Strengthening the Government’s Purchasing Workforce

Strengthening the Government’sPurchasing Workforce

Joint Cooperative Committee

Sept. 2011

Kyungsoon ChangPPS South Korea

Contents

BackgroundⅠ

Procurement Education InstituteⅡ

Diversification in LearningⅢ

Going FurtherⅣ

1. Changes in Procurement Environment

Ⅰ. Background

Expanded Autonomy in Procurement Needs Education Demand for procurement education increased alongside greater

autonomy for local governments and public corporations

e-Procurement and International Sourcing Changing demand from paper to digital

Need for greater expertise due to upgraded transparency

In depth understanding to international bidding

Responsibility towards Public Procurement Being accountable for budget execution and improving

value-added procurement

Public procurement as a strong and direct means of governance

Ⅰ. Background

2. Two Approaches

Enhanced professionalism

Procurement Education

Institute

Diversification in Learning

Nurturing professional procurement officers by providing

professional and on-going learning

Ⅰ. Background

2. Two Approaches

Procurement Education Institute

Providing educational opportunities for procurement leaders

- Procurement officers(PPS)900, (Public organizations)160,000,

(Suppliers)300,000, (Total)460,000

- Outsourcing PPS professionals to other institutions for education

- “Administrator of PPS can provide procurement education to nurture

expertise and capabilities of those in charge of procurement and

supply at PPS, requesting organizations, and private companies"

(Government Procurement Service Act)

Ⅰ. Background

2. Two Approaches

Diversification in Learning

Support the certification for achievements in accounting, foreign

language, etc., and encouraging on-going learning

Capacity building through Contract Officer Certificate and

PPS-MBA course

Activating study group, study paper, and rewarding for research

Constant expansion of infrastructure, budget, and human resources

mgmt.

Cooperate with other institutions

Ⅱ. Procurement Education Institute

1. Overview : History

(’85) : Started regular education to PPS employees

(’86) : Expand the scope of education to employees of public organizations

(’08) : Legislation of professional procurement education

(Government Procurement Service Act)

(’10) : Launch the Center for Procurement Human Resource

Development and establish administrative office


1. Overview : Infra

Facilities : Computer based rooms and general lecture rooms including dormitory

- Professional education facility is scheduled to be built in 2013

Lecturer : Internal and external lecturers

- 5 full-time lecturers , 87 lecturers of PPS management level,

and 131 external lecturers

Budget Expense - Spend approx. $1.2mil/yr for paying to lectures and operation


2. Programs

Constant Expansion of Education Contents

Customer-oriented courses, such as management of government

property and goods, e-Procurement and purchasing capacity building

through contract officer certificate and PPS-MBA course

Expand to private companies and public organizations

Categories 2004

1,011 1,894 2,520 4,0081,3741,028630

Suppliers

PPS

Total

2005 2006 2007 2008 2009 2010

Public Agencies

- - 44 255---

956 855 579 7459201,021615

1,967 2,749 3,143 5,0082,2942,0491,245

(Unit : person)[No. of participants]


2. Programs

Categorized Into Cyber, Basic, and Advanced Courses

Highly demanded courses are provided on-line and the advance

courses are provided off-line

Total

Educational Course Target No. ofcourses

[ 2011 Professional Education Plan ]

Cyber Education

Job Training

ProfessionalEducation

Basic Education 2 180Novice 4

22 3,470PPS and public organizations 77

3 320Suppliers 8

5 400Internal personnel 9

3 1,400PPS and public organizations 25

34 5,770124

No. oftotal classes

No. ofParticipants


3. Cyber/Outsourced Program

Expand Cyber Courses Basic or legislation-related issues

In-class programs focus on case study or problem-solving

Dispatch Officials to the Central Officials Training Center or Private Education Institutions

Encouraging diversity in education (planning, leadership,

capacity building of lecturers, etc…)

- ex) Korea Association of Procurement and Supply Management,

Universities, Korea Management Association,

Korea Productivity Center


3. Cyber/Outsourced Program

Provide basic education based on position

Cooperate with professional institutions in informatization or

foreign language learning

- Outsource 59 personnel for basic education, 1705 for professional

education, 274 for informatization, 511 for foreign language, and 879

for others. Total 3360 in 2010

14 employees dispatched to short/long-term graduate schools


4. PPS-MBA Course

Capacity Building for Management Provide to potential 4,5-grade officers with 3 months further education

Nurture basic capacities such as marketing, management strategy,

and problem-solving

Activate practical points focusing on problem solving

Initial Class 2010 (34 members) Second class was Feb. 2011(22 members)

Third class commencing Sept. 2011

Ⅲ. Diversification in Learning

1. On-going Learning and Study Groups

Mandatory On-going Learning Directors are responsible for employees’ learning

Front-line personnel must undergo 100 hours or more hours of learning

annually and promoted only learning requirements have been attained.

In-class learning is focused on case study and problem-solving ability.

More than 40% of on-going learning must be directly relevant to

job position

Average hours per employee was 129 hours in 2010.

Study Groups Study groups based on specialties such as purchasing, construction

or stockpiling

Reward the groups with great results

Results are feedback to policies

Allow to find new ideas by utilizing cross-organizational group

2. Support for Career Development

PPS Contract Officer Certificate Introduced in ’04

- Expanded to public officers in ’07

Categorized into professional Contact Officer of 1st grade,

Contract Officer of 2nd grade, and Cost Analysis Officer

Incentives to passers and accounted as on-going learning

Other Certificates Support for the achievement of various certificates

* Certified Public Purchasing Officer, Futures Trading Consultant,

Trade Specialist

Budget support for on-going learning



3. Mentoring

Mentors Assisting New Recruits

Provide 1:1 customized Job Training to newly transferred or appointed

employees

Support for work and overall livelihood

(Role Model) Policy practitioners, providers of administrative service,

servants of the people

(Core Capacity) expert in the work

(Manager’s Role) Appoint mentors to mentees

(Education) Mentoring Skill Program

(Incentives) Mentor experience updated on performance record

Ⅳ. Going Further

Enhance Lecturer’s Capability

Improve Infrastructure

- Facilities / Organization / Budget

Add on trend Programs Proactively

Fully Cover Demand for Learning

Provide International Program for

Developing Countries

Thank You

Strengthening the Government’s Purchasing Workforce

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