Student Academic Titles, Part I

Contacts (cont’d)

Staci Richards

x4669 staci.richards@hr.ucsb.edu

HR Employee and Labor Relations Analyst

 

Jennifer Ramirez

x4342 jennifer.ramirez@graddiv.ucsb.edu

Graduate Division Academic Appointment Analyst

Academic Personnel ContactsKaren Moreno

x5429 karen.moreno@ap.ucsb.edu

Social Sciences, Education, Creative Studies, Humanities and Fine Arts (except those listed below)

 Viktoriya Filippova

x5428 viktoriya.filippova@ap.ucsb.edu

Physical Sciences, Bren School, Engineering, Depts. of Art, History of Art and Architecture,Theater and Dance, MATP

Stephanie Jordan

x3445 stephanie.jordan@ap.ucsb.edu

PPS questions, intercampus payments, leave credit tracking

Cindy Doherty

x8332 cindy.doherty@ap.ucsb.edu

Resources• Red Binder- campus Academic Personnel policies and

procedures

• Academic Student Employment Unit MOU

• Salary Scales

All online: https://ap.ucsb.edu/

Titles

Represented:•Teaching Assistant•Associate•Reader•Remedial Tutor I & II

Non-Represented:•Graduate Student Researcher

Titles• Definition• Criteria for appointment• Responsibilities• Terms of employment• Approval authority

General Information

Limitation on Service

- by % time (50% or less, one year or less)—all

- by quarters (12 quarters max)—TA and Associate

- exceptions—as stated in RB

Pay Schedule

- TA & Associate: 9/9, fall start can be 9/1 or 10/1

- Readers, Remedial Tutors: 9/9

- GSR: 11/12

General Information (cont’d…)

Exempt Status

- all titles, including students

- no overtime or comp. time

- paid on monthly pay schedule

- may be hourly or monthly pay basis

Combined with other titles

- academic title usually establishes pay schedule

- coordinate with other employing department(s)

General Information (cont’d…)

Benefits

•All Titles:

- UCHIP

- Fee Remission

- Childcare Reimbursement

•Represented Titles:

- Leaves

Health Benefits (UCSHIP)• A registered graduate student with academic student

appointment(s) totaling 25% time or more is eligible to receive UC Student Health Insurance Program (GSHIP) premium remission for the Student Health Insurance Program

Fee Remission• A registered Grad Student in an academic student

appointment(s) totaling 25% time or more

• Eligible for the University’s Fee Remission Program for the Educational and Registration Fees

• Amount of remission based on title and percent time

Childcare Reimbursement• Article 4 of MOU

• For preschool expenses – up to $2,400 per year ($600 per quarter) for ASEs with at least a 25% appointment. Now available during Summer Session up to a total of $600 for full summer period

Leave Benefit • Article 17 of MOU

• Personal illness/injury• Childbirth, adoption• Family emergency

Academic Student Employees (ASE) Agreement (part of UAW, AFL-CIO)

• Current Contract 12/3/10-9/30/13• System-wide contract (except UCSF)• Covered Titles:

• Associate• TA• Reader • Remedial Tutor I, II

Key Points of Contract• Workload• Conditions of Employment• Required Documentation• Grievance

Academic Judgment• Maintained by UC, not contract

Administrative Points of Contract• Open Positions• Description of duties for L&S/Other Departments• Appointment Notification Letters

All on AP website: https://ap.ucsb.edu/employment/academic.student.employee.positions/index.cfm

Teaching Assistant (TC 2310) RB IV-6 Definition:•Registered UC graduate student in full time residence•Chosen for excellent scholarship, and promise as a teacher•Serves an apprenticeship under supervision of a regular faculty member

Criteria:•Must maintain good academic standing•Enrolled in a graduate program with a minimum of 8 units per quarter to be considered full time

Teaching Assistant (cont’d…)

Responsibilities:•Conduct a lab or discussion section under supervision of a faculty member•Cannot be given responsibility for instructing entire enrollment of course

Terms of Employment:•One academic year or less•“…contingent upon the appointee being a registered grad student in good standing for the duration of appointment”•Max. 50% as TA or in combination with other appts; 12 quarter limit

TA Approval Authority• All actions – Dept. Chair, with Graduate Division

certification, including 75% time and 13-15 quarter appointments

• Exceptions – prior approval from the Dean of the Graduate Division

• Exceptions – work up to 75% time and employment in 13-15 quarters, chair approval

• By exception, Grad Division approval, 16-18 quarters

TA Supervision and Review• Selection, supervision, and training of TAs is the

responsibility of the teaching department

• Written evaluation by overseeing faculty member conducted on a quarterly basis

TA Salary Scale 10/1/11 10/1/12

Annu al 1/9 M onthly Q uarterly Annu al 1/9 M onthly Q uarterly

Teaching Assistant (2310)

34,618 3 ,846.44 11,539.32 35,310 3,923.33 11,770.00

Associate (TC 1506)RB IV-3Definition:•Currently enrolled UC graduate student•Independent instruction of course•Instructor of record

Appointment Criteria:•Max 50% time•Good academic standing•Master’s Degree or advancement to candidacy, 1 year teaching experience

Associate (cont’d…)

Responsibilities:•Entire instruction of the course•Upper division requires pre-approval of CCGE•May not evaluate fellow grad students

Terms of Employment:•Within 4 year limit for advancement to doctoral candidacy•Within 7 year limit of degree

Associate, (cont’d…)

Approval Authority:•Dean, with prior approval of Dean of Grad. Division

How to Hire an Associate• Dept. letter of recommendation (RB IV-3)• UC Biography form• Teaching Evaluations• Graduate Transcript• Deadline: at least 6 weeks prior to start of the quarter

Associate Salary—1/9 rate

10/1/11

10/1/12

ACADEMIC YEAR Annual Range 1/9 Monthly Range

Annual Range 1/9 Monthly Range

(1506) 36,271 - 42,996 4,030.11 - 4,777.33

36,996 - 43,856 4,110.67 - 4,872.89

Salaries within the Range

Salaries within the Range

Annual 1/9 Monthly

Annual 1/9 Monthly

36,271 4,030.11

36,996 4,110.67

36,975 4,108.33

37,715 4,190.56

37,815 4,201.67

38,571 4,285.67

38,640 4,293.33

39,413 4,379.22

39,434 4,381.56

40,223 4,469.22

40,321 4,480.11

41,127 4,569.67

41,253 4,583.67

42,078 4,675.33

42,044 4,671.56

42,885 4,765.00

42,996 4,777.33

43,856 4,872.89

ReaderRB IV-8, APM 420Definition, Responsibilities:•Grades homework and exams•Cannot be given duties normally assigned to a Teaching Assistant

Appointment Criteria:•Can be undergrads or graduate students, or non-students•Paid on an hourly basis•Maintain minimum 3.0 GPA•Have earned at least a grade of “B” in the course (or equivalent) for which hired

Reader (cont’d…)

Terms of Employment:• Graduate students Readers must work a minimum of 100

hours during quarter to be eligible for applicable benefits• Appointments should be entered into Graduate Student

Fee Remission (GSFR) system for readers who work at least 100 hours in a quarter

Approval Authority:• All actions – Dept. Chair (Grad. Division post-audit)

Reader Pay Scale

Salary S cale Salary S cale 10/1/11 10/1/12 Hourly Hourly

Reader

With Baccalaureate 13.23 13.49 Without Baccalaureate 12.57 12.82

(2850- Gship 2851-non-Gship 2500-non-student)

Remedial Tutor I & II

• Assist in understanding course concepts, solutions to problems, study strategies, methods for independent work, exam prep

• Can be graduate students or qualified undergrads• Used in CLAS and Economics• Paid Hourly

Remedial Tutor Rates

10/1/11 10/1/12

Hourly

Hourly

Remedial Tutor I Single Student Sessions

13.23

13.49 Group Sessions 17.79 18.15 (2288-Gship 2280-Non-Gship)

Remedial Tutor II Single Student Sessions

15.90

16.22 Group Sessions 20.45 20.86 (2289-Gship 2290- non-Gship)

Graduate Student Researcher (GSR)RB IV-10Definition:•Registered UC graduate student•Assists faculty with scholarly research•Chosen for high achievement and promise as creative scholars•May collaborate in publication with faculty•May not be assigned teaching or administrative duties

GSR (cont’d…)

Appointment Criteria:•Steps I-X•Consistency within department•Must hold BA/BS degree•Full time registered UC graduate student •GPA 3.0 or above•Maximum 50% (total appointment)•100% employment permissible in summer and between quarters•Fiscal year appointment

GSR (cont’d…)

• Title code 3276 – GSR, no fee remission• Summer appointment

• Title code 3276 – GSR – partial fee remission• Appointment up to 34%

• Title code 3284 – GSR Full tuition and full fee remission• Appointment 35% time or more

GSR (cont’d…)

Terms of Appointment:•Appointment for 1 year or less•Source of compensation must permit research

Approval Authority:•Chair with Grad Division certification, including up to 75% time and employment in 13-15 quarters•All other exceptions – Prior approval from the Graduate Division

GSR Salary Scale

Salary Scale Salary Scale

10/1/11

7/1/13

Rank Step Annual Monthly Hourly

Annual Monthly Hourly

Graduate Student I 33,396 2,783.00 15.99

34,068 2,839.00 16.32 Researcher II 35,988 2,999.00 17.24

36,708 3,059.00 17.58

III 39,912 3,326.00 19.11

40,716 3,393.00 19.50

(3266-no remission IV 43,116 3,593.00 20.65

43,980 3,665.00 21.06 3276- partial remission V 45,984 3,832.00 22.02

46,908 3,909.00 22.47

3284-full remission) VI 48,120 4,010.00 23.05

49,080 4,090.00 23.51

VII 51,972 4,331.00 24.89

53,016 4,418.00 25.39

VIII 56,112 4,676.00 26.87

57,240 4,770.00 27.41

IX 60,624 5,052.00 29.03

61,836 5,153.00 29.61

Comp Group A58 X 65,460 5,455.00 31.35

66,768 5,564.00 31.98