Student Election Campaign Packet · PDF file · 2018-03-12authorized outdoor...

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1 | Page Student Election Campaign Packet Lorain County Community College Office of Student Life (CC206) 1005 North Abbe Road, Elyria, Ohio 44035 T: (440)366-4036 F: (440)366-4675 E: [email protected] W: www.lorainccc.edu/student-life/ Student Senate Office (CC203) W: www.lorainccc.edu/student-life/student-senate/student-senate-election/ Staff Manager: Selina Gaddis (440)366-7648 Administrative Assistant: Rochelle Fairley (440)366-7567 Staff Assistant: Stephanie Morrow (440)366-7645 Office Hours Fall & Spring Semester Monday-Thursday: 8:30a.m. - 6:00p.m. Friday: 8:30a.m.- 4:30p.m. Winter/Spring Break & Summer Semester Monday-Friday: 8:30a.m - 4:30p.m.

Transcript of Student Election Campaign Packet · PDF file · 2018-03-12authorized outdoor...

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Student Election Campaign Packet

Lorain County Community College

Office of Student Life (CC206) 1005 North Abbe Road, Elyria, Ohio 44035

T: (440)366-4036 F: (440)366-4675 E: [email protected] W: www.lorainccc.edu/student-life/

Student Senate Office (CC203)

W: www.lorainccc.edu/student-life/student-senate/student-senate-election/

Staff Manager: Selina Gaddis (440)366-7648

Administrative Assistant: Rochelle Fairley (440)366-7567 Staff Assistant: Stephanie Morrow (440)366-7645

Office Hours

Fall & Spring Semester Monday-Thursday: 8:30a.m. - 6:00p.m. Friday: 8:30a.m.- 4:30p.m.

Winter/Spring Break & Summer Semester

Monday-Friday: 8:30a.m - 4:30p.m.

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Campaign Rules and Regulations

Any candidate caught violating these rules and regulations may be disqualified. The

Manager of the Office of Student Life and the Election Committee will make the final

decision regarding violations. Violations must be submitted in writing, prior to the last

day of the election, to the Manager of the Office of Student Life and the Election Judge

for review and decision. Appeals may be made to the University Partnership Associate

Provost and Student Life.

1. All campaigns are to be run on an individual basis. Pooling of resources through

forming a ticket is not allowed.

2. Current Student Life workers and/or Student Senators running as candidates are

not permitted to oversee or facilitate the election process.

3. Current Student Senators lose the ability to vote on or correct any aspect of the

election upon signing out an Election Packet; his or her vote will be listed as

"Abstained."

4. No candidate or their representative shall:

a. Tamper, remove, damage, vandalize or destroy another candidate’s

articles

b. Post signage on walls, windows, doors, buildings or support columns

c. Leave campaign articles on vehicles

d. Display unapproved campaign materials

e. Engage in negative campaigning

f. Campaign in classrooms without permission

g. Campaign in any administrative or academic offices

h. Campaign within or directly outside of the polling areas

i. Tamper with the voting process in any way

5. Campaign Materials

a. All campaign materials must be approved by the Office of Student Life

and the Election Committee.

b. Each candidate must oversee and participate in the creation of their

campaign material. The Office of Student Life and/or the Election

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Committee may assist candidates utilizing College resources, (i.e. art

supplies, computers, etc.) in a manner that is fair to all candidates.

c. All costs incurred by the candidates are their sole responsibility. Neither

the Office of Student Life nor the Student Senate shall donate any funds to

endorse any candidate.

d. No signs or campaign materials may be displayed before the first week of

campaigning.

6. Campaign Signage

a. All signage inside must be posted by the Office of Student Life.

b. Each candidate is allowed one (1) sign not exceeding 8 ½” x 11" per

section of each designated bulletin board.

c. Each candidate is allowed one (1) yard sign not exceeding 18” x 26” per

authorized outdoor location and no more than twenty (20) yard signs on

the LCCC main campus. Candidates must replace and/or remove any

yard signs damaged while displayed at outdoor locations.

d. The candidates and/or their representatives must remove all campaign

materials within one (1) week after the completion of the elections.

e. Any questionable campaign materials or activities shall be directed in

writing to the Office of Student Life and/or the Election Committee for

consideration. The Office of Student Life and/or the Election Committee

will remove all questionable campaign materials and then notify the

candidate.

7. All candidates have equal opportunity to campaign using LCCC media.

8. An official announcement of the election results will be shared with the campus

community on the Monday following the elections.

9. A recount shall be conducted upon written request of a candidate, to the Election

Committee Judge. Requests must be received no later than 4:00 p.m. the

following Monday after the official election results have been announced.

10. If changes to the election rules and regulations are made, the Election

Committee will post the changes to these rules and regulations in the Office of

Student Life, CC 206 and on the LCCC website; candidates will also be

personally contacted.

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List of Available Resources for Student Senator Candidates

The Election Committee and the Office of Student Life can assist candidates with resources in the manner that is fair to all candidates. Below is a list of resources:

1. Creation and Printing of Flyers Flyers may not exceed 8.5” x 11” Flyers need to be submitted to electronically [email protected] Maximum flyers printed by Student Life:

(100) 8.5” x 11” and (100) Quarter Sheets Maximum flyers needed 39 to be posted under the LCCC category on

each bulletin board in 7 campus bulletins

2. Yard Signs Creation of yard signs are the sole responsibility of each candidate Maximum size is 18” x 26” No more than 20 will be permitted on campus (please refer to the map for

placement)

3. Advertisement through all LCCC media The Boom Radio Collegian LCCC Bulletin Boards LCCC Website LCCC Cable Television LCCC Flat Screens Student Newsletter Facebook & Twitter Public Event Calendar

All requests must be made through the Office of Student Life and will be distributed based on availability.

**Please note: Fees may apply to the cost of materials that Student Life does not have in their supply room.

Meet and Greet Session This session will serve as an opportunity for candidates to meet and discuss issues with students, and to learn more about the clubs and organizations on campus. Each candidate will be expected to attend this session (date outlined in Election Schedule) and will have an opportunity to give a short speech approximately 3-5 minutes in length.

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Elections Elections will be held the last week on April. During this time candidates are allowed to campaign throughout; however, they are not permitted around any of the polling boxes. If a candidate is found campaigning around any of the polling boxes, he or she may be disqualified. Polling Locations There are 5 polling boxes throughout the campus. Candidate can campaign in these buildings; however, they are not permitted around any of the polling boxes. If a candidate is found campaigning around any of the polling boxes, he or she may be disqualified. They are located: CC- College Commons (on Starbuck dining area ledge) PE- Ewing Physical Education & Fitness Center (in sitting area by the front desk) UC-University Center (on a table in the main entrance area) IL- iLoft (on the counter by the printers) BU- Business Building (on a table on the Bridgeway)

LCCC Student Senate Oath of Office

I_________________ do solemnly swear to represent the Student Body of Lorain County Community College. I will strive to provide opportunities for students to participate and voice themselves in their social, cultural, and academic education. I agree to foster a sense of goodwill and fellowship with the Student Body and agree to represent the students in a professional manner. I will act as liaison between the Student Body, faculty, staff and the College administration, and I will encourage student involvement campus-wide. I accept all the responsibilities of my position outlined in the Student Government Association Constitution and By-Laws, and voluntarily pledge to fulfill all my duties to the best of my abilities.

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Information for Website This information will be posted on Lorain County Community College’s website at www.lorainccc.edu under Student Senate Elections. Pictures will be taken in the Office of Student Life or they can be submitted in digital format along with the packet.

Candidate Name

Desired Senate Position

Major

Years in School

Biography/Past Achievements

Platform (Why should you be elected?)

Campaign Slogan

(Additional space on the back)

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(Additional space)

Biography/Past Achievements

Platform (Why should you be elected?)

Campaign Slogan

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Office of Student Life STUDENT SENATE ELECTION EVENT REQUEST FORM

REQUESTOR INFORMATION Name of Candidate:

Student ID#:

Email:

Phone:

Candidate Signature:

Date:

EVENT INFORMATION Name of Event: Date of Event(MM/DD/YY):

Day of Event:

Time of Event: (Please Include Setup/Cleanup)

Start Time: am/pm End Time: am/pm

Expected Number of Participant /Guest: (Campus Security has to be notified for events greater than 200 participant) Location of Event: � On Campus � Off Campus 1st Location Choice:_____________________________ 2nd Location Choice:____________________________________ Type of Event: � Program � Community Service � Meeting � Leadership/Enhancement � Social Activity � Joint Venture/Fellowship � Fundraiser � Other (Please Explain)__________________________________________

Event Open To: � Student Body � General Public � Both Student Body/General Public � Invitation Only

Recurring Event: � Yes � No If Recurring, How often: EVENT DETAILS

Describe the event with as much detail as possible. Please attach any additional documents to this request that would help with arranging details (ex., itineraries, maps, floor plan layouts, etc.): __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________

PURCHASING NEEDS Will There Be Any Purchases For This Event: � Yes � No (If yes, you must fill out a Purchase Request Form and submit it with this request to be considered for approval.) (PLEASE NOTE: IF A CHECK IS NEEDED UP FRONT, IT WILL TAKE UP TO 3 WEEKS FOR ACCOUNTS PAYABLE TO PROCESS)

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FOOD NEEDS Will There Be Food For This Event: � Yes � No (If yes, please check one of the food options below and attach all appropriate paperwork):

� LCCC Catering Services (Please select your food items from the LCCC Catering Menu (you can pick one up at the Student Life front desk) attach your catering order with a Purchase Request Form along with this form to be considered for approval.) � Fundraising Event (If yes, please select your food items from the LCCC Catering Menu (you can pick one up at the Student Life front desk) attach your catering order to a completed Purchase Request Form along with this form to be considered for approval.) � Fundraising Food Donated (If Fundraising food is being donated a Food Waiver must be submitted to LCCC Dining Services for prior approval. Please attach a completed Food Waiver Request Application with this request to be considered for approval)

(PLEASE NOTE: IF A FOOD WAIVER IS BEING SUBMITTED, IT MAY TAKE UP TO 3 WEEKS TO PROCESS) EQUIPMENT NEEDS

Will You Need Equipment For This Event: � Yes � No If yes, what equipment will be needed: FURNITURE(PHYSICAL PLANT) SOUND/ELECTRICAL TECHNOLOGY

� Tables #____ � Chairs #____ � Stage large enough for how many people #____

� PA System #____ � Mic Wireless Handheld #____ Wireless Lapel #____ � Mic Stands #____ � Electrical Outlet #____

� Power Cords #____

� Extension Cords #____

� Technical Rider #____ (Please attach copy)

� Laptop � Projector � Wireless Remote Clicker

� TV #____ � DVD #____ � VCR #____

OTHER � Trash Cans #____ � Other Needs: _____________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________

OFFICE USE ONLY � Approved � Not Approved � Not Adequate Time � Inappropriate For Campus Student Life’s Manager Signature:_______________________________________ Date:_________________________

Election Committee Chair Signature: ________________________________________________________ Date: _________________________

Candidate Notified by: � E-mail � Phone � In Person Date: _______________ Initial:_____________

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Office of Student Life STUDENT SENATE ELECTION PUBLICITY MATERIAL REQUEST FORM

CLUBS MUST ALLOW 2-3 WEEKS PRIOR TO EVENT DATE FOR PROCESSING THIS REQUEST

IF THIS PUBLICITY REQUEST IS ASSOCIATED TO AN EVENT, YOU MUST SUBMIT AN EVENT REQUEST FORM WITH THIS REQUEST TO BE CONSIDERED FOR APPROVAL

REQUESTOR INFORMATION Name of Candidate:

Student ID#:

Email:

Phone:

Candidate Signature:

Date:

EVENT INFORMATION Name of Event:

Date of Event(MM/DD/YY):

Time of Event: Location of Event:

PUBLICITY DETAILS Please Print the Information Describing the Event for The Publicity: ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ ___________________________________________________________________________________________________ The Date You Want the Publicity to Begin: If advertising a flyer, please attach a copy of the flyer or submit an electronic copy of your flyer to: [email protected]. (PLEASE NOTE: To post flyers on bulletin boards across campus, 39 copies will be needed. Date the publicity material is needed by: __________________________________________ Please Check All Modes of Publication You Would Like Below Along with Quantities If Needed: � Flyer (8.5x11) Quantity ______ � Post on Campus Bulletin Boards � Place Copies in Club Mailbox

� Quarter Sheets Quantity ______ � Place Copies in Club Mailbox � Half Sheets Quantity ______ � Place Copies in Club Mailbox

“GOT NEWS” PUBLICITY � LCCC Flat Screens � Student Newsletter � LCCC Cable TV � Public Event Calendar � LCCC Web Site � LCCC Marquee � Facebook & Twitter � Press Release

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NOTE: ADVERTISEMENT MODES CHECKED FOR “GOT NEWS” OPTIONS ARE AT THE DISCRETION OF THE MARKETING DEPARTMENT

OFFICE USE ONLY � Approved � Not Approved

Student Life’s Manager Signature:_______________________________________ Date:_________________________

Election Committee Chair Signature: ________________________________________________________ Date: _________________________

Candidate Notified by: � E-mail � Phone � In Person Date: _______________ Initial:_____________