marks); and

b) Coursework, which includes test, quizzes, projects, laboratory reports, which shall constitute 50% of the total marks (with exception to English and Effective Communication Skills and core Accounting subjects which constitute 40% of the total marks and Core Engineering subjects which constitute 60% of the total marks).

2) The coursework for subjects that are practical-based or Project-based may account for 100% of the total marks. This also includes subject Contemporary Management & Entrepreneurship which has 100% coursework and no final examination.

BARRING SYSTEM

Students will be barred from Final Examination or denied access to the MMU system if:

a) Final Examination – Barred by Lecturers whereby the attendance for lectures/tutorial/lab is less than 80%, or barred by Finance due to outstanding fees.

b) Access to System – Barred by Finance due to outstanding fees. Students are not able to register subjects or view examination results via online system. Students also would not able to access the system if their status has been changed to “TERMINATED”.

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COMPLETION OF STUDY AND DIPLOMA AWARD

A student shall be awarded with the Diploma if he/she has:

a) Passed the prescribed examinations with a minimum CGPA of 2.00; and

b) Fulfilled all the requirements of this Regulation and paid all the dues outstanding to the University.

The Diploma shall be classified as follows:

Classification CGPA

Distinction 3.50 – 4.00

Credit 3.00 – 3.49

Pass 2.00 – 2.99

Not Awarded 1.99 - below

The Scheme of Marks and Grade

Grade Marks Points Grade Marks Points

A+ 90% - 100% 4.000 B- 64% 2.933

A 80 % - 89% 4.000 63% 2.867

A-

79% 3.933 62% 2.800

78% 3.867 61% 2.733

77% 3.800 60% 2.667

76% 3.733 C+

59% 2.600

75% 3.667 58% 2.533

B+

74% 3.600 57% 2.467

73% 3.533 56% 2.400

72% 3.467 55% 2.333

71% 3.400 C 54% 2.267

70% 3.333 53% 2.200

B 69% 3.267 52% 2.133

68% 3.200 51% 2.067

67% 3.133 50% 2.000

66% 3.067 C- 47 – 49% 1.667

65% 3.000 D+ 44 – 46% 1.333

D 40 – 43% 1.000

F 0 – 39% 0.000 Passing grade for all subjects is ‘C’ = 50%.

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Rule No: 7 - Grading System of Undergraduate Degree Examinations

The following codes shall be used to indicate the status of a subject:

Code Meaning Explanation

PS Pass The student passed the examination of the subject. The grade would not be calculated in the GPA and CGPA. This code is for the PASS and FAIL subject only.

FL Fail The student failed the examination of the subject. The grade would not be calculated in the GPA and CGPA. This code is for the PASS and FAIL subject only.

FL* Fail and student can sit for Supplementary

The student failed the examination of the subject. Upon of Board of Examiner (BoE) approval, the student would be allowed to sit for Supplementary Examination This code is for the PASS and FAIL subject only.

F Fail The student failed the examination of the subject. The grade would be calculated in the GPA and CGPA.

I Incomplete The student did not attend the final or supplementary examination for the subject due to reason(s) acceptable to the Board of Examiners (BoE) and endorsed by Senate.

W Withdrawal The student has withdrawn from the subject within the period allowed prior to the final examination.

U Unofficial Withdrawal

The student was absent from the examination for a subject, without giving any reason acceptable to the BoE. The code U is equivalent to grade “F” or “FL”.

R Barred from sitting examination

The student was barred from the examination. The code R is equivalent to grade “F” or “FL”.

AU Audit Subject The student registered for the subjects more than graduation requirements but requested the additional subject to be graded as “AU” in order to exclude it from being calculated in GPA or CGPA. Common case would be when student registered for three elective subjects instead of required two elective subjects and chose the subjects with lowest grade to be excluded from GPA or CGPA calculation.

CON Continue This code is for a project or a subject conducted over more than one trimester or where the evaluation of the project or subject was over more than one (1) trimester. The result would be calculated in the trimester where the project or the subject was completed or the result was made known. The code “CON” would not be replaced for the previous trimester except in the trimester where the result was announced.

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THE CALCULATION OF GRADE POINT AVERAGE (GPA) & CUMULATIVE GRADE POINT AVERAGE (CGPA)

Grade Point Average (GPA)

The Formula:

Code Grade Credit Hours (CH) Point Grade (PG) CH * PG Quality Points (QP)

DCS5048 A- 3 3.667 3 * 3.667 11.001

DCS5058 C 3 2.000 3 * 2.000 6.000

DCS5128 C+ 3 2.333 3 * 2.333 6.999

DEC5068 B- 3 2.667 3 * 2.667 8.001

DIM5058 D+* 4 1.333 4 * 1.333 5.332

Total CH 16 Total QP 37.333

Cumulative Grade Point Average (CGPA)

The Formula:

Accumulated Total Quality Point (ATQP)

= Cumulative Grade point Average (CGPA) Accumulated Total Credit Hours (ATCH) TQPsem1 + TQPsem2 + TQPsem3 + ……… = ATQP

= CGPA TCHsem1 + TCHsem2 + TCHsem3 + ……… = ATCH

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Credit Transfer and Exemption Policy

CREDIT TRANSFER POLICY – Certificate to Diploma 1. No credit transfer is allowed from Certificate to Diploma 2. Transfer of credit from a higher level programme (e.g. Bachelor’s degree) to lower programme

(e.g. diploma) is not permitted 3. The syllabus of the subject offered for credit transfer must cover at least 80% syllabus of the

corresponding subject at MMU. 4. The grade obtained for the subject offered for credit transfer shall be equivalent to at least

MMU grade C. 5. The credit value of the subject from the programme to be transferred must be the same or

more than the credit value of the subject offered by MMU. 6. The maximum transferrable credit is 30% of the total programme’s credit. 7. Horizontal credit transfer policy is allowed in the following circumstances :

a. Student who have possessed a qualification and wishes to pursue another programme at the same level as the earlier qualification. E.g. : Possessed Diploma qualification and wanting to pursue another Diploma

Credit transfer is not allowed. b. Student following a programme and wishes to change to another programme offered by

MMU at the same level and within the same field.

Grade transfer is allowed. In this case, there is no limit to the amount of credit allowed to be transferred.

If the previous programme is from another institution of higher learning, the credit transfer is dependent on the residential year (1 year for Bachelor’s degree level and 1 semester for the Diploma level)

c. Student who has failed/been terminated from a programme and wishes to pursue another programme at the same level in MMU.

No credit nor grade transfer is (including the MPW subjects) allowed. d. Student who quit a programme and wishes to continue another programme at the same

level in MMU.

Grade transfer may be considered. In this case, there is no limit to the amount of credit allowed to be transferred. The subject taken by the student must not be more than FIVE years prior to the registration date of the new programme at MMU.

If the previous programme was taken from another institution, the credit transfer is dependent on the residential year (1 year for Bachelor’s degree level and 1 semester for the Diploma level)

e. Student of a programme who enrol for a few subjects at another institution of higher learning at the same time (for example via mobility or exchange programme)

Credit transfer is allowed and it must not be more than 30% of the total credit of the programme registered for and it is also dependent upon the mutual understanding of both institutions.

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CREDIT TRANSFER POLICY – Diploma to Bachelor’s Degree 1. The syllabus of the subject offered for credit transfer must cover at least 80% syllabus of the

corresponding subject at MMU.

2. The grade obtained for the subject offered for credit transfer shall be equivalent to at least MMU grade C.

3. The credit value of the subject from the programme to be transferred must be the same or more than the credit value of the subject offered by MMU.

4. Only subjects from accredited Diploma programmes can be considered for credit transfer.

5. The maximum transferrable credit is 30% (approximately one year of Bachelor's degree duration) of the total programme’s credit.

6. Student who possesses an advanced diploma in addition to a Diploma qualification may apply for a consideration for credit transfer of up to a maximum of two years of the Bachelor’s degree duration. Student may join the third year of the programme if the application is successful.

7. Transfer of credit from a higher level programme (e.g. Bachelor’s degree) to lower program (e.g. diploma) is not permitted.

8. Horizontal credit transfer is allowed in the following circumstances:

a. Student who possesses a qualification and wishes to pursue another programme at the same level as the earlier qualification. e.g. : Possessed Bachelor’s degree qualification and wanting to pursue another Bachelor’s degree

Credit transfer is not allowed. b. Student following a programme and wishes to change to another programme offered by

MMU at the same level and within the same field. (e.g. : from FCI to FIST and vice versa, from FOM to FBL and vice versa)

Grade transfer is allowed. In this case, there is no limit to the amount of credit allowed to be transferred.

If the previous programme is from another institution of higher learning, the credit transfer is dependent on the residential year (1 year for Bachelor’s degree level and 1 semester for the Diploma level)

c. Student who has failed/been terminated from a programme and wishes to pursue another programme at the same level in MMU.

No credit nor grade transfer is (including the MPW subjects) allowed. d. Student who quit a programme and wishes to continue another programme at the same

level in MMU.

Grade transfer may be considered. In this case, there is no limit to the amount of credit allowed to be transferred. The subject taken by the student must not be more than FIVE years prior to the registration date of the new programme at MMU.

If the previous programme was taken from other institution, the credit transfer is dependent on the residential year (1 year for Bachelor’s degree level and 1 semester for the Diploma level)

e. Student of a programme who enrol for a few subjects at another institution of higher learning at the same time (for example via mobility or exchange programme)

Credit transfer is allowed and it must not be more than 30% of the total credit of the programme registered for and it is also dependent upon the mutual understanding of both institutions.

f. Below is the credit transfer status for types of subject not allowed for credit transfer:

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Subject Type Credit Transfer Status

Industrial Training not transferrable

Project not transferrable

University Subjects only transferrable for students from CDP

MPW subjects not transferrable but eligible for exemption

GUIDELINES ON IMPLEMENTATION

1) The award of credit transfer will be administrated on a case-to-case basis.

2) Applicants must ensure that the following documents are submitted:

a. An official transcript of examination results issued by the college/institution attended by the applicant, giving the complete list of subjects taken and grades obtained; and

b. Complete syllabus of the subject(s), which the applicant is applying for credit transfer; and

c. An application for Credit Transfer Form. This form includes the approval of the respective lecturers and list of all subjects that are applied for.

3) The Faculty/Centre may interview the applicant, if deemed necessary.

4) Award of credit transfer shall be based on the academic and faculty requirements, and shall be at the discretion of the Dean of the Faculty or Director of the Academic Centre.

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Academic Advisory Systems

Introduction

The Academic Advisory Systems (AAS) was established in order to create a healthy environment and closer relationship between lecturers and students at CDP. This system was first implemented in Trimester 2, 2005/2006 as part of steps taken in ensuring that the programme objectives are achieved. Information on attendance, coursework and assessment are made available online to both, students and their Academic Advisor.

Objectives

To create a healthy environment and closer relationship between students and lecturers.

To monitor students’ performance and attendance.

To achieve the programme outcome and produce outstanding diploma graduates.

Implementation

1) An academic advisor (AA) is assigned to each group of students.

2) AAs will monitor the students’ performance, absenteeism rate, and any problems that are related to the academic matters.

3) The AA will provide necessary advisory support to ensure students are able to complete their studies successfully.

4) All students are required to meet their AA’s at least once in a trimester.

5) AAs have to do the assessment of the student, when he/she comes to see them.

6) AAs will refer students to counsellors, if deemed necessary.

Roles of CDP students

1) Students must aware that information on their attendance, coursework and assessment are available online.

2) Students need to see their respective AA at least once a trimester, so that an assessment of them can be carried out. Failing to do will restrict them to do subject registration in the following semester.

3) Students should not be absent from the classes for more than 80% of the total hours of each subject for each lecture, tutorial and lab. If students are absent for 80% or more, they will be BARRED from the final examination. Again, in avoiding this, students should check their attendance through online in their student information centre.

4) Students should complete all assignments given by their lecturers and attempt all quizzes and tests.

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IMPORTANT INFORMATION FOR AN INTERNATIONAL STUDENT

The Ministry of Higher Education has appointed a company to manage the process of VISA renewal and the company name is Education Malaysia Global Services (EMGS).

The policy and procedures are as follows:

1. Passport Renewal Application

Students must submit their passport and documents 8 weeks before the expiry date of their VISA.

Students must ensure that the following documents are submitted:

1. Original Passport 2. 2 copies of Passport photocopies (all pages including blank page) 3. 2 copy of Attendance Report (recent 3 trimester) 4. 2 copy of Academic Result (recent 3 trimester) 5. Attendance must be average above 80 % 6. Result must be CGPA above 2.00 7. If attendance less than 80% or CGPA less than 2.00, supporting letter from Academic

Advisor are required. 8. 1 copy of subject registration slip for current trimester. 9. 1 copy of class time-table for current trimester

The payment for VISA renewal to EMGS are as follows:

1. Processing Fee RM140.00 2. Health Insurance RM 500.00 (must be done at EMGS panel only) 3. Medical Check-up RM 250.00 (must be done at EMGS panel only)

TOTAL RM 890.00

Student must prepare a Bank Draft (depend on the amount) made payable to: EMGS ESCROW ACCOUNT 1

The payment for VISA renewal to MMU Finance are as follows:

1. Student Pass RM 60.00 2. Visa (depending on country). Do refer to your VISA sticker on the passport.

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2. Late Submission of Application

Submission less than 21 Days from VISA expiry date is considered late. Penalty of RM600.00 will be charged to students (extra charge excludes renewal fee) Example of less than 21 days:

1. VISA expiry is on 30-03-2013. 2. Submission must be done before 10-03-2013. 3. Submission after 10-03-2013 will be considered as late submission.

3. Overstay

Submission less than 7 working days (excludes weekend/public holiday) before VISA expiry date is considered overstays.

Compound of RM600.00 will be charged to students (extra charge excludes renewal fee) Penalty of RM10,000.00 (maximum charge) Imprisonment up to 5 years. Possibility to be TERMINATED from MMU. Possibility to be BLACKLISTED by the Government of Malaysia.

4. Medical Check-up

Students are required to do Medical Check-up 10 days after submitted their passport to VILU.

The Medical Check-up form is available to print out at: http://www.educationmalaysia.gov.my/skin/frontend/emgsv3/default/documents/Health-Examination-Reportv1.2.pdf (use Mozilla / Chrome only)

Fill in medical check-up details in Section 1. Section 2 is for medical officer to fill in. Attach your recent photo.

SUBJECT REGISTRATION

1) Late Registration –Week Three (3) onwards.

Regardless of any reason, student are NOT ALLOWED to register any subjects without attending classes from week one (1). If you are absent from classes more than 3 weeks, your name will be submitted to MALAYSIAN OF HIGHER EDUCATION (MOHE).

2) Attendance.

Students are subject to be barred from attending final examination if their attendance is less than 80%. Therefore you are required to prove your attendance by signing up the sheet provided by your lecturers in every class.

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Check list

1) Check your respective programme structure prior to online subject registration.

2) Once registered, counter check your subjects against your respective programme structure.

3) Print out your respective timetable and identify venue of classes.

4) Immediately do your application for credit exemption in Bahasa Kebangsaan (if obtain credit Bahasa Melayu in SPM). Submit the credit exemption form to CDP Admin Office not later than week 2 for in every trimester.

5) Ensure your Academic Advisor’s name via MMU Online Portal. Do meet your advisor not later than week 4 in every trimester.

6) Tutorial/Lab session commence in week 2 in long trimester and week 1 in short trimester.

7) Strictly adhere to the MMU dress code.

8) Visit MMU Bulletin Board and CDP Website on regular basis for all important information and messages from various departments are regularly uploaded onto this site.

9) Always counter check on vague information or any matter that you do not understand with CDP administrative staff, your academic advisors or lecturers. Avoid making assumption and avoid solely believe your friends’ advise.

10) It is best to consult your lecturers/academic advisors when facing problems or difficulties with regards to your study at the earlier stage. Avoid waiting until the very last minute.