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Strategic Repurposing for Sustainable Access. Mission Statement The North Carolina State Archives,...
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Transcript of Strategic Repurposing for Sustainable Access. Mission Statement The North Carolina State Archives,...
Strategic Repurposing for Sustainable Access
Mission Statement
The North Carolina State Archives, Archives and Records Section is part of the North Carolina Division of Historical Resources. The primary functions of the section include collecting, preserving, and making available for public use historical and evidential materials relating to North Carolina.
Life Cycle of a Record
Creation
Use
Disposition
Trustworthy Electronic Records Electronic information can become
evidence in litigationAdmissibility
Created during the regular course of business
Established procedures Audit trails Timeliness
“Most issues of trust stem from procedural effectiveness”
Preserving Electronic Records Migrate to new platforms Preserve original bit-stream Refresh to new media Emulation Save files in standard formats Have a digital record keeping plan in place Output to paper or microfilm
Long-Term Stability Factors in a file format’s long-term
stability:Wide adoptionHistory of backward compatibilityMetadata support (in open format such as
XML)Built-in error checkingAudit of a files bytesReasonable upgrade cycle
Initiatives at NC Archives and Records Web Site Archiving Email collection and Preservation--
NHPRC GIS—LC NDIIPP funding Distributed Custodial Preservation
Center--NHPRC
NDIIPP Multi-State GIS DemonstrationKentucky, Utah, NC are participants both
the GIS and Archives communities. Focused on:
Identifying Collecting Promote preservation and access Replicating large volumes of geospatial
data among several states