Streamlining ProgrammeBackground and Key Milestones27 Jan 2015

Milestones Achieved• Aug-09 - Junior doctor, Graham Hay-Smith, goes through Jnr Dr rotation and complains to Ruth Carnall, CEO, NHS London• Dec-09 - Deborah O’Dea presents to HR for London Meeting who agree important changes need to be made urgently• Early 10 – A group of volunteer HRDs and Deputies meet regularly to dig deeper and scope out the work• Early 10 - After early resistance, ESR agree to join project• Jul-10 – Produce 1st PID, to improve patient safety, potential savings identified of £1.3m and improve morale of staff.• Nov-10 – DWP authorise Deanery to hold National Insurance numbers• Early 11 – ESR accept enhancement requests to develop ESR/Deanery Interface and Pre-employment IAT• Jun-11 – 1st data moving between Trusts at Conditional Offer stage, via ESRs Pre-Emp IAT• Jun-11 – Project wins HPMA Award for innovative use of ESR• Aug-11 – 1st data moving between Deanery and Trusts via Empower/ESR interface• Aug-11 – 1st workgroup with UCLP Trusts• Oct-11 – New PID identifying £40m+ of potential savings signed off. NHS London fund dedicated Programme team.• Oct-11 – WIRED Compliance Reporting Tool, developed by West Middlesex Trust purchased by Skills for Health for wider roll out• Nov-11 – Skills for Health launch national Core Skills Training Framework for London Trusts to pilot• Jan-12 – London Trusts signed MOU to participate in London wide change programme• Mar-12 – 1st London wide StatMan Seminar to launch 5 point plan• Oct-12 – 1st London wide Recruitment Managers Seminar to start rewrite of NHS Employers Employment Check Standards• Apr-13 – new PID identifying £140m+ of potential savings signed off. NHS London legacy funding provided• Spring-13 – Numerous workgroups happening every week• Jul-13 – New NHS Employers Employment Check Standards launched• Dec-13 – 2nd Annual StatMan Seminar acknowledges £13m of staff time is being saved p.a. and compliance up from 58% to 75%• Jan-14 – HR Directors provide rave reviews through Video and written case studies• Apr-14 – New Programme, owned & funded by HR Directors of 36 London Trusts called Streamlining Programme• Apr-14 – Word spreads generating national interest in the work• Summer 14 – Programmes set up in West Midlands, East Midlands and other regions looking to do the same• Oct-14 – Programme rebrands to Streamlining London and continues to lead the way• Oct-14 – 2nd Annual Recruitment Managers Seminar with Awards for Best Practice• Dec-14 – Launched process to upload training data into ESR after 3 years of lobbying• Dec-14 – 3rd Annual StatMan Seminar announcing a further 21% staff time saving worth over £5m and 80% Compliance• Jan-15 – Over 50% of London Trusts now using Factual References and ‘time to clear’ reducing rapidly from 6-8wks down to 2

wks

Results Achieved y/e Mar-11 y/e Mar-12 y/e Mar-13 y/e Mar-14 as at Dec-14

Programme Name

Improving the changeover of junior doctors and the transfer and induction of all staff moving between NHS employing authorities in London

Streamlining Staff Movements Programme

Streamlining Staff Movements Programme

Streamlining Staff Movements Programme

Streamlining Programme (Streamlining London from Oct-14)

HRDs & NHS London HRDs & NHS LondonHRDs, NHS London, SfH, LPP

HRDs, NHS Employers, SfH

London HRDs

(Deanery and latterly ESR,LPP)

(Deanery, ESR, LPP, SfH) (Deanery, ESR)(HEE (aka Deanery), ESR)

(HEE, NHS Employers, SfH, AHSNs, ESR)

Programme TeamVolunteer HRDs & Deputies & invited partners

Volunteer HRDs & Deputies , invited partners & consultant

Programme Team of secondees and contractors

Programme Team of secondees and contractors

Contracted Expert Programme Team

5-10 Trusts 15-20 Trusts 42 Trusts (32 active) 38 Trusts (34 active) 36 Trusts (36 active)12 contacts 45 contacts 200+ contacts 250+ contacts 500+ contacts

Deanery Interface - Speciality Trainees 0% 20% 84% 98% 98% - GPVTS 0% 0% >80% >90% >90% - Foundation Trainees 0% 0% 0% >40% >40%StatMan - Framework No framework LPP – 50% in principle 80% principle, 0% aligned 100% principle, 85% aligned 91% aligned - elearning <5% <5% 7% of 10 core subjects 27% 30%+ - Compliance N/a 58% 68% 75% 80% - Portable records 0% 0% 0% Approx. 30% Approx. 50% - Staff Time saved £13m p.a. £18m p.a.Recruitment - NHS Standards Legal review 2008 Standards Lobbying for change Redrafting 2008 Standards Implement 2013 Standards Operating 2013 Standards

- ID Scanning <5% <10% <20% 70% 81% - eDBS <5% <10% <20% 68% 88% - OH 2 SS <5% <10% <20% 51% 55% - References 100% Subjective references 100% Subjective references 100% Subjective references 29% Factual Refs 57% Factual Refs - Time to Hire reduced 1st Trust = 6 wks saving Typical saving 4-6 wks

Programme Owners (Partners)

Engagement