STRATEGIC PLAN: 2016-2017 SCHOOL YEAR Full Strategic Plan for Plan … Spirit Sch… · STRATEGIC...

STRATEGIC PLAN: 2016-2017 SCHOOL YEAR

Full Strategic Plan for Plan to Date

As of June 26, 2017

GSSD MISSION STATEMENT

GSSD: "Building Strong Foundations to Create Bright Futures"

GSSD VISION STATEMENT

"Learning Without Limits ... Achievement For All"

GSSD VALUES

GSSD Believes in Belonging, Respect, Responsibility, Learning and Nurturing We belong: A sense of belonging is a team effort where, as we continue to grow and change, the traditions of individuals and

families who live, work and play in our communities are celebrated. A safe learning atmosphere where we connect and learn from one another will be shaped by those who work and study in our school division. Diversity is celebrated and welcomed in a caring environment.

We respect: There is a mutual respect among staff, students, families and communities for the individual contributions each

of us makes towards a vibrant education experience. A team effort is important to maintain a healthy, culturally-responsive environment that celebrates diversity, fairness, respect, responsibility and enhanced learning. We welcome, understand and value individuals.

We are responsible: All aspects of education are important to the entire school experience. Each of us is responsible to one

another in terms of achieving the best education possible and reaching our potential. We are accountable citizens within our schools and our communities.

We learn: We are a community that learns from one another. Learning leaders provide students and families with

innovative, relevant education experiences. We are all learners and teachers; all of our daily interactions are opportunities to develop rich life experiences.

We nurture: Students, staff, families and communities play a vital role in the foundation of the Good Spirit School Division. We promote intellectual, physical, emotional and spiritual well-being within the learning environment as well as the community at large. The leaders of tomorrow are in our schools today.

GSSD ASPIRATIONAL STATEMENTS

GSSD Aspirational Statements Student Learning and Well-Being

We exist to provide the highest level of student learning. All students will experience learning environments rich in the opportunities and experiences necessary to promote intellectual, emotional, spiritual and physical well-being. Students will be provided with differentiated supports to assist them as they commit to develop their personal potential. They will be empowered to achieve success and positively impact the lives of others. Students will have access to relevant, engaging curriculum and instruction supported by effective assessment strategies and tools. A definitive focus on student growth requires the measurement of individual progress toward a clear set of identifiable and measurable outcomes. Data will be used to inform decision-making processes with the ultimate goal of promoting future personal growth and providing students the ability to achieve to their potential.

Equitable and Balanced Opportunities

We are committed to provide equitable, balanced opportunities among schools, students and staff. To achieve this goal, baselines are essential to organizational effectiveness. A baseline, or basic standard guideline, is a pre-determined level that must be established in order to achieve our strategic objectives. Confirmed baselines provide us with the knowledge of the important components of our instructional and operational programs. The implementation of the strategic plan will include the development of baselines to guide future decisions with attention to high-level growth and achievement. In some instances, special circumstances will dictate that we go beyond established baselines to address specific needs. When that is the case, the division will implement equity processes. Equity is a system of fair and inclusive rules, processes or practices

that must be consistently implemented to ensure transparency and student success. For example, in some instances a school might have a higher than average occurrence of students with intensive learning needs. In such a case, the school could appeal to the intensive supports equity process to request additional teacher and/or paraprofessional staff beyond the established baseline. Another example might see a school being allotted additional caretaking staff beyond the established baseline due to the existence of a Pre-Kindergarten program within the facility. When baselines and equity processes are in place and adhered to, students, staff and school needs will be met in a fair and transparent manner. It is fundamentally important that board members, students, staff, families and communities are able to express a shared understanding of the established processes and baselines. The division will determine the “current state” and compare that to the “desired state.” The difference between the current and desired state will be classified as the “gap.” Schools will be provided with the tools to be given the optimum opportunity for success.

Accountability For All We are all accountable. Board members, students, staff, families and community members have a responsibility, both

individually and as part of the learning team, to participate and to contribute positively to public schools. We will provide high level learning opportunities allowing students to reach their potential both in school, in family life and as part of their community. Knowledgeable, skilled staff will provide guidance and support in the development of capable, open-minded, educated citizens. Families and communities, working together with the school and school division, play an essential role in the creation of thriving, challenging learning environments to nurture the leaders of tomorrow. Innovative approaches to the responsible management of division operations and activities will ensure efficiencies and improvements are achieved at all levels. Transparency and accountability in every area of operations is of paramount importance. Each person is held to a high professional standard and maintains a mutual respect for individual contributions to ensure success for our students and continuous school division progress. Individuals contribute to the team effort allowing all to reach their potential. Our success is a direct result of what we are able to accomplish together to achieve our best.

People Engagement

We are all a community of learners. Collaborative partnerships with students, staff, families and community members will enhance educational opportunities. The collective efforts of highly motivated, passionate, dedicated staff will result in successful students and promote continual progress towards ensuring every student is provided with the ability to succeed both within the school environment and after graduation. Internal and external communications focus on fostering and growing positive relations with students, staff, families and our communities to create a sense of confidence, optimism and pride in Good Spirit School Division. Innovative and inspiring board members, students, staff, families and community members in all areas of education will be positive ambassadors of their school experience. A thriving school community is built on a team effort within a healthy, culturally-responsive environment. As we continue to grow and change, our focus remains that of a safe, welcoming learning atmosphere that celebrates diversity, fairness, respect, responsibility and the deepening of knowledge.

Sustainable Infrastructure

We are committed to providing modern, responsible infrastructure to maintain and promote the highest levels of support for students, staff, families and the community. It is a core responsibility of the school division to ensure buildings, grounds, transportation and technology are built and maintained not only to current standards, but that practices and procedures are in place to plan for a strong, vibrant future. We will develop proactive, innovative approaches to sustain, support and grow our facilities and systems. The Good Spirit School Division will continually look for efficiencies both internally and externally to ensure appropriate resources are targeted to our key areas including facilities, transportation and technology. Students, staff, families and communities will have access to infrastructure that is safe and consistently responsive to a changing learning environment. Strong infrastructure will ultimately result in improved student achievement levels.

STRATEGIC ISSUES

Tightening financial resources with increasing student numbers and infrastructure deficits

GSSD BOARD OF EDUCATION PRIORITIES

Transportation

Bus Driver Recruitment & Retention Utilize Educational as Bus Drivers Creation of full-time work Bus driver recruitment strategy

Continue Recognition of Employees

Staff Development Grade 3 Reading Improvement Business Education Continuity Planning

Risk management Comprehensive Plan for Graduation Rates

On-line distance learning What happens after grade 12 – readiness

Early Learning Staff Engagement

Awareness of staff morale Resource to minimize burn-out – connected to staff development Staffing levels

Communication

Telling our success stories Communicating effectively with all stakeholders

Facilities Renewal Identify and Create Efficiency

STRATEGIC PLAN: 2016-2017 SCHOOL YEAR — AT-A-GLANCE

STUDENT & FAMILY GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

1 GSSD exists to provide the highest level of student learning & well-being. All students will experience learning environments rich in the opportunities and experiences necessary to promote intellectual, emotional and spiritual growth.

1.1 By June 2020, at least 85% of GSSD students will be at grade level in reading, writing, and math.

1.2 By June 2020, at least 90% of students exiting Kindergarten in GSSD will be ready for learning

1.3 By June 2020, GSSD will achieve a 3 year graduation rate of 85%.

1.4 By June 2020, < 10% of GSSD students will report being affected/impacted by depression and anxiety.

INTERNAL PROCESSES GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

2 GSSD is committed to provide equitable, balanced opportunities among schools, students and staff.

2.1 By June 2020, GSSD will increase service to students and schools through the development, revision and refinement of processes with an aim to improve transparency, communication, efficiency, and equity.

PEOPLE CAPACITY GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

3 GSSD is a community of learners and believes collaborative partnerships with students, staff, families and community members will enhance educational opportunities.

3.1 By June 2020, GSSD will enhance system effectiveness by investing in staff through training and development.

3.2 By June 2020, GSSD will enhance system effectiveness by enhancing existing external partnership and by seeking new opportunities.

FINANCIAL STEWARDSHIP GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

4 GSSD believes that we are all accountable. Board members, students, staff, families and community members have a responsibility, both individually and as part of the learning team, to participate and to contribute positively to public education.

4.1 By June 2020, GSSD will implement division wide approaches to find efficiencies and increase value-add in order for the division to be responsive to the challenges of student and staff needs.

STRATEGIC PLAN: 2016-2017 SCHOOL YEAR - DETAIL

STUDENT & FAMILY GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

1 GSSD exists to provide the highest level of student learning & well-being. All students will experience learning environments rich

in the opportunities and experiences necessary to promote intellectual, emotional and spiritual growth.

1.1 By June 2020, at least 85% of GSSD students will be at grade level in reading, writing, and math. (Learning Support Services) (06/30/20)

Measure: Fountas and Pinnell BAS, Outcome Based Report Cards

Target:

GSSD SHORT-TERM GOALS AND DEPARTMENT & TEAM WORK PLANS MEASURE TARGET

START DATE, END DATE

1.1.1 By June 2017, at least 80% of GSSD students will read at or above grade level in Grades 1 to 6. (Learning Support Services)

F & P BAS (data to be submitted to the Ministry

by the end of Jan. & June)

80% 09/01/16, 06/30/17

1.1.1.1 By Sept. 15/16, training for Levelled Literacy Intervention will occur. This will be for new interventionists within GSSD. (Susan Robertson) Process measure 100% 09/01/16,

12/16/16

1.1.1.2 All students will be assessed using the F&P BAS in Fall, Winter (optional), and Spring. Data will be entered into CLEVR and reviewed for accuracy, and completion (Kerrilyn Trost)

Data is readily available for use,

and is uploaded to the ministry (grades 1-3)

3 09/01/16, 06/30/17

1.1.1.3 F&P training will occur on September 9, 2016. This will be for grades 1-6 teachers within GSSD who do not already have the training. (Kerrilyn Trost)

Teachers will be administering the

F&P assessment as required by the

division.

100% 09/01/16, 06/30/17

1.1.1.4 The Literacy Team will in-service grade 6 teachers on independent reading in October 2016. The approx. 35 grade 6 teachers will be split into 3 groups: a south, a central and a north cluster over 3 full days. (Simone Homeniuk)

100% 09/01/16, 06/30/17

1.1.1.5 Grade one teachers will receive two collaborative visits to support the implementation of Independent reading within their classroom. The first visit will be to work through the independent reading self-reflection guide and GSSD criteria. The second visit will be to confer with students and debrief with teachers. (Kerrilyn Trost)

All grade one teachers will have

implemented independent reading and conferring.

2 02/06/17, 06/30/17

1.1.1.6 Review and monitor tracking entered into CLEVR for intermediate and primary LLI groups. This monitoring process will occur in the fall, winter, and spring of the current school year. (Susan Robertson)

All students in LLI are entered in CLEVR tracking

3 09/01/16, 06/30/17

1.1.1.7 Grade two teachers will receive two collaborative visits to support the implementation of the P&F word study resource. The first visit will be to work through the word study self-reflection guide. The second visit will be to participate with teachers in delivering a word study lesson to students. (Kerrilyn Trost)

Teachers are comfortable using

the word study resource.

26 09/01/16, 06/30/17

1.1.1.8 The LLI Coach will support school teams to establish intervention groups for the primary system based on F & P data for student in the "red zone" (GSSD gradients). (Susan Robertson)

CLEVR LLI Tracking Template and F & P

Gradients 25 09/26/16,

10/28/16

1.1.1.9 The LLI Coach will observe new interventionists as part of the training process. New interventionists will be supported in the completion of a self-reflection assessment. If

Process measure 7 09/19/16, 02/07/17

required, the LLI Coach will arrange for or conduct model lessons for new LLI interventionists. (Susan Robertson)

1.1.1.10 Co-assessing with newly trained teachers using Fountas and Pinnell. (Kerrilyn Trost)

Teachers will be administering the

F&P assessment as required by the

division.

100% 09/19/16, 11/18/16

1.1.1.11 Training sessions, along with two collaborative follow up visits, will be given to teachers in grade one and two who have not attended a P&F word study in-service. (Kerrilyn Trost)

all grade 1 and 2 teachers will have

word study training 100% 09/01/16,

01/31/17

1.1.1.12 By mid-winter, the LLI Coach will monitor the Intermediate LLI groups. After the winter assessment period, groups may be adjusted according to Fountas and Pinnell winter data. (Susan Robertson)

Process measure 14 01/09/17, 03/03/17

1.1.1.13 By winter, the LLI Coach will Support LLI teams to establish primary groups after the F and P winter assessment period. Grade 1 students in the "red zone" according to the GSSD gradient will be referred in CLEVR and primary groups will be entered into tracking. (Susan Robertson)

Process measure 22 01/09/17, 03/10/17

1.1.1.14 Grade three pilot teachers will receive two collaborative visits to support the implementation of the P&F word study resource. The first visit will be to work through the word study self-reflection guide. The second visit will be to participate with teachers in delivering a word study lesson to students. (Kerrilyn Trost)

Teachers will be confidently using the Word Study resource in their

classroom

100% 11/01/16, 06/30/17

1.1.1.15 The Digital Learning Coach will meet with one Student Service Teacher from each school to help support the implementation of Read & Write for Chrome. (Michelle Morley)

How many SST teachers I have met

with. 28 10/09/16,

02/28/17

1.1.1.16 All Grade 3 teachers and elementary SST's will receive a half day in-service on the F&P Word Study resource. (Kerrilyn Trost)

A complete Word Study moodle will

be ready to use 100% 02/06/17,

06/30/17

1.1.1.17 Grade 9 Dialogical In-service for teachers at the Regional will take place on March 22nd. Resources have been ordered to support the UbD plan. (Simone Homeniuk) 100% 10/04/16,

03/22/17

1.1.1.18 By April the entire model Grade 9 Dialogical Learning unit with all the supports will be posted on the portal for all grade 9 teachers to access. (Simone Homeniuk) Product Measure 100% 10/04/16,

04/12/17

1.1.1.19 The LLI coach will follow up with all new LLI interventionists around goals established and the miscue analysis. (Susan Robertson) 7 02/27/17,

05/26/17

1.1.1.20 The LLI coach will adjust the GSSD Expectations, Procedures and Handbook to reflect the selection of "red" and "yellow" zone students according to the GSSD gradient. (Susan Robertson)

100% 02/27/17, 05/26/17

1.1.1.21 Literacy Coaches will develop the Oral Language tab under Literacy on the Portal to reflect Sask Reads. (Simone Homeniuk) Product Measure 100% 03/01/17,

06/30/17

1.1.1.22 By June, the LLI Coach will meet with teams to establish the Intermediate and Primary LLI groups for 2017-2018. After the spring assessment period, groups will be established according to Fountas and Pinnell spring 2017 data. (Susan Robertson)

20 05/26/17, 06/30/17

1.1.2 By June 2017, at least 75% of GSSD students in Grades 4, 7, and 9 will score a 3 on the GSSD Compose and Create Rubric. (Learning Support Services)

GSSD Compose and Create

Rubric 75%

09/01/16, 06/30/17

1.1.2.1 GSSD Literacy Team will work to align the GSSD Compose and Create rubrics for grades 4, 7, and 9 to match the Ministry's requirements. (Charlotte Raine)

Grade 4, 7, &9 rubrics completed and uploaded to

portal

3 09/01/16, 01/31/17

1.1.2.2 GSSD Literacy Team will share the compose and create rubrics with ELA teachers and administrators and provide ongoing support as requested. (Charlotte Raine) Product 100% 09/01/16,

06/30/17

1.1.2.3 Create an implementation plan with Literacy coaches responsible for Writing to support administrators and grade 4, 7, 9 teachers in using the Ministry holistic writing rubric as well as support writing instruction. (Lisa Wotherspoon)

Product 100% 09/01/16, 06/30/17

1.1.3 By June 2017, at least 75% of GSSD students in Grades 2, 5, and 8 will score a 3 on the GSSD Number Strand Rubric. (Learning Support Services)

GSSD Number Strand Rubric

75% 09/01/16, 06/30/19

1.1.3.1 Field test and adjust screeners. Support staffs as they implement screeners. Create alternate versions of the screeners. Continue to work with Clevr on data display. (Cindy Smith)

number of versions of screener 100% 09/01/16,

06/30/17

1.1.3.2 Work with Clevr to create data displays for screeners (Cindy Smith) 09/01/16, 06/30/19

1.1.3.3 Collaborate with teachers to explore effective math interventions. Study "What to Look For” (Pearson) and "Teaching Math Developmentally (Van De Wall), as well as "What works in Math: Assisting Struggling Students with Mathematics: RtI". Use this learning to co-create a GSSD framework for math interventions in the future. (Cindy Smith)

100% 09/01/16, 06/30/19

1.1.3.4 Support instruction and assessment in GSSD by participating in Saskatchewan Math Leaders Community and Provincial Rubric project (Cindy Smith) 100 09/01/16,

06/30/19

1.2 By June 2020, at least 90% of students exiting Kindergarten in GSSD will be ready for learning (Learning Support Services) (06/30/20)

Measure: EYE TA

Target:



1.2.1 By June 2017, at least 85% of students exiting Kindergarten in GSSD will be ready for learning. (Learning Support Services)

85% 08/25/15, 06/30/17

1.2.1.1 By fall 2017, the Student Services Department will ensure that Kindergarten Teachers will complete the EYE-TA in the fall to identify students who require interventions to be ready to learn in Grade 1. (Adelle Kopp-McKay)

100% 08/25/15, 06/30/17

1.2.1.2 By fall 2017, the Student Services Department will ensure that Kindergarten teachers, SSTs, SSCs, and PSPs will collaborate to co-construct and implement a plan to target areas of concern as identified from the EYE-TA fall assessment results. (Adelle Kopp-McKay)

08/25/15, 06/30/17

1.2.1.3 By May 2017, the Student Services Department will ensure that Kindergarten students in the yellow and red zones are reassessed using the EYE-TA to determine progress in areas of concern and future areas to provide targeted support. (Tracy Huckell)

100 100% 04/01/17, 05/30/17

1.2.1.4 By June 2017, the Student Services Department will ensure that all Prekindergarten teachers will hold an interagency selection meeting in May/June to collaboratively identify children with vulnerabilities and use this information to fill 8 to 12 PreK spots before the end of June. (Tracy Huckell)

% complete 100% 05/01/17, 06/30/17

1.2.1.5 By Feb 1, 2017, the PreK PLC Lead and Superintendent will host an SPDU Block Play for PreK teachers so they can implement intentional block play in their PreK programs as an Essential Learning Experience. (Tracy Huckell)

% complete 100% 08/25/15, 02/01/17

1.2.1.6 By Oct 11th, the Student Services Department will collaborate with partner agencies to set up a networking event for PreK teachers to connect with frontline workers from these agencies to gain a better understanding of services these agencies provide. (Tracy Huckell)

% complete 100% 09/01/16, 10/31/16

1.3 By June 2020, GSSD will achieve a 3 year graduation rate of 85%. (Learning Support Services) (06/30/20)

Measure: Ministry of Education Graduation Data

Target:



1.3.1 By June 2017, every High School within GSSD, will improved upon its graduation rate from the previous school year by 2%, equalling a 10% growth rate over 5 years. (Learning Support Services)

84% 08/25/15, 06/30/17

1.3.1.1 Engaging professional development for grade 11 teachers on iLit will be offered on Wednesday, October 12th at FEC from 9:00am to 3:30pm. Support will be provided for integrating these resources using technology with complete access to a complete set of grade 11 UbD Units. (Simone Homeniuk)

09/01/16, 10/30/16

1.3.1.2 A Credit Recovery AP will be developed to standardize the process and to support High School Students and Teachers/Administrators. (Donna Kriger) Process measure 100% 09/01/16,

10/31/16

1.3.1.3 The High School Assessment Guide will be revised and unpacked with all High School teaching staffs and Administrators. (Donna Kriger)

A Quintin and/or Donna will complete visits in all

schools offering High School

08/25/15, 03/24/17

1.3.1.3.1 A survey will be shared with all schools offering grade 12 to collect feedback from students regarding assessment, attendance, engagement, mental health. Follow up visits will take place with each school to speak with a cross section of students. (Donna Kriger)

08/25/15, 05/18/17

1.3.1.4 A GSSD Attendance Strategy will be developed and unpacked with all High School Teaching staff and Administrators. (Donna Kriger) Process measure 100% 08/25/15,

10/31/16

1.3.1.5 GSSD will continue to develop ELA A30/B30, Chemistry 30, Math Pre-Cal 30, Entr 30, Physics 30, Phys Sci 20, Wel 10, and Leadership 20/30, for GSSD students to access through Distributed Learning for the 2017-18 school year. (Donna Kriger)

100% 08/25/15, 08/31/17

1.3.1.5.1 Discussions will occur regarding courses offered in the 2017-18 school year. Course development will be planned for the first and second semesters of the next school year. Courses for the 2017-18 school year will be set and communicated to Admin at the January Administrator Meeting. (Donna Kriger)

100% 10/03/16, 04/28/17

1.3.1.6 A survey link will be provided to all high schools to collect feedback from teachers regarding the Learning Behaviours which were added to the report card. (Donna Kriger)

Survey Monkey Data collection 100% 11/14/16,

12/02/16

1.3.1.7 A committee involving administrators and teachers will refine the Learning Behaviours for the High School Report Card. (Donna Kriger)

Learning Behaviours will be refined and sent out

for feedback. 100% 11/21/16,

06/30/17

1.3.2 By June 2017, GSSD will improve the 3 year graduation rate for its First Nations and Metis students by 4%. (Learning Support Services)

Graduation data from the province

54% 09/01/16, 06/30/17

1.3.2.1 Attending meetings with a selected steering committee comprised of 2 GSSD representatives and Yorkton Tribal Council Reps will occur 5 times during the 2016-17 school year. The first will be in September and the second in October. Three future meetings will be scheduled depending on the steering committee. (Mark Forsythe)

5 Meetings 5 09/01/16, 06/30/17

1.3.2.1.1 Reports will be forwarded to the Ministry for the ISSI data collection by Sept. 30, 2016, October 31, 2017, February 17, 2017, and June 30, 2017. (Mark Forsythe)

4 reports 09/30/16, 06/30/17

1.3.2.2 Training will be provided for a maximum of 20 GSSD teachers to acquire two days of Teaching Treaties in the classroom. (Mark Forsythe) Product

09/01/16, 01/27/17

1.3.2.2.1 The target date has been moved forward. (Mark Forsythe) Product 09/01/16, 12/30/16

1.3.2.3 Professional development in the area of student engagement, classroom environment and responsive teaching using discursive teaching strategies for Following Their Voices. There will be 8 days of PD training in Saskatoon. (Adelle Kopp-McKay)

Grad rates pertaining to one specific school.

08/28/16, 06/30/17

1.3.2.4 Utilization of a Cultural Advocate for 5 days per month in GSSD to engage and support schools on topics relating to FNMI. (Mark Forsythe) Process Measure

09/01/16, 06/27/17

1.3.2.5 Planning for the First Nation Metis Education Achievement Fund will occur as the year progresses. The report will be filed to the Ministry (Adelle Kopp-McKay)

10/03/16, 06/30/17

1.3.2.6 Attending Professional Development opportunities to support the Following Their Voices initiative and to review data and progress with Ministry representatives. (Adelle Kopp-McKay)

8 days of PD 08/29/16, 06/07/17

1.3.2.7 Attending 8 Professional Development days to support and examine findings on the Following their Voices initiative. (Mark Forsythe) 8 days of PD 8 07/30/16,

06/07/17

1.3.2.8 Data and reports will be collected and filed with the Ministry on five goals in relation to the First Nation Metis Education Achievement Fund (FNMEAF) and reported to the Ministry in October, February and June of 2017. (Adelle Kopp-McKay)

3 initial reports 10/03/16, 06/30/17

1.3.2.9 Enroll and complete an EdX University of BC class. Reconciliation Through Indigenous Education. (Mark Forsythe) Completion of course 100% 01/24/17,

03/08/17

1.3.2.9.1 WEEK 1- Indigenous Education Through the Lens of Reconciliation Jan. 24-Jan. 31 WEEK 2- History of Indigenous Education- Feb. 1-Feb. 7 WEEK 3- Learning from Indigenous Worldviews- Feb. 8- Feb. 15 WEEK 4- Learning from the Story- Feb.16-Feb. 23 WEEK 5-Learning from the Land- Feb. 24-Mar. 3 WEEK 6- Engaging in Respectful Relations -mar. 6-Mar. 13 (Mark Forsythe)

01/24/17, 03/13/17

1.3.3 By February 2017, 90% of GSSD students in grade 10 will obtain a minimum of 4 credits. (Learning Support Services)

Ministry Credit Attainment Data

90% 08/25/15, 06/30/17

1.3.3.1 GSSD will communicate to all high schools that it be mandatory for grade 10 students to enrol in 10 credits beginning the 2017-18 school year. (Donna Kriger) Process measure 100% 08/25/15,

01/31/17

1.3.3.2 GSSD high schools will implement the use of myBlueprint with all high school students to assist with credit tracking and graduation planning. Implementation will occur with grade 9 and 10 students beginning in November of the 2016-17 school year. (Donna Kriger)

myBlueprint documentation

08/25/15, 01/31/17

1.3.4 By February 2017, 90% of GSSD students in grade 11 will obtain a minimum of 12 credits. (Learning Support Services)

Ministry Data 90% 09/05/16, 06/30/17

1.3.4.1 GSSD will communicate to all high schools during a spring 2017 Administrator meeting that it be mandatory for students in grade 11 in the 2017-18 school year to be enrolled in a minimum of 9 credits. (Donna Kriger)

100% 08/31/16, 06/30/17

1.3.4.2 GSSD will continue to promote the use of Dual Credit Opportunities and Special Project Credits for students in Grade 11-12 throughout the division. (Donna Kriger)

A locally delivered ELA 100 course will be delivered to GSSD

students.

100% 08/25/15, 01/27/17

1.3.5 By February 2017, 90% of GSSD students in grade 12 will obtain a minimum of 20 credits... (Learning Support Services)

90% 09/05/16, 06/30/17

1.3.6 By February 2017, 75% of FNMI students in grade 10 will obtain a minimum of 4 credits. (Learning Support Services)

Ministry of Education Credit Attainment

Data/Graduation Rate Data

75% 09/01/16, 02/28/17

1.3.6.1 Tracking of First Nation students will be completed 4 times per year through conversations with administrators to ensure that First Nation and Metis students are on track to obtaining a minimum of 4 credits during each semester of the 2017-17 year. (Mark Forsythe)

Meetings 4 times per year during Report card

periods. 4 10/30/16,

06/30/17

1.3.6.1.1 Conversations were held in November with administrators of Mark's schools on the progress of FN and if they were any students that needed supports. (Mark Forsythe)

10/30/16, 06/30/17


Ministry of Education Credit

Attainment/Graduation Rate Data

75% 08/01/16, 02/28/17


Ministry/GSSD Data 75% 09/01/16, 02/28/17

1.3.9 By June 2017, 90% of GSSD students in grade 11 will obtain a minimum of 16 credits. (Learning Support Services)

Ministry Data 90% 09/01/16, 08/11/17

1.3.10 By June 2017, 80% of GSSD students in grade 12 will obtain a minimum of 24 credits (core & elective) for a Grade 12 standing according to the Ministry of Education requirements. (Learning Support Services)

80% 09/01/16, 06/30/17

1.3.11 By June 2017, 75% of FNMI students in grade 10 will obtain a minimum of 8 credits. (Learning Support Services)

75% 09/01/16, 06/30/17

1.3.12 By June 2017, 75% of FNMI students in grade 11 will obtain a minimum of 16 credits. (Learning Support Services)

75% 09/01/16, 06/30/17

1.3.13 By June 2017, 65% of FNMI students in grade 12 will obtain a minimum of 24 credits (core & elective) for a Grade 12 standing according to the Ministry of Education. (Learning Support Services)

Ministry of Education Credit Attainment

Data/Graduation Rate Data

09/01/16, 06/30/17

1.3.14 By June 2017, the 3 pilot schools will receive continued support to address issues surrounding mental health and substance abuse through the CSCH Project with the University of Regina. (Learning Support Services)

YRHS, EHS, CPS will work with Twyla Salm

every 3 weeks. 17

08/25/16, 06/30/17

1.3.14.1 An application for CSCH funding will be shared with all GSSD Schools. (Donna Kriger) 100% 08/25/15,

10/14/16

1.3.14.2 Pilot schools for CSCH will receive in-servicing in the areas of mental health (anxiety, depression, addictions) (Donna Kriger) 6 08/25/15,

06/30/17

1.3.14.3 GSSD will work with Public Health to improve the opportunities for Public Health professionals to work in all schools (Donna Kriger) 100% 08/25/15,

06/30/17

1.3.14.4 GSSD will develop and implement policy and procedures for Gender and Sexually Diverse students and staff. (Donna Kriger) AP Development 100% 10/12/16,

05/31/17

1.3.14.5 GSSD Counsellors will receive training in GSD issues, policies, procedures, etc. (Donna Kriger) 100% 08/25/15,

03/31/17

1.3.14.6 A team from GSSD will take part in GSD Development with Prairie Valley in October and December. (Donna Kriger)

Attendance at 2 PVSD workshops in October &

December 100% 09/30/16,

12/16/16

1.3.15 By June 2017, all GSSD High Schools will reduce errors in credit tracking by 50% from the previous year. (Learning Support Services)

SDS and Blackboard reports.

09/01/16, 09/11/17

1.3.15.1 A GSSD Credit Tracking Form will be developed to share with all students Grades 10-12 in all GSSD High Schools. (Donna Kriger)

09/01/16, 10/31/16

1.3.15.2 A GSSD Portal page will be developed to assist guidance counselors, students and parents with graduation requirements, post-secondary information and scholarship opportunities. (Donna Kriger)

Product Measure 100% 09/01/16, 01/30/17

1.3.15.3 All GSSD Guidance Counsellors will attend a webinar with myBlueprint to successfully implement Credit Tracking and Graduation plans for high school students. (Donna Kriger)

Representative attendance from all 12

high schools in myBlueprint Webinars.

100% 10/10/16, 04/29/17

1.3.15.4 Conversations with all High School Administrators from each High School will take place, raising their awareness of the capabilities of myBlueprint. (Donna Kriger)

09/01/16, 06/30/17

1.3.16 By June 2017, GSSD will reduce the number of high school students considered "at risk" in attendance by 10%. (At risk defined as less than 10% absenteeism) (Learning Support Services)

0% 08/25/15, 06/30/17

1.3.17 By June 2017, 90% of GSSD students in grade 10 will obtain a minimum of 8 credits. (Learning Support Services)

90% 09/01/16, 06/30/17

1.4 By June 2020, < 10% of GSSD students will report being affected/impacted by depression and anxiety. (Learning Support Services) (06/30/20)

Measure: Our School Tell Them From Me - Grade 4 to 12

Target:



1.4.1 By June 2017, non FNMI female students in grades 7-12 will report 5% improvement in levels of depression as reported in TTFM. (Learning Support Services)

0% 09/01/16, 06/30/17

1.4.2 By June 2017, FNMI female students in grade 7-12 will report 5% improvement in levels of depression as reported in TTFM. (Learning Support Services)

0% 09/01/16, 06/30/20

1.4.3 By June 2017, non FNMI male students in grade 7-12 will report 5% improvement in levels of depression as reported in TTFM. (Learning Support Services)

TTFM Survey 0% 09/01/16, 06/30/17

1.4.4 By June 2017, FNMI male students in grade 7-12 will report 5% improvement in levels of depression as reported in TTFM. (Learning Support Services)

0% 09/01/16, 06/30/17

1.4.5 By June 2017, non FNMI female students in grade 7-12 will report 5% improvement in levels of anxiety as reported in TTFM. (Learning Support Services)

Tell Them From Me Survey

0% 09/01/16, 06/30/17

1.4.5.1 GSSD will provide in-servicing to school administrators, counsellors, and school staffs in Gender & Sexual Diversity as well as in Grief and Trauma Response. (Donna Kriger) 100% 09/01/16,

06/16/17

1.4.6 By June 2017, FNMI female students in grade 7-12 will report 5% improvement in levels of anxiety as reported in TTFM. (Learning Support Services)

Tell Them From Me Survey

09/01/16, 06/30/17

1.4.6.1 The information will be collected through TTFM twice during the year. Once in the Fall and again in the Spring. (Mark Forsythe)

5% improvements in levels of anxiety.

09/01/16, 05/01/17

1.4.7 By June 2017, non FNMI male students in grade 7-12 will report 5% improvement in levels of anxiety as reported in TTFM. (Learning Support Services)

TTFM Survey 7% 09/01/16, 06/30/17

1.4.8 By June 2017, FNMI male students in grade 7-12 will report 5% improvement in levels of anxiety as reported in TTFM. (Learning Support Services)

0% 09/01/16, 06/30/17

1.4.9 By June 2017, GSSD will develop policies and procedures related to Gender & Sexual Diversity within the school division. (Learning Support Services)

Development of GSD

Administrative Procedure and GSD Advocacy Groups within

GSSD.

100% 09/01/16, 06/30/17

1.4.9.1 Attend GSD Workshops with Prairie Valley School Division in October 2016. (Donna Kriger)

Attendance at workshop 100% 09/01/16,

10/31/16

1.4.9.2 Invite Teachers, Administrators, and support staff who are interested in supporting GSD within GSSD to workshops hosted by Kyla Christiansen. (Donna Kriger)

Two Centrally hosted workshops

for Admin, Teachers and Support Staff.

100 09/01/16, 06/16/17

1.4.9.3 Attend a GSD Workshop with Prairie Valley School Division in December of 2016. (Donna Kriger)

Attendance at the workshop

09/01/16, 06/30/17

1.4.9.4 Jan. 11, 2017: An Athletics and Diversity presentation was provided to the group on Jan. 4, 2017. Target Group: East Central District Athletics. Provide an information session re: Gender & Sexual Diversity at the January meeting. (Alisa Leidl)

Session completed. 1 09/01/16, 01/31/17

INTERNAL PROCESSES GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

2 GSSD is committed to provide equitable, balanced opportunities among schools, students and staff.

2.1 By June 2020, GSSD will increase service to students and schools through the development, revision and refinement of processes with an aim to improve transparency, communication, efficiency, and equity. (06/30/20)

Measure: Product Measure

Target:



2.1.1 By June 2017, GSSD will fully utilize the Portal for internal communications.

Based on the number of work plans developed

by the various departments

100% 09/01/16, 06/30/17

2.1.1.1 By winter 2016, a guiding document will be developed to support the population of each department's portal page. (Quintin Robertson) Product Measure 100% 11/01/16,

02/28/17

2.1.1.2 By August 2017, the Human Resources Department will review and revise the presence on the portal (Sherry Todosichuk)

All relevant items are available on the portal (internal) or website (external)

100% 10/01/16, 08/31/17

2.1.1.3 Transportation Department will develop its presence on the portal (Eric Sorestad) 0% 09/01/16, 04/30/17

2.1.1.4 Accounting Department will develop its presence on the portal. (Darryl James) # of items posted 4 09/01/16, 01/31/17

2.1.1.5 By May 1, 2017 the Facilities Department will expand its presence on the portal. (Teresa Korol) 100% 12/01/16,

04/28/17

2.1.1.6 By August 2017, Corporate Services will identify and develop a plan for services not covered by a specific department to be included on the portal/website For example, Student Accident Insurance. (Sherry Todosichuk)

Development of a list and a plan for

these services 100% 12/01/16,

08/31/17

2.1.1.7 By March 2017, the Payroll Department will review and further develop its presence on the portal (Raquel Spilchuk)

All relevant items for payroll are

provided on the portal (internal) or

website

4 11/01/16, 03/31/17

2.1.1.7.1 Review SSBA tab to update and add applicable information and documentation relevant to employees. Specifically, paper based forms (claim, overage dependent forms) and information regarding using the Manulife website directly for submitting claims. (Raquel Spilchuk)

# of items posted 4 11/01/16, 04/21/17

2.1.1.7.2 Refine links on Payroll 'home page' to ensure all forms are up to date. All timesheets and recap forms will become available. (Raquel Spilchuk)

Number of forms on the home page 4 11/01/16,

12/31/16

2.1.1.8 Review and update the EAL Portal page to add more resources and to make it more user friendly. (Susan Drader) Updated Portal 100% 09/01/16,

01/31/17

2.1.1.9 Review, update and maintain the Literacy and Library Services portal pages with the Literacy Team. (Charlotte Raine)

09/27/16, 06/30/17

2.1.1.10 The Digital Learning Coach and Network Coordinator will review, update and/or make recommendations on ease of use and functionality of the resources listed on the portal. (Michelle Morley)

Checklist of all Departments listed

on the portal. 100% 09/01/16,

02/28/17

2.1.1.11 Review and update the EAL handbook. (Susan Drader) EAL Handbook 100% 09/01/16, 03/31/17

2.1.1.12 With the support of the Digital Learning Coach and Network Coordinator, the division will enhance the GSSD brand on the portal by adding tag lines, statements, quotes which speak to the division's vision of Learning Without Limits Achievement for All. (Quintin Robertson)

Product Measure 100% 04/03/17, 06/29/18

2.1.1.13 The Digital Learning Coach and Network Coordinator will consult with employee groups to ensure buy-in as new role content is created for the portal. (Shawn Kostiuk) Product Measure

04/03/17, 06/29/18

2.1.1.14 The Digital Learning Coach and Network Coordinator will include a section featuring a new employee group each month on the portal. This will coincide with the employee group featured on the monthly In Focus Report. (Shawn Kostiuk)

Product Measure 10 09/01/16, 06/29/18

2.1.1.15 The Digital Learning Coach, Network Coordinator and Ex. Assistant from FEC will run monthly contests through the Friday File to encourage employee participation and knowledge of the portal. (Shawn Kostiuk)

10 04/03/17, 06/29/18

2.1.2 By June 2017, GSSD will refine our external Website to reflect the recommendations of the external communications consultant. (Learning Support Services)

Based on the number of work plans developed and completed

by various departments

100% 09/01/16, 06/30/17

2.1.2.1 Refine website making front page user-friendly for parents and families. Reorganization will place emphasis on enhancing the usability. (Shawn Kostiuk) Product Measure 100% 09/01/16,

01/11/17

2.1.2.2 The Digital Learning Coach and Network Coordinator will work to replace the image in the banner across the top of the GSSD website home page with an image that is more representative of the GSSD brand. (Shawn Kostiuk)

Product Measure 100% 03/01/17, 06/30/17

2.1.3 By June 2017, GSSD will review existing and develop new processes in all areas with an aim to increase transparency and clarity.

Based on the number of work plans developed and completed

by various departments

100% 09/01/16, 06/30/17

2.1.3.1 By June 2017, the HR Department will review and refine the Central Office Performance Review Process. (Sherry Todosichuk)

Completion of AP and forms 100% 10/01/16,

06/30/17

2.1.3.2 By June 2017, the Senior Leadership Team and the Transportation Department will refine the Out of Attendance Area Request Process. (Eric Sorestad) Process Measure 100% 09/01/16,

06/30/17

2.1.3.3 By February 1, 2017, the Superintendent who oversees Violence and Threat Risk Assessment will update the GSSD Threat Risk Assessment AP to align with updated Yorkton and Area Community Protocol to support a consistent coordinated response to threats. (Tracy Huckell)

% Complete 100% 09/01/16, 02/01/17

2.1.3.4 By June 2017, the Student Services Department will refine VTRA CLEVR template to reflect the updated VTRA AP and Yorkton and Area Community Protocol. (Tracy Huckell) Percentage 100% 12/22/16,

04/30/17

2.1.3.5 By October 31, 2017, the Superintendent overseeing Student Services will write up and communicate a procedure for Educational Assistants to request Professional Development and submit for reimbursement after attending so this is clear to EA's across GSSD. (Tracy Huckell)

% Complete 100% 10/01/16, 06/30/17

2.1.3.6 By June 2017, the Student Services Department will create a Student Support Teacher Year at a Glance Monthly Checklist to communicate month by month expectations and to support consistency of practice and equitable services to students across GSSD. (Tracy Huckell)

100% 12/19/16, 04/01/17

2.1.3.7 By Aril 30 2017, the Student Services Department will create a GSSD Form for Declining Services and connect this to a current AP in order to document when parents refuse services for their child. (Tracy Huckell)

100% 12/07/16, 04/30/17

2.1.3.8 By June 2017, the Superintendent overseeing Student Services will create a Functionally Integrated Program Admin. Procedure and associated form. (Tracy Huckell) % complete 100% 09/01/16,

02/01/17

2.1.3.9 By December 2017, the Student Services Department will create a CLEVR template to document Emergency Protocols for students with life threatening conditions in order to keep GSSD students safe and to support staff in knowing how to respond effectively. (Tracy Huckell)

100% 03/01/17, 06/30/17

2.1.3.10 By June 2017, the Student Services Department will create a CLEVR intervention template as requested by schools to document student interventions and progress monitoring. (Tracy Huckell)

% complete 100% 09/01/16, 10/01/16

2.1.3.11 By June 2017, the Student Services Department, Behavior Coach, and the Sup't of Education will ensure all schools consistently record student behavior incidents and suspensions in Review 360 and collaboratively use the data collected to determine additional supports and interventions required for students and staff. (Tracy Huckell)

% complete 100% 09/01/16, 06/30/17

2.1.3.12 By November 30th 2016, the Superintendent overseeing Violence and Threat Risk Assessment will update Yorkton and Area Community Protocol with CTTCS and partner agencies to ensure communication, collaboration and consistency of practice. (Tracy Huckell)

% complete 100% 09/01/16, 12/01/16

2.1.3.13 By November 25, 2016, GSSD will host re-signing event for Yorkton and Area Community Protocol in November with Kevin Cameron involving all agencies that are signatories on the community protocol. (Tracy Huckell)

% Complete 100% 09/01/16, 11/25/16

2.1.3.14 By June 2017, the Superintendent overseeing Traumatic Events Response and a sub-committee of School Counsellors will develop a Traumatic Events Response Guide to support administrators and Counsellors in effectively responding to tragedies affecting their school community. (Tracy Huckell)

% complete 100% 09/01/16, 06/30/17

2.1.3.15 By September 2017, the Human Resource Department will develop and implement the process in Bellamy to provide electronic reminders for key dates (ie. interim and final probationary periods, evaluations, driver’s licenses, etc.) (Sherry Todosichuk)

Process in place and electronic

reminders happening

100% 09/01/16, 12/31/16

2.1.3.16 By October 2016, GSSD will have a process in place to review all existing personnel files and update to new format (Sherry Todosichuk)

HR and Payroll staff are following the

new format process and updating all

files

100% 09/01/16, 10/31/16

2.1.3.17 Ensure that 100% of EAL students who are not considered Independent (B1.2 or below) are recorded in CLEVR along with supporting documents and information sent the ministry. (Susan Drader)

CFR on CLEVR 100% 09/01/16, 09/30/16

2.1.3.18 Review and update all Coaches' (Literacy, Math, EAL) Job Descriptions and upload to portal. (Lisa Wotherspoon) Product 100% 09/01/16,

01/31/17

2.1.3.19 Investigate with Database Administrator (Jhonnette) to initiate data flow of CFR information from CLEVR to Maplewood. (Susan Drader)

Data flow from Clevr to

Maplewood 100% 09/01/16,

06/30/17

2.1.3.20 Create Job Description for new Literacy Coordinator position in collaboration with Literacy Coordinator. (Lisa Wotherspoon) Product 100% 09/01/16,

01/31/17

2.1.3.21 Develop school library policies and standards as stated in Section 48 of the Education Act Regulations (2015). (Charlotte Raine)

11/01/16, 06/30/17

2.1.3.22 The Superintendent overseeing Early Learning will collaborate with the Kindergarten teachers to create Reportfolio Guidelines which will provide Kindergarten teachers clarity and an understanding of what should be included in Kindergarten Reportfolio and how they should communicate these to parents at student led conferences. This information will be posted on the Portal under Early Learning/Kindergarten. (Tracy Huckell)

creation of document that outlines these expectations

100% 10/01/16, 11/01/16

2.1.3.23 Revise the Initial Assessment Toolkit from Southeast Cornerstone to better suit the EAL programming needs of Good Spirit School Division. (Susan Drader)

GSSD Assessment Toolkit 100% 09/01/16,

06/30/17

2.1.3.24 By June 2017, the Student Services Department will collaborate with Transportation Manager to develop guidelines for school teams to use to create individual emergency bus evacuation plans for students who are wheelchair users or have other accessibility issues. (Tracy Huckell)

Process Measure 100% 01/01/17, 06/30/17

2.1.3.25 By the end of January 2017, the Student Services Department will clarify and communicate documentation and debriefing procedures for administrators to follow when a

Process Measure 100% 01/01/17, 02/01/17

student has acted out physically or was secluded or restrained, to ensure de-escalation strategies are implemented consistently for student and staff safety. (Tracy Huckell)

2.1.4 By June 2017, GSSD will complete the LEAN plan for 2016-2017 Process Measure 100%

09/01/16, 06/30/20

2.1.4.1 By June 2017, GSSD will complete 2 new LEAN or Efficiency events (Sherry Todosichuk) Number of events 2 09/01/16, 06/30/17

2.1.4.2 By March 2017, HR and Payroll Departments will review and finalize the continuous improvement plan developed at the HR/Payroll event of March 2015 (Sherry Todosichuk) CIP is in place 100% 09/01/16,

03/31/17

2.1.4.3 By June 2017, Human Resources will review and finalize the continuous improvement plan developed for the leaves of absence process event of March 2015 (Sherry Todosichuk) CIP is enacted

09/01/16, 06/30/17

2.1.4.4 By February 2017 GSSD will engage in a continuous improvement discussion (LEAN event) to address out of attendance area process (Sherry Todosichuk)

Completion of the lean event 100% 12/01/16,

05/31/17

2.1.5 By June 2017, GSSD will enhance the use of current IT solutions to continue to reduce paper and postage requirements

09/01/16, 06/30/20

2.1.5.1 By August 2017, the Facilities department will review tools of Asset Planner software and develop and implement a plan to utilize them fully (Teresa Korol) 0% 11/01/16,

08/01/17

2.1.5.2 By June 2017, the Payroll department will explore the opportunity to expand the use of Employee Self Service for substitute employees (Raquel Spilchuk)

Full utilization of Employee Self

Service 80% 09/01/16,

06/30/17

2.1.6 By June 2017, GSSD will improve inventory and control systems in the IT Department to provide operational efficiency. (Learning Support Services)

Process measure 100% 10/03/16, 06/30/17

2.1.6.1 Analyze current systems/methods of tracking. (Shawn Kostiuk) Process Measure 100% 10/03/16, 11/30/16

2.1.6.2 Reduce to two systems of tracking modifying system to meet requirements. (Shawn Kostiuk) Process Measure 100% 11/01/16,

12/16/16

2.1.6.3 Test System and refine (Adelle Kopp-McKay) 100 100% 12/01/16, 06/16/17

2.1.6.4 Inform schools and central office of process changes related to new system. (Shawn Kostiuk) Process Measure 100% 01/04/17,

01/13/17

2.1.6.5 Inventory all Tech Services Assets. (Shawn Kostiuk) Process Measure 100% 10/03/16, 06/30/17

2.1.6.6 Establish a formal plan for transferring mail and learning resources within the school division. (Charlotte Raine) 100% 10/03/16,

01/31/17

2.1.7 By the end of May 2017, GSSD will update documentation for all Information Technology systems in schools and central office. (Learning Support Services)

Product measure 100% 09/01/16, 05/31/17

2.1.7.1 Determine key system for storage of documentation. (Shawn Kostiuk) Process Measure 100% 09/01/16, 10/28/16

2.1.7.2 Identify and prioritize key information silos to document. (Shawn Kostiuk) 100 100% 09/01/16, 10/31/16

2.1.7.3 Document Systems (Shawn Kostiuk) Process Measure 100% 11/14/16, 05/31/17

2.1.7.4 Create offline documentation (2 copies) for Education Continuity Purposes. (Shawn Kostiuk) Process Measure 100% 06/09/17,

06/09/17

2.1.8 By the end of March 2017, GSSD will improve storage and security of Tech Services Department, equipment and files. (Learning Support Services)

Process measure 0% 11/01/16, 06/30/17

2.1.8.1 Consult with Facilities Department regarding locks for the Tech Services Office. (Shawn Kostiuk) 100 100% 11/01/16,

11/14/16

2.1.8.2 Investigate workspace requirements and plan budget accordingly. (Shawn Kostiuk) Process 100% 11/14/16, 12/09/16

2.1.8.3 Investigate storage requirements and plan budget accordingly. (Shawn Kostiuk) 100 100% 11/01/16, 12/09/16

2.1.8.4 Implement secured storage options. (Shawn Kostiuk) Process Measure- 100% 01/16/17, 04/30/17

2.1.9 By June 2017, GSSD will review and update all Administrative Procedures Process Measure 100%

09/01/16, 06/30/17

2.1.9.1 By fall 2017, Admin. Council will revise its current extra-cur travel process. (Alisa Leidl) Percent completion 100 05/01/17, 08/12/17

2.1.9.2 A reference group will be developed and meetings held to draft a new extra-cur travel procedure. (Alisa Leidl) 4 09/01/16,

06/30/17

2.1.10 By June 30, 2017, GSSD will change over to the Government Purchasing Card Program (Corporate Services)

All approved employees will

have new purchasing cards

100% 09/01/16, 06/30/17

2.1.10.1 The accounting department will switch GSSD from the current MC program to the Government Purchasing Card program (Darryl James)

All approved employees have

been provided with the new program

and cards

100% 09/01/16, 06/30/17

PEOPLE CAPACITY GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

3 GSSD is a community of learners and believes collaborative partnerships with students, staff, families and community members

will enhance educational opportunities.

3.1 By June 2020, GSSD will enhance system effectiveness by investing in staff through training and development. (06/30/20)

Measure: Process Measure

Target:



3.1.1 By June 2017, GSSD will enhance levels of qualified staff. Number of PD

Event Categories 23

09/01/16, 06/30/17

3.1.1.1 By November 30th 2016, the Superintendent overseeing VTRA will organize and host Level 1 and Level 2 Training for GSSD, CTTCS, and partner agencies. (Tracy Huckell) % complete 100% 09/01/16,

06/30/17

3.1.1.2 By April 30th 2017, the Student Services Department will plan one Student Support Teacher PLC day to build capacity of SSTs and support communication, collaboration and consistency of practice in GSSD. (Tracy Huckell)

% complete 100% 09/01/16, 06/30/17

3.1.1.3 By June 2017, the Student Services Department will organize and host January and May EA Professional Development days to build capacity of EAs in GSSD. (Tracy Huckell) % Complete 100% 10/17/16,

06/30/17

3.1.1.4 By April 30th 2017, the Student Services Department will arrange a two day NVCI training event and a half-day fall and spring NVCI refresher to ensure each GSSD school continues to have a certified NVCI team. (Tracy Huckell)

% Complete 100% 09/01/16, 06/30/17

3.1.1.5 By June 2017, the Math & Science Department will partner with FLINN Scientific to offer chemical safety training for all senior science teachers. In conjunction with this training, GSSD will begin using a new chemical management system called Chemventory. (Cindy Smith)

100% 09/01/16, 06/30/17

3.1.1.6 By January 2017, GSSD will plan PD opportunities for staff that support the goal of improved safety. (Teresa Korol) 100% 10/01/16,

01/31/17

3.1.1.7 Collaborate with the Digital Learning coach to support the use of Google Read and Write with EAL students and classroom teachers. (Susan Drader) Process 100 09/01/16,

06/30/17

3.1.1.8 Collaborate with the Literacy Coordinator to create a system for sharing with classroom teachers centralized resources that support EAL learners. (Susan Drader) Resources 100% 09/01/16,

06/30/17

3.1.1.9 Provide Grade 7 Dialogical Learning in-services on 3 separate dates throughout the school year. First In-service Date: September 13th, 2016 Second In-service Date: December 13th, 2016 Third In-service Date: March 29th, 2017 (Simone Homeniuk)

09/01/16, 06/30/17

3.1.1.10 By June 2017, the Literacy Coordinator will facilitate 2.5 days of in-service for library technicians to build capacity for personnel to support division goals. (Charlotte Raine) 66% 09/01/16,

06/30/17

3.1.1.11 Facilitate one day of professional development for teacher-librarians/literacy leads to build capacity and define the role in GSSD. (Charlotte Raine)

09/01/16, 06/30/17

3.1.1.12 Prepare a plan for the development of TEAM modules in the next school year. (Charlotte Raine)

11/01/16, 06/30/17

3.1.1.13 Support 30 level Science Curriculum Renewal with PD facilitated by GSSD Curriculum writers and/or pilots: Bio 30 day Sept 23. Phys 30 day Oct 11. Chem 30 day Nov. (Cindy Smith)

100% 09/01/16, 11/30/16

3.1.1.14 Science: Coach will continue to support curriculum renewal through coordinating equipment and resource purchases. Coach will support implementation of online resources purchases from McGraw Hill (Cindy Smith)

100% 09/01/16, 06/30/17

3.1.1.15 Identify 2016-2017 target schools from the GSSD Libraries Baseline Report and establish goals and action plans for their library programs. (GSSD, INV, LCS, PRE, SPR, SSS) (Charlotte Raine)

09/01/16, 06/30/17

3.1.1.16 Provide planning documents to teachers to support teaching in a multi-grade classroom. (Lisa Wotherspoon) Product 100% 09/01/16,

06/30/17

3.1.1.17 GSSD will conduct two training sessions with our new teachers to the division. The first, session in August will be mandatory. The focus will be on UbD planning, tech. support, behavior and academic supports, overview of the division strategic plan, etc. The second session will be optional. The focus will be on supporting new teachers in their UbD planning. This session will occur on Oct. 11, 2016. (Alisa Leidl)

Process measure 100% 08/26/16, 10/11/16

3.1.1.18 Promote the use of the new GSSD Centralized Library (Charlotte Raine) 100% 09/01/16, 01/31/17

3.1.1.19 GSSD will support the division's PAA Teachers in the actualization of the Suncorp PAA Lab Audit recommendations. With the support of a contracted PAA Consultant, focus will be placed on the First Stage items, such as housekeeping, eye wash stations, hearing protection, equipment safety, lab layout, high pressure cylinders, welding booth isolation, etc. (Alisa Leidl)

Process Measure 100% 12/01/16, 06/30/17

3.1.1.19.1 March 23, 2017 The consultant has completed initial visits to all GSSD industrial shops. Jan. 17, 2017 The consultant has added visits to Norquay, KCI and Sturgis Jan. 11, 2017 Shop visits have been held in Canora, Sturgis and Churchbridge. By February 28, 2017 the PAA consultant will visit all 10 industrial shops to review Suncorp findings and meet with PAA teachers. (Alisa Leidl)

10 12/01/16, 02/28/17

3.1.1.19.2 By April 15, 2017 the PAA consultant will have identified goals and action plans for all 10 industrial shops. (Alisa Leidl) 10 12/01/16,

06/30/17

3.1.1.20 By March 2017, Michelle Morley and Student Services Department will facilitate two division-wide days for SSTs focused on trialing programs and apps that support student independence in learning, accessing curriculum, and attaining credits (such as Google Read and Write, Distributed Learning, Audio books, etc.). (Tracy Huckell)

Process Measure 100% 01/06/17, 03/01/17

3.1.1.21 By June 2017, the School Counsellor PLC and Superintendent overseeing VTRA will create a VTRA presentation which principals will deliver to their staff each fall so that all staff members are aware of worrisome and high risk behaviours to report, documentation of behaviours to determine if baseline is increasing, and to have a general understanding of how they can support the VTRA assessment/intervention process to ensure safety of students and staff. (Tracy Huckell)

% 100% 01/12/17, 06/30/17

3.1.1.22 By June 2017, Human Resources will refine the certification requirements for support staff and incorporate into an Administrative Procedure. (Sherry Todosichuk)

Completed Administrative

Procedure 100% 01/17/17,

06/30/17

3.1.2 By June 2017, GSSD will increase leadership capacity.

Number of Work Plans completed

100% 09/01/16, 06/30/17

3.1.2.1 By Sept. 2016, GSSD will convene a working group with the goal of building and supporting the leadership of the division's leaders as a key step towards ensuring the learning success of students. The working group will identify successful leadership models, connect leadership actions to student's learning success, consider the role of leadership in successful division learning improvement efforts, and consider the wider research beyond education. (Quintin Robertson)

Development of a leadership paper

and matrix 100% 10/15/15,

06/30/17

3.1.2.2 Meet with Education Services Superintendents to complete and review Professional Growth Plans (Donna Kriger) 12 09/01/16,

06/30/17

3.1.2.3 By Sept. 30/16, department leads will meet with Corporate and Education Services team members to complete and review Professional Growth Plans (PGP). PGP goals will align with the division strategic plan. A final review of the PGPs will be conducted prior to the end of June 2017. (Quintin Robertson)

Process measure 100% 09/01/16, 06/30/17

3.1.2.4 Facilitate opportunities for school administrators to learn how they can support reading, writing and math in their schools through portal documents (rubrics, UbD, co-criteria, self-reflections, look fors, etc.), accessing coaches, as well as sessions at admin. meetings. (Lisa Wotherspoon)

Product 100% 09/01/16, 06/30/17

3.1.2.5 GSSD will support the U of S model of in-school administrator acting as the intern. Facilitator leader. Currently GSSD has two administrators supporting three intern. in the division. Admin. will conduct three in house sessions with the interns from Sept. to Dec. 2016. (Alisa Leidl)

Process measure 100% 09/01/16, 06/30/17

3.1.2.6 By Dec. 20, 2016 GSSD will provide all U of S and U of R intern teachers’ two growth opportunities: a resume and interview building workshop, and an information and mock interview session. (Alisa Leidl)

Session completed. 100% 09/01/16, 12/20/16

3.1.2.7 By Dec. 20, 2016 GSSD will identify, recruit and contract a mentor to support industrial shop teachers in developing and maintaining safe environments and practices. (Alisa Leidl) 100% 09/01/16,

12/20/16

3.1.3 By June 2017, GSSD will strengthen staff engagement and morale.

Central Office Survey

100% 09/01/16, 06/30/17

3.1.3.1 By fall 2017, the Admin. Council will develop and conduct an engagement survey with the staff of the Fairview Education Centre. An ad hoc committee will be formed to review the findings and to develop strategies moving forward. (Donna Kriger)

100% 08/18/16, 06/30/17

3.1.3.2 By Oct 31, 2017, the HR Department will hold the Board's Annual Service Recognition Event (Sherry Todosichuk)

Completion of the event 1 09/01/16,

10/31/16

3.1.3.3 By Oct 31 2017 GSSD will recognize staff excellence called the Sea Star Awards. (Sherry Todosichuk)

Completion of Sea Star Awards 100% 09/01/16,

10/31/16

3.1.3.4 In June 2017, GSSD will honor and recognize staff superannuation and retirements (Sherry Todosichuk)

Retirement Event is completed 100% 04/01/17,

06/30/17

3.1.3.5 By the end of Sept. 2016, Ed. Council will have visited all GSSD Schools to review the Ed. Council Belief Statements, review the One Page Strategic Plan, and to discuss areas of celebration from the 2015/16 school year. (Quintin Robertson)

Process measure 29 09/01/16, 06/30/17

3.1.3.6 By the fall 2016, the Board of Education will conduct an Out of Scope Salary Review. Information will be gathered from 13 like school divisions to determine provincial average for each job classification (ie. Ex. Assistant, Network Technician, etc.). Once the average salary is determined, Senior Admin. will meet with each classification type to unpack the possible changes to the GSSD pay grid. Changes to these pay grids will take effect with the Sept. 2016 payroll. In the event the salary range for a classification is over provincial average, the Board has committed not to reduce salary. Rather, the Board will "red circle" the grid for the job classification. The Board will continue to apply a .5% increase to all job classifications. (Sherry Todosichuk)

GSSD out of scope functional areas 100% 09/01/16,

09/30/16

3.1.3.7 School celebration videos will be shared at each of the face-to-face administrator meeting in 2016-2017. Videos will have representation from all GSSD schools. (Alisa Leidl)

Video shared at each meeting. All

schools represented.

6 09/20/16, 05/30/17

3.1.3.8 Celebration videos will be shared at each FEC staff meeting. (Alisa Leidl) 100% 10/13/16, 06/30/17

3.2 By June 2020, GSSD will enhance system effectiveness by enhancing existing external partnership and by seeking new opportunities. (06/30/20)

Measure: Completed Work Plans

Target:



3.2.1 By June 2017, GSSD will engage in conversations with their local First Nations. (Governance)


100% 09/01/16, 06/30/17

3.2.1.1 Work with the Board and Cowessess First Nation to develop a relationship and education service agreement. (Lois Smandych)

Completed education service

agreement 100% 09/01/16,

06/30/17

3.2.1.2 Work with the Board and Key First Nation to develop a relationship and education service agreement. (Lois Smandych)


agreement 100% 09/01/16,

06/30/17

3.2.1.3 Work with the Board and Cote First Nation to develop a relationship and education service agreement. (Lois Smandych)


agreement 100% 09/01/16,

06/30/17

3.2.1.4 Work with the Board and Keeseekoose First Nation to develop a relationship and education service agreement. (Lois Smandych)


agreement 100% 09/01/16,

06/30/17

3.2.2 By June 2017, GSSD will engage in conversations with their local teachers' association (GSTA). (Governance)


100% 09/01/16, 06/30/17

3.2.2.1 By Nov. 2016, the Board of Education will conduct an advocacy session with the GSTA Executive to discuss common issues, concerns, and celebrations. (Lois Smandych) Process measures 100% 09/01/16,

11/04/16

3.2.2.2 By Aug. 2016, the Board of Education will ratify a local agreement (LINC) with the GSTA Membership. (Lois Smandych)

Signed LINC Agreement 100% 03/01/15,

10/30/16

3.2.2.3 By June 30, 2017, the Director of Education and GSTA President will meet approximately 4 times to collaboratively problem solve areas of concern and to share information as to the status of the division on various work plans and actions related to our strategic plan. (Quintin Robertson)

Process Measure 4% 09/01/16, 06/30/17

3.2.3 By June 2017, GSSD will engage in conversations with their local political representatives. (Governance)


100% 09/01/16, 06/30/17

3.2.3.1 Arrange for a meeting between the Board and local MLAs (Lois Smandych) Meeting completed 100% 09/01/16, 12/31/16

3.2.3.2 By December 2016, the Board of Education will conduct 3 regional SCC Symposiums to connect with the local community representation. (Lois Smandych) Process Measure 3 09/01/16,

01/31/17

3.2.4 By June 2017, GSSD will engage in conversations with their local community college. (Governance)

Process Measure 100% 09/01/16, 06/30/17

3.2.4.1 The GSSD Board of Education will collaborate with the Parkland College to review and revise the Learning Alliance between our two organizations. (Lois Smandych)

Completion of a new learning

alliance

08/24/17, 06/30/18

3.2.4.2 By June 2017, GSSD will renew the service agreement between the Parkland College and the division for the designated space at YRHS and MCS. (Sherry Todosichuk)

Revised Service Agreements for

designated space at YRHS and MCS.

100% 08/24/17, 06/30/18

3.2.5 By June 2017, GSSD will engage in conversations with their local union & out of scope groups. (Governance)


100% 09/01/16, 06/30/17

3.2.5.1 Hold labour management meetings with CUPE 4784 three times (Sherry Todosichuk) Completion of 3 LM Meetings 3 09/01/16,

06/30/17

3.2.5.2 Complete employment contract negotiations with CUPE 5123 (Sherry Todosichuk) Completion of a ratified agreement 1 09/01/16,

12/31/16

3.2.5.3 Complete employment contract negotiations with DPEA (Sherry Todosichuk) Completion of ratified agreement 1 09/01/16,

04/30/17

3.2.5.4 Complete employment compensation and benefit discussions with out of scope bus drivers (Teresa Korol) 100% 11/01/16,

04/30/17

3.2.5.5 Meet with GSTA for the annual LINC review. (Sherry Todosichuk) meeting held 1 09/01/16, 04/30/17

3.2.6 By June 2017, GSSD will engage in conversations with the Sunrise Health Region, PECIP, & Christ the Teacher SD to enhance services to our most vulnerable students. (Learning Support Services)

Process Measure 2 09/01/16, 06/30/17

3.2.6.1 On Oct 3rd, the SSCs and Superintendent overseeing Student Services met with Sunrise Children’s Therapies, PECIP, and Christ the Teacher Catholic Schools to review our joint transition processes and timelines for students transitioning to Prekindergarten and Kindergarten. GSSD continues to collaborate with these agencies and collectively refine processes to ensure consistency regarding smooth transitions for GSSD students with vulnerabilities and intensive needs. (Tracy Huckell)

Process Measure 100% 09/01/16, 10/30/16

3.2.6.2 By the end of June 2017, GSSD and Mental Health will collaborate to implement the 10 week FRIENDS Resilience Program in Grades 1, 4, 6, and 9 at pilot schools. This involves certified training of 3 GSSD school counsellors and Mental Health staff, who will then train teachers and other counsellors to deliver program as a Tier 1 mental health education tool in pilot schools between April 1st and June 10th. (Tracy Huckell)

Process Measures 100% 01/12/17, 06/30/17

3.2.7 By June 2017, GSSD will conduct a review of all schools partnering with Big Brothers Big Sisters mentoring program. (Learning Support Services)


100% 09/01/16, 06/30/17

3.2.7.1 By June 2017, we will compile a list of schools currently offering Big Brothers, Big Sisters in-school mentoring. The organization will have a presence on the GSSD website. Mentoring resources will be accessible on the GSSD portal. (Alisa Leidl)

Three action items. 3 09/01/16, 06/30/17

FINANCIAL STEWARDSHIP GSSD STRATEGIC FOCUS & GSSD LONG-TERM GOALS

4 GSSD believes that we are all accountable. Board members, students, staff, families and community members have a

responsibility, both individually and as part of the learning team, to participate and to contribute positively to public education.

4.1 By June 2020, GSSD will implement division wide approaches to find efficiencies and increase value-add in order for the division to be responsive to the challenges of student and staff needs. (Corporate Services) (06/30/20)

Measure: Work Plans Completed

Target:



4.1.1 By June 2017, GSSD will continue to improve alignment and transparency of resource allocation.

Process Measure 100% 09/01/16, 08/31/17

4.1.1.1 Commencing in January 2017, Admin. Council will review department budgets on a monthly basis to find efficiencies that can be applied towards other areas of the division operations through the end of fiscal 2016-2017 (Sherry Todosichuk)

Budget forecast discussions at Admin Council

meetings monthly beginning in Jan.

6 01/01/17, 06/30/17

4.1.1.2 By March 31, 2017, Ed. Council will review and refine the professional staffing ratios for implementation in the 2017-2018 staff budget. (Sherry Todosichuk)

Completion of staffing ratios 100% 02/01/17,

03/31/17

4.1.1.3 By April 30, 2017, Admin Council will review and refine the support staffing ratios for implementation in the 2017-2018 staff budget. (Sherry Todosichuk)

Completion of staffing rations 100% 03/01/17,

04/30/17

4.1.1.4 By June 30, 2017, the 2017-2018 budget will be finalized and submitted to the Ministry. Interim targets: Preliminary Budget to Admin Council by April 30th, to the Board by May 30th. (Sherry Todosichuk)

Completion of 2017-2018 Budget 100% 02/01/17,

06/30/17

4.1.1.5 By April 2017, GSSD will review pilot project using fleet vehicles for division staff and prepare a recommendation for the 2017-2018 budget. (Teresa Korol)

Completion of recommendation 100% 09/01/16,

04/30/17

4.1.1.6 By August 2017, GSSD will review utility costs to identify areas for improvement. (Teresa Korol)

09/01/16, 06/30/17

4.1.1.7 By June 2017, the LLI Coach will have conducted 7 of the LLI referral and tracking meeting through the use of Adobe Connect and/or conference call. (Susan Robertson) Process measure 7 09/01/16,

06/30/17

4.1.1.8 By June 2017, GSSD will review how the modules of the professional development continuum are implemented in the school for the 2016-17 school year. A distributed learning model will be investigated. (Quintin Robertson)

Process Measure 100% 02/08/17, 06/30/17

4.1.1.9 By June 2017, the Transportation Committee of the Board will review and provide recommendations for a Board Policy on Student Transportation (Policy 16). (Lois Smandych)

Completion of Board Policy 16 100% 09/01/16,

06/30/17

4.1.2 By June 2017, GSSD will continue to strive to reduce risk to the Board of Education.

Percentage of work plans

completed within this goal

100% 09/01/16, 08/31/17

4.1.2.1 By fall 2016, Admin. Council will revise its current field trip application process to exclude student travel outside of Canada and the continental United States. (Alisa Leidl) 50% 100% 05/02/16,

02/28/17

4.1.2.2 By fall 2016, the Corporate Services Department will utilize the Board of Education committee structure to develop and implement a Finance Committee to review and approve all contracts over $100000. (Sherry Todosichuk)

100% 09/01/16, 06/30/17

4.1.2.3 By June 2017, all licensing renewals for fleet vehicles will be completed in one month. (Eric Sorestad) 90% 09/01/16,

06/30/17

4.1.2.4 By June 2017, the Transportation Department will review the implementation plan of GPS, cameras, and 2-Way radios on bus fleet (Eric Sorestad) GPS 100% 09/01/16,

06/30/17

4.1.2.5 By August 2017, the Facilities Department will develop the PAA improvement plan in consultation with the PAA Consultant (Teresa Korol)

Development of the plan 100% 02/01/17,

08/31/17

4.1.3 By June 2017, GSSD will continue to strive for improved infrastructure. (Corporate Services)

Percentage of work plans

completed under this goal

100% 09/01/16, 08/31/17

4.1.3.1 By March 2017, GSSD will inspect each facility to assess the building condition and identify potential capital projects (Teresa Korol) 100% 09/01/16,

03/31/17

4.1.3.2 By June 2017, GSSD will prepare and updated PMR plan for board approval and submission to the Ministry (Teresa Korol)

09/01/16, 06/30/17

4.1.3.3 By December 2016, GSSD will refine the facilities baseline (Teresa Korol) 09/01/16, 12/30/16

4.1.3.4 By October 2016, GSSD will review school capacity levels and calculate school utilization rates (Teresa Korol) 100% 09/01/16,

10/31/16

APPENDIX A: STRATEGIC PLANNING TERMS

STRATEGIC PLANNING TERM DEFINITION

Core Values/Guiding Principles

How people want to behave with each other in the organization. Value statements describe actions that are the living enactment of the fundamental values held by most individuals within the organization. What are our guiding principles, as a group, to adhere to no matter what?

Core Purpose/Mission Statement The organization’s core purpose. Why do we exist?

Vision Statement (5+ years) Where you are headed – your future state – your Big, Hairy, Audacious Goal. Where are we going?

Competitive Advantages A characteristic(s) of an organization that allows it to meet their customer’s need(s) better than their competition can. What are we best at in our market?

Organization-Wide Strategies

Your strategies are the general methods you intend to use to reach your vision. A strategy is like an umbrella. It is a general statement(s) that guides and covers a set of activities. You can develop strategies for your whole organization, a department, a specific set of activities, or a guiding statement for a year. No matter what the level, a strategy answers the question “how.”

Long-Term GSSD Strategic Focus (3+ years)

Long-term, broad, continuous statements that address all areas of your organization. If you have a five-year vision, these would be three- to four-year intermediate guideposts on the way there. What must we focus on to achieve our vision?

Short-Term Items (1 year)

Short-term items that convert the GSSD Strategic Focus into specific performance targets. Effective goals clearly state what, when, who and are specifically measurable – they are Specific, Measurable, Attainable, Responsible person, time bound (SMART). What must we do to achieve our long-term GSSD Strategic Focus?

Key Performance Indicators (KPIs)

Metric and non-metric measurements essential to the completion of an organization's goals. Each organization narrows the possible list down to a manageable group of KPIs that make the most difference to performance. KPIs are linked to goals. How will we know we have achieved our goals?

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