STRATEGIC PLAN 2013 – 2018 · STRATEGIC PLAN 2013 – 2018 ACRONYMS/ABBREVIATIONS ACP-EU-JPA...

EAST AFRICAN COMMUNITY EAST AFRICAN LEGISLATIVE ASSEMBLY (EALA)

STRATEGIC PLAN 2013 – 2018

EAST AFRICAN COMMUNITY - EAST AFRICAN LEGISLATIVE ASSEMBLY (EALA)2


THE EAC OFFICIAL ANTHEM: (With an Informal English Translation)

Jumuiya Yetu sote tuilindeLets all guard our Community

Tuwajibike tuimarikeWe should be committed and prosper

Umoja wetu ni nguzo yetuOur unity is our anchorIdumu Jumuiya yetu.

Long live our Community

1. Ee Mungu twaomba uilindeOh God, we pray that you may protect

Jumuiya Afrika Masharikithe East African CommunityTuwezeshe kuishi kwa amani

Enable us to live in peaceTutimize na malengo yetu.

So that we may fulfill our objectives.

2. Uzalendo pia mshikamanoPatriotism and togethernessViwe msingi wa Umoja wetu

Should be the foundation of our unityNatulinde Uhuru na Amani

May we guard our independence and peaceMila zetu na desturi zetu.

Our culture and traditions.

3. Viwandani na hata mashambaniIn industries and farms

Tufanye kazi sote kwa makiniWe should work togetherTujitoe kwa hali na mali

We should work hardTuijenge Jumuiya bora.

We should build a better Community.

One People One Destiny

EAST AFRICAN COMMUNITY - EAST AFRICAN LEGISLATIVE ASSEMBLY (EALA) 3


VISION OF EALA:

“To be an efficient, effective and people-centered regional legislature”

MISSION OF EALA:

“To promote timely legislation, effective oversight and broad representation through programs that facilitate a prosperous, competitive, secure, stable and

politically united region in order to enhance the welfare of East Africans”

THEME OF EALA’s STRATEGIC PLAN (2013 – 2018):

“People-centered Approach to Widening and Deepening of the EAC Integration by a Strong and Effective EALA”



On behalf of the East African Legislative Assembly (EALA) and on my own behalf, I am pleased to pen down some reflections as a prologue to the Assembly’s Strategic Plan (2013-2018).

The 3rd Assembly which assumed Office on June 5, 2012 has the rigorous, yet enviable task of legislation, oversight and representation for the over 130 million citizens of the EAC region. EALA thus has its work cut-out, key among the issues, being the need to consolidate on the gains made by the 1st and 2nd Assemblies over the last ten years and to up the stakes for the stability and progressive development of the region.

As we continue to deepen and widen the EAC integration process, the Assembly is cognizant of the need to enact relevant legislations to consolidate the Customs Union and the Common Market and those supporting the realization of the Monetary Union and ultimately, the Political Federation. At the same time, EALA must consistently remain on the cutting edge with regard to progress taking place in the region.

The arrival of EALA’s Strategic Plan on the scene is thus timely in the dispensation of the integration. EALA, is established under Article 9 of the Treaty for the Establishment of the East African Community, as the Legislative Organ of the Community. Article 48 of the Treaty spells out the Membership of the Assembly, while Article 49 enumerates its functions.

The Assembly was inaugurated by the Summit on 29th November, 2001. On that occasion, the First Assembly, comprising of 27 elected Members and 5 ex-officio Members – representing the (then) founding Partner States, namely; the Republic of Kenya; the United Republic of Tanzania and the Republic of Uganda – were sworn in. Membership of the Assembly has since 1st July, 2007, increased to 45 elected Members and seven (7) ex-officio Members – all totaling to a Membership of 52. This followed the accession to the Treaty and becoming full Members of the EAC, by the Republics of Burundi and Rwanda – thus expanding the number of EAC Partner States to five.

Accordingly Article 49 of the Treaty spells out the functions of the Assembly namely:- The Assembly shall liaise with the National Assemblies of the Partner States on matters relating to the Community; shall debate and approve the budget of the Community; shall consider annual reports on the activities of the Community, annual audit reports of the Audit Commission and any other reports referred to it by the Council; shall discuss all matters pertaining to the Community and make recommendations to the Council as it may deem necessary for the implementation of the Treaty, and may for purposes of carrying out its functions, establish any committee or committees for such purposes as it deems necessary.

In line with its primary mandatory functions outlined above, EALA is also expected to execute, and actually executes a wide range of other functions – most of which are in support of the widening and deepening of the EAC integration.

From its inception in November, 2001, the Assembly has served as the main link between the Institutions of the East African Community and the people of East Africa. It has also provided a forum for civil society, the private sector and other non-state actors within the region, to advocate for, inter alia, the promotion of the ideals of good governance; accountability; democracy; rule of law and respect for human rights.

FOREWORD



The First Assembly played a major role in laying a firm foundation for the future Assemblies. Building upon that foundation, subsequent Assemblies, namely; the Second and Third (the current one), have also made drastic steps and considerable progress; executed numerous programs, projects and activities; and registered significant outcomes and impacts in developing the Assembly further – all in pursuit of its mandate, vision and mission, and in accordance with the expectations of its diverse stakeholders.

It is, therefore, with great pleasure that I am pleased to present EALA’s Strategic Plan for the period 2013 – 2018, whose overall goal is to: “Strengthen and enhance the mandate of the East African Legislative Assembly”; while its overarching theme is anchored on a: People-centered Approach to Widening and Deepening of the EAC Integration through a Strong and Effective EALA”. The Plan further documents the major elements of the situation on the ground that characterize the Assembly – including its key binding challenges and constraints; its key aspirations; desired strategic interventions; major strategic issues; corresponding strategic objectives; expected outcomes; corresponding planned activities, as well as related strategies; all to be pursued over the Plan Period. All the above elements are, inter alia, also in line with the relevant provisions of the Treaty, as well as the EAC Development Strategy (2011 – 2016), and are documented in detail in this Strategic Plan.

This Strategic Plan (2013 – 2018) also builds on from EALA’s First 3-year Strategic Plan (2010-2012), which was developed and implemented by the Second Assembly.

In view of all the foregoing considerations, successful implementation of this Plan is one of the major strategic means through which the EALA Commission will execute its responsibility to enable the Third Assembly to deliver on its mandate.

It should also be emphasized that in order to ensure “ownership”, commitment and leadership of this Plan by its various stakeholders, a participatory, consultative and iterative approach was employed throughout the process of its formulation and development.

Premised on the above background, the successful implementation of this Strategic Plan, as well as the achievement of the desired impacts, through effective and timely delivery of the expected outcomes, will necessarily require sincere ownership of the plan; as well as collective responsibility, partnership and full participation of all the diverse stakeholders of the EALA in particular, and East Africans, in general.

I do, therefore, call upon all stakeholders to fully support the successful implementation of this Strategic Plan in all the necessary ways, with a view to achieving its stated overall goal and strategic objectives for the benefit of all East Africans.

One People One Destiny.

For and on behalf of EALA,

Zziwa Nantongo MargaretSPEAKER OF THE EAST AFRICAN LEGISLATIVE ASSEMBLY



STATEMENT OF COMMITMENT

The East African Legislative Assembly has accorded greater interest in deepening and widening the EAC integration through its legislative, oversight, representative and appropriation roles. To achieve the highest possible standards, it has taken deliberate efforts to translate the EALA part of the EAC Development Strategy into a strategic plan to give it impetus and direction over the next five years covering the period 2013-2018. The strategic plan for this period is a successor to the first strategic plan which is has come to an end and provides for six chapters covering-

1.0. Introduction and background which contains background information on the EAC and the vision, mission and core values of the EAC.

2.0. The East African Legislative Assembly, which contains its major characteristics and information on its evolution over the last 12 years.

3.0. EALA’s Strategic Plan (2013 - 2018), which contains information on the strategies for the planned period and the situational analysis.

4.0. Resource Mmobilization and Risk Management for the implementation of activities over the plan period.

5.0. Performance Monitoring and Evaluation

6.0. Implementation Framework and Strategy

In the above areas, the strategic plan contains carefully analyzed activities which reflect the aspirations that the representatives of the people of East Africa seek to achieve for the region. The result of this document and ideas came through a long and iterative consultative process aimed at generating consensus on what to include in the planning period. It emphasizes the mandate that the Treaty bestows on the Assembly, its vision and mission and the significant attributes for successfully delivering on them. It also spells out core values which will serve as a principle guide to the implementation of the plan. Management will therefore dedicate much of its efforts using the resources availed to it to realize the key deliverables and targets contained in the Strategic Plan while at the same time, it will assist in the monitoring and evaluation requirements.

I take this opportunity to appreciate the dedication and efforts of the EALA Commission, Members and Staff in coming up with this plan. I give special recognition to the Deputy Clerk who worked with the consultant right from the formative stages of the process up to its conclusion.

Last but not least, I together with the staff of the Assembly undertake to work closely with the Commission to realize the goals set forth in this Strategic Plan as we seek to make EALA a truly world class regional parliament that seeks to be as efficient, effective and people-centered.

In support of the Strategic Plan.

Kenneth Namboga Madete

CLERK OF THE EAST AFRICAN LEGISLATIVE ASSEMBLY



ACRONYMS/ABBREVIATIONS

ACP-EU-JPA African Caribbean Pacific-European Union-Joint Parliamentary Assembly

APU African Parliamentary Union

ASEAN Association of South East Asian Nations

AWEPA Association of European Parliaments with Africa

CASSOA Civil Aviation Safety and Security Oversight Agency

CPA Commonwealth Parliamentary Association

EAC East African Community

EADB East African Development Bank

EALA East African legislative Assembly

EAPI East African Parliamentary Institute

ECOWAS Economic Community Of West African States

EU European Union

IPU Inter-Parliamentary Union

IUCEA Inter- University Council for East Africa

LVBC Lake Victoria Basin Commission

LVFO Lake Victoria Fisheries Organization

M&E: Monitoring and Evaluation

MIS: Management Information System

NDI National Democratic Institute

PAP Pan-African Parliament

SADC Southern African Development Community

SMART Specific, Measurable, Achievable, Realistic and Time bound

SWOT Strengths, Weaknesses, Opportunities, Threats

TMEA Trade Mark East Africa

TOR Terms of Reference

UNWFD

United NationsWestminster Foundation for Democracy



TABLE OF CONTENTS

Foreword .....................................................................................................................................4

Statement of Commitment ........................................................................................................6

Acronyms/Abbreviations ..........................................................................................................7

Executive Summary ...................................................................................................................9

1.0. Introduction and Background ........................................................................................12

1.2. Background to the East African Community ............................................................12

1.1. Introduction ..................................................................................................................12

1.3. Vision, Mission and Core Values of the EAC .............................................................13

2.0. The East African Legislative Assembly (EALA) ...............................................................14

2.1. Major Characteristics of the EALA ..............................................................................14

2.2. Evolution and Performance of the EALA from its Inception to Date ......................20

3.0. EALA’s STRATEGIC PLAN (2013 – 2018) ............................................................................24

3.1. Preamble and Background to the Strategic Plan ....................................................24

3.2. Justification for the Strategic Plan (2013 – 2018) ......................................................25

3.3. Situational Analysis .......................................................................................................26

3.4. The Core Strategic Planning Framework ..................................................................37

4.0. Resource Mobilization and Risk Management ..............................................................50

4.1. Funding Trends and the Need for Resource Mobilization .......................................50

4.2. Risk Management in Implementing the Strategic Plan ...........................................51

5.0. Performance Monitoring and Evaluation .......................................................................52

6.0. Implementation Framework And Strategy ....................................................................54

Appendices: .............................................................................................................................55

Appendix 1: EALA’s Stakeholder Analysis .........................................................................55

Appendix 2: Funding Trends for EALA Since Inception ..................................................57

Appendix 3: Risk Analysis and Management ..................................................................58

Appendix 4(A): The Comprehensive Planning and Implementation Matrix ...............59

Appendix 5: Areas Covered by the Treaty for the Establishment of the EAC .............76

Appendix 6: EAC Laws Enacted by EALA since its inception to Date .........................77



EXECUTIVE SUMMARY

(This document presents) The East African Legislative Assembly (EALA) Strategic Plan (2013 – 2018) covering a range of important elements – all of which combine to make it an appropriately comprehensive plan document.

The main document begins by providing a broad background to the plan, as well as the context within which the central component of the plan is anchored. This background includes a number of important aspects about EALA and the EAC, which greatly inform the core of the strategic plan itself.

With particular regard to EALA, the Strategic Plan outlines the mandate and functions of the Assembly; its administrative structures; its relationship with other Organs and Institutions of the EAC; key stakeholders of the Assembly (including a stakeholder analysis); as well as the evolution and performance of the Assembly from its inception to date. The broad background also includes a preamble to the Strategic Plan; justification for the plan; as well as the Situational Analysis.

The Situational Analysis includes: a brief review of EALA’s Strategic Plan (2010 – 12); EALA’s major binding challenges and constraints; as well as the Assembly’s strategic aspirations for the planned period (2013 – 2018). The same Situational Analysis also includes a SWOT Analysis for the EALA with regard to the Assembly’s capacity to deliver on its mandate and strategic interventions, including its planned interventions to address the major implications of the identified Strengths, Weakness, Opportunities and Threats.

The plan is also informed and guided by EALA’s mandate; vision; mission, as well as core values.

In order to ensure “ownership”, commitment and leadership of this Strategic Plan by its various stakeholders, a participatory, consultative and iterative approach was employed throughout the process of its formulation and development. This was done, inter alia, in recognition of the fact that the successful implementation of the plan, as well as the achievement of the desired impacts, through effective and timely delivery of the expected outcomes, will necessarily require full participation in the plan; as well as collective responsibility, partnership and ownership by all the stakeholders of EALA in particular, and East Africans, in general.

This EALA Strategic Plan (2013 – 2018), builds on from the Assembly’s First 3-year Strategic Plan (2010-2012) and is intended to serve as the major Strategic Instrument in order to execute EALA’s mandate in a more focused, effective and results-oriented manner over the 5-year Plan period.

The EALA seeks to achieve this aim by strengthening its strategic focus and direction – within its broader institutional and functional framework of the East African Community. In effect, the successful implementation of this Plan is one of the major strategic means through which the EALA Commission will execute its responsibility to enable the Third Assembly to deliver on its mandate.

Indeed, the EAC Treaty provides the general guidelines upon which the Strategic Plan is derived. It stipulates strategic provisions and, in certain instances, timelines for the process of deepening and widening of the EAC integration agenda, through the successive process under the four pillars of integration. This Strategic Plan, therefore, also seeks to implement the relevant provisions of the Treaty under EALA’s mandate.

In particular, the plan is designed to serve as the major Strategic Document that expresses and articulates a range of recognized and analytical issues, as well as the dynamics that characterizes the Assembly on the



one hand, and a package of agreed strategic interventions and results to be pursued in addressing those issues on the other. These interventions are to be executed in pursuit of the Overall Goal of the Strategic Plan, namely; “Strengthen and enhance the mandate of the East African Legislative Assembly”; and under the overarching theme: “People-centered approach to widening and deepening of the EAC integration by a strong and effective EALA”. These are in line with the combined aspirations and expected outcomes of the Assembly over the Plan period and beyond, as well as the Development Objective No.8 of the EAC Development Strategy (2011/12 – 2015/16).

The above-noted analytical and strategic issues and dynamics mainly take the forms of major binding challenges and constraints characterizing EALA over the Planned that emboid period, while the corresponding package includes a set of aspirations; corresponding strategic objectives and interventions; strategies and activities through which those execute interventions will be executed ; as The expected outcomes that the Third Assembly in particular, and the EALA in general, are committed to vigorously pursue.

Accordingly, therefore, the major elements of the Core Planning Framework for this Strategic Plan include the overall goal and overarching theme of the plan; the major guiding principles of the plan; the main identified and recognized strategic issues over the Plan period (2013 – 2018); the major desired strategic interventions over the Plan period; the corresponding objectives; expected outcomes; major strategies to be employed; within the main critical assumptions; and the major activities to be executed, in pursuit of the strategic objectives and expected outcomes.

The set of principles to guide the focused, efficient, and a results-oriented implementation of this Strategic Plan shall include: stakeholder ownership and participation; multi-stakeholder approach and multi-level institutional framework-driven; as well as collective responsibility, commitment and action amongst stakeholder institutions/entities. They will also include: a participatory, consultative and iterative approach; properly planned, targeted and focused interventions; continuous and meticulous Monitoring & Evaluation; as well as resource use efficiency, cost-effectiveness and sustainability.

In light of the situational analysis (including EALA’s major aspirations); and in line with the overall goal and the overarching theme of the Strategic Plan, the six (6) identified major Strategic Issues for the Assembly over the Plan period, are: 1) EALA’s Administrative Autonomy, Capacity and Efficiency; 2) Negotiations for the EAC Pillars of Integration; 3) EALA’s Corporate Image and Institutional Status, Growth and Development; 4) Capacity Building in Regional Parliamentary Practices; 5) Effective, Sustainable and Results-oriented Communication and Sensitization on EAC Integration; and 6) Robust and Effective Monitoring and Evaluation.

Accordingly, the Third Assembly is committed to the execution of a number of major overall Strategic Interventions under this Strategic plan. These include: expeditious and participatory enactmentment of necessary regional laws; strengthening the legislative, oversight and representative functions of the EALA; as well as enhancing and improving communication, liaison and transmission mechanisms between the EALA and National Assemblies. They also include: advocating for the establishment of Standing Committees in Partner States’ Parliaments responsible solely for EAC Affairs; promoting and branding EALA’s image; as well as initiating, developing and implementing programs that empower citizens to participate in EAC integration agenda. They further include: building synergies with other EAC organs and Institutions, as well as other stakeholders and to engage citizens in widening and deepening integration; and seeking to improve and standardize the framework of service within the EAC.



In addition to the above broader strategic interventions, it is important for the Third Assembly to position itself more specifically to effectively execute another related set of targeted interventions in order to effectively play its befitting role, during which period, the next two pillars of integration, namely; the Monetary Union and the Political Federation, are expected to be realized.

As already noted above, and in line with the overall goal and the overarching theme, as well as the corresponding identified major strategic issues for this Strategic Plan, EALA shall pursue a number of Strategic Objectives over the planned period. Accordingly, in pursuit of the stated Strategic Objectives, the Assembly shall, through the implementation of this Strategic Plan, work towards the achievement – by the end of the Plan period – of a number of major desired outcomes. In a related way, in order to achieve the stated desired outcomes, through effective pursuit of the stated strategic objectives, the Assembly shall effectively execute sets of well-planned activities, as well as carry out the investment of the necessary corresponding human; technological; networking; operational; logistical; financial and related resources.

The effective and successful execution of the stated interventions will also require the employment of a number of activities and appropriate strategies taking cognizance of the key critical assumptions that each strategic objective of the plan intends to achieve.

All the above elements are elaborated in detail in the main document, while Box 1 summarizes the main elements of the entire Core Strategic Planning Framework.

Details of the major Activities of this Strategic Plan are duly articulated each set under its respective Expected Outcome, (Appendix 4(B))to the main document.

Furthermore, the entire Core Strategic Planning Framework is elaborated in outline format in the main document – including its major “measurement”, as well as inputs and resource-related elements (Matrix 5(A) and Matrix 5(B)): the Comprehensive Planning and Implementation Matrices – presented in Appendix 4(A) and Appendix 4(B) respectively, to the main document.

The main Plan Document also articulates resource mobilization challenges and strategies; risk analysis and planned risk management strategies; performance Monitoring and Evaluation, as well as the Plan Implementation Framework and Strategy.

The entire Plan Document is then closed with key appendices on: EALA’s Stakeholder Analysis; Funding Trends for EALA since Inception; Risk Analysis and Management; EALA’s Strategic Plan Comprehensive Planning and Implementation Matrix (Overall Goal; Overarching Theme; Strategic Issues; Strategic Objectives; and Expected Outcomes); and EAC Laws Enacted by the EALA since its Inception to date.



1.1. Introduction

The East African Legislative Assembly (EALA) Strategic Plan (2013 – 2018) builds on/from the Assembly’s First 3-year Strategic Plan (2010-2012). It is, inter alia, aimed at giving impetus and direction to the work of the Assembly over the next 5-year period.

It is intended to serve as the major Strategic Instrument through which the Assembly seeks to execute its mandate – which is centrally positioned within the EAC framework and under the EAC Treaty – in a more focused, effective and results-oriented manner over the 5-year Plan period (2013 – 2018). EALA seeks to achieve this by, inter alia, enhancing its strategic focus and direction – within its broader institutional and functional framework of the East African Community.

Against the above background and in order to successfully pursue the above overarching/noble aspirations, the Assembly seeks the support, as well as active participation of all stakeholders in all possible ways – in order to achieve the successful implementation of this plan.

1.2. Background to the East African Community

The East African Community (the Community), is the regional inter-governmental organization of the Republics of Burundi; Kenya; Rwanda; Uganda and the United Republic of Tanzania; with its headquarters in Arusha, Tanzania. Its main Organs, established under Article 9 of the Treaty for the Establishment of the East African Community (the Treaty), are: the Summit of the Heads of State; the East African Legislative Assembly; the Council of Ministers; the East African Court of Justice; and the Secretariat. Besides these Organs, it has the following Institutions: the East African Development Bank (EADB); the Civil Aviation Safety and Security Oversight Agency (CASSOA); Lake Victoria Basin Commission (LVBC); Inter- University Council for

East Africa (IUCEA); the Kiswahili Commission; Lake Victoria Fisheries Organization (LVFO); the Science & Technology Commission; the East African School of Civil Aviation; the East African Parliamentary Institute (EAPI); and the East African Community Health Research Commission.

The Treaty was signed on 30th November, 1999 and came into force on 7th July, 2000, by the then founding Partner States namely; the Republic of Kenya; the United Republic of Tanzania and the Republic of Uganda. The Republics of Burundi and Rwanda acceded to the Treaty on 18th June 2007 and became full Members of the EAC on 1st July, 2007 – thus expanding the number of Partner States to five.

The overarching objective of the Community, as stipulated in Article 5 of the Treaty, is to develop policies and programs aimed at widening and deepening co-operation among the Partner States in political, economic, social and cultural fields; research and technology; defence; as well as security, legal and judicial affairs, for their mutual benefit.

1.0. INTRODUCTION AND BACKGROUND



Pursuant to Article 5(2) of the Treaty, Partner States undertook to establish a Customs Union, a Common Market, subsequently, a Monetary Union, and ultimately, a Political Federation, in order to strengthen and regulate the industrial, commercial, infrastructural, cultural, social, political and other relations of the Partner States to the end that there shall be accelerated, harmonious and balanced development, as well as sustained expansion of economic activities – the benefit of which shall be equitably shared.

As of the Year 2012, the Community had a combined population of over 135.4 million people; land area of 1.82 million square kilometers; and a combined Gross Domestic Product of USD84 billion1. The Community has so far concluded Protocols on the Customs Union and Common Market, which are at various stages of implementation. The process of negotiating the Monetary Union is on-going. The Community, therefore, constitutes a formidable regional bloc, bearing great potential and prospects for political and socio-economic transformation.

1.3. Vision, Mission and Core Values of the EAC

The Vision of the Community is: “to be a Prosperous, Competitive, Secure, Stable and Politically United East Africa”.

The Mission of the EAC is: “to widen and deepen economic, political, social and cultural integration, in order to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments”.

The Core Values of the EAC are:

• Professionalism

• Accountability

• Transparency

• Team work

• Unity in diversity

• Allegiance to the EAC ideals

1 EAC Website: EAC Quick Facts.



2.1. Major Characteristics of the EALA

2.1.1. Overview

The East African Legislative Assembly (the Assembly), is established under Article 9 of the Treaty, as the legislative Organ of the Community.

The Assembly, as an Organ of the Community, was inaugurated by the Summit on 29th November, 2001. On the same occasion, the First Assembly, comprising of 27 elected Members and 5 ex-officio Members, were sworn in.

Article 48 of the Treaty spells out the Membership of the Assembly as comprising of nine (9) Members elected by each Partner State; ex-officio members consisting of the Minister responsible for the East African Community Affairs from each Partner State; the Secretary General and the Counsel to the Community. Currently, the Assembly has 45 elected Members and seven (7) ex-officio Members – all totaling a membership of 52.

By provisions of Article 48 (1) (b) (ii), the Assistant Minister, or Deputy Minister, or Minister of State responsible for Community affairs from each Partner State is also an ex-officio Member of the Assembly; provided that such Assistant, or Deputy Minister, or Minister of State may only participate in the meetings of the Assembly when the substantive Minister is, for any reason, unable to participate.

Subject to Article 51 of the Treaty, an elected Member of the Assembly shall hold office for five (5) years and is eligible for re-election for a further term of five (5) years.

2.1.2. Mandate and Functions of the EALA

According to Article 49 of the Treaty:

1) The Assembly shall be the legislative organ of the Community.

2) The Assembly:

• shall liaise with the National Assemblies of the Partner States on matters relating to the Community;

• shall debate and approve the budget of the Community;

• shall consider annual reports on the activities of the Community, annual audit reports of the Audit Commission and any other reports referred to it by the Council;

• shall discuss all matters pertaining to the Community and make recommendations to the Council as it may deem necessary for the implementation of the Treaty;

• may for purposes of carrying out its functions, establish any committee or committees for such purposes as it deems necessary;

• shall recommend to the Council the appointment of the Clerk and other officers of the Assembly; and

• shall make its rules of procedure and those of its committees.

2.0. THE EAST AFRICAN LEGISLATIVE ASSEMBLY (EALA)



3) The Assembly may also perform any other functions as are conferred upon it by the Treaty.

In line with its primary mandatory functions outlined above, the EALA is also expected to execute and deliver on the following further functions, among others:

• To formulate appropriate legislation and policies aimed at establishing and strengthening the EAC Institutions and programs furthering regional integration.

Such Institutions include, but are not limited to, the currently existing Institutions of the EAC, such as Lake Victoria Basin Commission; the Inter-University Council for East Africa; the East African Development Bank; Lake Victoria Fisheries Organization; Civil Aviation Safety and Security Oversight Agency; the Kiswahili Commission; the Commission for Science and Technology; and the East African Parliamentary Institute; the East African school of Civil Aviation; and the East African Community Health Research Commission.

• To provide legislative oversight and to promote good governance, by adhering and establishing a culture of transparency and accountability in Partner States, as well as Community Organs and Institutions, on matters of regional integration and especially, on questions related to public expenditure and budgets.

• To establish a systematic process and structure of dialogue among and between East African citizens on key integration matters, through holding public hearings and disseminating proceedings of the Assembly, and through live interactive media coverage throughout the East African Region.

• To hold periodic consultations and promotional events on EAC integration issues in the region and, thus, establishing clear communication lines between EALA Members and the citizens of East Africa, which encourage their participation in key debates and developments in the EAC.

• To provide a strategic link between the different National Parliaments of the Partner States on specific thematic issues related to the EAC integration.

• To provide a strategic link between the EAC and other Regional Parliaments, such as ECOWAS, SADC and the Pan African Parliament, and to use these linkages to represent and promote the EAC’s economic, political and cultural interests internationally, through identification of key opportunities for EAC’s participation, engagement and benefit in such topical issues and forums.

• To promote the evolution of the EAC into a Supra-National forum representative and defensive of interests of the majority of East Africans on wider and broader issues of a global scale, such as peace and security, international trade, environmental and climate change concerns, as well as ecotourism.

Against the above background, the EALA requires enhanced capacity in all areas of its work.

2.1.3. Vision

“To be an efficient, effective and people-centered regional legislature”

2.1.4. Mission

“To promote timely legislation, effective oversight and broad representation through programs that facilitate a prosperous, competitive, secure, stable and politically united region in order to enhance the welfare of East Africans”



2.1.5. Core Values

• Allegiance to the objectives of the Community.

• Effectiveness and efficiency.

• Transparency and accountability.

• Ethics and integrity.

• Objectivity and impartiality.

• Teamwork.

• Unity in diversity.

2.1.6. Administrative Structures

The Speaker is the overall Head of the EALA – which is functionally divided into the legislature and the administration. The Assembly operates a committee system in pursuit of its legislative functions.

The EALA Commission provides policy, as well as strategic direction and guidance to the Assembly and it is chaired by the Speaker. It consists of ten (10) Members elected by the Assembly, and the Chairperson of the Council of Ministers as an ex-officio Member. According to Section 4 of the Administration of the East African Legislative Assembly Act, 2012, the Commission is responsible for the following:

i) organizing and managing the business and programs of the Assembly;

ii) nominating Members of Standing and other Committees;

iii) making recommendations to the Council on terms and conditions of service of Members of the Assembly;

iv) recommending to the Council the appointment of the Clerk and other officers of the Assembly;

v) making recommendations to the Council on salaries and other terms and conditions of service of the Clerk and other officers of the Assembly;

vi) making recommendations to the Council on appointment, promotion and exercise of disciplinary control over officers and other staff of the Assembly;

vii) cause to be prepared in each financial year, estimates of revenue and expenditure for the Assembly for the next financial year;

viii) recommending to the Council, Rules and Regulations for the staff of the Assembly; and

ix) performing such other functions as may be necessary for the well-being of the Members and staff of the Assembly, so as to ensure the effective and efficient functioning of the Assembly.

Pursuant to the provisions of Article 49(2) (e) and (g) of the Treaty and the Rules of Procedure made therein, the Assembly established six (6) Standing Committees through which, it carries out its various mandatory functions. The Committees are:

1) Accounts Committee;

2) Legal, Rules and Privileges Committee;

3) Communications, Trade and Investment Committee;



4) Agriculture, Tourism and Natural Resources Committee;

5) Regional Affairs and Conflict Resolution Committee; and

6) General Purpose Committee.

The Commission may also appoint other special Committees as and when necessary.

The Plenary is the ultimate Authority of the Assembly that enacts pieces of legislation; adopts reports, motions and resolutions; approves the EAC budget; and makes any other decisions that fall within its mandate.

The discharge of the administrative functions of the Assembly is the responsibility of the Chief Executive Officer, who is the Clerk, assisted by the Deputy Clerk. This includes implementation of the decisions of the Assembly, the Speaker, the Commission and other Organs of the Community – as and when they have a direct bearing on the Assembly.

The staff establishment currently stands at 30 (13 professional and 17 general staff). The Assembly’s institutional structure is made up of the following units:

• the unit responsible for legislative procedures and committees;

• the unit responsible for the Hansard;

• the unit responsible for research, library and information services;

• the unit responsible for finance;

• the unit under the Serjeant-at-Arms;

• the unit responsible for public relations and information dissemination; and

• the unit responsible for ICT services.

The EALA Commission wishes and plans to review the existing structure to come up with a more comprehensive structure, which will enhance the efficiency of the Assembly. This may also include establishment of new Committees, as well.

2.1.7. EALA’s Relationship with other Organs of the EAC

In executing its mandatory functions, the EALA mainly relates with its sister Organs of the Community in a diversity of ways, as outlined below:

2.1.7.1. The Summit

The Summit gives overarching directions and provides impetus to the development and achievement of the objectives of the Community. It co-shares the legislative function with the Assembly through assent to Bills. It also determines the terms and conditions of service of the Members, as per Articles 11, 51 (2) and 63 of the Treaty.

Below are some of the most outstanding indicators of sustained good working relations between Assembly and the Summit to date:

(a) The Assembly has, with the cooperation of the Summit, institutionalized the Annual State of the EAC Address by the Chair of the Summit.



(b) The Assembly has upheld the practice of inviting respective Heads of State to officially open and address the Assembly whenever it meets in the respective Partner States.

(c) The Assembly has received improved terms and conditions of service whenever it has tabled them before the Summit.

(d) The Summit has assented to most of the Bills passed by the Assembly.

(e) The Speaker has continuously briefed the Summit Members on the activities of the Assembly.

The EALA is committed to, and intends to implement mechanisms that seek to widen and deepen the integration process, as directed by the Summit, especially during the Plan period. This will, however, certainly require more resources to achieve it.

2.1.7.2. The Council of Ministers

In accordance with Article 14 of the Treaty, the Council of Ministers makes policies for the general implementation of the Community’s programs, projects and activities. In line with this mandatory role, the Council:

(a) is empowered by Article 59 of the Treaty to initiate and submit Bills to the Assembly;

(b) is empowered by Article 132 of the Treaty to consider and submit budgetary proposals to the Assembly in respect of each Financial Year;

(c) is empowered by Article 49 of the Treaty to submit to the Assembly annual reports on the activities of the Community; annual audit reports of the Audit Commission; and any other reports referred to it.

(d) is empowered by Article 123 of the Treaty to submit annually, for debate by the Assembly, reports documenting progress made by the Community in the development of its foreign and security policies;

(e) recommends to the Summit the terms and conditions of service for Members of the Assembly;

(f) appoints the Clerk and other officers of the Assembly;

(g) is represented in the Membership of the Assembly; and



(h) is, through the Ministers for EAC affairs, responsible for tabling before National Assemblies, matters from the Assembly.

The Council is, therefore, the most critical Organ to the Assembly for purposes of introducing business before the Assembly and in acting on its recommendations and resolutions.

The EALA, accordingly, intends to implement programs that seek to broaden consultations with stakeholders on what the Council presents to it. This will, certainly, also require additional resources to operationalize it.

2.1.7.3. The Secretariat

In accordance with Articles 66 and 71 of the Treaty, the Secretariat is the Executive Organ of the Community. In carrying out its work, the following functions are critical to the Assembly:

(a) Initiating, receiving and submitting recommendations to the Council and forwarding of Bills to the Assembly.

(b) Initiation of studies and research related to achieving the objectives of the Community.

(c) Strategic planning, management and monitoring of Community programs.

(d) General promotion and dissemination of information on the Community to its stakeholders; the general public and the international community.

(e) General administration of, and financial management for the EAC.

(f) Mobilization of funds from Development Partners and other sources for the implementation of projects of the Community.

(g) Establishment of practical working relations with the Court and the Assembly.

The EALA, accordingly, intends to implement mechanisms that seek to foster linkages with this technical arm of the Community, especially during the Plan period. This will require additional resources to achieve it.

2.1.8. Key Stakeholders of the EALA

The EAC integration process is anchored on a “people-centered principle” and, hence, all the Organs and Institutions of the Community work towards the fulfillment of the aspiration of “one people, one destiny”. The Assembly, as one of the critical organs, is expected to spearhead outreach programs to achieve this noble aspiration. Some of the major stakeholders are the following:

• The Summit.

• The Council.

• The East African Court of Justice.

• The Secretariat.

• EAC Institutions.

• National Assemblies.

• Development Partners.



• Partner States’ Ministries, Institutions and Agencies.

• Citizens of East Africa, including the youth; women’s groups; Persons With Disabilities; the elderly; students in higher institutions of learning; and the rural populations.

• The Media.

• Civil Society.

• The Private Sector, particularly the business community.

• Other partner Parliamentary bodies and associations outside the region.

In terms of global partnerships and in a bid to ensure sustainability in a fast-changing global environment, the Assembly utilizes all available opportunities to cooperate in political, economic and social spheres, and the resultant advantages are transformed to benefit the EAC region.

In line with the above partnership strategy, the major organizations and associations of which the Assembly is a member, and/or to which it is affiliated, include, but not limited to, the following:

• The Inter-Parliamentary Union (IPU).

• The Pan-African Parliament (PAP).

• The African Parliamentary Union (APU).

• The Commonwealth Parliamentary Association (CPA).

• The Association of European Parliaments with Africa (AWEPA).

• The African Caribbean Pacific-European Union-Joint Parliamentary Assembly (ACP-EU-JPA).

• EAC National Parliaments/Assemblies.

• Other regional parliamentary associations (including EU, ECOWAS, SADC and ASEAN).

• Relevant UN agencies.

Matrix 2 (Appendix 1) summarizes the stakeholder analysis for EALA, including the planned major strategies to enhance the symbiotic relationship between the Assembly and its various major categories of stakeholders.

2.2. Evolution and Performance of the EALA from its Inception to Date

From its inception in November, 2001, the Assembly has served as the main link between the Institutions of the East African Community and the people of East Africa. It has also provided a forum for civil society, the private sector and other non-state actors within the region, to advocate for, inter alia, the promotion of the ideals of good governance; accountability; democracy; rule of law and respect for human rights.

The First Assembly (which was inaugurated on 29th November, 2001), faced formative challenges related to the execution of its mandate, within the wider Community perspective. Despite the seemingly insurmountable challenges, however, including lack of adequate staff; inadequate office premises; limited budgetary provisions, and other related ones; it played its role in laying a firm foundation for the future Assemblies.

To begin with, it enacted core pieces of legislation, such as the EALA Powers and Privileges Act, 2004; the Acts of the Community Act, 2004 and the Laws of the Community Interpretation Act, 2004. These Acts



collectively empowered the Assembly to execute its mandate. By the end of its term, the budget of the Assembly had increased from USD1,335,056 in FY2001/2002 to USD2,924,128 in FY 2006/2007. The Staff establishment had also grown from three (3) members of staff in 2001 to 20 members of staff in 2006/2007. More significantly, it enacted the East African Community Customs Management Act, 2004 in time for the establishment of the EAC Customs Union.

In addition, the First Assembly addressed major issues emanating from trans-boundary phenomena and challenges within the East African region, such as security; cattle rustling and other resource-based conflicts; the environment; culture and trade. These issues required regular interaction between the Assembly and National Assemblies of Partner States and, thus, resulted in the establishment of a forum known as the “Nanyuki Series”, as well as the Inter-parliamentary Liaison Committees. These fora made it possible for Parliamentarians from the East African Community Partner States to meet and interact with Members of the Assembly on matters of regional integration.

Furthermore, the First Assembly sensitized the people of East Africa on areas of co-operation under the Treaty, and on projects and programs of the Community. Sensitization was done through seminars, public hearings, workshops, conferences and symposia.

The First Assembly further forged partnerships with entities pursuing similar objectives, both at the regional and international levels. Consequently, the First and subsequent Assemblies have participated in the IPU, SADC, CPA, ECOWAS, PAP and ACP/EU Sessions that have enhanced the EALA’s cooperation regionally and internationally.

It can, therefore, be concluded that the First Assembly built a firm and solid foundation upon which the Second Assembly thrived to register more successes.

Subsequent upon the expiry of the term of the First Assembly on 29th November 2006, Members of the Second Assembly were sworn in on 5th June, 2007, with the first 27 Members from the three pioneer Partner States of Kenya, Tanzania and Uganda. They were later joined by 18 Members from Burundi and Rwanda on 13th May 2008 – increasing the total number to 52 Members (including the Ex-officio Members).

The Second Assembly consolidated the gains of the First Assembly in all the areas it had set out to accomplish in the social, political and economic transformation of East Africa, in accordance with EALA’s mandate.

The Second Assembly secured EALA’s semi-administrative autonomy and with the resulting sub-accounting status, it was able to reasonably plan and execute its activities as envisaged in the Treaty. In addition, it negotiated and achieved an improvement of terms and conditions of service of the Speaker and Members. Towards this end, among its key achievements, the Assembly made its own plans and implemented them with less bureaucratic encumbrances – hence being able to adjust its programs with more flexibility.



The Second Assembly, in line with its legislative mandate, enacted 40 pieces of legislation, most of which emanated from Private Members Bills. These laws were aimed at furthering the Community’s ideals by providing legal anchorage.

During the tenure of the Second Assembly, the following notable further achievements were realized by the Community: the expansion of the Community to include the Republics of Burundi and Rwanda, increasing the membership of the Assembly from 32 to 52; increase in the staff establishment; making proposals to the EAC Institutional Review process; and instituting residency of the Speaker in Arusha to enable him/her to provide effective political guidance.

In relation to the Summit, the Assembly;

i) institutionalized the Annual State of EAC Address by the Chair of the Summit; and

ii) successfully had all its plenary meetings in Partner States addressed by the host President.

Other key achievements of the Second Assembly included the following:

(i) It enacted the Administration of the East African Legislative Assembly Act, 2012 – paving the way for the establishment of the EALA Commission.

(ii) It improved the form and process of budgeting at EAC, in accordance with Article 132 (5) of Treaty;

(iii) It developed and implemented EALA’s first Strategic Plan (2010-2012).

With regard to linkage and liaison with National Assemblies, the Second Assembly:

(i) spearheaded the establishment of the Forum of EAC Speakers;

(ii) enacted the East African Parliamentary Institute (EAPI) Act, 2012;

(iii) enacted the Election of Members of the East African Legislative Assembly Act, 2012;

(iv) enhanced rotational Sittings of the Assembly in Partner States; and

(v) Continued to hold the annual Nanyuki Series.

The Second Assembly further enhanced the strategic international partnerships forged by the First Assembly. In addition, it secured admission to the IPU-UN Parliamentary hearings; the ACP-EU Joint Parliamentary Assembly; the annual EU Presidency meetings; and the Africa Parliamentary Knowledge Network.

The Second Assembly also presided over the EALA 10th anniversary celebrations, thus, increasing the visibility of EAC to the East Africans.

The accomplishments of the First and Second Assemblies have, therefore, laid a firm foundation for the Third Assembly, which was inaugurated on 5th June, 2012 – following the expiry of the term of the Second Assembly on 4th June, 2012.

The Third Assembly intends – by the time of expiry of its term on 4th June, 2017 – to have consolidated, and also built on the gains of its predecessors, as well as to take the Assembly to a higher level, as it seeks to widen and deepen the EAC integration agenda.



In the first year of the Third Assembly, it has been able to achieve the following, among others:

(i) Operationalized the Administration of the East African Legislative Assembly Act, 2012 and established the EALA Commission.

(ii) Interacted with all the Members of the EAC Summit of Heads of State.

(iii) Reviewed and presented to the Council a paper on Members’ terms and conditions of service.

(iv) Oversaw the completion, and also participated in the inauguration of the EAC headquarters.

(v) Initiated and developed the second Strategic Plan for the Assembly.

(vi) Participated in the EAC Infrastructure Summit.

(vii) Sustained the principle of rotational sittings in Partner States, thus, maintaining linkage with National Assemblies.

(viii) Passed six Bills.

(ix) Sustained the annual EAC inter-parliamentary games.

(x) Observed elections in the Republic of Kenya.

(xi) Initiated and participated in capacity building activities for Members of the Assembly.

In the last 12 years, therefore, the EALA has evolved, developed and distinguished itself as the only regional parliament of its kind in Africa with full legislative powers. Under the EAC Budget Act, 2008, the Assembly has also played a significant role in the budget process – making it transparent, timely and participatory.

The next five years will, thus, be largely devoted to the pursuit of a people-centered program that enhances the Assembly’s regional and international focus.



3.1. Preamble and Background to the Strategic Plan

In line with its overarching aspirations articulated under Section 1.1, EALA’s Strategic Plan (2013 – 2018) is designed to serve as the major Strategic Document that expresses and articulates a range of recognized analytical and strategic issues, as well as dynamics characterizing the Assembly on the one hand, and a package of agreed strategic interventions and results to be pursued by the Assembly in addressing those issues on the other, over the Plan period of five years. The interventions are to be executed in pursuit of the Overall Goal of the Strategic Plan, namely; “Strengthen and enhance the mandate of the East African Legislative Assembly”.

The stated analytical and strategic issues and dynamics mainly take the forms of the major binding challenges and constraints characterizing the EALA over the Plan period, while the corresponding package includes a set of aspirations; corresponding strategic objectives and strategic interventions; strategies and activities through which to execute those interventions; as well as expected outcomes that the Third Assembly in particular, and the EALA in general, are committed to vigorously pursue.

The EAC Treaty (especially Articles 48, 49 and 132), provides the general guidelines upon which the Strategic Plan is derived. It stipulates strategic provisions and, in certain instances, timelines for the process of deepening and widening of the EAC integration agenda, through the successive process under the four pillars of integration. The Treaty also provides for the structure, role and functions of the Assembly in the integration process. This Strategic Plan, therefore, seeks to implement the relevant provisions of the Treaty under EALA’s mandate.

Accordingly, successful implementation of this Strategic Plan is, therefore, one of the major strategic means through which the EALA Commission will execute its responsibility to enable the Assembly to deliver on its mandate.

In order to ensure the much-needed “ownership”, commitment and leadership of the Strategic Plan, as well as the corresponding support for its implementation by its various stakeholders, a participatory, consultative and iterative approach was employed throughout the process of its formulation and development. This was done with a view to ensuring, as far as practicable, the necessary participation of the various categories and levels of EALA’s key stakeholders.

With particular regard to the procedure and methodology employed, the development of this Strategic Plan involved intensive and extensive consultations with EALA Members and staff, as well as other stakeholders – whereby they participated effectively in sharing and inputting ideas into the draft plan document, as well as intensively discussing them.

3.0. EALA’s STRATEGIC PLAN (2013 – 2018)



During the plan formulation process, reference was made to, inter alia, the following documents to enrich the Strategic Plan:

• The Treaty for the Establishment of the East African Community.

• The EAC Development Strategy (2011-2016).

• The 3-year EALA Strategic Plan (2010-2012).

• The Report of the Committee on Fast Tracking the East African Federation.

• The Parliament of Uganda Parliamentary Strategic Investment and Development Plan (2007-2011).

• The Kenya National Assembly Strategic Plan (2008-2018 – Revised Edition, 2012).

• The Nanyuki Series Reports.

• The Kigali Retreat Report (2009).

• The Hansard Reports of the East African Legislative Assembly.

• The State of the EAC and Presidential Addresses to the Assembly.

• Resolutions and other decisions of the Assembly.

• The decisions of the EAC Speakers’ Forum.

• The Reports on the Life and Times of the First and Second Assembly of 2006 and 2012.

• The EAC Resource Mobilization Strategy 2012.

This Strategic Plan shall be implemented in line with all the major features and characteristics of the EALA documented under Section 2.1 – with special attention being paid to its mandate and major functions; vision; mission and core values.

3.2. Justification for the Strategic Plan (2013 – 2018)

The EAC Development Strategy (2011 – 2016) stipulates as its Development Objective 8: “to strengthen and enhance the mandate of EALA”. It also outlines the major specific elements under this Development Objective.

It is worth noting that the Assembly is a specialized Organ, with a unique mandate and role in the integration process. Drawing from this reality, it was imperative that the Assembly, accordingly, develops and implements its own Strategic Plan that will enable it to execute its mandate in a focused and results-oriented manner over the 5-year Plan period, in order to effectively contribute to the desired EAC integration.

In line with the above considerations, this Strategic Plan (2013 – 2018) builds on from EALA’s First 3-year Strategic Plan (2010 – 2012), which was developed and implemented by the Second Assembly – but left a number of planned interventions either partially, or completely unaccomplished.

Accordingly, this Strategic Plan seeks to accomplish, and/or carry forward the deserving “unfinished business” of the First Strategic Plan, and at the same time, pursue a new set of results – all in pursuit of the overall goal: to “strengthen and enhance the mandate of the East African Legislative Assembly”, and under the overarching theme: “people-centered approach to widening and deepening of the EAC integration by a strong and effective EALA”.



3.3. Situational Analysis

3.3.1. Overview

This section outlines the most salient elements of the situation characterizing the EALA over the Plan period, which partly informed and necessitated the development of this Strategic Plan. These elements include the major binding challenges and constraints; the significant unfinished business of EALA’s First 3-year Strategic Plan (2010 – 2012) and its implications; as well as EALA’s strategic aspirations for the Plan period (2013 – 2018).

3.3.2. Review of EALA’s Strategic Plan (2010 – 12)

EALA’s Strategic Plan 2010 – 2012 was launched in June, 2010 and various planned activities were implemented thereunder.

The review of the performance of this Strategic Plan established, however, that a number of important planned interventions had not been fully executed by the end of the Plan period. Accordingly, the necessary and deserving ones among these interventions have to be implemented under this Strategic Plan (2013 – 2018) – with a view to ensuring continuity and comprehensiveness in the pursuit of EALA’s mandate and mission. The main ones identified are as outlined below:

1) Operationalization of the East African Parliamentary Institute (EAPI).

2) Implementation of the recommendations of the EAC Institutional Review Report.

3) Transformation of the EAC Speakers’ Bureau into an Organ of the EAC.

4) Realizing the full administrative autonomy of EALA.

5) Establishing a mechanism for oversight and implementation of sensitization programs of EALA.

6) Establishing a framework for harmonized reporting on EALA’s activities with regard to Partner State Parliaments.

7) Establishing an M&E Framework and Unit for EALA.

These are appropriately incorporated into the Core Planning Framework of this Strategic Plan – each under its appropriate Strategic issue and corresponding strategic objective.

3.3.3. EALA’s Major Binding Challenges and Constraints

3.3.3.1. Financing of the Assembly

As of FY2012/13, 94.8 percent of the Assembly’s annual budget, as appropriated by the EALA, was funded by the Partner States, while the EAC Partnership Fund contributed 3.3%; and the Regional Integration Support Project contributed 1.9%. Additional support has also come through the Association of European Parliamentarians for Africa (AWEPA); Trade Mark East Africa (TMEA), the Westminster Foundation for Democracy (WFD); and the National Democratic Institute (NDI).

The resource envelop at the EAC is determined by the Council of Ministers. The major binding challenges and



constraints in this regard, are as outlined below: First, although the Assembly has powers to determine utilization of resources, it can only spend what the Partner States provide and this has serious implications on its plans and operations. Secondly, most of its budget is for personnel emoluments and administration – with inadequate provisions for oversight and representation activities. Worse still, there is limited provision for capacity building (including training), which is mainly provided by the above mentioned Development Partners.

Thirdly, the Assembly has no control over the levels and timelines of disbursement of such funds, which has resulted in disruptions of planned activities. It is, therefore, imperative that a more efficient and sustainable financing mechanism is put in place and operationalized.

In effect, therefore, the current status, where the Assembly is not fully autonomous in terms of administrative; human resource management; financial management (including accounting); as well as legal functions, negates the whole principle of separation of powers.

The EALA Commission will, therefore, require additional resources to secure new partners and more viable financing options for the Assembly.

3.3.3.2. Capacity Needs and Capacity Building

First, statistics reveal that at every subsequent election of a new Assembly, more new Members are elected. The transition between the 1st and 2nd Assembly revealed that the rate of turnover was 78%, while from the 2nd to the 3rd Assembly, it was 58%.

Secondly, at the level of Assembly staff, available staff are also far from adequate. For example, the Assembly completely lacks an in-house Legislative Draftsperson. This slows the pace of legislation. The research services in the Assembly are also inadequate and even the few available Researchers double as Committee Clerks. The Assembly also lacks: an Administrative Officer; a Procurement Officer; a Human Resource Management Officer; and an Internal Auditor.

The recruitment of officers in the above positions will greatly strengthen the Assembly’s effectiveness and efficiency.

Accordingly, there is need for putting in place and operationalizing an effective system that is capable of sustainably building capacity, especially in core areas, such as legislation; oversight; budget analysis; bill drafting and legislative research; human resource development, as well as auditing, among others. This will equip the Assembly with the requisite skills and knowledge that are critically needed for it to effectively perform its functions.

Thirdly, the growth and expansion of EAC has created increased workload, leading to new demands. In order for the Assembly to remain relevant and focused in the changing environment, it requires continuous capacity building and improvement of the entire work set-up. Among other constraints, for instance, the current 80 days of sitting of the Assembly are not adequate to cater for both committee and Plenary sessions to complete their work.

It will, therefore, be necessary to increase the days of sitting of the Assembly for both the Committees and the Plenary, as well as carry out other necessary capacity building interventions for the EALA. This will:

a) Enhance the level of efficiency of the Committees and the Plenary.

b) Strengthen the capacity of Members and staff in fulfilling their respective responsibilities.



c) Enhance the rate of interaction between Members of the Assembly and their counterparts of the Member State National Assemblies, as per Article 49 (2) (a) of the Treaty.

d) Strengthen the capacity of the Commission and the Committees, as organs of the Assembly.

Realization of the above interventions and desired results will, however, require necessary resources, which will have to be made available.

3.3.3.3. Structural and Staffing Issues Affecting the EALA

The Treaty envisages an autonomous and independent Assembly in the pursuit of its mandate, especially its oversight role to hold the Executive arm of the Community accountable for its actions.

The major binding challenges and constraints characterizing the Assembly in this regard, are as outlined below:

First, the EALA structure is entwined in the structure of another Organ – the EAC Secretariat – as one of its Departments – and all recruitments and staffing levels are based on its structure.

Secondly, in line with the above status quo, and notwithstanding the uniqueness of parliaments, the Clerk, who is the Chief Executive Officer of the Assembly, is at the level of a Director at the Secretariat.

Thirdly, the status quo does not take into account the fact that the Secretariat is also an Organ, just like the EALA and yet, it (the Secretariat), has six (6) Directorates – with elaborate structures under them, unlike the EALA. Indeed, Institutions

like the Lake Victoria Basin Commission; the Civil Aviation Safety and Security Oversight Agency (CASSOA) and the Directorate of Customs and Trade, with much less span of control in terms of role, budget and staff, are placed higher in the structure than the EALA, which gives them better opportunities for rapid growth and expansion.

Fourthly, the resultant mismatch has led to a lean structure for the Assembly, which is not akin to parliaments2 (13 Professional Staff and 17 General Staff) – serving 52 Members; as well as performing other duties and responsibilities to the Secretariat; the Council of Ministers; the Summit; National Assemblies and the general public.

In addition and coupled with the above challenges, the staff turnover is high due to the policy of a two–term limit for professional staff. Where competencies and experience have been built and developed, these are lost every ten years to other institutions. New recruitments have to take place and the cycle of capacity building starts allover again.

2 The ratio of staff to Members in most of the National Assemblies is 2-3:1. At the EALA, it is not the case. Thus, the Assembly’s staff capacity is thinly spread and its professional mix is inadequate. This puts a toll on the proficiency of existing staff to serve Members, and yet, the As-sembly’s activities continue to significantly expand.



Furthermore, the implementation of the Common Market, the Monetary Union and Political Federation will definitely expand the legislative, oversight and representative roles of the Assembly. In the medium term, it is expected that a number of legislative measures will be introduced, including new pieces of legislation; repeal of existing ones; and amendment of some others. This, in turn, will increase the activities of the Assembly and will see it requiring more specialist officers to craft laws, policies, rules and regulations. It will also call for a corresponding increase of time and space for the Plenary to discharge its mandatory duties, as well as enabling the Committees to play their legislative, oversight and representative roles. The office of the Clerk, along with the Heads of Department, will also be confronted with more demanding and challenging tasks.

It should also be noted that the EAC integration process has so far gone into the 3rd Pillar – the negotiations of the Monetary Union, but the pace of the implementation of the concluded Protocols, namely; the Customs Union Protocol (2005) and the Common Market Protocol (2009), is very slow. The clearly defined roadmap and timelines are way behind schedule. The Assembly will, therefore, have to enhance its legislative, oversight and representation roles in fast-tracking the process of integration.

It is on the above grounds, inter alia, that the Commission will, as a matter of necessity, have to give priority to the review of the adequacy and appropriateness of the Assembly’s current organization structure – with a view to putting in place and operationalizing a structure, which truly reflects the character and nature of the Assembly, in line with similar legislative bodies the world over.3

3.3.4. EALA’s Strategic Aspirations for the Period 2013 – 2018

3.3.4.1. People-centeredness

The EAC integration process provides an excellent opportunity for a people-centered approach to integration. While this is the case, there is limited awareness and knowledge about the process and the four Pillars of integration.

Indeed, whereas Article 7 (1) (a) envisages that people will be at the center of the integration process, many of the programs do not reflect this reality. There is presently, a relative disconnection between the East African people, the bureaucrats and the political leadership.

This, therefore, calls on the EALA to take a “Driver’s seat” to enhance popular participation of East Africans through its representative role. The Assembly will, accordingly, pursue the involvement of the East African public, through promotion of parliamentary democracy; effective and astute representation of citizens of East Africa; as well as establishing robust inter-parliamentary linkages in the region.

3 In particular, the Assembly requires enhanced capacity in the areas of: legislative and legal Research and Drafting; Budget Analysis and Pro-cedural Expertise. It also needs capacity in production of its official reports; internal audit; human resource management and administration. Above all, there is need to adequately tool and re-tool the staff with modern equipment and infrastructure.



The Assembly will, inter alia, have to strengthen and intensify sensitization and public awareness campaigns about the benefits of integration. It will also adopt a more robust, comprehensive and innovative Communication Strategy to facilitate this process.

The above aspirations will, however, require necessary resources, which will have to be mobilized, in order to be able to operationalize them.

3.3.4.2. Fostering Competitiveness and Market Driven Prospects

The EAC integration process has reached a critical stage, whereby: it is working towards a fully-fledged Customs Union; the implementation of the Common Market Protocol is underway; and negotiations for the Monetary Union have reached an advanced stage. Plans are also underway to establish an Africa-wide free trade area under the tripartite arrangement with COMESA and SADC.

The Assembly will, therefore, play a critical role in enacting requisite pieces of legislation, as well as carrying out the necessary monitoring and oversight of these processes.

3.3.4.3. Governance and Transparency Issues

As the regional decision-making locus gradually shifts to the East African Community under the realities of the political federation, the Assembly will have to espouse universally acceptable principles of good governance; democracy; credible elections; rule of law and observance of human rights; accountability and social justice at the top of its agenda. There will, accordingly, be intensive and extensive interface with numerous stakeholder categories and groups, through participatory processes, to actualize these ideals, including at the national level and in accordance with the Treaty.

In a related way, capacity for the operationalization of the above and related ideals also needs to be built at the regional level, including in the Partner States’ Parliaments and beyond.

Accordingly, the East African Parliamentary Institute (EAPI) Act, 2012 established the EAPI. The Institute’s offices were commissioned in May, 2012 and there is a commitment from both the EALA and the National Assemblies to support this Institute. There is also an indication that Trademark East Africa (TMEA) will offer technical support.

At present, there is no institution of a similar kind in Africa – consequently, those persons seeking the knowledge and skills EAPI is expected to impart, often have to go to India, UK, Canada, or Ghana. There is, therefore, need for this institute to be expeditiously operationalized in order to build capacity in parliamentary practices in the region and beyond.

Additional resources are, therefore, required for, inter alia, public hearings; public rallies; sensitization workshops; election observation and carrying out goodwill missions; as well as operationalization of the EAPI.



3.3.4.4. Infrastructure, Facilities and other Symbols of Authority

Whereas the EALA has a new Chamber and offices, they are short of key requirements critical for the proper functioning of a legislature. This calls for remodeling of the Chamber (including Lobbies; Table of Clerks; Speaker’s robing room; Pigeon Holes; and related items), as well as engendering and improving physical access to offices.

The EALA offices also lack modern tools and equipment, including Desktop computers, CCTVs and reliable internet connectivity.

In effect, therefore, EALA’s new chamber and offices need to be brought to the desired international standards of parliamentary chambers befitting the Assembly, in order to provide a conducive working environment; enhance parliamentary practices and procedures; and also promote the Assembly’s image, work ethos and transparency. Accordingly, the Assembly will need to do the following:

i) Procure a Mace.

ii) Re-design the Chamber.

iii) Install a fully operational live broadcast facility.

iv) Expand ICT infrastructure to Members’ offices; the Chamber and Committee rooms.

v) Procure a modern Hansard Unit.

vi) Establish opportunities for sports and healthy living.

vii) Expand Library and research facilities.

viii) Enhance production facilities for reports and other essential documentation services.

Realization of the above crucial aspirations will, however, require the availability of the necessary additional resources.

3.3.4.5. Legislative and Committee Services

Committees generate most of the business of the Assembly. They analyze budgets; Bills; resolutions; petitions and reports submitted to the Assembly. They also carry out public enquiries; public hearings and rallies; as well as involve citizens and other stakeholders in the work of the Assembly.

As such, the EALA will have to engage Experts and Researchers; Draftspersons; Budget Analysts and Clerks. They will also have to be facilitated to employ participatory approaches to influence the legislative agenda.

Successful operationalization of the above aspirations will, certainly, require additional resources.



3.3.4.6. The EALA Commission and Office of the Clerk

There is need to strengthen the office of the Clerk and the EALA Commission, through, inter alia, establishing the requisite posts, both at the EALA Headquarters and at the Partner State Chapter level – with a view to facilitating the work of the Assembly and that of Members. There is, similarly, need to strengthen coordination amongst EALA departments and offices to enhance service delivery and staff performance.

The Administration of the East African Legislative Assembly Act, 2012 is also new and is yet to be fully implemented.

Strengthening of the above lead offices and organs of the EALA, and hence, enhancing the capacity of Assembly as a whole – especially given that it is an oversight body – also requires an effective M&E mechanism to, inter alia, ensure quality and follow-up on commitments undertaken by the Council, as well as other Organs and Institutions of the EAC.

Currently, the only M&E framework is under the EAC Secretariat, but does not sufficiently cater for the role and needs of the Assembly. The mechanisms for sanctions in the Treaty are not elaborate. The Audit Commission reports are presented to the Assembly at the end of the

Financial Year, making it late for the EALA to appropriately cause redress to the queries therein.

Accordingly, the EALA is desirous to put in place and operationalize a comprehensive, robust and effective Monitoring & Evaluation (M&E) Framework. This will, inter alia, assist the Assembly in pointing out omissions and weaknesses within the Community in general, and in itself in particular, for timely corrective action, as well as documenting exceptional performance and lessons learnt, for facilitating the improvement of current and future performances.

In line with the functions of the EALA Commission, as stipulated in the Administration of the East African Legislative Assembly Act, 2012, the Commission will spearhead the implementation of this Strategic Plan.

It will require more resources in order to be able to execute this and related mandatory functions.

3.3.5. SWOT Analysis for the EALA

As one of the components of the Situational Analysis carried out to partly inform the formulation and development of this Strategic Plan, a Strengths, Weaknesses, Opportunities and Threats (SWOT) Analysis, with regard to EALA’s capacity to deliver on its mandate and strategic interventions, was also done.

This sub-section presents the SWOT analysis – summarized in Matrix 1, including EALA’s planned interventions to address the major implications of the identified Strengths, Weakness, Opportunities and Threats.



SWO

TM

ajor

Impl

icati

ons

Nec

essa

ry S

trat

egic

Inte

rven

tions

Stre

ngth

sTh

e m

ajor

one

s id

entifi

ed a

re a

s ou

tline

d be

low

:•

Exis

tenc

e of

the

Trea

ty a

nd re

leva

nt la

ws

rela

ting

to th

e EA

LA, w

hich

lega

lly

empo

wer

the

Ass

embl

y to

func

tion

prop

erly

. •

The

Adm

inis

trati

on o

f the

EA

LA A

ct, 2

012,

whi

ch in

ter

alia

, cre

ated

the

Com

mis

sion

and

em

pow

ers

the

Ass

embl

y to

bec

ome

mor

e eff

ectiv

e.•

The

EALA

Com

mis

sion

is n

ow re

ason

ably

est

ablis

hed

and

cons

titut

ed to

pr

ovid

e po

licy

and

stra

tegi

c di

recti

on to

the

Ass

embl

y.

•M

embe

rshi

p of

the

Ass

embl

y, w

hich

als

o in

clud

es P

artn

er S

tate

Min

iste

rs

resp

onsi

ble

for

EAC

affai

rs; t

he S

ecre

tary

Gen

eral

and

the

Coun

sel t

o th

e EA

C.•

Pow

ers

to le

gisl

ate

for

the

Com

mun

ity.

•Co

mm

unity

law

s –

enac

ted

by th

e EA

LA –

take

pre

cede

nce

over

nati

onal

law

s on

Tre

aty

matt

ers.

•M

anda

te to

repr

esen

t the

peo

ple

of E

ast A

fric

a.•

Man

date

to d

ebat

e an

d ap

prov

e th

e bu

dget

of t

he E

AC.

•M

anda

te to

ove

rsee

the

impl

emen

tatio

n of

the

budg

et a

nd p

rogr

ams

of th

e EA

C.•

Resi

denc

y of

the

Spea

ker

in A

rush

a an

d on

full

time

basi

s –

henc

e be

ing

able

to

effec

tivel

y pr

ovid

e ov

eral

l pol

itica

l and

lead

ersh

ip g

uida

nce

to th

e A

ssem

bly.

•M

anda

te to

con

side

r an

nual

and

aud

it re

port

s of

the

Com

mun

ity.

•EA

LA b

eing

ves

ted

with

pri

vile

ges

and

pow

ers

of C

ourt

to s

umm

on a

nd

inte

rrog

ate.

•M

embe

rs b

eing

und

er o

ath

to b

e fa

ithfu

l and

bea

r tr

ue a

llegi

ance

to th

e EA

C,

as w

ell t

o pr

otec

t and

def

end

the

Trea

ty.

•Po

wer

s to

mak

e its

ow

n Ru

les

of P

roce

dure

for

effec

tive

exec

ution

of i

ts w

ork.

•Po

wer

s to

est

ablis

h co

mm

ittee

s to

exe

cute

func

tions

of t

he A

ssem

bly.

•Th

e ri

ght t

o m

ove

Priv

ate

Mem

bers

Bill

s, s

ubje

ct to

Arti

cle

59 o

f the

Tre

aty.

•M

embe

rshi

p to

Reg

iona

l and

Inte

rnati

onal

fora

. •

Acc

ess

to th

e pe

ople

of E

ast A

fric

a th

roug

h pu

blic

hea

ring

s, o

utre

ach

prog

ram

s,

live

cove

rage

of p

roce

edin

gs; a

nd ro

tatio

nal s

itting

s in

Par

tner

Sta

tes.

•Re

gula

r in

tera

ction

with

the

Sum

mit

thro

ugh

addr

esse

s by

the

Chai

r an

d M

embe

rs o

f the

Sum

mit.

•M

anda

te to

liai

se w

ith N

ation

al A

ssem

blie

s.

The

EALA

will

exp

lore

and

uti

lize

thes

e St

reng

ths

in

optim

izin

g its

effi

cien

cy a

nd

capa

city

und

er th

is S

trat

egic

Pl

an.

•A

ll ne

cess

ary

actio

ns th

at w

ill

cons

olid

ate

and

optim

ize

the

Stre

ngth

s, a

s w

ell a

s th

eir

bene

fits

to th

e EA

LA s

hall

be ta

ken

thro

ugh

the

legi

slati

ve; r

epre

sent

ative

; and

ov

ersi

ght f

uncti

ons.

•Ta

ke fu

ll ad

vant

age

of th

ese

Stre

ngth

s in

the

purs

uit o

f EA

LA’s

m

anda

te, v

isio

n an

d m

issi

on.

Mat

rix 1

: EAL

A’s S

WO

T An

alys

is w

ith re

gard

to it

s Cap

acity

to D

eliv

er o

n its

Man

date

and

Str

ateg

ic In

terv

entio

ns



SWO

TM

ajor

Impl

icati

ons

Nec

essa

ry S

trat

egic

Inte

rven

tions

Wea

knes

ses

The

maj

or o

nes

iden

tified

are

as

outli

ned

belo

w:

•In

adeq

uate

insti

tutio

naliz

ation

of l

iais

on b

etw

een

the

Ass

embl

y an

d N

ation

al

Parl

iam

ents

.•

Unr

elia

ble

reso

urce

mob

iliza

tion

and

sour

ces

of fu

ndin

g to

the

Ass

embl

y.

•Li

mite

d fin

ance

s, la

te re

mitt

ance

s an

d re

stri

ctive

mod

e of

rem

ittan

ces

to th

e A

ssem

bly

– he

nce

mak

ing

the

EALA

fina

ncia

lly w

eak.

•Ke

y ac

tiviti

es o

f the

Ass

embl

y, s

uch

as p

ublic

hea

ring

s, c

apac

ity b

uild

ing

and

rese

arch

, not

fund

ed b

y th

e Co

mm

unity

bud

get –

hen

ce, l

imiti

ng E

ALA

’s

capa

city

to e

xecu

te th

em.

•In

adeq

uate

mec

hani

sms

for

effec

tive

enga

gem

ent o

f the

bus

ines

s co

mm

unity

.•

Und

erst

affing

and

lim

ited

staff

cap

acity

to e

ffecti

vely

exe

cute

EA

LA’s

wor

k at

Co

mm

ittee

and

Ass

embl

y le

vels

.•

Lim

ited

finan

cial

and

adm

inis

trati

ve a

uton

omy.

•Lo

w s

taff

mor

ale

as a

resu

lt of

inad

equa

te re

mun

erati

on a

nd la

ck o

f car

eer

prog

ress

ion,

as

wel

l as

low

rete

ntion

of s

taff.

•W

eak

Hum

an R

esou

rce

Man

agem

ent s

yste

ms

in th

e EA

LA.

•D

epen

denc

e on

Don

or fu

ndin

g fo

r so

me

of E

ALA

’s a

ctivi

ties.

Thes

e W

eakn

esse

s w

ill

part

ly in

form

the

nece

ssar

y st

rate

gic

actio

ns in

this

St

rate

gic

Plan

.

All

nece

ssar

y ac

tions

will

be

take

n to

min

imiz

e th

e W

eakn

esse

s th

emse

lves

, as

wel

l as

thei

r m

ajor

im

pact

s.

Conti

nued

…



SWO

TM

ajor

Impl

icati

ons

Nec

essa

ry S

trat

egic

Inte

rven

tions

Opp

ortu

nitie

s Th

e m

ajor

one

s id

entifi

ed a

re a

s ou

tline

d be

low

:•

Exis

tenc

e of

the

EAC

Spea

kers

’ For

um, w

hich

mai

nly

prom

otes

and

st

reng

then

s in

ter-

parl

iam

enta

ry re

latio

ns.

•Ex

iste

nce

of a

sup

porti

ve c

ivil

soci

ety

and

priv

ate

sect

or to

EA

LA’s

wor

k.•

Com

mun

ity L

egis

latio

n ha

s Su

pra-

natio

nal e

ffect

, whi

ch e

nhan

ces

the

sign

ifica

nce

and

visi

bilit

y of

EA

LA.

•Ex

iste

nce

of v

ario

us F

orum

s on

EAC

inte

grati

on, w

hich

faci

litat

e EA

LA’s

le

gisl

ative

age

nda.

•Ex

iste

nce

of th

e Tr

ipar

tite

arra

ngem

ent b

etw

een

EAC,

SA

DC

and

COM

ESA

•In

tere

st o

f Par

tner

Sta

tes’

par

liam

enta

ry s

taff

to w

ork

with

the

EALA

.•

Ann

ual C

hair

of S

umm

it’s

add

ress

es o

n th

e St

ate

of th

e EA

C, w

hich

mai

nly

give

impe

tus

and

stra

tegi

c di

recti

on to

EA

LA’s

wor

k.•

Regu

lar

Add

ress

es b

y re

spec

tive

Hea

ds o

f Sta

te to

EA

LA, w

hich

mai

nly

give

im

petu

s an

d st

rate

gic

dire

ction

to E

ALA

’s w

ork.

•Ev

iden

t ben

efits

of E

AC in

tegr

ation

with

resp

ect t

o th

e Cu

stom

s U

nion

, w

hich

enh

ance

EA

LA’s

legi

slati

ve, r

epre

sent

ative

and

ove

rsig

ht fu

nctio

ns.

•Po

litica

l sta

bilit

y w

ithin

all

the

EAC

Part

ner

Stat

es.

•G

loba

lizati

on, w

hose

maj

or b

enefi

t to

EALA

is p

ositi

vely

influ

enci

ng it

s le

gisl

ative

, rep

rese

ntati

ve a

nd g

ood

gove

rnan

ce w

ork.

•Po

sitiv

e an

d pr

oduc

tive

rela

tions

hips

with

inte

rnati

onal

, con

tinen

tal a

nd

regi

onal

ass

ocia

tions

, esp

ecia

lly th

ose

rela

ted

to p

arlia

men

ts.

•Ex

iste

nce

of In

form

ation

Com

mun

icati

on T

echn

olog

y (IC

T) in

the

EAC,

w

hose

maj

or b

enefi

t to

EALA

is fa

cilit

ating

legi

slati

ve re

sear

ch a

nd g

loba

l ne

twor

king

.•

Exis

tenc

e of

pos

itive

and

pro

ducti

ve in

ter-

parl

iam

enta

ry re

latio

ns w

ith

Nati

onal

Ass

embl

ies.

•Ex

iste

nce

of K

isw

ahili

as

a sh

ared

lang

uage

, as

wel

l as

shar

ed c

ultu

res

in E

ast

Afr

ica,

whi

ch fa

cilit

ate

EALA

’s re

pres

enta

tive

func

tion.

The

EALA

will

util

ize

thes

e O

ppor

tuni

ties

in o

ptim

izin

g its

effi

cien

cy a

nd c

apac

ity u

nder

this

st

rate

gic

plan

.

All

nece

ssar

y ac

tions

will

be

take

n to

opti

miz

e be

nefit

s of

the

Opp

ortu

nitie

s to

the

EALA

, and

al

so ta

ke fu

ll ad

vant

age

of th

em in

the

purs

uit o

f its

man

date

, vis

ion

and

mis

sion

.

.

Conti

nued

…



SWO

TM

ajor

Impl

icati

ons

Nec

essa

ry S

trat

egic

In

terv

entio

ns

Thre

ats

The

maj

or o

nes

iden

tified

are

as

outli

ned

belo

w:

•Pr

efer

red

use

of P

roto

cols

ove

r Le

gisl

ation

by

Part

ner

Stat

es, w

hich

neg

ative

ly

affec

ts E

ALA

’s le

gisl

ative

man

date

.•

Attem

pts

by P

artn

er S

tate

s, th

roug

h th

e Co

unci

l, to

lim

it th

e ri

ght o

f Mem

bers

to

initi

ate

Priv

ate

Mem

bers

’ Bill

s, w

hich

affe

cts

EALA

’s le

gisl

ative

func

tion.

•

Inad

equa

te a

nd u

nsus

tain

able

sup

plem

enta

ry fu

ndin

g to

the

dire

ct fi

nanc

ial

cont

ribu

tions

from

the

Part

ner

Stat

es.

•G

loba

l fina

ncia

l cri

sis,

whi

ch li

mits

ext

erna

l sup

plem

enta

ry fu

ndin

g to

the

EALA

. •

Inad

equa

te a

dher

ence

by

the

Part

ner

Stat

es to

Com

mun

ity la

ws

and

reso

lutio

ns

pass

ed b

y th

e EA

LA.

•Fe

ars

abou

t the

sus

tain

abili

ty o

f the

EAC

in g

ener

al a

nd th

e EA

LA in

par

ticul

ar,

base

d on

the

colla

pse

of th

e fir

st E

AC.

•A

rmed

con

flict

s an

d po

litica

l ins

tabi

lity

in th

e ne

ighb

orin

g co

untr

ies,

like

th

e D

emoc

ratic

Rep

ublic

of C

ongo

, Som

alia

and

Sud

an, w

hich

affe

cts

EALA

’s

repr

esen

tativ

e fu

nctio

n.

•N

on-in

stitu

tiona

lizati

on o

f a c

onfli

ct p

reve

ntion

and

reso

lutio

n m

echa

nism

, whi

ch

limits

the

capa

city

of t

he E

ALA

to e

ffecti

vely

exe

cute

its

man

date

.•

Wea

k en

forc

emen

t of C

omm

unity

dire

ctive

s an

d la

ws,

as

wel

l as

wea

k im

plem

enta

tion

of p

roje

cts

and

prog

ram

s, w

hich

affe

cts

EALA

’s o

vers

ight

func

tion.

•

Fast

er p

ace

of te

chno

logi

cal a

dvan

cem

ent,

whi

ch m

akes

the

EALA

una

ble

to k

eep

up to

dat

e w

ith th

ose

deve

lopm

ents

. •

Lim

ited

awar

enes

s of

the

bene

fits

of E

AC in

tegr

ation

by

the

East

Afr

ican

po

pula

tion,

whi

ch n

egati

vely

affe

cts

EALA

’s ro

le to

spe

arhe

ad th

e w

iden

ing

and

deep

enin

g of

EAC

inte

grati

on p

roce

ss.

•La

ck o

f a p

reci

se le

gisl

ative

cal

enda

r fr

om th

e Co

unci

l of M

inis

ters

to e

nabl

e eff

ectiv

e pl

anni

ng a

nd b

udge

ting

for

EALA

’s w

ork.

•

Long

and

tim

e-co

nsum

ing

bure

aucr

atic

proc

ess

with

in th

e EA

C, w

hich

affe

cts

EALA

’s w

ork.

•

Del

ays

in im

plem

entin

g th

e re

com

men

datio

ns o

f the

insti

tutio

nal r

evie

w

proc

ess,

whi

ch h

as n

egati

vely

affe

cted

the

stru

ctur

al, m

anag

eria

l and

sta

ffing

tr

ansf

orm

ation

of E

ALA

.

The

Thre

ats

envi

sage

d w

ill a

ct

as p

oint

ers

to a

reas

whi

ch th

is

Stra

tegi

c Pl

an w

ill s

triv

e to

ad

dres

s.

All

nece

ssar

y ac

tions

will

be

take

n to

min

imiz

e th

e Th

reat

s th

emse

lves

, as

wel

l as

thei

r m

ajor

impa

cts.

Conti

nued

…



3.4. The Core Strategic Planning Framework

3.4.1. Overview

Against the background articulated in the foregoing sections, this section documents the major elements of the Core Planning Framework for this Strategic Plan. These include the overall goal and overarching theme of the plan; the major guiding principles of the plan; the main identified and recognized strategic issues over the Plan period (2013 – 2018); the major desired strategic interventions over the Plan period; the corresponding strategic objectives; major expected outcomes; major strategies to be employed; the main critical assumptions; as well as the major activities to be executed, in pursuit of the strategic objectives and expected outcomes.

3.4.2. The Overall Goal and Theme of the Strategic Plan

As already indicated, the Overall Goal of EALA’s Strategic Plan (2013 – 2018) is: “Strengthen and enhance the mandate of the East African Legislative Assembly”.

Accordingly, the Overarching Theme of the Strategic Plan is: “People-centered approach to widening and deepening of the EAC integration by a strong and effective EALA”.

These are in line with the combined aspirations and expected outcomes of the Assembly over the Plan period and beyond, as well as the Development Objective No.8 of the EAC Development Strategy (2011-2016).

Indeed, the EAC Development Strategy (2011/16) further highlights, under Development Objective No.8, the major envisaged Strategic Interventions for EALA as listed below:

a) Legislation of Regional Laws.

b) Establishment of a harmonized framework for the EALA Members at the national level.

c) Establishment of an effective and efficient communication and reporting mechanism between the EALA and the National Assemblies.

d) Establishing and strengthening the legislative, oversight and representation functions of the EALA that have clear linkages to those at national levels.

e) Establishing Standing Committees in Partner States’ Parliaments solely for the EAC affairs.

f) Promoting and branding the EAC corporate image.

3.4.3. Major Principles of the Strategic Plan

The focused, efficient, as well as results-oriented implementation of this Strategic Plan shall be guided by some overarching principles, as outlined below:



1) Stakeholder ownership and participation.

2) Multi-stakeholder approach and multi-level institutional framework-driven.

3) Collective responsibility, commitment and action amongst stakeholder institutions/entities.

4) A participatory, consultative and iterative approach.

5) Properly planned, targeted and focused interventions.

6) Continuous, as well as meticulous Monitoring & Evaluation.

7) Resource use efficiency, cost-effectiveness and sustainability.

3.4.4. The Major Strategic Issues over the Plan Period

In the light of the situational analysis (including EALA’s major aspirations); and in line with the overall goal and the overarching theme of the plan stipulated under Sub-section 3.4.2, the identified major Strategic Issues for the Assembly over the Plan period, are as outlined below:

Strategic Issue 1: EALA’s Administrative Autonomy, Capacity and Efficiency.

Strategic Issue 2: Negotiations for the EAC Pillars of Integration.

Strategic Issue 3: EALA’s Corporate Image and Institutional Status, Growth and Development.

Strategic Issue 4: Capacity Building in Regional Parliamentary Practices.

Strategic Issue 5: Effective, Sustainable and Results-oriented Communication and Sensitization on EAC Integration.

Strategic Issue 6: Robust and Effective Monitoring and Evaluation.

3.4.5. Summary of Major Strategic Interventions under the Plan

In the light of the situational analysis, and in line with the overall goal and strategic issues outlined in the foregoing sections, inter alia, the Third Assembly is committed to the execution of a number of major overall strategic interventions under this Strategic plan, as outlined below:



• Expeditious and participatory enacting of necessary regional laws.

• Strengthening the legislative, oversight and representative functions of the EALA.

• Enhancing and improving communication, liaison and transmission mechanisms between EALA and National Assemblies.

• Advocating for the establishment of Standing Committees in Partner States’ Parliaments responsible solely for EAC Affairs.

• Promoting and branding EALA’s image.

• Initiating, developing and implementing programs that empower citizens to participate in EAC integration issues.

• Building synergies with other EAC Organs and Institutions, as well as other stakeholders to engage citizens in widening and deepening integration.

• Seeking to improve and standardize the framework of service within the EAC.

In addition to the above broader strategic interventions, it will be during the tenure of this Assembly that the next two pillars of integration namely, the Monetary Union and the Political Federation, are expected to be realized. In view of this fact, it is important for the Assembly to more specifically position itself to do effectively the following:

• Make requisite legislation to facilitate the full implementation of the Customs Union and the Common Market Protocols.

• Enact regional laws that will facilitate implementation, where protocols have been concluded, but required requisite legislation at Partner State level, is not yet passed.

• Position itself to play a pivotal role in engaging the citizens of East Africa to promote democracy and good governance, upon which the pillar of Political Federation will be premised.

• Enhance Members’ and staff capabilities in oversight and research, in line with the EAC Development Strategy (2011 – 2016) – thus calling for requisite resources.

• Comprehensively implement the Administration of the East African Legislative Assembly Act, 2012, which was passed and assented to. The EALA Commission created under this Act, is in the process of putting in place comprehensive programs to fully operationalize the Act to make EALA more effective. Programs in the area of capacity building for Members and staff, as well as, tooling and re-tooling EALA will be undertaken.

• Seize the opportunity of the improved structure, size and outlook, as per the institutional review process undertaken by the EAC, to recruit staff in the newly established positions. The Assembly will also adopt policies on the retention of professional cadres, as well as the training and equipping of all the newly trained staff.

• Strengthen interactive activities in order to enhance linkages and public awareness. This is in fulfillment of Articles 49 (2) (a) and 65 of the Treaty, upon which a Memorandum of Understanding that established the EAC Speakers’ Forum was signed. The Speakers’ Forum is proposed to become an Organ of the EAC.



This will require necessary resources, which will have to be sought, in order to be able to operationalize it.

• Operationalize the East African Parliamentary Institute (EAPI) Act, 2012, which established EAPI as a training institute on parliamentary practices and procedures. EALA being the custodian of EAPI, has a critical role in making this institution a centre of excellence of the region.

• Continued engagement in regional, continental and international relations and collaboration, as a member of various international parliamentary bodies, including the IPU, CPA, APU and ACP-EU-JPA.

With the above strategic interventions, the EALA will be in a position to more effectively pursue its stated mission and to enhance the execution of its mandate, as stipulated in the Treaty.

3.4.6. Strategic Objectives, Expected Outcomes, Execution Strategies and Major Activities of the Plan

In line with the overall goal and the overarching theme stipulated under Sub-section 3.4.2, as well as the corresponding identified major strategic issues for this Strategic Plan, the EALA shall pursue a number of Strategic Objectives over the Plan period.

Accordingly, in pursuit of the stated Strategic Objectives, the EALA shall, through the implementation of this Strategic Plan, work towards the achievement – by the end of the Plan period – of a number of major desired outcomes.

In a related way, in order to achieve the stated desired outcomes, through effective pursuit of the stated strategic objectives, the EALA shall effectively execute a number of strategic interventions – through, inter alia, the execution of sets of well-planned activities, as well as investment of the necessary corresponding human; technological; networking; operational; logistical; financial and related resources.

Effective and successful execution of the stated interventions and activities will also require the employment of a number of appropriate strategies.

SUMMARY OF THE CORE STRATEGIC PLANNING FRAMEWORK

The Overall Goal of the Strategic Plan:“Strengthen and enhance the mandate of the East African Legislative Assembly”.

The Overarching Theme of the Strategic Plan:“People-centered approach to widening and deepening of the EAC integration by a strong and

effective EALA”.Major Principles of the Strategic Plan: 1) Stakeholder ownership and participation. 2) Multi-stakeholder approach and multi-level institutional framework-driven. 3) Collective responsibility, commitment and action amongst stakeholder institutions/entities. 4) A participatory, consultative and iterative approach. 5) Properly planned, targeted and focused interventions.



6) Continuous, as well as meticulous Monitoring & Evaluation. 7) Resource use efficiency, cost-effectiveness and sustainability.

The Major Strategic Issues over the Plan Period: Strategic Issue 1: EALA’s Administrative Autonomy, Capacity and Efficiency. Strategic Issue 2: Negotiations for the EAC Pillars of Integration. Strategic Issue 3: EALA’s Corporate Image and Institutional Status, Growth and Development. Strategic Issue 4: Capacity Building in Regional Parliamentary Practices. Strategic Issue 5: Effective, Sustainable and Results-oriented Communication and Sensitization

on EAC Integration.Strategic Issue 6: Robust and Effective Monitoring and Evaluation.

Summary of Key Desired Strategic Interventions under the Plan:• Expeditious and participatory enacting of necessary regional laws.• Strengthening the legislative, oversight and representative functions of the EALA.• Enhancing and improving communication, liaison and transmission mechanisms between

the EALA and National Assemblies.• Advocating for the establishment of Standing Committees in Partner States’ Parliaments

responsible solely for EAC Affairs.• Promoting and branding EALA’s image.• Initiating, developing and implementing programs that empower citizens to participate in

EAC integration issues.• Building synergies with other EAC Organs and Institutions, as well as other stakeholders, to

engage citizens in widening and deepening integration.• Seeking to improve and standardize the framework of service within the EAC.

Major Strategic Objectives

Expected Outcomes

Major Execution Strategies

Critical Assumptions

Major Plan Activities

The details of the above-noted plan results and inputs are elaborated in their appropriate sets below:



Strategic Issue 1: EALA’s Administrative Autonomy, Capacity and Efficiency

Strategic Objective 1.1: Transforming the EALA into a vibrant, dynamic, efficient, administratively autonomous and self-accounting Assembly.

Expected outcomes

1.1.1. An administratively autonomous, sustainable and self-accounting Assembly.

1.1.2. An efficient, effective and dynamic Assembly.

1.1.3. Requisite staff establishment in place and enhanced EALA staff performance.

1.1.4. Improved and coordinated working relations with other Organs and Institutions of the Community.

Strategies

1) Engaging the Summit and the Council of Ministers for the amendment of the Treaty to provide for the full administrative autonomy of the Assembly.

2) Amendment of the Administration of EALA Act, 2012 to make the administrative autonomy of EALA comprehensive.

3) Following-up on the EAC institutional review process to ensure that the desired administrative structure of EALA is adopted – with a view to making the Assembly more vibrant, dynamic and efficient.


1) The Summit; the Council of Ministers; the Secretariat; as well as other key stakeholders within the EAC, will be cooperative and supportive.

2) EALA will be adequately funded both internally and externally, to be able to successfully pursue this objective.

Strategic Objective 1.2: Strengthening the Administration and Performance of the Assembly.

Expected Outcomes

1.2.1. Improved management of the Assembly.

1.2.2. A strong and effective Administration of the EALA, as well as improved working conditions and environment in the Assembly.

1.2.3. Effective and results-oriented implementation of the EALA Strategic Plan (2013 – 2018).

1.2.4. Improved number and quality of: handled motions, resolutions, petitions, parliamentary questions and reports, as well as Bills to support the integration process and to address other priorities.

1.2.5. EALA effectively executing its oversight function.



1.2.6. Enhanced linkages with National Assemblies of Partner States and with EALA Partner States’ Chapters.

Strategies

1) Adopting an administrative structure that places the EALA at par with its sister Organs of the EAC.

2) Institutionalizing performance contracts for all EALA staff to ensure the desired standards of performance, including their effectiveness and efficiency.

4) Ensuring follow-up of recommendations of the Assembly and Council decisions to facilitate achievement of value for money.

5) Effectively reviewing EAC programs and projects, as well as audited accounts and annual reports, to conform to decisions of the Council and Assembly, as a part of EALA’s oversight function.

6) Engaging Partner States to avail and support offices for EALA Chapters.

7) Strengthening EALA Chapter offices to become more effective in playing their agreed roles by providing them with administrative and research support.


1) The Summit; the Council of Ministers; the Secretariat; other EAC Institutions, as well as other key stakeholders and partners within and outside the EAC, will be cooperative and supportive.


Strategic Objective 1.3: Building Adequate Multi-dimensional Capacity in the EALA to Empower it to effectively Execute its Mandate.

Expected Outcomes

1.3.1. Improved capacity and effectiveness of the EALA Commission and Committees 4.

1.3.2. Enhanced capacity of the Office of the Speaker and the Office of the Clerk5.

1.3.3. Improved capacity of EALA Members to legislate.

1.3.4. Improved capacity of EALA staff to facilitate the Assembly.

1.3.5. Improved capacity of EALA to execute its representative, appropriation, as well as other mandatory functions.

1.3.6. Adequate technological, networking, operational, logistical and financial capacity for effective execution of EALA’s mandate.

4 Including study tours to comparable regional parliaments, to learn more about best practices in the area of executing regional legislative As-sembly Commission & Committee work.

5 Including a Deputy Speaker and a Personal Assistant to the Speaker.



Strategies

1) Carrying out focused and comprehensive Capacity Needs Assessment; as well as developing and implementing a comprehensive Capacity Building Strategy and Program for the EALA.

2) Mobilizing funding for building adequate capacity in the EALA.

3) Engaging the Council of Ministers to approve adequate official time for the Assembly to execute its mandatory work.

4) Having in place adequate and high caliber staff, as well as ensuring optimum staff performance.

5) Approving comprehensive budgets that are clearly focused on the priorities of the Community.


1) The Summit; the Council of Ministers; the Secretariat; as well as other key stakeholders and partners within and outside the EAC, will be cooperative and supportive.


Strategic Objective 1.4: Strengthening EALA’s Research and Legislative Functions and Services.

Expected Outcomes:

1.4.1. Effectively functional research services and processes in the EALA.

1.4.2. Effectively functional in-house legislative drafting services and processes in the EALA.

1.4.3. EALA effectively networked with appropriate research institutions and institutions of higher learning.

Strategies:

1) Engaging the Council of Ministers to establish the required staff positions.

2) Engaging services of Researchers, Draftspersons and Budget Analysts as a stop gap measure.

3) Forging and maintaining strong networks with appropriate research institutions and institutions of higher learning at national, regional and international levels.

4) Establishing a Knowledge and Information Management System.

5) Strengthening the library facilities and services of EALA.


1) The Council of Ministers, as well as the targeted research institutions and institutions of higher learning, will be cooperative and supportive.




Strategic Issue 2: Negotiations for the EAC Pillars of Integration

Strategic Objective 2.1: Effectively Supporting and Facilitating Negotiations for the Pillars of Integration.

Expected Outcomes

2.1.1. Required pieces of legislation, incorporating the views of East Africans, enacted.

2.1.2. The negotiation process for EAC Pillars of Integration effectively supported by the EALA.

Strategies

1) Engaging the Media in educating and disseminating information on the integration agenda.

2) Carrying out consultations with different stakeholders on topical issues in the integration process.

3) Increasing public participation in the legislative process in support of integration, through targeted public hearings; rallies and other sensitization activities.

4) Following-up on implementation of relevant EAC laws in Partner States.

5) Expeditiously enacting required pieces of legislation and supporting Committee reports to boost the Customs Union; the Common Market; the Monetary Union and Political Federation.


1) The relevant Organs, departments and officials of the EAC, as well as other key stakeholders and partners within and outside the EAC, will be cooperative and supportive.


Strategic Issue 3: EALA’s Corporate Image and Institutional Status, Growth and Development

Strategic Objective 3.1: Enhancing the Corporate Image of the EALA.

Expected Outcomes

3.1.1. Enhanced Corporate Image of the Assembly.

3.1.2. Enhanced visibility and significance of the Assembly.

Strategies

1) Facilitating the Speaker’s office to enhance the public image of the Assembly.

2) Strengthening the capacity of EALA’s Public Relations function.



3) Engaging the Council of Ministers to establish a Protocol Unit in the EALA.

4) Procuring a complete set of live broadcasting equipment to supplement the existing one.

5) Enhancing EALA’s participation in inter-parliamentary conferences.

6) Holding rotational Sittings of the EALA in the EAC Partner States.

7) Playing an active role in public, social and corporate responsibility activities during rotational sittings and committee work sessions in Partner States.


1) The Council of Ministers; Partner States and their National Parliaments; EALA Chapters; as well as other key stakeholders and partners within and outside the EAC, will be cooperative and supportive.


Strategic Objective 3.2: Enhancing EALA’s Institutional Status, Growth and Development.

Expected Outcomes

3.2.1. An adequately functional EALA Chamber and improved offices.

3.2.2. Improved security and safety systems in the Assembly’s premises.

3.2.3. Installed and functional equipment and facilities for televised EALA proceedings.

3.2.4. ICT compliant EALA chamber and offices.

3.2.5. EALA effectively networked with relevant institutions.

Strategies:

1) Engaging the Council of Ministers to provide the necessary additional resources.

2) Mobilizing additional support from EALA’s partners.

3) Engaging the EAC Estates Unit to quickly facilitate the desired infrastructural changes at the EALA.

4) Forging and maintaining strong linkages and networks with relevant institutions at national, regional and international levels.


1) The Council of Ministers; Partner States and their National Parliaments; EALA Chapters; as well as other key stakeholders and partners within and outside the EAC, will be cooperative and supportive.




Strategic Issue 4: Capacity Building in Regional Parliamentary Practices

Strategic Objective 4.1: Operationalizing the East African Parliamentary Institute (EAPI).

Expected Outcomes

4.1.1. A well managed and sustainably functional East African Parliamentary Institute (EAPI) in place.

4.1.2. Enhanced capacity and performance among EAC Members of Parliament, attributable to EAPI’s Capacity Building programs and related interventions.

4.1.3. Enhanced capacity and performance among staff of EAC Parliaments, attributable to EAPI’s Capacity Building programs and related interventions.

4.1.4. Enhanced effectiveness and visibility of East African regional Parliaments, attributable to EAPI’s Capacity Building programs and related interventions.

Strategies

1) Mobilization of resources to fund the operationalization of the EAPI.

2) Attracting and retaining competent and experienced staff for the institute.

3) Empowering the EAPI to develop and offer high quality and competitive capacity building programs.

4) Developing strategic partnerships and linkages for the EAPI.

5) Effectively promoting and marketing the EAPI within the region and beyond.


1) The EAPI Governing Board and Governing Council; Partner States and their National Parliaments; EALA Chapters; as well as other key stakeholders and partners within and outside the EAC, will be cooperative and supportive.

2) The EAPI and EALA will be adequately funded both internally and externally, to be able to successfully pursue this objective.

Strategic Issue 5: Effective, Sustainable and Results-oriented Communication and Sensitization on EAC Integration

Strategic Objective 5.1: Strengthening EALA’s Capacity to play the Leading Role in Deepening and Widening EAC Integration through Effective Communication, Education and Sensitization.

Expected Outcomes

5.1.1. Enhanced performance of the EALA in spearheading the process of promoting the widening and deepening of the EAC integration.

5.1.2. Increased awareness among the East African people about the EAC integration process, its status, as well as its benefits, attributable to EALA’s interventions.



5.1.3. Increased understanding and interest with regard to the EAC Integration by the East African people, attributable to EALA’s interventions.

5.1.4. Enhanced willingness among the East African people to participate in EAC integration activities, attributable to EALA’s interventions.

Strategies

1) Improving the use of Information and Communications Technology (ICT) for public information dissemination.

2) Regularly utilizing EALA’s website for effective communication and information dissemination for awareness creation on EAC integration.

3) Increasing the distribution and coverage of the Bunge La Afrika Mashariki.

4) Carrying out regular public hearing activities; public rallies; talk shows; and related activities.

5) Carrying out other enhanced outreach programs that promote public participation.

6) Effectively operationalizing EALA’s Communication Strategy, as a major part of this Strategic Plan.


1) The EAC Secretariat; relevant Organs, institutions and departments of the EAC; Partner States and their National Parliaments; EALA Chapters; as well as other key stakeholders and partners within and outside the EAC, will be cooperative and supportive.


Strategic Issue 6: Robust and Effective Monitoring and Evaluation

Strategic Objective 6.1: Establishing a Robust Monitoring and Evaluation Framework for the EALA.

Expected Outcomes

6.1.1. A comprehensive, robust and effective M&E framework for the EALA in place and operational.

6.1.2. Enhanced implementation of EALA’s activities and EAC programs and projects.

6.1.3. Timely corrective measures being taken by the EALA on its own activities, as well as on EAC programs and projects under its oversight.

Strategies

1) Mobilizing financial support for funding the operationalization of EALA’s M&E Framework.

2) Working in close partnership with other EAC Organs and Institutions in operationalizing the M&E Framework.

3) Using a participatory approach in operationalizing the M&E framework.




1) The EAC Secretariat; relevant Organs, institutions, departments, as well as programs and projects of the EAC; Partner States and their National Parliaments; EALA Chapters; as well as other key stakeholders and partners within the EAC, will be cooperative and supportive.


Plan Activities and Comprehensive Planning and Implementation Matrices

The major Activities of this Strategic Plan are duly articulated (each set under its respective Expected Outcome), in Appendix 4(B) to this Document. The entire detailed Core Strategic Planning Framework articulated in summary in this section – including its major “measurement”, as well as inputs and resource-related elements – are elaborated in Matrix 5(A) and Matrix 5(B): the Comprehensive Planning and Implementation Matrices – presented in Appendix 4(A) and Appendix 4(B) respectively, to this Document.



4.0. RESOURCE MOBILIZATION AND RISK MANAGEMENT

4.1. Funding Trends and the Need for Resource Mobilization

The successful implementation of this Strategic Plan is largely dependent upon the resources that the Assembly will be able to marshal during the Plan period. The adequacy of the resources will, therefore, have a direct bearing on the successful realization of the stated objectives.

The Assembly is mainly funded from the EAC Budget and it, therefore, competes for resource allocation with other Organs and Institutions of the Community.

Under the Treaty, the budget of the Community is funded in equal contributions by Partner states and receipts from regional and international donations, as well as any other sources, as may be determined by the Council. The Treaty also provides that the resources of the Community shall be utilized to finance activities of the Community as shall be determined by the Assembly, on the recommendation of the Council. Over time, however, the Community budget has not matched its set objectives of deepening and widening the EAC integration agenda within the set timeframes, notwithstanding concrete steps by the decision-making bodies to create the necessary space for doing so.

According to Article 71 (1) (i) of the Treaty, the function of mobilizing resources for implementation of the projects of the Community is vested mainly in the EAC Secretariat.

Financial trends, however, clearly indicate that since the Assembly’s inception, the resources allocated to it are inadequate to fund all its planned activities. Matrix 3 (Appendix 2), illustrates the trend of resource allocation to the EALA since its inception. As a means of coping with the situation, therefore, the Assembly has in the past, relied on Partners to support some of its unfunded activities.

Against the above background and due to the strategic focus and the amount of funds required to implement this Strategic Plan, therefore, the Assembly has to identify other specific sources of funding to supplement the EAC budget. The Assembly has to utilize its semi-autonomous financial status to establish a mechanism for effective and sustainable mobilization of the required resources.

This Strategic Plan is envisaged to cost an estimated total amount of USD 118,964,475 ( One Hundred and eighteen Million, nine hundred and sixty four thousand, four hundred and seventy five only), ‘over the 5-year Plan period. This calls for positive aggressiveness in resource mobilization, as well as prudence and efficiency in resource utilization on the part of the EALA, through, inter alia, prioritizing and focusing its work to achieve optimum impact.

Below are some of the strategies that the Assembly is adopting in mobilizing the required resources to implement the Strategic Plan:

1) Putting in place a highly focused and efficient Sub-committee for resource mobilization.

2) Enhancing linkages with other parliaments.

3) Advocating for the full accounting function and status of the EALA.

4) Disseminating the Strategic Plan to potential Development Partners.

5) Marketing the Strategic Plan to the corporate world, including through EALA’s website.

6) Engaging the Council and Summit to ensure that the EAC budget is dedicated to financing the EALA Strategic Plan.



4.2. Risk Management in Implementing the Strategic Plan

The implementation of this Strategic plan is expected to face some risks. These risks need to be anticipated, as well as timely managed and mitigated, in order to ensure smooth and results-oriented implementation of the plan.

Matrix 4 (Appendix 3) summarizes the risk analysis, including proposed mitigation strategies for managing the risk.



5.0. PERFORMANCE MONITORING AND EVALUATION

The crucial importance of a robust, comprehensive and reliable Monitoring and Evaluation (M&E) system in ensuring operationally smooth; resource-efficient; as well as sustainable plan implementation, cannot be over-emphasized. Accordingly, M&E is a key component of the implementation of this Strategic Plan. It will, inter alia, provide feedback from stakeholders to strengthen the results of the plan.

A Sub-Committee of the Commission, in consultation with the M&E function of the EAC, is responsible for this function – using the M&E framework developed for the Assembly. The M&E framework, inter alia, takes cognizance of the need to identify indicators and information requirements.

The M&E framework will facilitate continuous Monitoring & Evaluation of the implementation of the Strategic Plan – with a view to achieving the following, among others:

1) Enabling the EALA to properly measure and keep track of the performance of plan implementation in a timely manner.

2) Continuous gathering and assembling of vital performance information/data on all activities, projects and programs, including financial data; which will, inter alia, guide timely identification of areas of poor, or exceptional performance, or innovations; and the taking of corrective actions, where necessary, in a timely manner; as well as feeding back into the planning cycle.

The major elements and requirements of the M&E framework include those outlined below:

1) An effectively operational central M&E Unit.

2) A well designed and effectively operational Management Information System (MIS), which constitutes the “heart” of the M&E system.

3) An agreed upon official record of all mainstream stakeholder institutions/entities that are either implementing various components of the Strategic Plan, or are directly involved in, or affected by, plan implementation in one way or another.

4) An approved standard M&E data/information gathering frame and format containing all the parameters about which all the necessary SMART M&E data/information shall be gathered.

5) Agreed upon frequency and intervals at which formal M&E reviews and their documentation shall be carried out.

The M&E framework should also have an efficient central mechanism through which:

1) All periodic and annual M&E reports shall directly feed into EALA’s central M&E databank in a timely fashion.

2) Periodic M&E draft and final reports will always be quickly and effectively managed and utilized for purposes of M&E.

The central M&E Unit will develop adequate capacity to continuously and timely update the MIS databank, as well as ensure easy access to, and retrieval of required data/information.



The major guiding M&E principles and areas of focus in this process are the following:

(1) Identifying areas of poor performance and the underlying factors, with a view to improving performance.

2) Identifying areas of exceptional good performance, with a view to using them to further improve performance.

(3) Identifying and documenting lessons learnt, with a view to utilizing them in improving the current Strategic Plan implementation process, as well as using them with regard to similar plans, projects, and other initiatives in future.

As an important part of the M&E framework, a reasonably comprehensive Mid-Term Review/Evaluation (MTR/MTE) of the performance of this Strategic Plan shall be carried out at the “mid-way check-point” of the Strategic Plan Implementation period – i.e. 2.5 years from the commencement of plan implementation. Subsequently, a Terminal Evaluation (TE) will be carried out towards the actual end of the Plan period.



6.0. IMPLEMENTATION FRAMEWORK AND STRATEGY

This Strategic Plan is implemented by the EALA Commission. It has the responsibility of approving the goal and objectives, as well as the other result and input elements of the plan. The Commission also approves the annual work plans, as well as maintains oversight over resources and implementation of planned activities.

On the other hand, the Office of the Clerk and Committee Chairpersons are responsible for preparing the annual work plans. In order to ensure adequate ownership of the Strategic Plan, as well as adequate participation of the primary stakeholders in plan implementation, an Implementation Sub-committee, composed of Committee Chairpersons and representatives of the Clerk, is charged with the responsibility of reviewing the implementation process on a quarterly basis.

The Clerk is responsible for the overall planning and day-to-day activities of coordination; management of funds; preparation of reports; organization of quarterly reviews; and performance monitoring & evaluation. A report on these functions and activities shall, on an annual basis, be prepared and submitted to the Commission, which shall include it in its regular reports to the Assembly.

Financial mobilization is critical for the implementation of planned activities, in pursuit of the stated strategic objectives. Accordingly, resources will be directed towards the Committees, departments and other responsibility centers. They will be supported to effectively execute all approved planned activities and other forms of approved interventions under this Strategic Plan, within their respective mandates and functional areas.



APPENDICES: Appendix 1

Stak

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c)

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the

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and

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, as

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a)

Prov

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.b)

Pr

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adeq

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bud

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for

the

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.c)

Pr

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for

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the

EALA

.

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and

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, as

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.

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resp

ectiv

ely.

c)

Coor

dina

ting

Inte

r-pa

rlia

men

tary

rela

tions

and

Nan

yuki

ser

ies.

a)

Har

mon

ized

repo

rting

fram

ewor

ks b

y th

e

Ass

embl

ies.

b)

Goo

d an

d pr

oduc

tive

inte

r-pa

rlia

men

tary

re

latio

ns.

Build

ing

adeq

uate

and

eff

ectiv

e ca

paci

ty w

ithin

the

EALA

, as

wel

l as

enha

ncin

g eff

ectiv

e co

mm

unic

ation

, in

form

ation

sha

ring

and

ne

twor

king

.

Mem

bers

of t

he

Ass

embl

y

a)

Effici

ent s

ervi

ces;

and

pro

fess

iona

l, te

chni

cal,

as w

ell a

s eff

ectiv

e ad

min

istr

ative

sup

port

.b)

A

con

duci

ve w

orki

ng e

nviro

nmen

t, in

clud

ing

fully

equ

ippe

d offi

ces;

Cha

mbe

r; C

omm

ittee

room

s an

d ot

her

tool

s of

wor

k.c)

Ca

paci

ty B

uild

ing.

d)

Com

men

sura

te c

ompe

nsati

on fo

r si

mila

r w

ork.

a)

Spee

dy a

nd ti

mel

y pa

ssag

e of

law

s.b)

Pa

ssag

e of

hig

h qu

ality

bill

s.c)

H

igh

qual

ity o

f deb

ate

in th

e H

ouse

.d)

Ca

rryi

ng o

ut e

ffecti

ve o

vers

ight

and

re

pres

enta

tion.

e)

Tabl

ing

of h

igh

qual

ity re

port

s.

Build

ing

adeq

uate

and

eff

ectiv

e ca

paci

ty w

ithin

the

EALA

, ens

urin

g fu

nctio

nal

inte

rnal

sys

tem

s, a

s w

ell

as e

nhan

cing

effe

ctive

co

mm

unic

ation

and

in

form

ation

sha

ring

.

Staff

of t

he A

ssem

bly

a)

Ade

quat

e re

mun

erati

on.

b)

Goo

d St

aff w

elfa

re.

c)

Conti

nuou

s tr

aini

ng a

nd d

evel

opm

ent.

d)

Team

wor

ke)

Se

curi

ty o

f ten

ure

of o

ffice

and

resp

ect f

rom

sta

keho

lder

s.f)

A

con

duci

ve w

orki

ng e

nviro

nmen

t.

g)

A c

lear

car

eer

path

, dev

elop

men

t, re

tenti

on a

nd e

xit p

lan.

h)

A g

ood

and

cons

ider

ate

empl

oym

ent p

olic

y to

avo

id o

verw

orki

ng

and

brea

kdow

n.

a)

Hig

h qu

ality

per

form

ance

and

ser

vice

s to

A

ssem

bly

Mem

bers

. b)

St

aff lo

yalty

.c)

Ti

mel

y im

plem

enta

tion

of E

ALA

’s p

rogr

ams.

d)

Adh

eren

ce to

EA

LA’s

rul

es a

nd re

gula

tions

.

Build

ing

adeq

uate

and

eff

ectiv

e ca

paci

ty w

ithin

the

EALA

, ens

urin

g fu

nctio

nal

inte

rnal

sys

tem

s, a

s w

ell

as e

nhan

cing

effe

ctive

co

mm

unic

ation

and

in

form

ation

sha

ring

.

Mat

rix 2

: EAL

A’s S

take

hold

er A

naly

sis



Stak

ehol

der

Stak

ehol

der E

xpec

tatio

ns fr

om th

e EA

LAEx

pect

ation

s of t

he E

ALA

from

its S

take

hold

ers

EALA

’s St

rate

gies

for M

eetin

g its

St

akeh

olde

rs’ E

xpec

tatio

ns

The

EAC

Secr

etar

iat

and

othe

r EA

C O

rgan

s an

d In

stitu

tions

.

a)

Tim

ely

deba

te, s

cruti

ny a

nd a

ppro

val o

f pol

icie

s an

d bu

dget

s.b)

Ti

mel

y an

d eff

ectiv

e co

mm

unic

ation

on

all i

ssue

s.c)

Eff

ectiv

e an

d ba

lanc

ed re

pres

enta

tion

of a

ll or

gans

and

in

stitu

tions

. d)

Fr

ee a

cces

s to

the

Ass

embl

y.

a)

Tim

ely

and

effec

tive

impl

emen

tatio

n of

ap

prov

ed p

olic

ies

and

enac

ted

law

s.b)

Effi

cien

t and

effe

ctive

util

izati

on o

f res

ourc

es.

c)

Effi

cien

t and

effe

ctive

feed

back

on

all i

ssue

s.

Build

ing

adeq

uate

and

effe

ctive

ca

paci

ty w

ithin

the

EALA

, st

reng

then

ing

inte

r-in

stitu

tiona

l co

oper

ation

, as

wel

l as

enha

ncin

g eff

ectiv

e in

form

ation

sh

arin

g an

d ne

twor

king

.

Med

ia

a)

Free

acc

ess

to in

form

ation

at t

he E

ALA

.b)

A

con

duci

ve w

orki

ng e

nviro

nmen

t at t

he E

ALA

. c)

Re

ceiv

ing

regu

lar

brie

fs fr

om th

e A

ssem

bly.

d)

Re

ceiv

ing

timel

y in

form

ation

on

the

wor

k of

the

Ass

embl

y.

e)

Avai

labi

lity

of th

e A

ssem

bly

Mem

bers

for

talk

sho

ws.

a)

Resp

onsi

ble

jour

nalis

m.

b)

Cons

truc

tive

and

bala

nced

repo

rting

on

EAC

matt

ers.

Build

ing

adeq

uate

and

effe

ctive

ca

paci

ty w

ithin

the

EALA

, as

wel

l as

stre

ngth

enin

g th

e PR

& in

form

ation

di

ssem

inati

onfu

nctio

n.

Dev

elop

men

t Pa

rtne

rs

a)

Effec

tive

impl

emen

tatio

n of

the

EAC

Trea

ty a

nd R

ules

.b)

Pr

omoti

on a

nd p

racti

cing

of G

ood

gove

rnan

ce, H

uman

rig

hts

and

Acc

ount

abili

ty.

c)

Prom

otion

of g

row

th in

dem

ocra

cy.

d)

Resp

onsi

ble

and

effici

ent u

tiliz

ation

of r

esou

rces

.e)

Ex

iste

nce

of s

trat

egic

pla

ns fo

r EA

LA’s

wor

k.

a)

Ade

quat

e su

ppor

t, in

clud

ing

reso

urce

sup

port

, fo

r th

e im

plem

enta

tion

of re

gion

al in

tegr

ation

in

itiati

ves.

b)

Cons

truc

tive

and

sust

aina

ble

part

ners

hip.

c)

H

igh

leve

l cap

acity

bui

ldin

g su

ppor

t for

A

ssem

bly.

Build

ing

adeq

uate

and

eff

ectiv

e ca

paci

ty w

ithin

the

EALA

, str

engt

heni

ng d

eliv

ery,

ac

coun

tabi

lity

& re

porti

ng, a

s w

ell

as e

nhan

cing

effe

ctive

info

rmati

on

shar

ing.

Citiz

ens

of E

ast A

fric

a

a)

The

Ass

embl

y pl

ays

its ro

le o

f ena

cting

law

s fo

r de

epen

ing

and

wid

enin

g of

the

inte

grati

on a

gend

a.b)

Ca

rryi

ng o

ut o

vers

ight

of E

AC p

rogr

ams

and

proj

ects

.c)

Eff

ectiv

e re

pres

enta

tion

of N

ation

al A

ssem

blie

s an

d Ci

tizen

s.d)

Pr

omoti

ng G

ood

gove

rnan

ce.

e)

Carr

ying

out

hig

h qu

ality

and

info

rmed

legi

slati

on.

f)

Re

spon

sibl

e an

d effi

cien

t util

izati

on o

f res

ourc

es.

a)

Parti

cipa

tion

in th

e de

moc

ratiz

ation

pro

cess

.b)

E

ffecti

ve fe

edba

ck re

porti

ng m

echa

nism

s,

espe

cial

ly a

t the

leve

l of n

ation

al p

arlia

men

ts,

publ

ic h

eari

ngs

and

med

ia d

ebat

es.

Build

ing

adeq

uate

and

effe

ctive

ca

paci

ty w

ithin

the

EALA

, st

reng

then

ing

deliv

ery

&

acco

unta

bilit

y, a

s w

ell a

s en

hanc

ing

effec

tive

com

mun

icati

on &

in

form

ation

dis

sem

inati

on.

Glo

bal P

artn

ers

(Inte

r-pa

rlia

men

tary

bo

dies

and

as

soci

ation

s)

a)

Acti

ve p

artic

ipati

on in

regi

onal

and

inte

rnati

onal

mee

tings

.b)

Im

plem

enta

tion

of re

solu

tions

and

dom

estic

ation

of r

elev

ant

stat

utes

.

a)

Lear

ning

and

ado

ption

of b

est p

racti

ces.

b)

C

apac

ity b

uild

ing

for

mem

bers

of t

he E

ALA

an

d st

aff in

the

effec

tive

impl

emen

tatio

n of

pa

rlia

men

tary

dem

ocra

cy.

b)

Cont

ribu

tion

of id

eas

in g

loba

l matt

ers

and

issu

es.

c)

Deb

ating

del

egati

on re

port

s an

d re

com

men

datio

ns.

Build

ing

adeq

uate

and

effe

ctive

ca

paci

ty w

ithin

the

EALA

, as

wel

l as

enha

ncin

g co

llabo

ratio

n, e

ffecti

ve

com

mun

icati

on, i

nfor

mati

on

shar

ing

and

netw

orki

ng.

Civi

l Soc

iety

a)

The

Ass

embl

y pl

ays

its ro

le o

f ena

cting

the

law

s fo

r de

epen

ing

and

wid

enin

g of

the

inte

grati

on a

gend

a.b)

Ca

rryi

ng o

ut o

vers

ight

of E

AC p

rogr

ams

and

proj

ects

.c)

Eff

ectiv

e re

pres

enta

tion

of N

ation

al A

ssem

blie

s an

d Ci

tizen

s.d)

Pr

omoti

ng G

ood

gove

rnan

ce &

Res

pons

ible

util

izati

on o

f re

sour

ces.

b)

Par

ticip

ation

in th

e de

moc

ratiz

ation

pro

cess

, as

wel

l as

in E

ALA

’s a

war

enes

s ra

isin

g an

d se

nsiti

zatio

n ac

tiviti

es.

c)

Eff

ectiv

e fe

edba

ck re

porti

ng m

echa

nism

s,

espe

cial

ly a

t the

leve

l of n

ation

al p

arlia

men

ts,

publ

ic h

eari

ngs

and

med

ia d

ebat

es.

Build

ing

adeq

uate

and

effe

ctive

ca

paci

ty w

ithin

the

EALA

, st

reng

then

ing

deliv

ery

&

acco

unta

bilit

y, a

s w

ell a

s en

hanc

ing

effec

tive

info

rmati

on s

hari

ng.

Conti

nued

…




YearTotal EALA

BudgetTotal EAC Budget

% of EALA versus EAC Budget

Year 2001/02 1,335,056 6,476,163 20.61%

Year 2002/03 1,749,360 6,556,829 26.67%

Year 2003/04 2,299,669 8,482,270 27.11%

Year 2004/05 2,423,112 12,311,855 19.68%

Year 2005/06 2,653,248 17,329,115 15.31%

Year 2006/07 2,924,128 18,622,021 15.7%

Year 2007/08 6,419,563 28,313,559 22.67%

Year 2008/09 7,348,643 40,499,095 18.14%

Year 2009/10 8,573,761 54,257,291 15.8%

Year 2010/11 10,520,361 77,664,443 13.54%

Year 2011/12 11,679,683 124,304,813 9.39%

Year 2012/13 12,511,772 140,316,455 8.90%

Cumulative Total

70,438,356 533,133,909 13.20%

Matrix 3: Funding Trends for the Assembly for Financial Years: 2001/2-2012/13

Source: EALA, Office of the Clerk




Matrix 4: Risk Analysis and Management

Risk Factor Level Risk Management Strategies

1.

Resistance to change – largely due to the possible perceptual conflict between the desire for sovereignty on the one hand, and the rationale, as well as benefits of integration, on the other.

Higha) Creating awareness.b) Amending the Treaty to give greater powers to the EAC.c) Enforcing sanctions in accordance with Treaty Provisions.

2. Chronic under-funding of the Assembly.

High

a) Enhancing EALA’s budgeting, appropriation and oversight roles to ensure that limited funds are allocated to priority areas and are efficiently utilized.

b) Securing alternative sources of resources.

3.Lack of awareness of Treaty obligations and functions of the Assembly by the East African public.

Medium

a) Creating awareness through seminars, workshops and public hearings, as well as developing a robust media strategy.

b) Carrying out live coverage of Assembly proceedings.c) Publishing and disseminating information on EALA’s

mandatory roles.

4. Fear that Treaty amendment and proposals of the Assembly will not be fully effected.

Medium a) Continuously engaging the Council and the Summit to cede

more powers the Secretariat.b) Adopting time specific resolutions to complete the process

of ceding powers.

5. Inadequate Staff and Equipment.Medium

a) Concluding and implementing the institutional review report, which provides for a new and better administrative structure for EALA.

b) Putting in place a recruitment and training policy to ensure faster recruitment of staff.

c) Procurement of the required equipment.

6.Dependency on donor support for core functions in the prevailing situation characterized by the global economic crisis.

Medium

a) Identifying alternative funding sources.b) Ensuring responsible and efficient resource utilization and

management.c) Putting in place a monitoring and evaluation system to

further facilitate effective and efficient use of resources.

7.Fear of some elements in Partner States to cede powers and authority to Community Organs and Institutions.

Medium

a) a) Creating awareness on provisions of the Treaty.b) Seeking interpretation from the East African Court of

Justice. c) Enhancing the involvement of EAC stakeholders in the

consultative process.

8. Political instability and conflict in the region and beyond.

Medium

a) Harmonizing principles for free and fair elections. b) Advocating for adherence to the principles of good

governance; democracy; rule of law; and respect for human rights.

c) Advocating for regional conflict prevention and resolution mechanisms.

d) Participating in election monitoring and good will missions.

9. Negative perception of the Assembly by some Partner States’ Civil Servants. Medium

a) Carrying out positive publicity of the EAC and the Assembly.b) Carrying out public hearings involving Partner States’

Civil Servants, National Assemblies and Ministries for East African Affairs.

c) Establishing positive partnerships with Partner States’ Civil Servants.

10. Partisan EALA Members and staff. Mediuma) Carrying out continuous training and sensitization.b) Applying provisions of the Treaty requiring staff not to take

and implement instructions from their respective Partner States.



APPENDICES: Appendix 4Ti

me

Of P

lann

ing:

June

– S

epte

mbe

r, 20

13

Ove

rall

Goa

l: S

tren

gthe

n an

d en

hanc

e th

e m

anda

te o

f the

Eas

t Afr

ican

Leg

isla

tive

Asse

mbl

y.

Ove

rarc

hing

The

me:

“Pe

ople

-cen

tere

d Ap

proa

ch to

Wid

enin

g an

d De

epen

ing

of th

e EA

C In

tegr

ation

by

a St

rong

and

Effe

ctive

EAL

A”

NAR

RATI

VE S

UM

MAR

Y(S

trat

egic

Obj

ectiv

es &

thei

r Co

rres

pond

ing

Expe

cted

O

utco

mes

, und

er th

eir

resp

ectiv

e St

rate

gic

Issu

es)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Stra

tegi

c Is

sue

1: E

ALA’

s Adm

inis

trati

ve A

uton

omy,

Cap

acity

and

Effi

cien

cy

Stra

tegi

c O

bjec

tive

1.1:

Tra

nsfo

rmin

g th

e EA

LA in

to a

vib

rant

, dyn

amic

, effi

cien

t, ad

min

istra

tivel

y au

tono

mou

s and

self-

acco

untin

g As

sem

bly.

Out

com

e 1.

1.1.

An

adm

inis

trati

vely

aut

onom

ous,

su

stai

nabl

e an

d se

lf-ac

coun

ting

Ass

embl

y.

• A

ll in

tern

al A

dmin

istr

ative

and

Hum

an

Reso

urce

Man

agem

ent s

yste

ms,

fu

nctio

ns, &

pro

cess

es a

re re

ason

ably

se

para

ted

from

the

EAC

Secr

etar

iat

and

vest

ed in

the

EALA

.•

EALA

is a

Sub

venti

on, w

ith th

e Cl

erk

as th

e Su

b-A

ccou

nting

Offi

cer

of th

e A

ssem

bly

– em

pow

ered

with

ade

quat

e au

thor

ity a

nd fl

exib

ility

to e

ffici

ently

fa

cilit

ate

the

EALA

Com

mis

sion

in

man

agin

g th

e A

ssem

bly

and

exec

uting

its

man

date

in a

tim

ely,

effi

cien

t &

resu

lts-o

rien

ted

man

ner1 .

• EA

LA c

ontin

uous

ly h

as a

dequ

ate

reso

urce

s to

exe

cute

its

man

dato

ry

func

tions

2 .

• A

dul

y am

ende

d EA

C Tr

eaty

and

a d

uly

amen

ded

Adm

inis

trati

on o

f the

EA

LA

Act

, 201

2, g

ranti

ng th

e ne

cess

ary

adm

inis

trati

ve

auto

nom

y to

the

Ass

embl

y,

in p

lace

& o

pera

tiona

l. •

Rela

ted

form

al

EAC

Secr

etar

iat

corr

espo

nden

ces

auth

oriz

ing

& a

ffirm

ing

the

vari

ous

dim

ensi

ons

of th

e ad

min

istr

ative

aut

onom

y.•

EALA

’s A

nnua

l Pro

gram

med

A

ctivi

ty a

nd F

inan

cial

Re

port

s.•

EALA

’s re

leva

nt p

erio

dic

M&

E re

port

s.

By Ju

ne, 2

015

By D

ecem

ber,

20

15 (&

Co

ntinu

ous)

EALA

Com

mis

sion

, as

sist

ed b

y th

e Cl

erk

The

Dep

uty

Cler

k to

sha

re th

e Cl

erk’

s pa

rt o

f th

e re

spon

sibi

lity,

th

roug

h eff

ectiv

e &

su

stai

nabl

e su

ppor

t.

Mat

rix 5

(A):

EA

LA’s

STRA

TEG

IC P

LAN

(201

3 –

2018

): CO

MPR

EHEN

SIVE

PLA

NN

ING

AN

D IM

PLEM

ENTA

TIO

N M

ATRI

X: O

VERA

LL G

OAL

; O

VERA

RCHI

NG

THE

ME;

STR

ATEG

IC IS

SUES

; STR

ATEG

IC O

BJEC

TIVE

S &

EXP

ECTE

D O

UTC

OM

ES

1 In

clud

ing

auth

ority

and

flex

ibili

ty to

effi

cien

tly s

uppo

rt a

nd fa

cilit

ate

the

EALA

Com

mis

sion

in d

ecis

ion-

mak

ing;

pla

nnin

g, im

plem

enta

tion

and

Mon

itori

ng &

Eva

luati

on o

f the

Ass

embl

y’s

prog

ram

s,

proj

ects

and

oth

er a

ctivi

ties.

2

In a

ccor

danc

e w

ith th

e A

ssem

bly’

s re

alis

tic a

nd d

uly

appr

oved

Ann

ual W

ork

Plan

s an

d Bu

dget

s (a

lso

guid

ed b

y th

is S

trat

egic

Pla

n).



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 1.

1.2.

An

effici

ent,

eff

ectiv

e an

d dy

nam

ic A

ssem

bly.

All

EALA

’s m

anda

tory

func

tions

are

cos

t-eff

ectiv

ely

and

wel

l exe

cute

d in

a ti

mel

y m

anne

r, in

acc

orda

nce

with

: per

iodi

cally

ap

prov

ed w

ork

plan

s an

d bu

dget

s, a

s w

ell

as e

mer

ging

tren

ds a

nd re

aliti

es.

•M

inut

es o

f the

Co

mm

issi

on’s

Mee

tings

&

of o

ther

Top

Man

agem

ent

Mee

tings

.•

Peri

odic

repo

rts

of th

e O

ffice

of t

he C

lerk

to th

e Co

mm

issi

on.

•Th

e H

ansa

rd.

•EA

LA’s

Ann

ual P

rogr

amm

ed

Acti

vity

and

Fin

anci

al

Repo

rts.

•EA

LA’s

rele

vant

per

iodi

c M

&E

repo

rts.

By D

ecem

ber,

2015

(&

Con

tinuo

us)

EALA

Com

mis

sion

, as

sist

ed b

y th

e Cl

erk

The

Dep

uty

Cler

k to

sha

re th

e Cl

erk’

s pa

rt o

f th

e re

spon

sibi

lity,

th

roug

h eff

ectiv

e &

sus

tain

able

su

ppor

t.

Out

com

e 1.

1.3.

Req

uisi

te

staff

est

ablis

hmen

t in

plac

e an

d en

hanc

ed E

ALA

sta

ff

perf

orm

ance

.

•A

ll EA

LA D

epar

tmen

ts &

uni

ts o

ptim

ally

st

affed

.•

All

EALA

sta

ff p

erfo

rmin

g th

eir

dutie

s in

acc

orda

nce

with

the

esta

blis

hed

stan

dard

s an

d ta

rget

s.

•EA

LA S

taff

Est

ablis

hmen

t re

cord

.•

Ann

ual S

taff

Per

form

ance

A

ppra

isal

repo

rts.

By D

ecem

ber,

2015

(&

Con

tinuo

us)

EALA

Com

mis

sion

, as

sist

ed b

y th

e Cl

erk

The

Dep

uty

Cler

k to

sha

re th

e Cl

erk’

s pa

rt o

f th

e re

spon

sibi

lity,

th

roug

h eff

ectiv

e &

sus

tain

able

su

ppor

t.

Out

com

e 1.

1.4.

Impr

oved

and

co

ordi

nate

d w

orki

ng re

latio

ns

with

oth

er O

rgan

s an

d In

stitu

tions

of

the

Com

mun

ity.

•EA

LA S

peak

er &

Cle

rk re

gula

rly

parti

cipa

te in

Inte

r-or

gan

and

exec

utive

m

eetin

gs, a

s w

ell a

s re

late

d ac

tiviti

es.

•EA

LA h

as in

pla

ce e

ffecti

ve

arra

ngem

ents

for

resu

lts-o

rien

ted

parti

cipa

tion

of a

ll ot

her

EAC

orga

ns

& in

stitu

tions

in it

s ac

tiviti

es, i

n ac

cord

ance

with

the

appr

oved

ann

ual

cale

ndar

.

•M

inut

es &

oth

er fo

rmal

re

cord

s of

the

Inte

r-or

gan

and

exec

utive

mee

tings

, as

wel

l as

rela

ted

activ

ities

.•

The

docu

men

t con

tain

ing

EALA

’s a

rran

gem

ents

for

effec

tive

parti

cipa

tion

of

all o

ther

EAC

org

ans

&

insti

tutio

ns in

its

activ

ities

.

By D

ecem

ber,

2014

(&

Con

tinuo

us)

EALA

Spe

aker

& C

lerk

Succ

essf

ul

purs

uit o

f thi

s ou

tcom

e al

so

requ

ires

optim

um

coop

erati

on o

f the

ot

her

EAC

Org

ans

&

Insti

tutio

ns.

Conti

nued

…



Conti

nued

…

NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 1.

2.3.

Effe

ctive

an

d re

sults

-ori

ente

d im

plem

enta

tion

of th

e EA

LA

Stra

tegi

c Pl

an (2

013

– 20

18).

• At

leas

t 95%

of t

he s

tate

d St

rate

gic

Obj

ectiv

es &

Out

com

es a

re a

chie

ved.

•

At le

ast 9

5% o

f the

spe

cific

pro

gram

s;

proj

ects

and

oth

er in

itiati

ves

eman

ating

from

this

Str

ateg

ic P

lan

are

succ

essf

ully

impl

emen

ted.

•

At le

ast 9

5% o

f the

reso

urce

s ex

pect

ed to

be

gene

rate

d th

roug

h th

is S

trat

egic

Pla

n ar

e se

cure

d by

EA

LA.

• EA

LA’s

Com

posi

te A

nnua

l Re

port

s.•

EALA

’s A

nnua

l Fin

anci

al

repo

rts.

•

EALA

’s re

leva

nt p

erio

dic

M&

E re

port

s1 .•

The

Stra

tegi

c Pl

an M

id-T

erm

Re

view

(MTR

) & T

erm

inal

Ev

alua

tion

(TE)

repo

rts.

• A

fter

laun

ch,

peri

odic

ally

(&

Conti

nuou

s).

• M

id-T

erm

Re

view

/Ev

alua

tion:

By

June

201

6.•

Term

inal

Ev

alua

tion:

By

June

, 201

8.

The

Stra

tegi

c Pl

an

Impl

emen

tatio

n Su

b-co

mm

ittee

un

der

the

lead

ersh

ip o

f the

Cl

erk.

The

Com

mis

sion

, sp

earh

eade

d by

the

Spea

ker,

to p

rovi

de a

ll th

e ne

cess

ary

polic

y &

str

ateg

ic d

irecti

on

& s

uppo

rt, a

s w

ell a

s to

ch

ampi

on th

e re

sour

ce

mob

iliza

tion

effor

ts.

Out

com

e 1.

2.4.

Impr

oved

nu

mbe

r an

d qu

ality

of:

hand

led

moti

ons,

reso

lutio

ns, p

etitio

ns,

parl

iam

enta

ry q

uesti

ons

and

repo

rts,

as

wel

l as

bills

to

supp

ort t

he in

tegr

ation

pro

cess

an

d to

add

ress

oth

er p

rior

ities

.

At le

ast,

95%

of E

ALA

’s d

eliv

erab

les

liste

d in

Col

umn

1 ar

e eff

ectiv

ely

purs

ued

to h

igh

stan

dard

s, th

roug

h a

cons

ulta

tive

proc

ess

and

in a

tim

ely

man

ner,

in a

ccor

danc

e w

ith th

eir

resp

ectiv

e pr

e- a

gree

d tim

efra

mes

.

• Pe

riod

ic re

port

s of

EA

LA

Com

mitt

ees.

• Pe

riod

ic re

port

s of

A

ssem

bly’

s Pl

enar

y.•

The

Han

sard

.•

EALA

’s A

nnua

l Pro

gram

med

A

ctivi

ty R

epor

ts.

• Pe

riod

ic M

&E

repo

rts.

By D

ecem

ber,

2015

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

th

e Sp

eake

r.

The

Cler

k’s

Offi

ce to

ens

ure

that

Leg

isla

tors

are

pro

vide

d w

ith a

dequ

ate

& ti

mel

y te

chni

cal s

uppo

rt in

pur

suit

of th

is o

utco

me.

8 M

&E

repo

rts

prep

ared

and

sub

mitt

ed in

acc

orda

nce

with

EA

LA’s

M&

E Fr

amew

ork

(mai

nly

the

“Int

erna

l Com

pone

nt”

of th

e Fr

amew

ork)

.9

The

Dep

artm

ents

are

: the

Offi

ce o

f the

Spe

aker

& th

e Co

mm

issi

on; F

inan

ce &

Adm

inis

trati

on; L

egis

lativ

e Pr

oced

ures

& C

omm

ittee

s; R

esea

rch,

Lib

rary

& In

form

ation

Ser

vice

s; &

Offi

cial

Rep

ort (

Han

sard

). 10

In

clud

ing

polic

y fo

rmul

ation

and

str

ateg

ic m

anag

emen

t, a

s w

ell a

s de

cisi

on-m

akin

g an

d ex

ecuti

on.

11

Com

para

ble

to th

e In

tern

ation

al C

ivil

Serv

ice

stan

dard

s, s

uch

as o

f sim

ilar

regi

onal

insti

tutio

ns a

nd th

e U

N s

yste

m.

12

Inte

r al

ia, i

n ac

cord

ance

with

the

Ass

embl

y’s

appr

oved

Cap

acity

Nee

ds A

sses

smen

t, a

s w

ell a

s Ca

paci

ty B

uild

ing

Stra

tegy

& P

rogr

am.

13

M&

E re

port

s pr

epar

ed a

nd s

ubm

itted

in a

ccor

danc

e w

ith E

ALA

’s M

&E

Fram

ewor

k (b

oth

the

“Int

erna

l & E

xter

nal”

Com

pone

nts

of th

e Fr

amew

ork)

.



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 1.

2.5.

EA

LA

effec

tivel

y ex

ecuti

ng it

s ov

ersi

ght f

uncti

on.

All

rele

vant

EAC

pro

gram

s an

d pr

ojec

ts e

ffecti

vely

mon

itore

d an

d ev

alua

ted

by E

ALA

, in

acco

rdan

ce

with

the

appr

oved

Ove

rsig

ht

Fram

ewor

k, a

nd re

sour

ces

are

effici

ently

util

ized

in th

ose

prog

ram

s an

d pr

ojec

ts.

•EA

LA’s

spe

cific

per

iodi

c Pr

ogra

m &

Pro

ject

su

perv

isio

n/m

onito

ring

re

port

s1 .•

Peri

odic

M&

E re

port

s of

the

resp

ectiv

e EA

C pr

ogra

ms

&

proj

ects

und

er th

e ov

ersi

ght

of th

e EA

LA.

•A

udit

repo

rts

of th

e re

spec

tive

EAC

prog

ram

s &

pr

ojec

ts.

•EA

LA’s

Per

iodi

c M

&E

repo

rts2 .

By D

ecem

ber,

2014

(&

Con

tinuo

us)

EALA

Com

mis

sion

, as

sist

ed b

y th

e Cl

erk

•W

ith th

e le

gisl

ative

su

ppor

t of C

omm

ittee

Ch

airp

erso

ns.

•Su

cces

sful

pur

suit

of

this

out

com

e, in

ter

alia

, req

uire

s op

timum

co

oper

ation

& s

uppo

rt

of th

e EA

C Se

cret

aria

t,

as w

ell a

s of

the

Man

agem

ents

of t

he

resp

ectiv

e EA

C pr

ogra

ms

& p

roje

cts

unde

r th

e ov

ersi

ght o

f EA

LA.

Out

com

e 1.

2.6.

Enh

ance

d lin

kage

s w

ith N

ation

al

Ass

embl

ies

of P

artn

er S

tate

s an

d w

ith E

ALA

Par

tner

Sta

tes’

Ch

apte

rs.

•Th

ere

exis

ts a

n eff

ectiv

e an

d op

erati

onal

fram

ewor

k fo

r co

llabo

ratio

n an

d pa

rtne

rshi

p be

twee

n th

e EA

LA a

nd N

ation

al

Ass

embl

ies

of P

artn

er S

tate

s an

d Pa

rtne

r St

ates

’ Cha

pter

s.•

EALA

and

Nati

onal

Ass

embl

ies

of P

artn

er S

tate

s an

d Pa

rtne

r St

ates

’ Cha

pter

s ar

e co

llabo

ratin

g eff

ectiv

ely.

•Sp

ecifi

c M

oUs

betw

een

EALA

and

the

resp

ectiv

e pa

rtne

r A

ssem

blie

s &

Ch

apte

rs.

•M

utua

lly a

gree

d an

d ap

prov

ed d

ocum

ente

d ca

lend

ars

or p

rogr

ams

of

colla

bora

tive

enga

gem

ents

. •

Form

al re

cord

s of

join

t-pr

ogra

ms,

pro

ject

s an

d re

late

d ac

tiviti

es.

•Pe

riod

ic p

rogr

ess

repo

rts

on

EALA

’s c

olla

bora

tion

with

its

par

tner

Ass

embl

ies

&

Chap

ters

.•

EALA

’s p

erio

dic

M&

E re

port

s.

By D

ecem

ber,

2014

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

the

Spea

ker.

The

Cler

k’s

Offi

ce to

en

sure

that

coo

rdin

ation

, ne

twor

king

& lo

gisti

cal

supp

ort a

re p

rovi

ded

in a

tim

ely

man

ner,

in p

ursu

it of

th

is o

utco

me.

14

Incl

udin

g Ba

ck to

Offi

ce re

port

s on

fiel

d vi

sits

and

spo

t che

cks.

15

M&

E re

port

s pr

epar

ed a

nd s

ubm

itted

in a

ccor

danc

e w

ith E

ALA

’s M

&E

Fram

ewor

k (m

ainl

y th

e “E

xter

nal C

ompo

nent

” of

the

Fram

ewor

k).

Conti

nued

…



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Stra

tegi

c O

bjec

tive

1.3:

Bui

ldin

g Ad

equa

te M

ulti-

dim

ensi

onal

Cap

acity

in th

e EA

LA to

Em

pow

er it

to e

ffecti

vely

Exe

cute

its M

anda

te

Out

com

e 1.

3.1.

Impr

oved

ca

paci

ty a

nd e

ffecti

vene

ss

of th

e EA

LA C

omm

issi

on a

nd

Com

mitt

ees1 .

•Ti

mel

y an

d m

ore

effici

ent h

andl

ing

of: m

otion

s, re

solu

tions

, peti

tions

, pa

rlia

men

tary

que

stion

s an

d re

port

s, a

s w

ell a

s bi

lls to

sup

port

the

inte

grati

on

proc

ess,

in a

ccor

danc

e w

ith th

e Tr

eaty

; re

leva

nt A

cts

and

Rule

s of

Pro

cedu

re.

•Th

e Co

mm

issi

on’s

and

Com

mitt

ees’

re

pres

enta

tive

& a

ppro

pria

tion,

as

wel

l as

othe

r m

anda

tory

func

tions

are

eff

ectiv

ely

exec

uted

.

•Pe

riod

ic re

port

s of

the

EALA

Co

mm

issi

on.

•Pe

riod

ic re

port

s of

EA

LA

Com

mitt

ees

& P

lena

ry.

•Th

e H

ansa

rd.

•EA

LA’s

Per

iodi

c M

&E

repo

rts2 .

By D

ecem

ber,

2015

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

th

e Sp

eake

r.

The

Cler

k’s

Offi

ce to

ens

ure

that

ope

ratio

nal,

netw

orki

ng,

logi

stica

l, te

chni

cal &

cap

acity

bu

ildin

g su

ppor

t are

pro

vide

d in

a ti

mel

y m

anne

r, in

pur

suit

of th

is o

utco

me.

Out

com

e 1.

3.2.

Enh

ance

d ca

paci

ty o

f the

Offi

ce o

f the

Sp

eake

r an

d th

e O

ffice

of t

he

Cler

k.

•EA

LA h

as a

Dep

uty

Spea

ker

& a

Per

sona

l A

ssis

tant

to th

e Sp

eake

r to

sup

port

the

Spea

ker

& th

e Co

mm

issi

on in

pro

vidi

ng

polic

y &

str

ateg

ic le

ader

ship

to th

e A

ssem

bly.

•Th

e O

ffice

s of

the

Spea

ker

& th

e Cl

erk

are

optim

ally

equ

ippe

d an

d fa

cilit

ated

to

exec

ute

thei

r fu

nctio

ns3 .

•EA

LA’s

Sta

ff E

stab

lishm

ent

reco

rd.

•EA

LA’s

Ass

et &

Inve

ntor

y re

gist

er/r

ecor

ds.

•Th

e A

ssem

bly’

s A

nnua

l Pr

ocur

emen

t & F

inan

cial

Re

port

s.

•Th

e A

ssem

bly’

s A

nnua

l Pr

ogra

mm

ed A

ctivi

ty

Repo

rts.

By D

ecem

ber,

2015

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

th

e Sp

eake

r.

The

Cler

k’s

Offi

ce to

ens

ure

that

all

the

Com

mis

sion

’s

initi

ative

s &

inte

rven

tions

in

purs

uit o

f thi

s ou

tcom

e ar

e eff

ectiv

ely

follo

wed

up

in a

tim

ely

man

ner.

Out

com

e 1.

3.3.

Impr

oved

ca

paci

ty o

f EA

LA M

embe

rs to

le

gisl

ate.

Tim

ely

and

mor

e effi

cien

t han

dlin

g of

: moti

ons,

reso

lutio

ns, p

etitio

ns,

parl

iam

enta

ry q

uesti

ons

and

repo

rts,

as

wel

l as

bills

to s

uppo

rt th

e in

tegr

ation

pr

oces

s by

EA

LA M

embe

rs, i

n ac

cord

ance

w

ith th

e Tr

eaty

; rel

evan

t Act

s an

d Ru

les

of

Proc

edur

e.

•Pe

riod

ic re

port

s of

EA

LA

Com

mitt

ees

& P

lena

ry.

•Th

e H

ansa

rd.

•EA

LA’s

Per

iodi

c M

&E

repo

rts.

By D

ecem

ber,

2014

(&

Con

tinuo

us)

EALA

Com

mitt

ee

Chai

rper

sons

.

The

Com

mis

sion

& C

lerk

’s

Offi

ce to

ens

ure

that

the

nece

ssar

y op

erati

onal

, te

chni

cal &

cap

acity

bui

ldin

g su

ppor

t are

pro

vide

d to

M

embe

rs in

a ti

mel

y m

anne

r, in

pur

suit

of th

is o

utco

me.

Conti

nued

…

16

Incl

udin

g th

roug

h st

udy

tour

s to

com

para

ble

regi

onal

par

liam

ents

, to

lear

n m

ore

abou

t bes

t pra

ctice

s in

the

area

of e

xecu

ting

regi

onal

Leg

isla

tive

Ass

embl

y Co

mm

issi

on &

Com

mitt

ee w

ork.

17

M&

E re

port

s pr

epar

ed a

nd s

ubm

itted

in a

ccor

danc

e w

ith E

ALA

’s M

&E

Fram

ewor

k (m

ainl

y th

e “I

nter

nal C

ompo

nent

” of

the

Fram

ewor

k).

18

Inte

r al

ia, i

n ac

cord

ance

with

the

Ass

embl

y’s

appr

oved

Cap

acity

Nee

ds A

sses

smen

t, a

s w

ell a

s Ca

paci

ty B

uild

ing

Stra

tegy

& P

rogr

am.



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)O

BJEC

TIVE

LY V

ERIF

IABL

E IN

DICA

TORS

(O

VIs)

MEA

NS

OF

VERI

FICA

TIO

N(M

oVS)

TIM

ING

RESP

ON

SIBI

LITY

REM

ARKS

Out

com

e 1.

3.4.

Impr

oved

ca

paci

ty o

f EA

LA s

taff

to fa

cilit

ate

the

Ass

embl

y.

EALA

sta

ff m

ore

effici

ently

pro

vide

te

chni

cal s

uppo

rt s

ervi

ces

to th

e A

ssem

bly

and

othe

r st

akeh

olde

rs in

a

timel

y m

anne

r &

in a

ccor

danc

e w

ith

appr

oved

per

form

ance

sta

ndar

ds.

•A

nnua

l Sta

ff P

erfo

rman

ce

App

rais

al re

port

s.•

Peri

odic

repo

rts

of E

ALA

Co

mm

ittee

s &

Ple

nary

.•

EALA

’s P

erio

dic

M&

E re

port

s.

By D

ecem

ber,

2014

(&

Con

tinuo

us)

The

Cler

k.

The

Com

mis

sion

to

ensu

re th

at th

e ne

cess

ary

oper

ation

al, r

esou

rce

&

capa

city

bui

ldin

g su

ppor

t are

pr

ovid

ed to

sta

ff in

a ti

mel

y m

anne

r, in

pur

suit

of th

is

outc

ome.

Out

com

e 1.

3.5.

Impr

oved

ca

paci

ty o

f EA

LA to

exe

cute

its

repr

esen

tativ

e, a

ppro

pria

tion,

as

wel

l as

othe

r m

anda

tory

fu

nctio

ns.

The

Ass

embl

y is

effi

cien

tly &

tim

ely

exec

uting

its

man

dato

ry re

pres

enta

tive;

ap

prop

riati

on a

nd o

ther

func

tions

, in

acco

rdan

ce w

ith th

e re

leva

nt T

reat

y pr

ovis

ions

.

•Pe

riod

ic re

port

s of

EA

LA

Com

mitt

ees

& P

lena

ry.

•Th

e H

ansa

rd.

•EA

LA’s

Per

iodi

c M

&E

repo

rts1 .

By D

ecem

ber,

2014

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

th

e Sp

eake

r.

•W

ith th

e le

gisl

ative

su

ppor

t of C

omm

ittee

Ch

airp

erso

ns.

•Th

e Cl

erk’

s O

ffice

to

ensu

re th

at o

pera

tiona

l, ne

twor

king

, log

istic

al,

tech

nica

l & c

apac

ity

build

ing

supp

ort a

re

prov

ided

in a

tim

ely

man

ner,

in p

ursu

it of

this

ou

tcom

e.

Out

com

e 1.

3.6.

Ade

quat

e te

chno

logi

cal,

netw

orki

ng,

oper

ation

al, l

ogis

tical

and

fin

anci

al c

apac

ity fo

r eff

ectiv

e ex

ecuti

on o

f EA

LA’s

man

date

.

EALA

has

in p

lace

: opti

mal

, app

ropr

iate

an

d ne

cess

ary

hard

war

e, s

oftw

are

& c

onne

ctivi

ty; a

ll ot

her

nece

ssar

y eq

uipm

ent;

nec

essa

ry v

ehic

les

& o

ther

re

late

d lo

gisti

cal f

acili

ties;

as

wel

l as

requ

ired

fund

s to

effe

ctive

ly e

xecu

te it

s m

anda

te2 .

•EA

LA’s

Ass

et &

Inve

ntor

y re

gist

er/r

ecor

ds.

•Th

e A

ssem

bly’

s A

nnua

l Pr

ocur

emen

t & F

inan

cial

Re

port

s.

•Th

e A

ssem

bly’

s A

nnua

l Co

mpo

site

Rep

orts

.

By D

ecem

ber,

2015

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

th

e Sp

eake

r.

The

Cler

k’s

Offi

ce to

ens

ure

that

all

the

Com

mis

sion

’s

initi

ative

s &

inte

rven

tions

in

purs

uit o

f thi

s ou

tcom

e ar

e eff

ectiv

ely

follo

wed

up

in a

tim

ely

man

ner.

Conti

nued

…

19

M&

E re

port

s pr

epar

ed a

nd s

ubm

itted

in a

ccor

danc

e w

ith E

ALA

’s M

&E

Fram

ewor

k (b

oth

the

“Int

erna

l & E

xter

nal”

Com

pone

nts

of th

e Fr

amew

ork)

.20

In

ter

alia

, in

acco

rdan

ce w

ith th

e A

ssem

bly’

s ap

prov

ed C

apac

ity N

eeds

Ass

essm

ent,

as

wel

l as

Capa

city

Bui

ldin

g St

rate

gy &

Pro

gram

.



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)O

BJEC

TIVE

LY V

ERIF

IABL

E IN

DICA

TORS

(O

VIs)

MEA

NS

OF

VERI

FICA

TIO

N(M

oVS)

TIM

ING

RESP

ON

SIBI

LITY

REM

ARKS

Stra

tegi

c O

bjec

tive

1.4:

Str

engt

heni

ng E

ALA’

s Res

earc

h an

d Le

gisl

ative

Fun

ction

s and

Ser

vice

s.

Out

com

e 1.

4.1.

Effe

ctive

ly

func

tiona

l res

earc

h se

rvic

es a

nd

proc

esse

s in

the

EALA

.

•EA

LA h

as in

pla

ce o

ptim

al L

egis

lativ

e Re

sear

ch s

taff

and

faci

lities

to e

ffecti

vely

su

ppor

t the

Ass

embl

y in

the

exec

ution

of

its

func

tions

.•

Rese

arch

sta

ff a

re a

ppro

pria

tely

de

ploy

ed; e

ffecti

vely

sup

ervi

sed;

op

timal

ly fa

cilit

ated

& a

re e

xecu

ting

thei

r du

ties

effec

tivel

y an

d in

a ti

mel

y m

anne

r, in

acc

orda

nce

with

app

rove

d pe

rfor

man

ce s

tand

ards

. •

The

Ass

embl

y is

effi

cien

tly e

xecu

ting

its

legi

slati

ve fu

nctio

ns.

•EA

LA’s

Sta

ff E

stab

lishm

ent

reco

rd.

•A

nnua

l Sta

ff P

erfo

rman

ce

App

rais

al re

port

s.•

The

Han

sard

.•

Peri

odic

repo

rts

of E

ALA

Co

mm

ittee

s &

Ple

nary

.•

EALA

’s P

erio

dic

M&

E re

port

s.

By D

ecem

ber,

2015

(&

Conti

nuou

s)Th

e Cl

erk

The

Com

mis

sion

to

ensu

re th

at th

e ne

cess

ary

oper

ation

al &

reso

urce

su

ppor

t are

pro

vide

d to

sta

ff

in a

tim

ely

man

ner,

in p

ursu

it of

this

out

com

e.

Out

com

e 1.

4.2.

Effe

ctive

ly

func

tiona

l in-

hous

e le

gisl

ative

dr

aftin

g se

rvic

es a

nd p

roce

sses

in

the

EALA

.

•EA

LA h

as in

pla

ce o

ptim

al L

egis

lativ

e D

raft

ing

staff

and

faci

lities

to e

ffecti

vely

su

ppor

t the

Ass

embl

y in

the

exec

ution

of

its

func

tions

. •

Dra

ftin

g st

aff a

re a

ppro

pria

tely

de

ploy

ed; e

ffecti

vely

sup

ervi

sed;

op

timal

ly fa

cilit

ated

& e

xecu

ting

thei

r du

ties

effec

tivel

y an

d in

a ti

mel

y m

anne

r, in

acc

orda

nce

with

app

rove

d pe

rfor

man

ce s

tand

ards

. •

The

Ass

embl

y is

effi

cien

tly e

xecu

ting

its

legi

slati

ve fu

nctio

ns.

•EA

LA’s

Sta

ff E

stab

lishm

ent

reco

rd.

•A

nnua

l Sta

ff P

erfo

rman

ce

App

rais

al re

port

s.•

The

Han

sard

.•

Peri

odic

repo

rts

of E

ALA

Co

mm

ittee

s &

Ple

nary

.•

EALA

’s P

erio

dic

M&

E re

port

s.

By D

ecem

ber,

2015

(&

Conti

nuou

s)Th

e Cl

erk

The

Com

mis

sion

to

ensu

re th

at th

e ne

cess

ary

oper

ation

al &

reso

urce

su

ppor

t are

pro

vide

d to

sta

ff

in a

tim

ely

man

ner,

in p

ursu

it of

this

out

com

e.

Conti

nued

…



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)O

BJEC

TIVE

LY V

ERIF

IABL

E IN

DICA

TORS

(O

VIs)

MEA

NS

OF

VERI

FICA

TIO

N(M

oVS)

TIM

ING

RESP

ON

SIBI

LITY

REM

ARKS

Out

com

e 1.

4.3.

EA

LA e

ffecti

vely

ne

twor

ked

with

app

ropr

iate

re

sear

ch in

stitu

tions

and

in

stitu

tions

of h

ighe

r le

arni

ng.

•Th

ere

exis

ts a

n eff

ectiv

e an

d op

erati

onal

fr

amew

ork

for

colla

bora

tion

and

part

ners

hip

betw

een

the

EALA

and

all

appr

opri

ate

insti

tutio

ns.

•EA

LA a

nd th

e re

leva

nt in

stitu

tions

are

co

llabo

ratin

g eff

ectiv

ely

and

in a

resu

lts-

orie

nted

man

ner.

.

•Sp

ecifi

c M

oUs

betw

een

EALA

and

its

resp

ectiv

e pa

rtne

r in

stitu

tions

.•

Mut

ually

agr

eed

and

appr

oved

doc

umen

ted

cale

ndar

s &

oth

er

prog

ram

s of

col

labo

rativ

e en

gage

men

ts.

•Fo

rmal

reco

rds

of jo

int-

prog

ram

s, p

roje

cts

and

rela

ted

activ

ities

.•

Peri

odic

pro

gres

s re

port

s on

EA

LA’s

col

labo

ratio

n w

ith it

s pa

rtne

r in

stitu

tions

.

By Ju

ne, 2

015

(&

Conti

nuou

s)Th

e Cl

erk.

The

Com

mis

sion

to

ensu

re th

at th

e ne

cess

ary

oper

ation

al, l

ogis

tical

, ne

twor

king

, neg

otiati

on

& re

sour

ce s

uppo

rt a

re

prov

ided

in a

tim

ely

man

ner,

in p

ursu

it of

this

ou

tcom

e.

Stra

tegi

c Is

sue

2: N

egoti

ation

s for

the

EAC

Pilla

rs o

f Int

egra

tion

Stra

tegi

c O

bjec

tive

2.1:

Effe

ctive

ly S

uppo

rting

and

Fac

ilita

ting

Neg

otiati

ons f

or th

e Pi

llars

of I

nteg

ratio

n.

Out

com

e 2.

1.1.

Req

uire

d pi

eces

of

legi

slati

on, i

ncor

pora

ting

the

view

s of

Eas

t Afr

ican

s, e

nact

ed.

All

nece

ssar

y po

pula

r le

gisl

ation

for

supp

ortin

g th

e Pi

llars

of t

he E

AC

Inte

grati

on a

re e

nact

ed in

a ti

mel

y m

anne

r1 .

•Pe

riod

ic re

port

s of

EA

LA’s

Co

mm

ittee

s &

Ple

nary

.•

The

Han

sard

.•

The

docu

men

ted

piec

es o

f le

gisl

ation

them

selv

es.

•EA

LA’s

Ann

ual P

rogr

amm

ed

Acti

vity

Rep

orts

.•

Peri

odic

M&

E re

port

s

By Ju

ne, 2

016

(&

Conti

nuou

s)

The

Com

mis

sion

, sp

earh

eade

d by

th

e Sp

eake

r.

The

Cler

k’s

Offi

ce to

en

sure

that

the

nece

ssar

y op

erati

onal

, log

istic

al,

netw

orki

ng &

tech

nica

l su

ppor

t are

pro

vide

d in

a

timel

y m

anne

r, in

pur

suit

of th

is o

utco

me.

21

EA

LA ta

rget

s to

hav

e en

acte

d at

leas

t, 5

0% o

f all

the

requ

ired

piec

es o

f leg

isla

tion

by D

ecem

ber,

2016

.

Conti

nued

…



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 2.

1.2.

The

neg

otiati

on

proc

ess

for

EAC

Pilla

rs o

f In

tegr

ation

effe

ctive

ly s

uppo

rted

by

the

EALA

.

•Th

e Co

unci

l; Se

cret

ary

Gen

eral

&

EAC

Dire

ctor

ates

are

dul

y co

nven

ed

to g

ive

brie

fings

& u

pdat

es to

the

Ass

embl

y on

the

Pilla

r ne

gotia

tion

proc

ess

for

the

Cust

oms

Uni

on;

Mon

etar

y U

nion

& C

omm

on

Mar

ket.

•EA

LA e

ffecti

vely

taki

ng th

e ne

cess

ary

actio

ns w

ithin

its

man

date

to s

uppo

rt a

nd fa

cilit

ate

the

nego

tiatio

n pr

oces

s fo

r th

e Pi

llars

of I

nteg

ratio

n.

•M

inut

es a

nd o

ther

form

al

reco

rds

of m

eetin

gs

betw

een

the

EALA

and

th

e Co

unci

l; th

e Se

cret

ary

Gen

eral

& E

AC D

irect

orat

es.

•Pe

riod

ic E

AC p

rogr

ess

repo

rts

on th

e In

tegr

ation

pr

oces

s.

•Th

e A

ssem

bly’

s A

nnua

l &

peri

odic

M&

E re

port

s.

By D

ecem

ber,

2016

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

the

Spea

ker.

•W

ith th

e le

gisl

ative

su

ppor

t of C

omm

ittee

Ch

airp

erso

ns.

•Th

e Cl

erk’

s O

ffice

to

ensu

re th

at th

e ne

cess

ary

oper

ation

al, l

ogis

tical

, ne

twor

king

, tec

hnic

al

& fo

llow

-up

supp

ort

are

prov

ided

in a

tim

ely

man

ner,

in p

ursu

it of

this

ou

tcom

e.

Stra

tegi

c Is

sue

3: E

ALA’

s Cor

pora

te Im

age

and

Insti

tutio

nal S

tatu

s, G

row

th a

nd D

evel

opm

ent

Stra

tegi

c O

bjec

tive

3.1:

Enh

anci

ng th

e Co

rpor

ate

Imag

e of

the

EALA

.

Out

com

e 3.

1.1.

Enh

ance

d Co

rpor

ate

Imag

e of

the

Ass

embl

y.EA

LA is

resp

ecte

d an

d he

ld in

hig

h re

gard

by

man

y lo

cal,

regi

onal

and

in

tern

ation

al in

stitu

tions

/enti

ties,

as

wel

l as

the

East

Afr

ican

gen

eral

pub

lic.

•Lo

cal,

natio

nal,

regi

onal

and

in

tern

ation

al m

edia

repo

rts

(pri

nt &

ele

ctro

nic

med

ia).

•EA

LA’s

Web

site

.•

EALA

’s o

wn

sam

ple

surv

ey

repo

rts.

•Re

cord

s of

mee

tings

, co

nfer

ence

s, w

orks

hops

&

othe

r for

a be

twee

n th

e EA

LA

& it

s pa

rtne

rs/s

take

hold

ers.

•Pe

riod

ic p

ublic

ation

s of

EA

LA’s

par

tner

/sta

keho

lder

in

stitu

tions

/enti

ties.

•Th

e A

ssem

bly’

s A

nnua

l &

peri

odic

M&

E re

port

s1 .

By Ju

ne, 2

015

(&

Conti

nuou

s)Th

e Co

mm

issi

on,

spea

rhea

ded

by th

e Sp

eake

r

The

Cler

k’s

Offi

ce to

en

sure

that

the

nece

ssar

y op

erati

onal

, log

istic

al,

netw

orki

ng, t

echn

ical

&

follo

w-u

p su

ppor

t are

pr

ovid

ed in

a ti

mel

y m

anne

r, in

pur

suit

of th

is o

utco

me.

22

M&

E re

port

s pr

epar

ed a

nd s

ubm

itted

in a

ccor

danc

e w

ith E

ALA

’s M

&E

Fram

ewor

k (m

ainl

y th

e “E

xter

nal C

ompo

nent

” of

the

Fram

ewor

k).

Conti

nued

…



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)O

BJEC

TIVE

LY V

ERIF

IABL

E IN

DICA

TORS

(O

VIs)

MEA

NS

OF

VERI

FICA

TIO

N(M

oVS)

TIM

ING

RESP

ON

SIBI

LITY

REM

ARKS

Out

com

e 3.

1.2.

Enh

ance

d vi

sibi

lity

and

sign

ifica

nce

of th

e A

ssem

bly.

EALA

is w

idel

y pe

rcei

ved

& re

cogn

ized

as

an

insti

tutio

n ca

pabl

e of

effe

ctive

ly

exec

uting

its

man

date

; hav

ing

sign

ifica

nt in

fluen

ce &

impa

ct o

n ot

her

insti

tutio

ns/e

ntitie

s, a

s w

ell a

s ha

ving

si

gnifi

cant

influ

ence

& im

pact

on

the

lives

of t

he E

ast A

fric

an p

eopl

e1 .

•Lo

cal,

natio

nal,

regi

onal

and

in

tern

ation

al m

edia

repo

rts

(pri

nt &

ele

ctro

nic

med

ia).

•EA

LA’s

Web

site

.•

EALA

’s o

wn

sam

ple

surv

ey

repo

rts.

•Re

cord

s of

mee

tings

, co

nfer

ence

s, w

orks

hops

&

oth

er fo

ra b

etw

een

the

EALA

& it

s pa

rtne

rs/

stak

ehol

ders

.•

Peri

odic

pub

licati

ons

of

EALA

’s p

artn

er/s

take

hold

er

insti

tutio

ns/e

ntitie

s.•

The

Ass

embl

y’s

Ann

ual &

pe

riod

ic M

&E

repo

rts2 .

By D

ecem

ber,

2016

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

the

Spea

ker

The

Cler

k’s

Offi

ce to

en

sure

that

the

nece

ssar

y op

erati

onal

, log

istic

al,

netw

orki

ng, t

echn

ical

&

follo

w-u

p su

ppor

t ar

e pr

ovid

ed in

a ti

mel

y m

anne

r, in

pur

suit

of th

is

outc

ome.

Stra

tegi

c O

bjec

tive

3.2:

Enh

anci

ng E

ALA’

s Ins

tituti

onal

Sta

tus,

Gro

wth

and

Dev

elop

men

t.

Out

com

e 3.

2.1.

An

adeq

uate

ly

func

tiona

l EA

LA C

ham

ber

and

impr

oved

offi

ces.

The

Cham

ber

and

office

s ha

ve in

pla

ce

appr

opri

ate

infr

astr

uctu

re, a

s w

ell a

s op

timum

sys

tem

s an

d fa

ciliti

es b

efitti

ng

a re

gion

al p

arlia

men

tary

insti

tutio

n lik

e th

e EA

LA3 .

•EA

LA’s

arc

hite

ctur

al &

st

ruct

ure

mas

ter

plan

. •

The

Ass

embl

y’s

Ass

et &

In

vent

ory

regi

ster

/rec

ords

.•

The

Ass

embl

y’s

Ann

ual

Proc

urem

ent &

Fin

anci

al

Repo

rts.

•

The

Ass

embl

y’s

Ann

ual

Com

posi

te R

epor

ts.

By Ju

ne, 2

015

(&

Conti

nuou

s)

The

Com

mis

sion

, sp

earh

eade

d by

the

Spea

ker.

The

Cler

k’s

Offi

ce to

en

sure

that

all

the

Com

mis

sion

’s in

itiati

ves

& in

terv

entio

ns in

pur

suit

of th

is o

utco

me

are

effec

tivel

y fo

llow

ed u

p in

a

timel

y m

anne

r.

23

Incl

udin

g, a

s a

maj

or c

ham

pion

& p

rom

oter

of t

he id

eals

of g

ood

gove

rnan

ce; a

ccou

ntab

ility

; dem

ocra

cy; r

ule

of la

w; a

s w

ell a

s re

spec

t for

hum

an r

ight

s.

24

M&

E re

port

s pr

epar

ed a

nd s

ubm

itted

in a

ccor

danc

e w

ith E

ALA

’s M

&E

Fram

ewor

k (m

ainl

y th

e “E

xter

nal C

ompo

nent

” of

the

Fram

ewor

k).

25

Inte

r al

ia, i

n ac

cord

ance

with

the

Ass

embl

y’s

appr

oved

Cap

acity

Nee

ds A

sses

smen

t, a

s w

ell a

s Ca

paci

ty B

uild

ing

Stra

tegy

& P

rogr

am.

Conti

nued

…



Conti

nued

…

NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)O

BJEC

TIVE

LY V

ERIF

IABL

E IN

DICA

TORS

(O

VIs)

MEA

NS

OF

VERI

FICA

TIO

N(M

oVS)

TIM

ING

RESP

ON

SIBI

LITY

EMAR

KS

Out

com

e 3.

2.2.

Impr

oved

se

curi

ty a

nd s

afet

y sy

stem

s in

the

Ass

embl

y’s

prem

ises

.

•A

mod

ern

& fu

lly fu

nctio

nal

elec

tron

ic s

ecur

ity a

nd s

afet

y sy

stem

in

pla

ce.

•O

ptim

um, e

ffici

ent,

relia

ble

and

com

pete

nt s

ecur

ity p

erso

nnel

in

plac

e, w

ho a

re a

lso

effec

tivel

y m

anag

ed.

•EA

LA’s

Ass

et &

Inve

ntor

y re

gist

er/r

ecor

ds.

•Th

e A

ssem

bly’

s A

nnua

l Pr

ocur

emen

t & F

inan

cial

Re

port

s.

•Th

e A

ssem

bly’

s St

aff

Esta

blis

hmen

t rec

ord.

•A

nnua

l Sta

ff P

erfo

rman

ce

App

rais

al re

port

s.•

The

Ass

embl

y’s

Ann

ual

Com

posi

te R

epor

ts.

By D

ecem

ber,

2014

(&

Con

tinuo

us)

The

Serj

eant

-at-

Arm

s (S

AA

)

• W

ith th

e su

ppor

t of t

he

Cler

k.

• Th

e D

eput

y Cl

erk

to

shar

e th

e Cl

erk’

s pa

rt

of th

e re

spon

sibi

lity,

th

roug

h eff

ectiv

e &

su

stai

nabl

e su

ppor

t.

Out

com

e 3.

2.3.

Inst

alle

d an

d fu

nctio

nal e

quip

men

t and

fa

ciliti

es fo

r te

levi

sed

EALA

pr

ocee

ding

s.

•A

com

plet

e liv

e pa

rlia

men

tary

TV

unit

for

both

inte

rnal

& e

xter

nal

broa

dcas

ting

in p

lace

& o

pera

tiona

l.•

Com

pete

nt s

taff

are

effe

ctive

ly

oper

ating

the

syst

em.

•EA

LA’s

Ass

et &

Inve

ntor

y re

gist

er/r

ecor

ds.

•Th

e A

ssem

bly’

s A

nnua

l Pr

ocur

emen

t & F

inan

cial

Re

port

s.

•A

nnua

l Sta

ff P

erfo

rman

ce

App

rais

al re

port

s.•

The

Ass

embl

y’s

Ann

ual

Com

posi

te R

epor

ts.

By Ju

ne, 2

015

(&

Conti

nuou

s)Th

e Cl

erk.

The

Dep

uty

Cler

k to

sha

re

the

Cler

k’s

part

of t

he

resp

onsi

bilit

y, th

roug

h eff

ectiv

e &

sus

tain

able

su

ppor

t.

Out

com

e 3.

2.4.

ICT

com

plia

nt

EALA

cha

mbe

r an

d offi

ces.

The

Cham

ber

and

office

s ha

ve in

pl

ace

appr

opri

ate

ICT

com

plia

nt

infr

astr

uctu

re, a

s w

ell a

s op

timum

el

ectr

onic

sys

tem

s an

d fa

ciliti

es1 .

• EA

LA’s

arc

hite

ctur

al &

st

ruct

ure

mas

ter

plan

. •

The

Ass

embl

y’s

Ass

et &

In

vent

ory

regi

ster

/rec

ords

.•

The

Ass

embl

y’s

Ann

ual

Proc

urem

ent &

Fin

anci

al

Repo

rts.

•

The

Ass

embl

y’s

Ann

ual

Com

posi

te R

epor

ts.

By Ja

nuar

y, 2

017

(& C

ontin

uous

)Th

e Cl

erk.

The

Dep

uty

Cler

k to

sha

re

the

Cler

k’s

part

of t

he

resp

onsi

bilit

y, th

roug

h eff

ectiv

e &

sus

tain

able

su

ppor

t.

26

Inte

r al

ia, i

n ac

cord

ance

with

the

Ass

embl

y’s

appr

oved

Cap

acity

Nee

ds A

sses

smen

t, a

s w

ell a

s Ca

paci

ty B

uild

ing

Stra

tegy

& P

rogr

am.



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 3.

2.5.

EA

LA

effec

tivel

y ne

twor

ked

with

re

leva

nt in

stitu

tions

.

•Th

ere

exis

ts a

n eff

ectiv

e an

d op

erati

onal

fr

amew

ork

for

colla

bora

tion

and

part

ners

hip

betw

een

the

EALA

and

all

appr

opri

ate

insti

tutio

ns1 .

•EA

LA a

nd th

e re

leva

nt in

stitu

tions

are

co

llabo

ratin

g eff

ectiv

ely

and

in a

resu

lts-

orie

nted

man

ner.

•Sp

ecifi

c M

oUs

betw

een

EALA

and

its

resp

ectiv

e pa

rtne

r in

stitu

tions

.•

Mut

ually

agr

eed

and

appr

oved

do

cum

ente

d ca

lend

ars

or p

rogr

ams

of c

olla

bora

tive

enga

gem

ents

. •

Form

al re

cord

s of

join

t-pr

ogra

ms,

pr

ojec

ts a

nd re

late

d ac

tiviti

es.

•Pe

riod

ic p

rogr

ess

repo

rts

on E

ALA

’s

colla

bora

tion

with

its

part

ner

entiti

es.

By Ju

ne, 2

015

(& C

ontin

uous

)Th

e Co

mm

issi

on,

spea

rhea

ded

by

the

Spea

ker

The

Cler

k’s

Offi

ce to

en

sure

that

the

nece

ssar

y op

erati

onal

, log

istic

al,

netw

orki

ng, t

echn

ical

&

follo

w-u

p su

ppor

t are

pr

ovid

ed in

a ti

mel

y m

anne

r, in

pur

suit

of th

is o

utco

me.

Stra

tegi

c Is

sue

4: C

apac

ity B

uild

ing

in R

egio

nal P

arlia

men

tary

Pra

ctice

s

Stra

tegi

c O

bjec

tive

4.1:

Ope

ratio

naliz

ing

the

East

Afr

ican

Par

liam

enta

ry In

stitu

te (E

API).

Out

com

e 4.

1.1.

A w

ell

man

aged

and

sus

tain

ably

fu

nctio

nal E

ast A

fric

an

Parl

iam

enta

ry In

stitu

te

(EA

PI) i

n pl

ace.

EAPI

has

in p

lace

: effi

cien

t lea

ders

hip

& m

anag

emen

t sys

tem

s; o

pera

tiona

l &

func

tiona

l sys

tem

s; o

ptim

um a

nd

sust

aina

ble

leve

ls o

f clie

ntel

e, a

s w

ell

as o

ptim

um te

chno

logi

cal,

netw

orki

ng,

oper

ation

al, l

ogis

tical

, hum

an &

fina

ncia

l re

sour

ces

& fa

ciliti

es.

•EA

PI’s

Org

aniz

ation

Str

uctu

re

(Org

anog

ram

).•

Peri

odic

repo

rts

of th

e EA

PI

Ope

ratio

naliz

ation

Sub

-com

mitt

ee.

•M

inut

es o

f mee

tings

& p

erio

dic

repo

rts

of E

API

’s G

over

ning

Co

unci

l; G

over

ning

Boa

rd; &

Top

M

anag

emen

t.•

Ass

et &

Inve

ntor

y re

gist

er/r

ecor

ds.

•A

nnua

l Pro

cure

men

t & F

inan

cial

Re

port

s.

•EA

PI’s

Sta

ff e

stab

lishm

ent r

ecor

d &

Pe

rfor

man

ce A

ppra

isal

repo

rts.

•Cl

ient

regi

ster

/enr

ollm

ent r

ecor

ds.

•Pe

riod

ic M

&E

repo

rts.

By D

ecem

ber,

2014

(&

Conti

nuou

s)

The

EAPI

O

pera

tiona

lizati

on

Sub-

com

mitt

ee

& th

e Ex

ecuti

ve

Dire

ctor

, EA

PI.

•U

nder

the

over

all

supe

rvis

ion

& g

uida

nce

of th

e EA

PI G

over

ning

Co

unci

l & G

over

ning

Bo

ard.

•W

ith th

e su

ppor

t of t

he

EALA

Com

mis

sion

and

w

ith th

e ad

min

istr

ative

su

ppor

t of t

he O

ffice

of

the

Cler

k.

27

Incl

udin

g th

e ap

prop

riat

e Te

leca

sting

Fir

ms

with

in th

e re

gion

for

purp

oses

of f

acili

tatin

g TV

cov

erag

e of

EA

LA’s

pro

ceed

ings

and

oth

er a

ctivi

ties.

Conti

nued

…



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 4.

1.2.

Enh

ance

d ca

paci

ty &

per

form

ance

am

ong

EAC

Mem

bers

of P

arlia

men

t,

attri

buta

ble

to E

API

’s C

apac

ity

Build

ing

prog

ram

s &

rela

ted

inte

rven

tions

.

EAC

Mem

bers

of P

arlia

men

t tra

ined

by

EA

PI a

re a

ble

to m

ore

effici

ently

ex

ecut

e th

eir

repr

esen

tativ

e; le

gisl

ative

; ov

ersi

ght;

app

ropr

iatio

n an

d ot

her

man

dato

ry fu

nctio

ns, i

n ac

cord

ance

w

ith th

eir

resp

ectiv

e A

cts

and

Rule

s of

Pr

oced

ures

.

•EA

LA’s

& E

API

’s Im

pact

A

sses

smen

t Rep

orts

on

the

post

-tra

inin

g le

gisl

ative

ca

paci

ty &

per

form

ance

of

its P

arlia

men

tary

Leg

isla

tor

Alu

mni

. •

Peri

odic

repo

rts

of th

e re

spec

tive

Parl

iam

enta

ry

Com

mitt

ees

& P

lena

ries

.•

The

Han

sard

s of

the

resp

ectiv

e Pa

rlia

men

ts.

•Pe

riod

ic M

&E

repo

rts

of th

e re

spec

tive

Parl

iam

ents

.

By Ju

ne, 2

017

(& C

ontin

uous

)Th

e EA

PI

Ope

ratio

naliz

ation

Su

b-co

mm

ittee

&

the

Exec

utive

D

irect

or, E

API

.

•U

nder

the

over

all

supe

rvis

ion

& g

uida

nce

of th

e EA

PI G

over

ning

Co

unci

l & G

over

ning

Bo

ard.

•Th

e EA

PI G

over

ning

Co

unci

l & G

over

ning

Bo

ard

to e

nsur

e th

at th

e ne

cess

ary

oper

ation

al,

logi

stica

l, ne

twor

king

, te

chni

cal &

follo

w-u

p su

ppor

t are

pro

vide

d in

a

timel

y m

anne

r, in

pur

suit

of th

is o

utco

me.

Out

com

e 4.

1.3.

Enh

ance

d ca

paci

ty &

per

form

ance

am

ong

staff

of E

AC P

arlia

men

ts,

attri

buta

ble

to E

API

’s C

apac

ity

Build

ing

prog

ram

s &

rela

ted

inte

rven

tions

.

Parl

iam

enta

ry s

taff

trai

ned

by E

API

ar

e ab

le to

mor

e effi

cien

tly p

rovi

de

tech

nica

l sup

port

ser

vice

s to

thei

r re

spec

tive

Ass

embl

ies

and

othe

r st

akeh

olde

rs in

a ti

mel

y m

anne

r, in

ac

cord

ance

with

thei

r re

spec

tive

appr

oved

per

form

ance

sta

ndar

ds.

•EA

LA’s

& E

API

’s Im

pact

A

sses

smen

t Rep

orts

on

the

post

-tra

inin

g te

chni

cal

capa

city

& p

erfo

rman

ce

of it

s Pa

rlia

men

tary

Sta

ff

Alu

mni

. •

Peri

odic

repo

rts

of th

e re

spec

tive

Parl

iam

enta

ry

Com

mis

sion

s.•

Ann

ual S

taff

Per

form

ance

A

ppra

isal

repo

rts

of th

e re

spec

tive

Parl

iam

ents

.•

Peri

odic

M&

E re

port

s of

the

resp

ectiv

e Pa

rlia

men

ts.

By Ju

ne, 2

017

(& C

ontin

uous

)Th

e EA

PI

Ope

ratio

naliz

ation

Su

b-co

mm

ittee

&

the

Exec

utive

D

irect

or, E

API

.

•U

nder

the

over

all

supe

rvis

ion

& g

uida

nce

of th

e EA

PI G

over

ning

Co

unci

l & G

over

ning

Bo

ard.

•Th

e EA

PI G

over

ning

Co

unci

l & G

over

ning

Bo

ard

to e

nsur

e th

at th

e ne

cess

ary

oper

ation

al,

logi

stica

l, ne

twor

king

, te

chni

cal &

follo

w-u

p su

ppor

t are

pro

vide

d in

a

timel

y m

anne

r, in

pur

suit

of th

is o

utco

me.

Conti

nued

…



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 4.

1.4.

Enh

ance

d eff

ectiv

enes

s an

d vi

sibi

lity

of E

ast

Afr

ican

regi

onal

Par

liam

ents

, att

ribu

tabl

e to

EA

PI’s

Cap

acity

Bu

ildin

g pr

ogra

ms

& re

late

d in

terv

entio

ns.

Regi

onal

Par

liam

ents

, who

se M

embe

rs

& s

taff

are

trai

ned

by E

API

are

abl

e to

mor

e effi

cien

tly e

xecu

te th

eir

repr

esen

tativ

e; le

gisl

ative

; ove

rsig

ht;

appr

opri

ation

and

oth

er m

anda

tory

fu

nctio

ns, i

n ac

cord

ance

with

th

eir

resp

ectiv

e A

cts

and

Rule

s of

Pr

oced

ures

, hen

ce a

lso

mor

e re

sults

-or

ient

ed a

nd v

isib

le.

•EA

LA’s

& E

API

’s Im

pact

A

sses

smen

t Rep

orts

on

the

post

-cap

acity

bui

ldin

g pe

rfor

man

ce, e

ffecti

vene

ss

& v

isib

ility

of p

artic

ipati

ng

Parl

iam

ents

.•

Reco

rds

of m

eetin

gs,

conf

eren

ces,

wor

ksho

ps

& o

ther

fora

in w

hich

the

resp

ectiv

e Pa

rlia

men

ts

parti

cipa

te.

•Pe

riod

ic p

ublic

ation

s of

the

resp

ectiv

e Pa

rlia

men

ts.

•Th

e A

nnua

l & p

erio

dic

M&

E re

port

s of

the

resp

ectiv

e Pa

rlia

men

ts.

By D

ecem

ber,

2017

(&

Conti

nuou

s)

The

EAPI

O

pera

tiona

lizati

on

Sub-

com

mitt

ee

& th

e Ex

ecuti

ve

Dire

ctor

, EA

PI.

•U

nder

the

over

all s

uper

visi

on &

gu

idan

ce o

f the

EA

PI G

over

ning

Co

unci

l & G

over

ning

Boa

rd.

•Th

e EA

PI G

over

ning

Cou

ncil

& G

over

ning

Boa

rd to

ens

ure

that

the

nece

ssar

y op

erati

onal

, lo

gisti

cal,

netw

orki

ng, t

echn

ical

&

follo

w-u

p su

ppor

t are

pr

ovid

ed in

a ti

mel

y m

anne

r, in

pu

rsui

t of t

his

outc

ome.

Stra

tegi

c Is

sue

5: E

ffecti

ve, S

usta

inab

le a

nd R

esul

ts-o

rient

ed C

omm

unic

ation

and

Sen

sitiz

ation

on

EAC

Inte

grati

onSt

rate

gic

Obj

ectiv

e 5.

1:

Stre

ngth

enin

g EA

LA’s

Capa

city

to p

lay

the

Lead

ing

Role

in D

eepe

ning

and

Wid

enin

g EA

C In

tegr

ation

thro

ugh

Effec

tive

Com

mun

icati

on, E

duca

tion

and

Sens

itiza

tion.

Out

com

e 5.

1.1.

Enh

ance

d pe

rfor

man

ce o

f the

EA

LA in

sp

earh

eadi

ng th

e pr

oces

s of

pr

omoti

ng th

e w

iden

ing

and

deep

enin

g of

the

EAC

inte

grati

on.

•EA

LA h

as in

pla

ce a

n ap

prov

ed,

effec

tive

and

sust

aina

ble

Ope

ratio

naliz

ation

Pro

gram

for

its

Com

mun

icati

ons

stra

tegy

& re

late

d st

rate

gies

. •

EALA

has

opti

mum

tech

nolo

gica

l, ne

twor

king

, ope

ratio

nal,

logi

stica

l, hu

man

and

fina

ncia

l res

ourc

es &

fa

ciliti

es to

impl

emen

t the

pro

gram

1 .

•Th

e do

cum

ente

d O

pera

tiona

lizati

on P

rogr

am

for

EALA

’s C

omm

unic

ation

s st

rate

gy &

rela

ted

stra

tegi

es,

itsel

f. •

Ass

et &

Inve

ntor

y re

gist

er/

reco

rds.

• A

nnua

l Pro

cure

men

t &

Fina

ncia

l Rep

orts

. •

The

Ass

embl

y’s

Staff

Es

tabl

ishm

ent r

ecor

d.•

Ann

ual S

taff

Per

form

ance

A

ppra

isal

repo

rts.

•Th

e A

ssem

bly’

s A

nnua

l Co

mpo

site

Rep

orts

.

By D

ecem

ber,

2014

(&

Conti

nuou

s)

The

Com

mis

sion

, sp

earh

eade

d by

the

Spea

ker.

•W

ith th

e te

chni

cal b

ack-

up

supp

ort o

f the

Sen

ior

Publ

ic

Rela

tions

Offi

cer

(SPR

O).

•Th

e Cl

erk’

s O

ffice

to e

nsur

e th

at a

ll th

e Co

mm

issi

on’s

in

itiati

ves

& in

terv

entio

ns in

pu

rsui

t of t

his

outc

ome

are

effec

tivel

y fo

llow

ed u

p in

a

timel

y m

anne

r.

28

Inte

r al

ia, i

n ac

cord

ance

with

the

Ass

embl

y’s

appr

oved

Cap

acity

Nee

ds A

sses

smen

t, a

s w

ell a

s Ca

paci

ty B

uild

ing

Stra

tegy

& P

rogr

am.

Conti

nued

…



Conti

nued

…N

ARRA

TIVE

SU

MM

ARY

(Exp

ecte

d O

utco

mes

–

Conti

nued

…)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 5.

1.2.

Incr

ease

d aw

aren

ess

amon

g th

e Ea

st A

fric

an

peop

le a

bout

the

EAC

inte

grati

on

proc

ess,

its

stat

us, a

s w

ell a

s its

be

nefit

s, a

ttri

buta

ble

to E

ALA

’s

inte

rven

tions

.

Upw

ard

chan

ge in

num

bers

and

di

stri

butio

n of

Eas

t Afr

ican

s in

the

five

(5) P

artn

er S

tate

s, in

dica

ting,

or

repo

rting

aw

aren

ess

abou

t the

EAC

in

tegr

ation

pro

cess

, its

sta

tus,

as

wel

l as

its b

enefi

ts, t

hrou

gh E

ALA

’s

inte

rven

tions

1 .

•EA

LA’s

Web

site

; and

ow

n sa

mpl

e su

rvey

& Im

pact

A

sses

smen

t rep

orts

.•

Loca

l, na

tiona

l, re

gion

al a

nd

inte

rnati

onal

med

ia re

port

s (p

rint

& e

lect

roni

c m

edia

).•

Reco

rds

of re

gion

al &

in

tern

ation

al fo

ra b

etw

een

the

EALA

& v

ario

us g

roup

s of

Eas

t Afr

ican

s.

•Pe

riod

ic p

ublic

ation

s of

EA

LA’s

par

tner

/sta

keho

lder

in

stitu

tions

/enti

ties.

•Th

e A

ssem

bly’

s A

nnua

l &

peri

odic

M&

E re

port

s2 .

By D

ecem

ber,

2016

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

the

Spea

ker

•W

ith th

e su

ppor

t of t

he

Lead

ers

of E

ALA

Cha

pter

s.

•Th

e Cl

erk’

s O

ffice

to

ensu

re th

at th

e ne

cess

ary

oper

ation

al, l

ogis

tical

, ne

twor

king

, tec

hnic

al

& fo

llow

-up

supp

ort

are

prov

ided

in a

tim

ely

man

ner,

in p

ursu

it of

this

ou

tcom

e.

Out

com

e 5.

1.3.

Incr

ease

d un

ders

tand

ing

& in

tere

st

with

rega

rd to

the

EAC

Inte

grati

on b

y th

e Ea

st A

fric

an

peop

le, a

ttri

buta

ble

to E

ALA

’s

inte

rven

tions

.

Upw

ard

chan

ge in

num

bers

and

di

stri

butio

n of

Eas

t Afr

ican

s, w

ho

indi

cate

, or

repo

rt a

chie

vem

ent o

f si

gnifi

cant

und

erst

andi

ng &

inte

rest

w

ith re

gard

to th

e EA

C in

tegr

ation

pr

oces

s, th

roug

h EA

LA’s

aw

aren

ess

rais

ing,

sen

sitiz

ation

& e

duca

tion

activ

ities

3 .

•EA

LA’s

Web

site

; and

ow

n sa

mpl

e su

rvey

& Im

pact

A

sses

smen

t rep

orts

.•

Loca

l, na

tiona

l, re

gion

al a

nd

inte

rnati

onal

med

ia re

port

s.•

Reco

rds

of p

ublic

fora

be

twee

n th

e EA

LA &

var

ious

gr

oups

of t

he E

ast A

fric

ans.

•

Peri

odic

pub

licati

ons

of

EALA

’s p

artn

er/s

take

hold

er

insti

tutio

ns/e

ntitie

s.•

The

Ass

embl

y’s

Ann

ual &

pe

riod

ic M

&E

repo

rts.

By Ju

ne, 2

017

(&

Conti

nuou

s)Th

e Co

mm

issi

on,

spea

rhea

ded

by th

e Sp

eake

r

•W

ith th

e su

ppor

t of t

he

Lead

ers

of E

ALA

Cha

pter

s.

•Th

e Cl

erk’

s O

ffice

to

ensu

re th

at th

e ne

cess

ary

oper

ation

al, l

ogis

tical

, ne

twor

king

, tec

hnic

al

& fo

llow

-up

supp

ort

are

prov

ided

in a

tim

ely

man

ner,

in p

ursu

it of

this

ou

tcom

e.

29

The

EALA

targ

ets

to in

crea

se a

war

enes

s by

, at l

east

, 30%

from

the

base

line

leve

l, pr

opor

tiona

tely

dis

trib

uted

in a

ll th

e fiv

e (5

) Mem

ber

Sate

s, b

y D

ecem

ber,

2016

.30

M

&E

repo

rts

prep

ared

and

sub

mitt

ed in

acc

orda

nce

with

EA

LA’s

M&

E Fr

amew

ork

(mai

nly

the

“Ext

erna

l Com

pone

nt”

of th

e Fr

amew

ork)

.31

Th

e EA

LA ta

rget

s to

incr

ease

the

num

ber

of E

ast A

fric

ans

with

sig

nific

ant u

nder

stan

ding

& in

tere

st w

ith re

gard

to th

e EA

C in

tegr

ation

by,

at l

east

, 30%

from

the

base

line

leve

l, pr

opor

tiona

tely

dis

trib

uted

in a

ll th

e fiv

e (5

) Mem

ber

Sate

s, b

y Ju

ne, 2

017.



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 5.

1.4.

Enh

ance

d w

illin

gnes

s am

ong

the

East

Afr

ican

pe

ople

to p

artic

ipat

e in

EAC

in

tegr

ation

acti

vitie

s, a

ttri

buta

ble

to E

ALA

’s in

terv

entio

ns.

Upw

ard

chan

ge in

num

bers

and

di

stri

butio

n of

Eas

t Afr

ican

s, w

ho e

xhib

it hi

gh w

illin

gnes

s to

par

ticip

ate

in th

e EA

C in

tegr

ation

pro

cess

, att

ribu

tabl

e to

EA

LA’s

aw

aren

ess

rais

ing,

sen

sitiz

ation

&

educ

ation

acti

vitie

s1 .

•EA

LA’s

Web

site

; and

ow

n sa

mpl

e su

rvey

&

Impa

ct A

sses

smen

t re

port

s.•

Loca

l, na

tiona

l, re

gion

al

and

inte

rnati

onal

m

edia

repo

rts

(pri

nt &

el

ectr

onic

med

ia).

•Re

cord

s of

pub

lic fo

ra

betw

een

the

EALA

&

vari

ous

grou

ps o

f the

Ea

st A

fric

an p

eopl

e.

•Pe

riod

ic p

ublic

ation

s of

EA

LA’s

par

tner

/st

akeh

olde

r in

stitu

tions

/en

tities

.•

The

Ass

embl

y’s

Ann

ual

& p

erio

dic

M&

E re

port

s.

By D

ecem

ber,

2017

(&

Con

tinuo

us)

The

Com

mis

sion

, sp

earh

eade

d by

the

Spea

ker

•W

ith th

e su

ppor

t of t

he

Lead

ers

of E

ALA

Cha

pter

s.

•Th

e Cl

erk’

s O

ffice

to

ensu

re th

at th

e ne

cess

ary

oper

ation

al, l

ogis

tical

, ne

twor

king

, tec

hnic

al

& fo

llow

-up

supp

ort

are

prov

ided

in a

tim

ely

man

ner,

in p

ursu

it of

this

ou

tcom

e.

Stra

tegi

c Is

sue

6: R

obus

t and

Effe

ctive

Mon

itorin

g an

d Ev

alua

tion

Stra

tegi

c O

bjec

tive

6.1:

Est

ablis

hing

a R

obus

t Mon

itorin

g an

d Ev

alua

tion

Fram

ewor

k fo

r the

EAL

A.

Out

com

e 6.

1.1.

A c

ompr

ehen

sive

, ro

bust

and

effe

ctive

M&

E fr

amew

ork

for

the

EALA

in p

lace

an

d op

erati

onal

.

•EA

LA h

as in

pla

ce a

com

preh

ensi

ve,

robu

st a

nd e

ffecti

ve M

&E

fram

ewor

k.

•Th

e M

&E

fram

ewor

k is

und

er

effec

tive

inte

rnal

util

izati

on b

y EA

LA’s

M

anag

emen

t and

all

the

Ass

embl

y’s

units

, and

the

Ass

embl

y is

als

o eff

ectiv

ely

utiliz

ing

it ex

tern

ally

in e

xecu

ting

its

over

sigh

t fun

ction

.

•Th

e do

cum

ente

d M

&E

Fram

ewor

k its

elf.

•EA

LA’s

per

iodi

c in

tern

al

M&

E re

port

s.•

Peri

odic

M&

E re

port

s on

EAC

pro

gram

s &

pr

ojec

ts u

nder

EA

LA’s

ov

ersi

ght.

•

Aud

it re

port

s of

th

e re

spec

tive

EAC

prog

ram

s &

pro

ject

s.

•EA

LA’s

per

iodi

c M

&E

repo

rts

on th

e M

&E

Fram

ewor

k its

elf.

By Ju

ne, 2

014

(&

Conti

nuou

s)

The

Sub-

com

mitt

ee

of th

e EA

LA

Com

mis

sion

re

spon

sibl

e fo

r M

&E,

with

the

adm

inis

trati

ve

supp

ort o

f the

O

ffice

of t

he C

lerk

.

•Th

is S

ub-c

omm

ittee

wor

ks

in c

onsu

ltatio

n w

ith th

e M

&E

func

tion

of th

e EA

C.

•Su

cces

sful

pur

suit

of

the

exte

rnal

ove

rsig

ht

com

pone

nt o

f thi

s ou

tcom

e re

quire

s op

timum

coo

pera

tion

of th

e EA

C Se

cret

aria

t,

as w

ell a

s of

the

Man

agem

ents

of t

he

resp

ectiv

e EA

C pr

ogra

ms

& p

roje

cts

unde

r EA

LA’s

ov

ersi

ght.

32

The

Ass

embl

y ta

rget

s to

incr

ease

the

num

ber

of E

ast A

fric

ans

with

hig

h w

illin

gnes

s to

par

ticip

ate

in th

e EA

C in

tegr

ation

by,

at l

east

, 30%

from

the

base

line

leve

l, pr

opor

tiona

tely

dis

trib

uted

in a

ll th

e fiv

e (5

) Mem

ber

Sate

s, b

y D

ecem

ber,

2017

.

Conti

nued

…



NAR

RATI

VE S

UM

MAR

Y(E

xpec

ted

Out

com

es –

Co

ntinu

ed…

)

OBJ

ECTI

VELY

VER

IFIA

BLE

INDI

CATO

RS

(OVI

s)M

EAN

S O

F VE

RIFI

CATI

ON

(MoV

S)TI

MIN

GRE

SPO

NSI

BILI

TYRE

MAR

KS

Out

com

e 6.

1.2.

Enh

ance

d im

plem

enta

tion

of E

ALA

’s

activ

ities

and

EAC

pro

gram

s.

EALA

’s in

tern

al a

ctivi

ties

and

EAC

prog

ram

s &

pro

ject

s un

der

EALA

’s

over

sigh

t are

mor

e effi

cien

tly

impl

emen

ted,

as

a re

sult

of m

ore

effec

tive

Mon

itori

ng &

Eva

luati

on b

y EA

LA.

•EA

LA’s

per

iodi

c in

tern

al

M&

E re

port

s.•

Peri

odic

pro

gres

s re

port

s fr

om th

e EA

C pr

ogra

ms

& p

roje

cts

unde

r EA

LA’s

ov

ersi

ght,

them

selv

es.

•A

udit

repo

rts

of th

e re

spec

tive

EAC

prog

ram

s &

pr

ojec

ts.

•EA

LA’s

ow

n pe

riod

ic M

&E

repo

rts

on th

e re

spec

tive

EAC

prog

ram

s &

pro

ject

s.

By D

ecem

ber,

2014

(&

Con

tinuo

us)

The

Sub-

com

mitt

ee o

f th

e EA

LA C

omm

issi

on

resp

onsi

ble

for

M&

E

With

the

adm

inis

trati

ve

supp

ort o

f the

Offi

ce o

f th

e Cl

erk,

as

wel

l as

the

legi

slati

ve s

uppo

rt o

f Co

mm

ittee

Cha

irpe

rson

s.

Out

com

e 6.

1.3.

Tim

ely

corr

ectiv

e m

easu

res

bein

g ta

ken

by th

e EA

LA o

n its

ow

n ac

tiviti

es, a

s w

ell

as o

n EA

C pr

ogra

ms

and

proj

ects

un

der

its o

vers

ight

.

EALA

is e

ffecti

vely

taki

ng ti

mel

y co

rrec

tive

mea

sure

s an

d ac

tions

w

ith re

gard

to it

s ow

n ac

tiviti

es,

as w

ell a

s on

EAC

pro

gram

s an

d pr

ojec

ts u

nder

its

over

sigh

t, a

s a

resu

lt of

mor

e eff

ectiv

e M

onito

ring

&

Eva

luati

on.

•EA

LA’s

per

iodi

c in

tern

al

M&

E re

port

s.•

Peri

odic

pro

gres

s re

port

s fr

om th

e EA

C pr

ogra

ms

& p

roje

cts

unde

r EA

LA’s

ov

ersi

ght.

•

Aud

it re

port

s of

the

resp

ectiv

e EA

C pr

ogra

ms

&

proj

ects

.•

EALA

’s o

wn

peri

odic

M&

E re

port

s on

the

resp

ectiv

e EA

C pr

ogra

ms

& p

roje

cts.

By D

ecem

ber,

2014

(&

Con

tinuo

us)

The

Sub-

com

mitt

ee

of th

e Co

mm

issi

on

resp

onsi

ble

for

M&

E

With

the

adm

inis

trati

ve

supp

ort o

f the

Offi

ce o

f th

e Cl

erk,

as

wel

l as

the

legi

slati

ve s

uppo

rt o

f Co

mm

ittee

Cha

irpe

rson

s.

Conti

nued

…



APPENDICES: Appendix 5AR

EAS

COVE

RED

BY T

HE T

REAT

Y FO

R TH

E ES

TABL

ISHM

ENT

OF

THE

EAST

AFR

ICAN

CO

MM

UN

ITY

Prea

mbl

e

Chap

ter

1:

Inte

rpre

tatio

n

Chap

ter

2:

Esta

blis

hmen

t and

Pri

ncip

les

of th

e Co

mm

unity

Cha

pter

Chap

ter3

:

Es

tabl

ishm

ent o

f the

Org

ans

and

Insti

tutio

ns o

f the

Com

mun

ity

Chap

ter

4:

The

Sum

mit

Chap

ter

5:

The

Coun

cil

Chap

ter

6:

The

Co-o

rdin

ation

Com

mitt

ee

Chap

ter

7:

Sect

oral

Com

mitt

ees

Chap

ter

8:

The

East

Afr

ican

Cou

rt o

f Jus

tice

Chap

ter

9:

The

East

Afr

ican

Leg

isla

tive

Ass

embl

y

Chap

ter

10:

Se

cret

aria

t and

Sta

ff o

f the

Com

mun

ity

Chap

ter

11:

Co

-ope

ratio

n in

Tra

de L

iber

aliz

ation

and

Dev

elop

men

t

Chap

ter

12:

Co

-ope

ratio

n in

Inve

stm

ent a

nd in

dust

rial

Dev

elop

men

t

Chap

ter

Chap

ter

13:

Co

-ope

ratio

n in

Sta

ndar

diza

tion,

Qua

lity

Ass

uran

ce,

Met

rolo

gy &

Tes

ting

Chap

ter

14:

M

onet

ary

and

Fina

ncia

l Co-

oper

ation

Chap

ter

15:

Co

-ope

ratio

n in

Infr

astr

uctu

re a

nd S

ervi

ces

Chap

ter

16:

Co-o

pera

tion

in th

e D

evel

opm

ent o

f Hum

an R

esou

rces

, Sci

ence

and

Tech

nolo

gy

Chap

ter

17:

Free

Mov

emen

t of P

erso

ns, L

abou

r, Se

rvic

es, R

ight

of

esta

blis

hmen

t and

Res

iden

ce

Chap

ter

18:

A

gric

ultu

re a

nd F

ood

Secu

rity

Chap

ter

19:

Co

-ope

ratio

n in

Env

ironm

ent a

nd N

atur

al R

esou

rces

Man

agem

ent

Chap

ter

20:

Co

-ope

ratio

n in

Tou

rism

and

Wild

life

Man

agem

ent

Chap

ter

21:

H

ealth

, Soc

ial a

nd C

ultu

ral A

ctivi

ties

Chap

ter

22:

Enha

ncin

g th

e Ro

le o

f Wom

en in

Soc

io-e

cono

mic

deve

lopm

ent

Chap

ter

23:

Co

-ope

ratio

n in

Pol

itica

l Matt

ers

Chap

ter

24:

Le

gal a

nd Ju

dici

al A

ffairs

Chap

ter

25:

Th

e Pr

ivat

e Se

ctor

and

the

Civi

l Soc

iety

Chap

ter

26:

R

elati

ons

with

oth

er R

egio

nal a

nd in

tern

ation

al

Org

aniz

ation

s an

d D

evel

opm

ent P

artn

ers

Chap

ter

27:

Co

-ope

ratio

n in

oth

er fi

elds

Chap

ter

28:

Fi

nanc

ial P

rovi

sion

s

Chap

ter

29:

G

ener

al, T

rans

ition

al a

nd F

inal

Pro

visi

ons




Matrix 7: LIST OF COMMUNITY LAWS PASSED BY EALA TO DATE

SN Name of the Law Date

1 The East African Community Appropriation Act, 2002 21/5/2003

2 The Community Emblems Act, 2003 20/2/2003

3 The Acts of the East African Community Act, 2003 30/7/2003

4 The Laws of the Community (Interpretation) Act, 2003 24/7/2003


6 The East African Legislative Assembly (Powers and Privileges) Act, 2003 20/5/2003

7 The East African Community Customs Management Act, 2004 16/12/2004


9 The East African Community Supplementary Appropriation Act, 2005 27/9/2005


11 The East African Community Standardization, Quality Assurance, Metrology

and Testing Act, 2006

24/5/2006

12 The East African Community Competition Act, 2006 21/9/2006



15 The Summit (Delegation of Powers and Functions) Act, 2007 26/9/2007


17 The Lake Victoria Transport Act, 2007 20/9/2007

18 The East African Community Customs Management (Amendment) Act, 2007 25/9/2007

19 The East African Community Joint Trade Negotiations Act,2008 11/12/2007


21 The East African Community Budget Act, 2008 10/12/2008


23 The East African Community (Supplementary) Appropriation Act, 2008 16/9/2008



24 The Inter-University Council for East Africa Act, 2008 23/9/2008

25 The Acts of the East African Community (Amendment) Act,2009 24/2/2009



28 The Community Emblems (Amendment) Act, 2008 16/9/2008

29 The Administration of the East African Legislative Assembly Act, 2011 9/12/2010



32 The East African Community Competition (Amendment) Act, 2010 15/4/2010

33 The East African Legislative Assembly Elections Act, 2011 14/9/2011

34 The East African Community Supplementary Appropriation Act,2011 25/5/2011

35 The East African Community Appropriation Act,2011 25/5/2011

36 The East African Parliamentary Institute Act, 2011 15/9/2011


38 The East Africa Civil Aviation Safety and Security Oversight Agency Act,2009 22/9/2010

39 The East African Community Service Commission Act, 2010 26/5/2011

40 The East African Community Transboundary Ecosystems Management Act,

2010

2012

41 The Inter- University Council of East Africa (Amendment) Act, 2010 2012

42 The East African Community HIV & AIDS Prevention and Management Bill,

2010

20/4/2012

43 The East African Community Tourism and Wildlife Management Bill,2010 11/2/2010

44 The East African Community Human and Peoples Rights Bill,2011 25/4/2012

45 The East African Community Conflict Management Bill, 2011 29/5/2012

46 The East African Community Polythene Materials Control Bill, 2011 2/2/2012

47 The Community Emblems (Amendment) Bill,2012 19/4/2012

48 The East African Community Elections Bill,2012 25/4/2012



49 The East African Community Appropriation Bill,2012 30/5/2012

50 The East African Community Supplementary Appropriation Bill, 2012 2012

51 The- Inter University Council for East Africa (Amendment) Bill,2012 2/2/2012

52 The East African Community Customs Management(Amendment)Bill,2012 19/4/2012

53 The East African Community Supplementary Appropriation (No.2)Bill, 2012 6/12/2012

54 The East African Community Customs Management (Amendment) (No. 2)

Bill, 2012

6/12/2012

55 The East African Community One Stop Border Post (OSBP), Bill, 2012 23/4/2013

56 The East African Community Vehicle Load Control Bill, 2012 29/5/2013

57 The East African Community Supplementary Appropriation Bill,2013 6/6/2013

58 The East African Community Appropriation Bill,2013 6/6/2013

STRATEGIC PLAN 2013 – 2018 · STRATEGIC PLAN 2013 – 2018 ACRONYMS/ABBREVIATIONS ACP-EU-JPA...

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