STORMWATER POLLUTION PREVENTION PLAN FOR THE … · 2015. 2. 24. · 1.1 Background In 1972,...

STORMWATER POLLUTION PREVENTION PLAN FOR THE

UNIVERSITY OF VIRGINIA PARKING AND TRANSPORTATION FACILITY

1101 MILLMONT STREET CHARLOTTESVILLE, VA 22902

VAR051372

September 19, 2014

Prepared by:

Jessica S. Wenger

Jeffrey A. Sitler, CPG Environmental Resources

Facilities Management University of Virginia

P.O. Box 400726 Charlottesville, VA 22904-4726

Phone: 982-5540

Fax: 982-5894 Emails:

[email protected] [email protected]

TABLE OF CONTENTS

1.0 INTRODUCTION ............................................................................................................. 1

1.1 Background .............................................................................................................. 1 1.2 SWPPP Content ......................................................................................................... 1

2.0 POLLUTION PREVENTION TEAM ................................................................................... 2 3.0 FACILITY AND SITE DESCRIPTION .................................................................................. 2

3.1 Facility Location ........................................................................................................ 3 3.2 Site Activities ............................................................................................................. 3 3.3 Site Description ......................................................................................................... 4 3.4 Stormwater Drainage System ................................................................................... 7

4.0 IDENTIFICATION OF POTENTIAL POLLUTANT SOURCES ............................................... 7 4.1 Potential Areas for Stormwater Contamination ....................................................... 7 4.2 Potential Pollutants ................................................................................................... 8 4.3 Spills and Leaks ......................................................................................................... 9 4.5 Existing Stormwater Sampling Data from Outfall 001 .............................................. 9

5.0 STRUCTURAL STORMWATER MANAGEMENT CONTROLS .......................................... 10 5.1 Compliance with Other Programs ........................................................................... 10 5.2 Stormwater Management Practices ....................................................................... 10 5.3 Structural BMPs ...................................................................................................... 10

5.3.1 Oil Water Separator for Bus Parking Area ...................................................... 11 5.3.2 Oil Water Separator for Area 2 ........................................................................ 11 5.3.4 Fueling Area Canopies ..................................................................................... 11 5.3.5 Spill Containment Curbing ............................................................................... 12 5.3.6 Vehicle Washing Area ...................................................................................... 12 5.3.7 Bus Fueling Ramps ........................................................................................... 12 5.3.8 Engine Fluid Dispenser Drip Pans .................................................................... 12

6.0 NON-STRUCTURAL STORMWATER MANAGEMENT BMPs ........................................ 13 6.1 Good Housekeeping Practices ............................................................................... 13 6.2 Waste Disposal ........................................................................................................ 14 6.3 Eliminating and Minimizing Exposure ..................................................................... 14

6.3.1 Storage of Chemicals and Petroleum Products ............................................... 14 6.3.2 Location of Vehicle Maintenance .................................................................... 15 6.3.3 Parts Cleaning .................................................................................................. 15

6.4 Preventative Maintenance ..................................................................................... 15 6.4.1 Routine Vehicle Maintenance .......................................................................... 15 6.4.2 Pre Service Checks ........................................................................................... 15 6.4.3 Maintenance of UST Systems .......................................................................... 15 6.4.4 Maintenance of BMPs ...................................................................................... 16

6.5 Spill Prevention and Response Procedures ............................................................ 16 6.5.1 Safe Fueling Practices ...................................................................................... 16 6.5.2 Spill Control ...................................................................................................... 16 6.5.3 Spill Notification ............................................................................................... 17

6.5.4 Spill Cleanup ..................................................................................................... 18 7.0 EMPLOYEE TRAINING PROGRAM ................................................................................ 18 8.0 ROUTINE FACILITY INSPECTIONS ................................................................................ 19

8.1 Quarterly Site Inspections ....................................................................................... 19 8.1.1 Dry Weather Inspections ................................................................................. 19 8.1.2 Wet Weather Inspections ................................................................................ 19 8.1.3 Routine Facility Inspections ............................................................................. 19 8.1.4 Inspection Results Documentation .................................................................. 20

8.2 Annual Site Compliance Evaluation ........................................................................ 20 8.3 Stormwater Sampling History ................................................................................. 21

9.0 ALLOWABLE NON STORMWATER DISCHARGES ......................................................... 21 10.0 COMPLIANCE AND REPORTING REQUIREMENTS ..................................................... 22

10.1 SWPPP and SWPPP Summary ............................................................................... 22 10.2 Total Maximum Daily Load (TMDL) ...................................................................... 22 10.3 Record Retention Requirements .......................................................................... 23 10.4 Benchmark and Impaired Waters Monitoring ..................................................... 23

10.4.1 Sample Documentation ................................................................................. 23 10.4.2 Sample Analysis.............................................................................................. 23 10.4.3 Monitoring Results ......................................................................................... 24

10.5 Principal Executive Officer Signature .................................................................... 24 10.6 Provisions for Amendment of the Plan ................................................................. 24 10.7 Corporate Certification ......................................................................................... 25

LIST OF FIGURES Figure 1. Site Location Map from U. S. G. S. ...................................................................... 4 Figure 3. Facility map showing drainage areas and outfalls. .............................................. 5 Figure 4. Site Map showing stormwater drainage network, BMPs, and direction of flow 6 Figure 7. Photo of the pipes that discharge allowable stormwater at the site. ............... 22

LIST OF TABLES Table 1. Facility Area Information Table ............................................................................. 4 Table 2. Potential Pollutant Sources ................................................................................... 8 Table 3. Significant Material Inventory ............................................................................... 8 Table 4. Stormwater Sampling Data from Outfall 001 ..................................................... 10 Table 5. Internal Notification ............................................................................................ 17

APPENDICES Appendix A – Employee Training Logs Appendix B – Quarterly Non-Stormwater Discharge Assessment Appendix C – Quarterly Visual Discharge Monitoring Report Appendix D - Quarterly Facility Site Compliance Inspection Checklist Appendix E – Annual Comprehensive Site Compliance Evaluation Checklist Appendix F – Benchmark Monitoring Results Appendix G - Monitoring Results from Previous Permit Cycle

1.0 INTRODUCTION 1.1 Background In 1972, Congress passed the Federal Water Pollution Control Act (FWPCA), also known as the Clean Water Act (CWA), to restore and maintain the quality of the nation’s waterways. The ultimate goal was to make sure that rivers and streams were fishable, swimmable, and drinkable. In 1987, the Water Quality Act (WQA) added provisions to the CWA that allowed the EPA to govern stormwater discharges from industrial activities. EPA published the final notice for Phase I of the Multi-Sector General Stormwater Permit program (Federal Register Volume 60 No. 189, September 20, 1995, page 50804) in 1995 which included provisions for the development of a Stormwater Pollution Prevention Plan (SWPPP) by each industrial facility discharging stormwater, including transportation terminals where vehicle maintenance and fueling activities were conducted. Development, implementation, and maintenance of the SWPPP will provide the University of Virginia Parking and Transportation Facility (P&T) with the tools to reduce pollutants contained in stormwater discharges and comply with the requirements of the General Stormwater Permit issued by the State of Virginia as VPDES Permit No. VAR051372 (Appendix A) The primary goals of the SWPPP will be to:

• Identify potential sources of pollutants that affect stormwater discharges from the site;

• Describe the practices that will be implemented to prevent or control the release

of pollutants in stormwater discharges; and

• Create an implementation schedule to ensure that the practices described in this SWPPP are in fact implemented and to evaluate the plan’s effectiveness in reducing the pollutant levels in stormwater discharges.

1.2 SWPPP Content This SWPPP includes all of the following:

• Identification of the SWPPP coordinator with a description of this person’s duties;

• Identification of the SWPPP implementation team members; • Description of the facility including information regarding the facility’s location

and activities as well as a site description, maps, and a summary of the stormwater drainage system;

• Identification of potential pollutant sources including activities in the area, pollutants, potential spill and leak locations, and sampling data;

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• Description of stormwater management controls and various Best Management Practices (BMPs) necessary to reduce pollutants in stormwater discharge;

• A schedule of and inspection records for routine facility inspections and a comprehensive site compliance evaluation;

• Procedures and schedules for preventative maintenance of all control measures; • Identification of allowable non-stormwater discharges

2.0 POLLUTION PREVENTION TEAM The SWPPP coordinator for the facility is delegated to the Associate Director of Environmental Resources of UVA Facilities Management, currently Jeffrey Sitler (phone number: (434) 982-4901.) Mr. Sitler’s duties include the following:

• Create a SWPPP team to aid in the implementation of the SWPPP plan; • Implement the SWPPP plan; • Oversee maintenance practices identified as BMPs in the SWPPP; • Implement and oversee employee training; • Conduct or provide for inspection or monitoring activities; • Identify other potential pollutant sources and make sure they are added to the • plan; • Identify any deficiencies in the SWPPP and make sure they are corrected; • Prepare and submit reports; and • Ensure that any changes in facility operation are addressed in the SWPPP.

Parking and Transportation Maintenance Manager, currently Mr. Oscar Goode (phone number: 434-924-6776), will assist Mr. Sitler in the completion of these duties as necessary. Mr. Goode is also responsible for:

• Ensuring BMPs on site are functioning correctly • Ensuring on site activities are compliant with the SWPPP • Notifying Mr. Sitler of any problems, deficiencies, or changes in facility operation

To aid in the implementation of the SWPPP plan, the members of the SWPPP support team are Jessica Wenger, Andy Mansfield, and Ruby Hutchinson. Jessica Wenger of Environmental Resources of UVA Facilities Management will conduct quarterly and annual facility inspections and provide technical assistance to ensure compliance with the SWPPP and stormwater regulations. Andy Mansfield will assist Mr. Goode in procuring necessary items to maintain SWPPP compliance, while Ms. Ruby Hutchinson will ensure that adequate staffing and funding is provided to implement and maintain the SWPPP. 3.0 FACILITY AND SITE DESCRIPTION

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3.1 Facility Location The UVA P&T Facility is located at 1101 Millmont Street in Charlottesville, Virginia. Figure 1 is a U.S.G.S. Topographic Quadrangle map showing the location of the site while Figure 2 is a Year-2000 aerial photograph of the site and vicinity. The facility is a 3.21-acre parcel located on the northwest side of Millmont Street. The facility is bound to the northeast by a Marriott Residence Inn, to the southeast by Millmont Street across which is the Barracks Road Shopping Center, to the southwest by the Millmont Shops a small shopping center, and to the northwest by the UVA athletic fields area called The Park. 3.2 Site Activities This facility serves multiple functions for the University of Virginia. The largest operation here is the Parking and Transportation Department. The P&T Operation consists of a bus terminal with diesel fueling facilities, bus and other vehicle maintenance facilities, dispatch operation, bus and other vehicle washing facilities, parking areas, sign shop and offices for the department. Fueling for gasoline powered vehicles is also provided at this facility. This operation places the facility under the Standard Industrial Classification code of 4111. Typically, the facility operates from 7 am to midnight, seven days a week. In addition to the P&T operations, this facility also houses warehouse storage space and Mailing Services departments. The Mailing Services Department is responsible for the collection and distribution of U.S. and intrafacility mail throughout the university. They utilize a loading dock, office, and mail sorting space in the building.

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Figure 1. Site Location Map from U. S. G. S. Charlottesville West and Charlottesville East Topographic Maps, Photorevised 1987.

3.3 Site Description The total area of the site is approximately 3.21 acres of which 95 percent is impervious consisting of pavement and buildings. Table 1 provides a break down of the facility area information. A small mulched area in the front of the building is the only unpaved area on the site. Central to the property is a single story 52,900 square foot building. Almost all storm drainage from the site enters the storm sewer system via one of eight inlets. A very small portion of the stormwater leaves the site as overland flow via the west Millmont Street gate and enters a curb inlet just west of the site. As part of the installation of an oil water separator in the parking lot in June 2013, a continuous asphalt curb and new catch basin were installed in the back of the parking lot to redirect stormwater so that all stormwater from the northwest side of the site would drain to the new oil water separator. Figure 3 is a facility layout map showing the major site features and the locations of the storm drains. Table 1. Facility Area Information Table Facility Area Information Acreage Total Site Area 3.21 acres Area of Industrial Activity 1.37 acres Impervious Industrial Activity Area 1.37 acres

Area draining to Industrial Activity Outfall 3.07 acres

UVA P&T Facility

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Figure 2. Facility map showing drainage areas and outfalls. The UVa storm sewer system discharges in to the City of Charlottesville MS4 at Outfall 1. Red arrows indicate direction of flow Map Area Usage Applicable Industrial Sector Area 1 Visitor parking and landscape

beds None

Area 2 Parking for staff, buses, and vehicles awaiting maintenance; fueling and vehicle wash areas

Facility Sector P - Land Transportation and Warehousing

Parking and Transit Building Building Roof None *note – all areas of the site drain to Outfall 001.

Area 1

Area 2

Outfall 001

Parking and Transit

Points of allowable non stormwater discharges

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Figure 3. Site Map showing stormwater drainage network, BMPs, and direction of flow

Bay Saver

Storm Sewer Leaving Site Connecting to City MS4

Asphalt berm

Drop Inlet

Storm Sewer

Arrows Indicating Direction of Flow

Bus Wash Area

Canopies over Fueling Areas

Berm Around Fueling Area

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3.4 Stormwater Drainage System The site can be divided into two major drainage areas outside of the main Parking and Transportation Building (Figure 6). Area 1 is the lawn area between the building and Millmont Street and the customer parking area to the northeast of the building. Stormwater leaves this area via stormwater inlets and the site storm sewer system that begins in this area. Area 2 is the paved parking and travel area between the building and new asphalt berm adjacent to the drainage swale at the northwest property line. This area drains directly to the site storm sewer system inlets located therein and exits the site after passing through the newly installed oil water separator. Area 2 also includes the paved bus parking area along the southwestern property line. Drainage from this area leaves the site via a Bay Saver and storm sewer connection to the City storm sewers under Millmont Street. Almost all stormwater exits the site via the onsite stormwater sewer system. Eventually, all stormwater enters the City of Charlottesville owned municipal separate storm sewer system under Millmont Street. As part of the ongoing improvements to the SWPPP, the storm drainage sewer system has been modified over the years with the addition of several BMPs to increase the quality of the water leaving the facility. Figure 4 shows the current configuration of the stormwater drainage network and BMPs on site. The storm sewer beneath Millmont Street connects to a system that flows southeast beneath the Barracks Road Shopping Center where it collects parking lot runoff before entering Meadow Creek, which is contained in a stormwater sewer beneath the shopping center parking lot. Meadow Creek exits from the storm sewer just north of the intersection of Barracks Road and Emmet Street. Meadow Creek flows northeast and east around Charlottesville where it enters the Rivanna River. The Rivanna River flows southeast to Columbia, Virginia where it joins with the James River. The James River flows southeast into the southern end of the Chesapeake Bay at Hampton Roads, Virginia, approximately 160 miles from Charlottesville. 4.0 IDENTIFICATION OF POTENTIAL POLLUTANT SOURCES This section identifies significant materials located at the facility that may potentially contaminate stormwater. Additionally, the section presents a record of past spills and leaks, and identifies potential areas for stormwater contamination. The section also contains a summary of existing stormwater discharge sampling data taken at the facility, which includes data collected during the previous permit cycle. 4.1 Potential Areas for Stormwater Contamination The following potential source areas of stormwater contamination were identified and evaluated:

• Bus and vehicle storage/parking: Busses and vehicles awaiting maintenance or simply not in use are stored in the parking area. Fluids leaking on to the paved surface from the busses and vehicles parked here can potentially contaminate stormwater from this

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area. These contaminants may contain oil and grease, heavy metals, mineral oil, ethylene glycol, propylene glycol, benzene, MTBE, ethyl benzene, naphthalene, xylenes, and petroleum distillates.

• Bus and vehicle fueling: Busses and vehicles are fueled and receive light maintenance in

these areas. Stormwater from these areas can be potentially contaminated by fluids leaking on the paved surfaces from cleaning operations, maintenance activities performed in these areas, and by spills and leaks while fueling. These contaminants may include oil and grease, mineral oil, benzene, ethyl benzene, toluene, xylene, MTBE, sulfuric acid, heavy metals, naphthalene, and petroleum distillates. These areas are covered by a canopy to prevent rainwater from falling on spills or leaks before they can be cleaned up.

Table 2 presents site specific information regarding stormwater pollution potential from each of these activities. The location of each area is shown on Figure 3. Table 2. Potential Pollutant Sources

Drainage Area

Activities Potential Pollutants

Potential Problem

Outfall

Area 1 Exempt: Customer Parking and Lawn Area

None None 001

Area 2 Parking area for cars to be serviced and for facility staff, bus parking, bus staging area, bus washing, bus and diesel vehicle fueling, and gasoline vehicle fueling station

Gasoline, diesel fuel, crankcase oil, all lubricants, other petroleum products, sediment from road dirt and residual absorbent materials

Spill during fueling, spillage while doing light maintenance and washing, improper use of bus wash bay, leakage from parked vehicles or vehicles awaiting service

001

4.2 Potential Pollutants Materials used by the facility that have the potential to be present in stormwater runoff are listed in Table 3. This table includes information regarding material type, chemical and physical description, and the specific regulated stormwater pollutants associated with each material. Table 3. Significant Material Inventory

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Material Chemical/Physical Description

Stormwater Pollutants

Lubricants Black and brown oily high viscosity liquids

Oil and grease, lithium

Hydraulic oil/fluids Brown to red brown hydrocarbons

Mineral oils

Antifreeze coolant Clear to cloudy green to yellow green liquid

Ethylene glycol

Windshield Washer fluid Clear blue liquid Methanol Gasoline Colorless, pale brown or pink

petroleum hydrocarbon Benzene, ethyl benzene, toluene, xylene, MTBE, other general hydrocarbons

Battery Acid White clear liquid or gel Sulfuric acid Transmission Fluid Red Liquid Mineral oil, glycols, heavy

metals, petroleum distillates Motor Oil Clear amber to opaque dark

brown liquid petroleum hydrocarbon

Mineral oil, petroleum distillates

Diesel Fuel Clear, blue-green to yellow liquid petroleum hydrocarbon

Petroleum distillate, naphthalene and xylenes

Lacquer Thinner Clear liquid Ethylbenzene, toluene, xylenes, isopropanol

Mineral Spirits Clear liquid Ethyl benzene, petroleum hydrocarbons

4.3 Spills and Leaks Spill response typically involves the remediation of liquids such as hazardous chemicals or petroleum fuels. No reportable spills or leaks have occurred in the past 3 years at Parking and Transportation. Area 2, where bus washing, fueling, parking and other activities occur, is the most likely area for a spill to occur. Structural and non-structural BMPs are in place to prevent spills and leaks from this area, as described in sections 5.0 and 6.0. Complete spill response procedures are described in section 5.2.2.4. 4.5 Existing Stormwater Sampling Data from Outfall 001 During the previous permit term, stormwater discharges from the site were tested for Total Petroleum Hydrocarbons (TPH) and Total Suspended Solids (TSS) during each of the first two benchmark monitoring periods July 1, 2009-December 31, 2009 and January 1, 2010 to December 31, 2010. Samples collected in two consecutive monitoring periods were below applicable benchmark concentration values, so a waiver request was submitted to the DEQ and sampling was waived for the site for the remainder of the permit term. Sample results are presented in Table 4.

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Table 4. Stormwater Sampling Data from Outfall 001

004 TSS 257 Total Petroleum Hydrocarbons Sample Period Results (mg/L) Limit (mg/L) Results (mg/L) Limit (mg/L) 7/1/2009 to 12/31/2009

64.0 100 3.76 15

1/1/2010 to 12/31/2010

31.0 100 1.9 15

*subsequent samples were not taken, as a discharge monitoring waiver was received 5.0 STRUCTURAL STORMWATER MANAGEMENT CONTROLS This section discusses the stormwater management controls required by the permit and describes the management practices selected to address the areas of concern identified in Section 4 of this SWPPP. There is no runon of stormwater from other sites that must be managed on site. 5.1 Compliance with Other Programs Underground storage tanks (USTs) associated with fueling station comply with all Federal and State UST regulations. The BMPs included in this SWPPP are also intended to prevent soil and groundwater contamination that could lead to a CERCLA enforcement action. UVA has also developed a Spill Prevention Control and Countermeasures (SPCC) Plan that includes BMPs for oil storage. The BMPs in the SPCC Plan prevent stormwater contamination. 5.2 Stormwater Management Practices Upon reviewing the potential pollutants at the facility and the facility operations, UVA prepared a list of planned Best Management Practices (BMPs). Now implemented, these BMPs manage the discharge of potential pollutants in stormwater runoff for each area of concern. The passive treatment BMPs were developed with a goal to remove 80% of all stormwater pollutants. The list of BMPs was reviewed by the operations manager for applicability and feasibility. 5.3 Structural BMPs Figure 3 shows the structural BMPs that were implemented to prevent stormwater contamination. These include:

Oil-Water Separator (Bay Saver) below bus parking area Oil-Water Separator draining remaining parts of Area 2 Canopies over fueling areas Spill control curbing around diesel fueling area

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Vehicle fueling ramp in diesel fueling area Outdoor vehicle washing area with drain to the sanitary sewer Drip pan racks under engine fluid dispensers at diesel and gasoline fueling areas

5.3.1 Oil Water Separator for Bus Parking Area Before the installation of the BaySaver, the bus parking area in Area 2 was the largest threat to stormwater quality. This area is where the busses are parked when they are out of service either because of scheduling or maintenance. Oils, fuels, and lubricants drip from the buses, mainly from the engine compartments, on to the pavement. Stormwater washing over the area flushes these contaminants into the stormwater system. In the past, the staff of P&T used drip pans and absorbents to control these releases, however, this proved to be only minimally effective with a high degree of maintenance required. An engineering firm contracted by UVA determined that the installation of an oil water separator would be the most effective BMP and would provide a long-term solution. A BaySaver oil water separator was installed in February 2004. In addition to removing floating product, the separator also removes settleable solids. Inspections of the stormwater discharge leaving the BaySaver are conducted on a quarterly basis. The results of these inspections indicate that the BaySaver is dramatically improving the quality of stormwater leaving the site. A routine maintenance program has been instituted whereby the separator is checked and cleaned on a regular basis.

5.3.2 Oil Water Separator for Area 2 As P&Ts operations have expanded over the years, their fleet of buses has expanded as well. As a result of this expanding fleet, P&T was no longer able to park all of their buses within the confines of bus parking area. This resulted in buses being parked in areas that did not drain to the BaySaver, which left stormwater runoff from P&T vulnerable to oil, fuel, and lubricant drips from the bus parking area. In July of 2013, P&T installed an oil water separator in Area 2 along the existing storm sewer system. The surface of the parking lot was altered to add an additional drop inlet near the rear of the parking lot. In addition, an asphalt berm was added along the rear of the parking lot to prevent any stormwater runoff from leaving the site as overland flow from this area. With these changes, all stormwater runoff from Area 2 is now directed into an oil water separator before leaving the site. As with the BaySaver, a routine maintenance program has been instituted whereby the separator is checked and cleaned on a regular basis.

5.3.4 Fueling Area Canopies To reduce the likelihood of stormwater washing contaminants from the fueling areas, canopies were constructed over both the gasoline and diesel fuel dispensing areas. The goal of the canopy installation was to reduce the likelihood of stormwater contamination from a small spill or drips associated with fueling and light maintenance. The installation of the canopies allows for the cleanup of drips and spills without the possibility of stormwater washing away the contaminants. The canopies have been constructed so that stormwater no longer comes in

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contact with the fueling areas.

5.3.5 Spill Containment Curbing To contain potential spills at the bus fueling area, permanent asphalt and concrete berms and ramps were installed around the fueling area, under the canopy. The berms have proven to be an effective and permanent means to prevent spills from leaving the diesel fueling area. Frequent maintenance needs of this system are not anticipated.

5.3.6 Vehicle Washing Area In the past, large vehicles such as busses were occasionally washed outside in paved area behind the building instead of inside where wash bays with sanitary sewer drains existed. Water from this outside operation drained directly into the storm drainage network. The indoor configuration was not effective for washing busses because of the difficult negotiations necessary to get the busses into the garage area. In order to allow the washing of the buses outside, a vehicle washing area was constructed. The outdoor vehicle washing area consists of a paved and bermed area with a valved drain that can be directed to either the sanitary sewer or storm drain. While vehicles are being washed, the water is directed to a grit chamber followed by oil water separator that drains to the sanitary sewer. Following vehicle washing, the wash area is rinsed and then the drain is directed to the storm sewer. This prevents detergents, oils, greases, and other contaminants from entering the stormwater system during and after vehicle washing. A sign is posted at the vehicle washing area to instruct facility users how to properly use the drain system.

5.3.7 Bus Fueling Ramps

Over the past several years, asphalt in the bus parking area has been significantly degraded due to drips from the buses. In particular, diesel fuel has leaked out of overfilled busses, which repeatedly landed in the same spot below the fuel tanks. The overfilling was caused by the configuration of both the bus fueling area and the bus parking area. The slight incline in the bus fueling area tipped the busses toward the driver side while they were being filled. The buses would then be parking in the bus parking area, which has a slight incline in the other direction. When the fuel inside the buses expanded on hot summer days, fuel would be forced out of the fuel tank on the passenger entrance side of the bus and would drip onto the pavement below. In the summer of 2009, P&T installed a concrete ramp inside the bus fueling station. The concrete ramp tips the busses at such an angle that only allows them to be filled to approximately 75% of their capacity. This method prevents overfilling and allows for expansion of fuel inside the tank.

5.3.8 Engine Fluid Dispenser Drip Pans

Engine fluid dispensers are located under the fueling canopies at both the bus fueling station and the gasoline fueling station. The dispensers contain such fluids as antifreeze and oil and

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allow patrons to service vehicle fluids themselves. Occasionally the dispensers are not returned to their rack or closed properly, allowing fluid drips. The drip pans are mounted on the wall directly underneath the dispensers. The dispensers have been angled such that all drips fall into the pan to allow the pans to more effectively collect the drips. A removable tray was placed inside the pans to allow for P&T staff to easily replace absorbent material as necessary. The mounting of the pans prevents vehicles from running over them. The mounted pans are located so that drips only have to fall a few inches instead of a few feet to reach the pan, thereby dramatically reducing the potential for drips splashing outside the pan. P&T shop staff will routinely check both pans and the inner trays, replacing the absorbent and removing water as necessary to keep the pans functioning correctly. 6.0 NON-STRUCTURAL STORMWATER MANAGEMENT BMPs In addition to the constructed BMPs, the facility has implemented management BMP’s that will control and reduce the release of contaminants to stormwater from the facility. These BMPs include:

The storing of oils, used motor oils and other chemicals in doors out of the weather; Proper disposal of all wastes according to appropriate State and Federal regulation; Parts cleaning conducted only indoors in an approved parts washing station; Spills will be cleaned up promptly Except for minor activities such as checking fluid levels, all vehicle maintenance will be

conducted in the shop; Vehicles will be repaired to the maximum extent possible to eliminate leakage of fluids; Vehicles awaiting service will be checked to insure that leakage is not occurring; UST spill and overflow devices will be maintained; and Safe fueling practices will be adhered to. Good Housekeeping Practices Employee Training program Quarterly visual monitoring of outfalls Quarterly dry weather inspection of outfalls Quarterly facility inspections Annual comprehensive facility inspection

6.1 Good Housekeeping Practices Good housekeeping practices are to be observed at all times. Work, storage, and vehicle parking areas are to be kept clean and orderly. Routine maintenance and cleaning of these areas that are exposed to stormwater runoff will be performed to minimize pollutants that contribute to stormwater. The Parking and Transportation parking lot is swept every two weeks and as needed by a contractor and soon will be swept every week by UVa Facilities Management. Chemicals are not used for parking lot sweeping. Additionally, Parking and Transportation staff conduct periodic trash pick-ups in the lot when larger items are found.

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6.2 Waste Disposal All wastes generated at this facility will be properly disposed of via outside contractors according to appropriate current regulations. Wastes will be stored in containers sealed from precipitation or inside the building. Waste oil is picked up at least quarterly by a contractor who can be called for more frequent pickups as needed. Waste antifreeze that cannot be reused is picked up semi-annually by a contractor. Parts are picked up on an as needed basis and a contractor is called when enough of a particular part has accumulated. All waste containers are permanently labeled with their contents, such as “waste oil” or “used antifreeze.”

6.3 Eliminating and Minimizing Exposure

In order to minimize or eliminate exposure to rain, snow, snowmelt, and runoff, all loading and unloading, vehicle maintenance, material storage, and fueling operations are either located inside the building or underneath a fueling canopy. Where equipment cannot be stored inside, such as the parking of the bus fleet and the bus wash bay, structural BMPs have been added to minimize impact from those areas as described in section 5.3.

6.3.1 Storage of Chemicals and Petroleum Products

The storage of chemicals and petroleum products in drums or small ASTs has been moved into the building where fire and other codes permits. Unnecessary storage has been eliminated. In 2003, the 550-gallon waste oil AST was moved into the repair shop and placed in a bathtub-type secondary containment. Floor drains in the repair shop drain to the sanitary sewer via an oil/water separator. Where codes or other considerations prevent the moving of fluid storage indoors, outdoor containers with capacities of 55 gallons or more have been equipped with secondary containment and placed under the diesel fueling area canopy to prevent contact with stormwater. The UVA SPCC plan also stipulates that all petroleum containers of 55 gallons or more have secondary containment in place. When possible, empty drums and other containers are stored in doors while waiting for disposal or pick up by the appropriate vendor for reuse. In addition to the building serving as secondary containment, drums being used in the shop area are stored on secondary containment pallets that can contain any spills from or failure of the drum. There is also spill containment curbing across the threshold of the drum storage room to keep any spills or leaks from the stored drums contained within the room. If empty drums are temporarily stored outside, they will be tightly sealed with proper bung caps and the outside of the drums will be free of contamination. Drums are inspected quarterly during site inspections. In addition, staff visually inspect drums daily when they are obtaining materials from the storage area.

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All incoming containers shall be plainly labeled according to UVA’s Chemical Hygiene Plan. All containers, including waste storage containers, are required to be labeled so their contents are clearly identified and can be handled appropriately in the event of a spill or leak.

6.3.2 Location of Vehicle Maintenance Except for minor maintenance and fluid checking, all vehicle maintenance will be conducted in the shop. Minor maintenance includes changing light bulbs, windshield wipers, and other activities that do not have the potential of releasing contaminants to the ground surface may occasionally occur outside.

6.3.3 Parts Cleaning Vehicle parts that require cleaning will be cleaned indoors at a dedicated parts washing station that retains all fluids and debris. A waste disposal contractor will be contracted with for the servicing of the parts washing station which will include the proper disposal or recycling of the solvents used. 6.4 Preventative Maintenance

P&T has established preventative maintenance programs to avoid situations that could result in leaks, spills, and other releases of pollutants in stormwater discharged from the facility.

6.4.1 Routine Vehicle Maintenance UVA P&T will keep busses and other vehicles under their control in good repair so that leakage of fluids will be minimized to the maximum practical extent. Buses receive preventative maintenance every 6,000 miles, at minimum. Bus drivers are required to conduct a series of daily checks every morning before the bus leaves the lot, which can identify unforeseen issues and allow them to be repaired in a timely manner.

6.4.2 Pre Service Checks Each day before a bus is placed in service, bus drivers are required to conduct a series of checks. These checks allow for unforeseen issues, such as unusual leakage, to be identified so they can be repaired in a timely manner. Unusual leakage or other problems identified are reported immediately to the service manager. Buses are not placed in service until the leakage or issue is repaired.

6.4.3 Maintenance of UST Systems

As required by the State and Federal Regulations governing petroleum underground storage tanks, the diesel and gasoline USTs will be maintained in good working order. Spill and overfill devices will be checked monthly to insure that they are operational. The spill device will be

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http://ehs.virginia.edu/ehs/ehs.chemicalsafety/chemicalsafety.html

checked to ensure that it is free of fuel, water, and debris. If it is not, it will be cleaned out. Fuel will be drained into the tank and water or debris will be removed for proper disposal. The leak detection system will be maintained and monitored for proper operation. Additionally the covers are removed from the pumps on a monthly basis to check for leaks or other problems.

6.4.4 Maintenance of BMPs

Oil water separators are on a monthly preventative maintenance inspection schedule, a quarterly clean out schedule, and a semi-annual maintenance schedule. Maintenance is performed by Facilities Management or a contractor under the direction of Facilities Management. All other BMPs are inspected at least quarterly during the site inspection, but are also viewed in-use on a more frequent basis by facility personnel. 6.5 Spill Prevention and Response Procedures Spill prevention efforts are explained in Section 5.0 Stormwater Management Controls. BMPs are properly maintained to ensure their function and staff are trained how to perform tasks properly to prevent spills. In addition, safe fueling practices are followed in order to prevent spills from fueling operations. Spill response procedures documented in UVa’s Spill Prevention Control and Countermeasures (SPCC) Plan shall be followed in the event of a spill. These procedures are summarized below.

6.5.1 Safe Fueling Practices Safe fueling practices will be followed to prevent spill during the filling of vehicle tanks. Signs have been posted at each pump requiring the pump operator to be physically present when fuel is being transferred. Before fuel is pumped, the level of fuel in the vehicle should be checked to insure that fuel is needed and provide an estimate on the volume needed. Smoking or other sources of ignition are to be banned from fueling areas. Any spills are to be cleaned up immediately. Vehicle fuel tanks are not to be filled into the neck of the fill pipe. Once fueling is complete, the nozzle is to be placed back on the dispenser and the fuel cap securely placed back on the vehicle tank fill.

6.5.2 Spill Control

As soon as a spill is discovered, the initial action should be to protect personal safety and prevent the pollutant from entering nearby drainage ditches or storm water drop inlets. The person observing the spill should take immediate action to prevent further spillage and to confine the spilled material. The general instructions to contain a spill are: • Observe all applicable safety considerations.

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• If possible to do safely, stop the release. This includes shutting appropriate valves, securing pumps, and attempting to plug or cover punctures or gashes in pipes. It may be impossible to stop the spill if the situation creates a high degree of personal danger to the immediate responders.

• Notify a supervisor, UVA Environmental Health and Safety (EHS), and Environmental Resources (ER) at FM.

• Warn other employees and onsite personnel of the spill by voice or using equipment such as two-way radios or telephones, if available.

• Contain the spill. Use absorbent materials, dirt, sand, or other relatively impervious material to dam up the spill and prevent further flow of the material from the spill area.

• Should spillage reach the drainage ditches or storm water drop inlets, use available means to minimize amount of substance flowing into the ditch or drain and contain the substance at the discharge point. - For oil or other floating materials, use hay, straw, or any boom arrangement to

confine the spillage. - For soluble materials, use chemical absorbent, makeshift dams, or other means of

confinement to prevent waterway contamination or the spread of further contamination.

• The person discovering the spill should not undertake burning or chemical treatment of the spill.

• Remain at the scene until EHS or ER respond. • If the spill is small enough to be contained on site using available spill kit materials

without additional outside resources, EHS should be notified upon completion of clean-up efforts. EHS will to pick up the soiled material and re-stock the spill kit.

6.5.3 Spill Notification For any petroleum or hazardous chemical discharge, release or spill the discoverer must notify his supervisor, UVA EHS, and the Associate Director of Environmental Resources as soon as possible after completing initial spill-containment actions. Should the discoverer of the discharge, release, or spill be unable to stop and/or contain the spill, he should immediately notify EHS and the Associate Director of Environmental Resources as shown in Table 5. After regular business hours, call Systems Control’s 24-hour emergency phone number. Table 5. Internal Notification

Title Office Phone 24-Hour Emergency Phone Environmental Health and Safety (434) 982-4911 (434) 982-4685 Associate Director of Environmental Resources (Jeffrey Sitler) (434) 982-4901 (434) 982-4685

Information to provide includes:

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• Location of spillage • Type of material • Estimated quantity and extent of spillage • A brief description of measures that have been taken to confine the spilled material

and prevent further spillage Individuals reachable by the contact information listed in Table 4 have been trained on how to get in touch with appropriate spill response personnel in the event of a spill. These response personnel have been trained on spill response procedures including notification of appropriate facility personnel, emergency agencies, regulatory agencies, and procedures for stopping, containing, and cleaning up spills. In addition, all P&T maintenance shop staff receive spill response training annually and spill response equipment is available on site. For each discharge, release, or spill, the departmental SWPPP Team Leader will enter the following information on the Significant Spills and Leaks Report Form in Appendix E.

6.5.4 Spill Cleanup

Spills that occur at the facility will be cleaned up promptly, especially when they occur outdoors in areas exposed to precipitation. The spills will be cleaned up with appropriate materials that will be collected for proper disposal. The facility will maintain a stock of granular absorbents, and absorbent pads and booms. A gel-filled storm drain cover will be kept at the facility and will be used to prevent or stop the flow of fluids into the storm drain in the event of a spill. A full description of spill response procedures is provided in section 4.4. Maintenance shop employees receive spill response training at least annually as described in Section 7.0. 7.0 EMPLOYEE TRAINING PROGRAM An employee training program educates vehicle maintenance shop employees about the requirements of the SWPPP. This education program includes background on the components and goals of the SWPPP and hands-on training in spill prevention and response, good housekeeping, proper material handling, disposal and control of waste, Class C UST operator training, container filling and transfer, and proper storage, washing, and inspection procedures. Shop employees are required to receive the training annually. A record of employee sign-in sheets for the refresher course can be found in Appendix A of this document. The training program will be reviewed annually by the SWPPP coordinator to determine its effectiveness and to make any necessary changes to the program.

In addition to the maintenance shop employees, the bus drivers will be trained on safe fueling practices for the busses. This will be done at least twice a year during the drivers meetings. New bus drivers also receive spill response and stormwater pollution prevention during their initial training.

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8.0 ROUTINE FACILITY INSPECTIONS 8.1 Quarterly Site Inspections

8.1.1 Dry Weather Inspections Visual inspections of all storm system outfalls will be made quarterly during dry weather conditions for evidence of non-stormwater discharges. The dry weather inspections will verify the site is not discharging sanitary or process water to storm system. There is only one outfall on P&T property, which is underground. The quarterly dry discharge inspections will serve as the annual evaluation for illicit discharges from the site. Information recorded on the quarterly inspection log shall include: date of evaluation, evaluation criteria and results, potential significant sources of non-stormwater discovered through testing, and any actions taken to prevent unauthorized discharges. Dry-weather inspections forms and results from this permit cycle can be found in Appendix B of this SWPPP.

8.1.2 Wet Weather Inspections As described in the General Permit for this facility, a quarterly visual inspection of the storm system discharge point will be made during rain events to look for evidence of stormwater contamination. Inspections will be conducted within the first thirty minutes of discharge or soon thereafter, but not exceeding 60 minutes. Visual discharge inspections will be conducted by using a sampling cup attached to a telescoping pole to collect stormwater from the storm sewer, bringing it to the surface where it can be visually inspected. The visual inspection will include any observations of color, odor, turbidity, floating solids, foam, oil sheen, or other obvious indicators of stormwater pollution including odor. Information recorded during the quarterly inspection shall include: date of inspection, storm system location, inspection results, and potential significant sources of stormwater contaminants if discovered. Quarterly inspections forms and results from this permit cycle can be found in Appendix C of this SWPPP.

8.1.3 Routine Facility Inspections In addition to quarterly stormwater and dry-weather inspections, routine facility inspections will also be conducted quarterly. The inspections will include an evaluation of all areas of the facility where industrial materials are exposed to stormwater and will evaluate the effectiveness of BMPs. The inspection will include the existing stormwater BMPs, vehicle storage areas, vehicle fueling areas, parking areas for vehicles awaiting maintenance, vehicle cleaning areas, material storage areas, and areas where stormwater leaves the site. At least annually during one routine facility inspection, BMPs will be observed during active operation to ensure that they are functioning properly. P&T has maintained an active VEEP E3 Status since 2011. As a result of this E3 Status, the requirement for quarterly routine facility inspections is waived. However, the goal is to complete the quarterly inspections to ensure a comprehensive standard of compliance at the facility.

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8.1.4 Inspection Results Documentation All of the quarterly inspections will be conducted by at least one member of the pollution prevention team and results will be documented in the SWPPP. Generally, inspections will be conducted by Jess Wenger or Jeff Sitler of Environmental Resources. Any deficiencies in the implementation of the SWPPP that are found will be corrected within 30 days of the inspection and the plan will be amended as described in section 8.6. 8.2 Annual Site Compliance Evaluation An annual comprehensive site compliance evaluation will be completed within 30 days of the implementation of this SWPPP, approximately one year following the implementation of this SWPPP and will be completed annually thereafter. The evaluation shall include:

• Industrial material, residue, or thrash that may have or could come into contact with stormwater;

• Leaks or spills from industrial equipment, drums, barrels, tanks or other containers that have occurred within the past three years;

• Office site tracking of industrial or waste materials or sediment where vehicles enter or exit the site;

• Tracking or blowing of raw, final, or waste materials from areas of no exposure to exposed areas;

• Evidence of, or the potential for, pollutants entering the drainage system; • Evidence of pollutants discharging to surface waters at all facility outfalls, and the

condition of and around the outfall, including flow dissipation measures to prevent scouring;

• Review of stormwater related training performed, inspections completed, maintenance performed, quarterly visual examinations, and effective operation of control measures, including BMPs;

• A summary of the annual outfall evaluation for unauthorized discharges • Results of both visual and any analytical monitoring done during the past year shall

be taken into considering during the evaluation Inspections conducted for the annual compliance evaluation can be used as one of the quarterly visual inspections. The inspector will determine if the BMPs are being properly maintained and are effective in reducing stormwater contamination. During the evaluation, the outfalls will also be evaluated for the presence of unauthorized stormwater discharges. Any noncompliance observed will also be identified during the evaluation and will be documented in the report. If no incidents of noncompliance occurred, the report will state that no issues were found and will be properly signed and certified. During the routine facility inspections and comprehensive site compliance evaluation the inspectors will also determine if site operations have changed since development of this SWPPP. If operational changes have been made, the SWPPP Coordinator will determine if

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those changes will impact stormwater quality and develop new BMPs to address the change. All operational changes and new BMPs will be recorded in this SWPPP. Additionally, the inspection date, the inspection personnel, the scope of the inspection, major observations, and any needed revisions will be recorded. Revisions to the plan will occur within thirty days after the annual inspection. Blank annual compliance inspections forms can be found in Appendix E of this SWPPP. A compliance evaluation report shall be written which will summarize the scope of the evaluation, the names of the evaluators, the date of the evaluation, and all observations relating to the implementation of the SWPPP. Observations will include the location(s) of discharges of pollutants from the site, location(s) of previously unidentified sources of pollutants; location(s) of control measures that need to be maintained or repaired; location(s) of failed control measures that need replacement; and locations(s) where additional control measures are needed. The report shall contain a certification that the facility is in compliance with the SWPPP and the associated permit. 8.3 Stormwater Sampling History Stormwater monitoring data from the previous permit term can be found in Appendix F. 9.0 ALLOWABLE NON STORMWATER DISCHARGES Several small steel pipes protrude from the southeast corner of the building. These pipes are associated with the sprinkler and fire suppression system for the building. The pipes allow the system to be tested periodically and or drained. One additional pipe in this area is located in the curb and allows for the discharge of air conditioner condensate from the building. The area in front of this pipe is commonly wet, particularly during the humid summer months. The condensate drains via overland flow toward Millmont Street but the quantities are minimal and flows evaporate before reaching storm drop inlets. A photograph of the discharge locations is noted in Figure 3 and can be seen in Figure 7.

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Figure 4. Photo of the pipes that discharge allowable stormwater at the site.

10.0 COMPLIANCE AND REPORTING REQUIREMENTS 10.1 SWPPP and SWPPP Summary As per the requirements of UVA Parking and Transportation Services’ general permit number VAR051372, UVA is required to prepare a SWPPP. The SWPPP will be kept at the facility and a digital copy will be maintained at Facilities Management, Environmental Resources. The plan will be made available to the state or federal compliance inspection officer upon request. 10.2 Total Maximum Daily Load (TMDL) Discharges from the Parking and Transportation Facility are subject to the requirements of the Rivanna River Watershed TMDL, issued by the Virginia Department of Environmental Quality, and the Chesapeake Bay TMDL, issued by the United States Environmental Protection Agency. A TMDL is the maximum amount of a pollutant that a water body can receive and still meet water quality standards. As discussed in Section 3.4, runoff from P&T discharges into Meadow Creek, a tributary of the Rivanna River. The Rivanna River Watershed TMDL prescribes specific wasteload allocations to all Industrial General Permitted Facilities within the Rivanna River Watershed, including P&T. The TMDL allocates a sediment load for discharges from P&T, which will be monitored by testing discharges for total suspended solids (TSS).

Fire suppression system discharge pipes

Air conditioner condensate pipes

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The Chesapeake Bay TMDL requires all owners of facilities in the Chesapeake Bay watershed to monitor their stormwater discharges for TSS, total nitrogen (TN), and total phosphorous (TP). The results of the monitoring will be used to determine if the facility is meeting specific Chesapeake Bay TMDL requirements and, if not, a Chesapeake Bay TMDL Action Plan will be developed for P&T. 10.3 Record Retention Requirements Records described in the SWPPP must be retained on site for 3 years beyond the date of the permit authorization notifying the facility of coverage under a stormwater permit, and shall be made available to the state or federal compliance inspection officer upon request. Additionally, employee training records, monitoring reports, compliance evaluations, and waste and recycling receipts or vouchers shall also be maintained. 10.4 Benchmark and Impaired Waters Monitoring Benchmark monitoring will be performed at least once during each of the first four, and potentially all, semi-annual monitoring periods after coverage begins. A grab sample will be taken within 30 minutes after the start of a runoff producing rainfall event or, if a sample cannot be obtained during the first 30 minutes, the sample will be taken during the first three hours of the discharge. In the event the sample is taken in the first three hours of discharge, an explanation will be noted as to why a sample within the first 30 minutes was impracticable. Along with the monitoring results, the record shall identify the date and duration (in hours) of the storm event, rainfall total in inches of the storm event that generated the sampled runoff, and the duration between the storm event sample and the end of the previous measurable storm event. Storm event data will be retrieved from the closest weather station. The duration between the storm event sample and the previous measurable event must be at least 72 hours. If snowmelt is monitored, the date of the sampling event will be documented. Documentation of an inability to obtain a sample will be maintained with the SWPPP in Appendix G.

10.4.1 Sample Documentation Samples from Outfall 001 will be collected and analyzed in accordance with 9VAC25-151-90 et seq, in accordance with the Chesapeake Bay TMDL, and in accordance with the Rivanna River Watershed Sediment TMDL, when runoff is produced during a qualifying runoff producing storm event. A Discharge Monitoring Report (DMR) will be submitted to the department for each storm event successfully sampled. Outfall 001 is a stormwater pipe where UVa’s storm sewer connects to the City of Charlottesville’s MS4. This location is shown on Figure 5. This location collects all of the combined runoff from the entire site.

10.4.2 Sample Analysis Samples are taken in bottles provided by Analytics Corporation that are requested by UVa specifically for the testing procedures required. Total petroleum hydrocarbons diesel range

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organics (DRO) samples are taken in an amber 1 L bottle and Total petroleum hydrocarbons gasoline range organics (GRO) are taken in three 40 mL vials preserved with HCL. DRO and GRO samples are analyzed using analytical method SW 846 8015C. Total suspended solids samples (TSS) are taken in a clear plastic 1 L Nalgene bottle and analyzed using method SM 2540D. Total Phosphorous is collected in a 250 mL plastic bottle, preserved with H2SO4, and is analyzed using EPA Method 365.1. Total Kjeldahl Nitrogen (TKN) samples are taken in a 250mL Plastic bottle preserved with H2SO4 and are analyzed using sample method SM45000 Norg C, SM4500 NH3 B &C. Nitrate-Nitrite, as Nitrogen is collected in a 250 mL plastic bottle, preserved with H2SO4, and is analyzed using EPA method 300.0. The sum of TKN and Nitrate-Nitrite yields Total Nitrogen for the sample. Samples are shipped on ice to Analytics. A chain of custody is provided with the samples and is sent back with the sample results in order to track the sample. Sample results are included in Appendix F

10.4.3 Monitoring Results If benchmark monitoring results exceed the benchmark concentration value for any parameter or the Rivanna River TMDL, the SWPPP will be reviewed and modified within to address deficiencies that may have caused or contributed to the exceedance. If benchmark sample results for the first four sampling periods exceed the allowable loads for the Chesapeake Bay TMDL, a Chesapeake Bay TMDL Action plan will be submitted by September 28, 2016. 10.5 Principal Executive Officer Signature In accordance with the state of Virginia, this plan has been approved and signed by Mr. Patrick Hogan, currently the authorized representative responsible for the operation of the facility. 10.6 Provisions for Amendment of the Plan The SWPPP will be reviewed and amended whenever there is a change in design, operation, or maintenance at the facility that has a significant impact on the discharge from the facility; routine inspections determine there are deficiencies in the control measures; inspections by regulatory officials determine modifications are necessary; there is a spill, leak, or other release at the facility; there is an unauthorized discharge from the facility, or notification is received that a TMDL has been developed that applies to the facility. The amended SWPPP will have a description of the facility changes or deficiencies and the planned source control activities. The SWPPP will be revised within 30 days of the change to the facility or discovery of a deficiency. If existing control measures need to be modified or if additional controls are required, they will be completed before the next storm event, if practicable, but not more than 60 days after the change is made or deficiency is discovered.

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Appendix A Employee Sign-In Sheet

Initial and Annual Refresher

UNIVERSITY of VIRGINIA

575 Alderman Road • P.O. Box 400726 • Charlottesville, VA 22904-4726

TELEPHONE 434-982-4901 • FAX 434-982-4915

Envi ron mental Resources • En ergy & Ut i l i t i es Dep ar tment • FACILITIES MANAGEMENT

Training Topic: Environmental Awareness, SPCC, UST Operator, Stormwater PP Trainer:_______________________________ Date:_______________ Time: _____________

Location:______________________________

Last Name First Name Computing ID Department

Last Name First Name Computing ID Department

Appendix B Quarterly Non-Stormwater Discharge Assessment Log

Quarterly Non-Stormwater Discharge Visual Monitoring Report University Of Virginia Parking and Transportation Department Millmont Street, Charlottesville, VA

g

Date Inspector's Name Outfall Number or Description

Flow Observed (Y/N) If Flow is Yes,

Complete Sections Below

Possible Source - Observations

Corrective Action Instituted

7/21/2014 J. Wenger Manhole at Main Gate No N/A N/A

9/18/2014 J. Wenger, J. Sitler Manhole at Main Gate No N/A

Appendix C Quarterly Visual Monitoring Inspection Log

STORMWATER DISCHARGE VISUAL MONITORING REPORT UNIVERSITY OF VIRGINIA PARKING AND TRANSPORTATION DEPARTMENT MILLMONT STREET, CHARLOTTESVILLE, VA

Outfall Location Date Time Color Clarity Odor Floating Solids

Settled Solids

Suspended Solids Sheen Foam

Other Visual Observations

Date of Previous Runoff Inspector and Comments

Main flow at new Manhole at Main Gate

Side Discharge at new Manhole at Main Gate

Note: Unless specified in the comments, these samples were taken within 30 minutes of runoff occurring at the site and the storm met the requirements of a measurable storm event occurring 72 hours from a previous storm event.

Appendix D Quarterly Facility Site Compliance Inspection Checklist

Parking and Transportation Quarterly Site Inspection Checklist

Areas Inspected. Previously unidentified discharges? BMPs need repair? Failed control Measures?

noncompliance? Additional controls needed? If yes, describe in appropriate area box.

Date, Time,

Weather

Inspector's Name

Weather. Discharges?

Bus Parking Area and

Parking Lot

Gasoline Fueling Area

Bus Fueling Area Bus Washing Bay

Maintenance Shop and

Storage Room

Describe additional corrective

actions needed

7/21/2014, 9:15am,

sunny J. Wenger

Parts stored outside of the shop building, uncovered. J. Sitler emailed Andy Mansfield, Oscar Goode, and Mike Stumbaugh about fixing the problem.

None None

Cracks in the berm around the bay. J. Sitler emailed Andy Mansfield, Oscar Goode, and Mike Stumbaugh about fixing the problem.

None None None

9/19/2014, 1:30pm, sunny

J. Wenger, J. Sitler

Parts Stored Outside, Drips from Busses - buses were turned on to burn off fuel

Drain cover mat has deteriorated and needs to be replaced

None None None

Stay dry and trash in yard needs to be swept up - all issues part of annual report

Appendix E Annual Comprehensive Site Compliance Evaluation Checklist

Annual Comprehensive Site Compliance Evaluation Checklist Date Inspector’s Name Area Inspected Areas where industrial materials come into contact with stormwater

Areas where leaks or spills from industrial equipment have occurred within the past 3 years

Areas where vehicles enter/exit the site

Evidence of tracking or blowing of materials

Evidence of or potential for pollutants entering the drainage system

Evidence of pollutants discharging to surface waters

Completed review of training records, inspections completed, effective operation of BMP, etc.

Outfall evaluation for unauthorized discharges

Based on monitoring conducted during the year, are BMPs functional and do they appear effective?

Other comments

Utilize Quarterly Facility Site Compliance Inspection Checklist to complete evaluation

Appendix F

Visual Monitoring Results from Previous Permit Cycle

STORM WATER DISCHARGE VISUAL MONITORING REPORT UNIVERSITY OF VIRGINIA PARKING AND TRANSPORTATION DEPARTMENT MILLMONT STREET, CHARLOTTESVILLE, VA

Outfall Location Date Time Color Clarity

Odor

Floating Solids

Settled Solids

Suspended Solids Sheen Foam

Other Visual Observations

Date of Previous Runoff Inspector and Comments

No qualifying storm event occurred during the period of January 1, 2009- March 31, 2009. A sample will be taken as soon as possible in the next quarter to represent the first quarter sample. Main flow at new Manhole at Main Gate

4/29/09 1600 Slightly brownish None None None None None None None None 4/22/09 Sampling by Jess Wenger

Side Discharge at new

Manhole at Main Gate

4/29/09 1600 Slightly brownish None None None None None None None None 4/22/09 Sampling by Jess Wenger

No qualifying storm event occurred during the period of April 1, 2009- June 30, 2009 (except the one used to make up the first quarter sample. A sample will be taken as soon as possible in the next quarter to represent the first quarter sample.


7/1/09 1805 Slightly brownish None None

A few small

pieces of dirt

None None None None None 6/17/09 Sampling by Jess Wenger




A few small

pieces of dirt

None None Very slight sheen

None None 6/17/09 Sampling by Jess Wenger


11/30/09 1540 Slightly brownish None Faint

oil odor

None None None Slight sheen None None 11/23/09 Sampling by Jess Wenger and Jeff Sitler



11/30/09 1540 Slightly brownish None None None None None Slight sheen None None 11/23/09

Sampling by Jess Wenger and Jeff Sitler


3/22/10 1220 Slightly grayish Slightly cloudy

Oil odor

Pieces of dirt None None Sheen None None 3/14/10

Sampling by Jess Wenger and Jeff Sitler. Very intense rainfall. Gray, cloudy color observed is likely a result of the debris accumulated on snow piles now being washed down into storm drains.



3/22/10 1220 Slightly grayish Slightly cloudy

Oil odor

Pieces of dirt None None Sheen None None 3/14/10

Sampling by Jess Wenger and Jeff Sitler. Extremely intense rainfall in a short amount of time likely caused a bypass of the BaySaver.


5/11/10 1445 Slightly brownish Slightly cloudy None

Few pieces of

dirt None None Sheen None None 5/2/10 Sampling by Jess Wenger


Manhole at 5/11/10 1445 Slightly brownish

Slightly cloudy None

pieces of dirt None None Sheen None None 5/2/10 Sampling by Jess Wenger

Main Gate Main flow at new Manhole at Main Gate

7/29/10 1635 Slightly brownish None None Few

pieces of dirt

None None Slight sheen None None 7/21/10 Sampling by Jess Wenger



7/29/10 1635 Slightly brownish None None Few

pieces of dirt

None None Slight sheen None None 7/21/10 Sampling by Jess Wenger


11/30/10 1310 Brownish Cloudy None None None None None None None 11/16/10 Sampling by Jess Wenger and Jeff Sitler.



11/30/10 1310 Clear None None None None None One or

two tiny oil spots

None None 11/16/10 Sampling by Jess Wenger and Jeff Sitler.


3/30/11 1710 Clear None None

A few small

pieces of dirt





A few small

pieces of dirt




A few small

pieces of dirt

None None None None None 6/12/11 Sampling by Jess Wenger and Jeff Sitler.



6/17/11 1410 Clear None None None None None None None None 6/12/11 Sampling by Jess Wenger and Jeff Sitler.



A few small

pieces of dirt




8/3/11 1445 Clear None None None None None None None None 7/24/11 Sampling by Jess Wenger


12/6/11 0905 Brownish None None Pieces of

dirt None None Discontinuous sheen None None 11/29/11

Sampling by Jess Wenger and Jeff Sitler.




two tiny oil spots




A few small

pieces of dirt

None None One or

two tiny oil spots




2/16/12 1135 Clear None None None None None Discontinuous sheen None None 2/10/12 Sampling by Jess Wenger and Jeff Sitler.



A few small

pieces of dirt





A few small

pieces of dirt




two tiny oil spots





No qualifying storm event occurred during the period of September 1, 2012- December 31, 2012 (A sample will be taken as soon as possible in the next quarter to represent the first quarter sample. Main flow at new Manhole at Main Gate

2/19/13 0958 Clear None None None None None Discontinuous sheen None None 2/15/13 Sampling by Jess Wenger



2/19/13 0958 Clear None None Few

pieces of dirt



5/16/13 1513 Slightly brownish None None None None None None None None 5/8/13 Sampling by Jess Wenger and Jeff Sitler.



5/16/13 1513 None None None None None None

Discontinuous sheen – likely some

bypass of the

Baysaver occurred due to the intensity

of the rainfall



5/23/13 1541 Slightly brownish None None None None None None None None 5/17/13 Sampling by Jess Wenger and Jeff Sitler.



5/23/13 1541 None None None None None None


bypass of


the Baysaver occurred due to the intensity

of the rainfall


7/17/13 1309 Brown Opaque Mud None None None None None None 7/11/13

Sampling by Jess Wenger and Jeff Sitler. Color and clarity issues were caused by Oil Water Separator construction on site, which caused erosion of some mud during this pop up thunderstorm. After construction is cleaned up on 7/18, this issue will be resolved.



7/17/13 1309 Light brown Opaque Mud None None None Trace Sheen None None 7/11/13

Sampling by Jess Wenger and Jeff Sitler. See note above.


11/26/13 1248

Light brown None None None None None None None None 11/15/13 Sampling by Jess Wenger





3/28/14 1102 Clear None None Few

pieces of dirt

None None None None None 3/23/14 Sampling by Jess Wenger and Jeff Sitler.



No qualifying storm event occurred during the period of January 1, 2014- March 31, 2014 (A sample will be taken as soon as possible in the next quarter to represent the first quarter sample.


4/25/14 1555 Light brown None None

A few small

pieces of dirt

None None


bypass of the

Baysaver occurred due to the intensity

of the rainfall -0.037 in

fell in ~45 mins


Side Discharge 4/25/14 1555 Light None None A few None None One or None None 4/15/14 Sampling by Jess Wenger

at new Manhole at Main Gate

brown small pieces of

dirt

two tiny oil spots



A few small

pieces of dirt

None None


bypass of the

Baysaver occurred





A few small

pieces of dirt

None None One or

two tiny oil spots


Note: Unless specified in the comments, these samples were taken within 30 minutes of runoff occurring at the site and the storm met the requirements of a 0.1 inch rainfall.

DateInspector's Name

Bus Parking Area and Parking Lot

Gasoline Fueling Area

Bus Fueling Area Bus Washing BayMaintenance Shop and Storage Room

Areas Where Stormwater Leaves Site

Deficiencies noted in existing BMPs?

8/10/2009J. Sitler and J. Wenger

None None

The drip pan for the engine fluids is filled with water. Oscar Goode said he would correct the problem.

None None None No

12/15/2009 J. Wenger None None None None

Paint containers with lids on stored outside sign shop. Charles Pierce contacted to correct the problem.

None No

3/10/2010 J. Wenger

Debris from snow pile melt should be cleaned up. Oscar Goode said he would correct the problem.

None None None None None No

6/7/2010 J. Wenger None None None None None None No

Areas Inspected. Issues encountered? If yes, describe.Parking and Transportation Quarterly Site Inspection Checklist


Concrete patches breaking apart from asphalt. Oscar Goode is getting bids to replace all asphalt with concrete in the bus parking area.

None None None None

Contractor improperly dumped waste concrete in the swale at the back of the parking lot. Oscar Goode is contacting them to remove it.

No

9/27/2010 - wet weather inspection

J. Sitler and J. Wenger

None None

Stay dry needs to be swept up after fluids are absorbed. Oscar Goode was reminded of this procedure.

None None

Contractor waste concrete still not cleaned up. Oscar Goode has contacted Facilities Management about the issue.

No

11/23/2010 J. Wenger

Mr. Goode indicated that he had received the last bid for installation of concrete today. Evaluation of the bids will now begin.

None

Stay dry needs to be swept up after fluids are absorbed. Oscar Goode was reminded of this procedure.

Valve turned in the wrong direction for vehicle washing. Mr. Goode indicated that a staff person had sprayed down a truck without using any detergents. Mr. Goode was reminded to remind all staff that the valve must be turned for vehicle washing whether detergents are used or not to prevent dirt and other material from being washed down the drain.

None

Vehicle wash water discharging from storm sewer.

No

3/29/2011 J.Wenger

Mr. Goode indicated that he hopes to have a the contractor begin work on the concrete bus parking area in May.

None None

Was happy to witness P&T staff switching the bus wash area valve prior to beginning bus washing activities in the morning.

None None None

6/6/2011 J.Wenger

Mr. Good indicated that they had to request new proposals for some of the concrete bids that came in in September. The goal is to begin work by August 1st.

None None None None None None

9/1/2011 - annual inspection


Bus parking area now paved with concrete




Some bus drivers have been parking buses outside the bus parking area, leaving oil spots on the asphalt in areas that do not drain to the BaySaver. Although the spots are cleaned up with stay-dry, Mr. Goode will work with the bus drivers to remind them that all buses must be parked in the designated bus parking area.




None None None None None None None

5/29/2012 J Wenger None None None None None None None


Discussed plans for installation of oil water separator to cover areas outside the bus parking ara with Mr. Goode. Plans are currently in review at the University Building Official.


12/12/2012 J. Wenger

Mr. Goode is working to get bids from contractors to begin installation of oil water separators for the bus parking area.


3/4/2013 J. Wenger

None. Mr. Goode was not present for an update on OWS installation plans.







12/19/2013 J. Wenger None None None None None None None


Asked Mr. Goode to cover or remove parts stored outdoors

Asked Mr. Goode to exchange the grandular absorbent in drip pans


None None None None

5/15/2014 J.WengerWill buy tarp to cover outdoor parts



None None None None

Quarterly Non-Stormwater Discharge Visual Monitoring ReportUniversity of Virginia Parking and Transportation DepartmentMillmont Street, Charlottesville, VA

Date Inspector's Name Outfall Number or Description

Flow Observed (Y/N) If Flow is Yes, Complete Sections Below

Possible Source - ObservationsCorrective

Action Instituted

3/12/2009 J. Wenger Manhole at Main Gate No N/A N/A

6/24/2009 J. Wenger Manhole at Main Gate No flow, pipe damp

As with 2007's observation, there has been a lot of rain over the past week and humidity levels

have been high, which may have kept the water from evaporating. Nothing was observed entering

the drop inlets on site.

N/A

8/10/2009 J.Sitler and J. Wenger Manhole at Main Gate No N/A N/A

12/18/2009 J.Sitler and J. Wenger Manhole at Main Gate No flow, pipe damp

November and December set total rainfall records for the area. Pipe may not have completely dried

out from constant influx of water. Nothing was observed entering the drop inlets on site nor did

they appear damp.

N/A

3/10/2010 J. Wenger Manhole at Main Gate No flow, pipe damp Snowmelt observed entering several drop inlets. N/A

6/23/2010 J.Sitler and J. Wenger Manhole at Main Gate No flow, pipe damp

Likely air conditioner condensate, which flows out of a pipe nearby. Nothing else was observed

entering the drop inlets on site. N/A

8/30/2010 J.Sitler and J. Wenger Manhole at Main Gate No N/A N/A

11/23/2010 J. Wenger Manhole at Main Gate YesFlowing water. Vehicle wash bay wet, although no

vehicle present. Valve turned in the wrong direction for vehicle washing.

Mr. Goode indicated that a

staff person had sprayed down a truck without using

any detergents. Mr. Goode was

reminded to remind all staff that the valve

must be turned for vehicle washing whether

detergents are used or not to

prevent dirt and other material

from being washed down

the drain.

3/29/2011 J. Wenger Manhole at Main Gate No N/A N/A6/6/2011 J. Wenger Manhole at Main Gate No N/A N/A9/1/2011 J. Wenger Manhole at Main Gate No N/A N/A11/2/2011 J. Wenger Manhole at Main Gate No N/A N/A3/19/2012 J. Wenger Manhole at Main Gate No N/A N/A

5/29/2012 J. Wenger Manhole at Main Gate No flow, pipe damp

No vehicles were observed being washed at the time of the visit, but Oscar Goode was reminded to remind his staff about proper usage of the bus wash area just in case that area was the cause of

the damp pipe.

Discussion with Mr. Goode about bus washing

procedures9/25/2012 J. Wenger and

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