STUDENT EXCHANGE PROGRAMME

Application Process for Outgoing Exchange Students

BEFORE APPLYING

CHECK ELIGIBILITY

1. Have completed at least TWO Semester (8 to 10 Modules) of study

before embarking on SEP

2. Minimum CAP of 3.0

3. Not in Final Semester of their degree or have scheduled final year project,

internship or industrial attachment

4. Required to return to NUS to complete ONE Semester before graduation

5. Have sufficient means to cover necessary expenses for the duration of SEP

6. No restriction involve in overseas study for scholarship holders.

Note: DDP Students whose home faculty is not business may not apply through

Business School

PRELIMINARY MODULE MAPPING

• You may use the available modules found on the Module Master List on

myISIS to map modules

• Pay close attention to any restriction, credit limits and course pre-requisite

• Ensure that sufficient credits can be transferred back to NUS

• If the module you intend to take is not listed on the master list, submit your mapping

request via the Mapping Worksheet in myISIS

• Note: the modules listed in the master list are only a guide, do expect changes in the

modules mapped.

• Modules mapped to SEP are non-graded

• For BAC Students, Level 3000 modules MUST be taken in NUS. Hence,

there are lesser modules for you to map for SEP

• You are recommended to complete your SEP earlier to ensure that there are more

modules to choose from.

PRELIMINARY MODULE MAPPING

• You are allowed to take a Minimum of 3 modules and a Maximum of 6

Modules for SEP.

• If you were to take 3/4 modules during SEP, you will have to overload the remaining

modules in your next semester.

• Do expect changes to your finalised Module Mapping after you’ve been

accepted to the host university.

SELECTION CRITERIA

70%

30%

CCA/Others

1. CCA Involvement

2. Leadership

3. Entrepreneurship

4. Community Involvement

5. Achievements

CAP

SELECTION CRITERIA – SEP GRADING SYSTEM

Category Point Allocation Remarks

CCA Up to 10 Points (5

points for each

CCA)

• NUS Linked CCA, Non-Linked CCAs or Hall and

College CCA

• Required Long-term Commitment (more than 2 weeks)

Community

Involvement

Up to 5 Points • 1 point for each volunteer activity

• Points cannot be applied to CCA.

• Recommended to declare as CCA if the activity is a long-

term activity

Leadership Up to 5 points • Similar to CCA

Entrepreneurship 5 points • Applicable for the students going for exchange from

2018/19 onwards. [Talks are no longer applicable for

SEP points]

• Proof of ownership/partnership is required.

Achievements Up to 5 points • Global/International Scale and National Scale

SELECTION CRITERIA – SEP GRADING SYSTEM

• Students are required to compile and submit the following forms to

BBA office at a stipulated deadline:

1. Co-curricular Activity Testimonial and Report Form

2. Caring for Community Testimonial and Report Form

3. Evidence of entrepreneurship activity (if applicable)

4. Copies of pictures or photos of proof of achievements (i.e. trophies and

certificates)

5. BBA Student Exchange Program Application Declaration

• NOTE: Do not submit the forms individually!

REGISTRATION

Registration Exchange Period Application Period

Year 1

Students

Year 2 Semester 2 May/June

Year 2

Students

Year 3 Semester 1 or 2 October/November

• Application for SEP can be done through myISIS under Global Education

Tip: Application for Year 3 Semester 1 or 2 are often oversubscribed. Do try to

consider applying for Year 2 Semester 2 instead!

AFTER APPLYING

ACCEPTANCE OF SEP APPLICATION

• You will receive an “internal offer’ email if your SEP application is accepted.

• You will be given 3 working days to consider and accept the offer.

• The rejected places will be brought to the next application period.

FINANCIAL AID

• Once you selected for exchange, you may start to source for financial Aid.

• Take note: SEP is not confirmed until you have applied and are accepted by the host university.

• The following are some financial aid provided:

1. University Level

• NUS Award for Study Abroad (NASA)

2. Business School

• Fung Scholarship (invited Only )

• SCCCF Business Scholarship (invited only)

• NUSBSA Student Award

• Tahir Student Exchange Award

• NHH Award

Click here for more information

Note: Students can apply for

NASA and one award only.

APPLICATION TO HOST UNIVERSITY

• Once you’ve accepted the internal offer, you will need to prepare your

application to the partner university.

• Check if you are required to submit application online or hardcopy.

• If hardcopy documents are required, please submit your official transcript and other

supporting documents to the SEP administrator.

• Please submit the materials earlier or by the deadline. This is to prevent

delay in receiving your offer letter and the following procedures.

• Note: the offer of acceptance received may take up to 2 months. If you

haven’t heard anything from the partner university 2 months before the start

of the semester date, contact your SEP Administrator.

PREPARING FOR SEP

• Check the VISA requirements and prepare the supporting documents.

• Research on travel arrangement (flights, accommodation, transport, etc)

• Do not apply for your VISA or book your flights and accommodation

before your offer of acceptance arrive.

• Only when your Offer of acceptance has arrive, you may then proceed with the

various application.

• Tip: Be FAST in settling administrative matters –VISA, Student Pass,

Accommodation – especially if you are going in Semester 2 as it is the holiday

season, where many embassies/organisations are close. You should not delaying

the necessary procedures otherwise you would risk losing your place in SEP!

THINGS TO NOTE

All students embarking on SEP will face many risk and

uncertainty!

UNCERTAINTY IN MODULE MAPPING

• The modules on the Module Master List on myISIS are modules taken up by

past exchange students. You may use the list as a reference, but it does not

guarantee that you will definitely get registered for those module in the your

allocated SEP semester.

• After being accepted by the host university, you will have to map your modules

according to the new modules list released by the host university at a later

date.

• If you are going for SEP in Semester 1, the earliest date to start module

mapping on myISIS is in April. This process will continue till September.

If you are going for SEP in Semester 2, the earliest date to start module

mapping is in October,. The process will continue till February.

Hence, do expect that your module mapping will not finalised till a very

late date.

PERIOD OF CREDIT TRANSFER

• Credit transfer from your exchange programme is NOT DONE

IMMEDIATELY

• The credit transfer will take up to ONE SEMESTER to process.

• This is because the your transcript from the host university will take a few months to

transfer back to NUS and verification of credit will also take a period of time.

• This is also the reason to why you are not allowed to go on SEP during the final

semester.

Withdrawing and deferment of exchange are not allowed.

CONTACTS

BBA Office

Ms Jessie Toh, Senior Manager, Student Exchange Programme

Email: bizjthp@nus.edu.sg

Tel: +65 6516 6916

Fax: +65 6777 1296

Ms Loh Hui Xian, Manager, Student Exchange Programme

Email: bizlhx@nus.edu.sg

Tel: +656516 1485

Fax: +65 6777 1296

CONTACTS

Kelvin Neo, Director of International Relations

Email: kelvin.neo@u.nus.edu

Tel: +65 9759 8899

Andre Ong, Vice Director of Internal Relations

Email: andreongjy@u.nus.edu

Tel: +65 9819 7138

Enquiry Email: bizad.irsep@gmail.com

ALL THE BEST!