STREET TRANSPORTATION DEPARTMENT LOWER BUCKEYE ROAD:27TH AVENUE TO 19TH AVENUEMAJOR STREET IMPROVEMENT PROJECT

Pre-submittal MeetingProject Number ST85100411-1October 11, 20171:30 pm

Welcome and Introductions

Ellen Pimental, Contracts SpecialistDesign and Construction Procurement

Prescilla Pappas, Principal Engineering TechnicianStreet Transportation Department

Jose M. Rodriguez, Civil Engineer IIIStreet Transportation Department

Agenda Project Description

Scope of Work

Submittal Requirements

Selection Schedule

Questions?

Meeting Information

Please sign in on the sign in sheet

Please hold questions until after the presentation

This is your ONLY opportunity to ask the City Staff questions

Meeting OverviewNotification for the Request for

Qualifications are posted on our website:

https://www.phoenix.gov/streets/procurement/current-opportunities

It is your responsibility as an RFQ holder to determine, prior to submittal, if a Notification has been issued

VENDOR REGISTRATION

All Firms MUST Be Registered in the Vendor Management System PRIOR TO SUBMITTING A PROPOSAL

NEW FIRMS ---After Registering--- the City Will SEND AN EMAIL WITH A VENDOR NUMBER WITHIN TWO DAYS

NEW THE VENDOR NUMBER MUST BE INCLUDED ON THE COVER OF THE STATEMENT OF QUALIFICATIONS OR ON THE BID PROPOSAL PACKAGE/ENVELOPE. INFORMATION ON HOW TO REGISTER WITH THE CITY IS AVAILABLE AT:

https://www.phoenix.gov/finance/vendorsreg

PROJECT DESCRIPTION The project is on Lower Buckeye Road, from 27th Avenue to 19th Avenue,

Includes roadway pavement improvements, sub grade preparation, aggregate base, concrete curb & gutter, concrete sidewalk improvements

Located on the north side of the road, concrete driveways, various removals and miscellaneous items.

Improvement for the Traffic signals at 27th Avenue and 22nd Avenue

Upgrade the current street lighting.

Review existing drainage and address potential issues.

Along Lower Buckeye Road, there are a number of railroad spurs that will need coordination.

Spurs may be considered for potential removal.

PROJECT PHOTOGRAPHS

Lower Buckeye Road and 27th Ave Looking West Bound

Lower Buckeye Road and BNSF Railroad Industrial Tract

PROJECT PHOTOGRAPHS

Lower Buckeye Road Pavement Condition

BNSF Industrial Tracks at Lower Buckeye Road

PROJECT PHOTOGRAPHS

Lower Buckeye and 22nd Ave Looking West Bound

Lower Buckeye near 19th Ave

The scope of work will include design engineering

services for:

• Pavement reconstruction

• Including geotechnical report and pavement

recommendation

• Various utility adjustments

• Miscellaneous removals

• Other ancillary items

SCOPE OF WORK

The selected consultant will be responsible for:• The design of sidewalk and curb ramp

improvements to meet ADA requirements, primarily on the north side of the road.

Additionally, the consultant team will be required:• Assist the City of Phoenix in coordinating

improvements with the existing BNSF railroad spurs.

SCOPE OF WORK

• A drainage memorandum will be prepared by the selected team identifying existing drainage issues and recommended alternatives.

• Design Services shall also include the design of traffic signals at 27th Avenue and 22nd Avenue. Coordination with current projects will be needed.

• Street lighting improvements to meet current lighting standards.

SCOPE OF WORK

• The consultant will be required to provide public outreach during the design phase of the project.

• A project assessment has been completed for thisproject and has been made available for download on the City’s website at:https://www.phoenix.gov/streets/procurement/current

opportunities

SCOPE OF WORK

Project Description and Scope of Work

Statement of Qualifications Criteria

General information (10 points)

Design Experience of the Prime Firm (30

points)

Experience of Key Personnel and

Subconsultants (25 points)

Statement of Qualifications Criteria

Project Understanding and Approach (30 points)

Overall evaluation of the firm and its

perceived ability to provide the required

services (5 points)

Statement of Qualifications Criteria SOQ Cover Letter

Clearly display the firm name, firm address, firm

vendor number, project title, contact name, contact

email, phone number and project number on the

cover of the SOQ and submittal package.

Evaluation Criteria (including project organizational

chart)

Additional Content (resumes or other information)

Statement of Qualifications CriteriaMAXIMUM pages permitted is 12 pages:

+ Evaluation Criteria (including organizational

chart)

+ Additional Content (resumes or other

information)

+ Photos, charts/graphs or other evaluation

content

= 12 MAXIMUM pages permitted

Statement of Qualifications Criteria Each page with criteria information, including

photos, charts, and graphs, will be counted towards maximum number of pages allowed.

Cover letter, front and back covers, Table of Contents and tab dividers will NOT be counted towards the maximum page limit, UNLESS they include information that may be considered by the selection panel.

Statement of Qualifications Criteria Submit 6 Copies of the SOQ

SOQ is Due:

12:00pm Noon – Arizona local timeFriday, October 20, 2017

Phoenix City Hall

200 West Washington Street, 6th Floor

Submittal Box

Grounds for Disqualification

Receipt of SOQ after the specified cut-off

date and time

Too few copies of the submittal

Deposit of SOQ in the wrong location

Violating the “Contact with City

Employees” policy

Street Transportation Procurement Section Webpage Request for Qualifications Notification Plan Holders List Pre Submittal Power Point Presentation Sign In Award Located at :

http://phoenix.gov/streets/procurement/current-opportunities

SOQ Due Date

12:00 P.M. Arizona local time

Friday, October 20, 2017

City Hall, 200 W. Washington Street

6th Floor, Submittal Box

Questions After Today

Email Your Questions To:

Ellen Pimental Contracts Specialist

Ellen.Pimental@phoenix.gov

602-534-1423