Stock Take SCC MEMO dad- March 2015

7/21/2019 Stock Take SCC MEMO dad- March 2015

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Swang Chai Chuan Sdn Bhd

Swang Chai Chuan Seafood Sdn Bhd

SCC Marketing (Pahang) Sdn Bhd

SCC Marketing (East Coast) Sdn Bhd

SCC Markerting (M) Sdn Bhd

Lot 147A, Kawasan Perindustrian Semambu,

25300 Kuantan Pahang Darul a!mur"

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INTERNAL MEMO To Whom It May Concern:

RE: March 2015 GST Stock Take Instruction

The forthcoming stock count has been conrmed and is scheduled to be held as shown in the belowtimetable:

Cut-of

ate:Stock Recei!e" #R$s"

WTs

Cut-of

ate:Customer GR$s% T&C$s

'minCut-of:C$s"($s

&aStock Count

Cut-of ate:

In!oices

C)T-*++

W'RE,*)SE

*#ER'TI*$

anSa.esStock Count

Stock Count

Sa.es

*rersTo

Resume

East Cost /T$" MT" T &

21/03/15 (Sat

21/03/15 (Sat

2!/03/15 (Tues

25/03/15 ("ed

2#/03/15 ($ri

2%/03/15(Sat

2&/03/15 (Sun

2&/03/15'

1/0!/15

("ed

30/03/2015

(Sun )on

!*00 +m 5*00 +m 5*00 +m %*30am

12*00+

m 1*00,) %*30 am %*30 am

%*30

am

Serem3an%4

21/03/15 (Sat

21/03/15 (Sat

2!/03/15 (Tues

25/03/15 ("ed

2%/03/15 (Sat

2%/03/15(Sat

30/03/15 (Sun

30/03/15'

1/0!/15

("ed

31/03/2015

()on Tues

!*00 +m 5*00 +m 5*00 +m %*30am12*00+m

1*00,) %*30 am %*30 am%*30am

S#ECI'4 $*TES:

• 2&th )arch 2015 (Sunda- work as normal with re+lacement lea.e* $or Su++l- hain

e+artment (uantan ' )entakab*

• ll de+artments must concern to strictl- obser.e and follow the abo.e cut o time for an-

assignment / task / +ro4ect coordination

• o not interru+t an- of the abo.e cuto e.ent da- and time*










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1 #re-Count instructions 6or Sa.es" &ranch 'min" Warehouse" #urchasin7"In!oicin7 (e8artment

Sales dmin "arehouse and 6n.oicing to ensure that all the documents are to be cut o accordingl-

as scheduled*

Sales and ,urchasing e+artment to notif- Su++liers 78T to send stocks to the warehouse after thecut o date on 21/03/2015*

Sales e+artment to inform customers of an- collection of goods return shall cut o at 21/03/2015and resume after stock count*

Sales e+artment to inform and submit list of sales team stas who a.ailable for stock count on2&/03/2015 ' 30/03/2015 for 9ast ost and 30/03/2015 ' 31/03/2015 for Seremban*

"arehouse de+artment to ensure +ending T"8 7 and Trade eturn 7ote read- for collect shallbe full- collected before 21/03/2015*

"arehouse and 6n.oicing e+artment to ensure bad stocks are read- to return / write o to su++liersbefore 21/03/2015 with ,urchase eturn ' Stock "rite 8 note*

6n.oicing e+artment and ;ranch dministration to ensure all T"8 7 and Trade eturn recei.ed100< follow running number and u+dated in s-stem ' ling before 2!/03/2015*

9ast oast ;ranch dministration to ensure all =7 T"8 7 and Trade eturn submit to uantano>ce b- 2!/03/2015* e?uire dail- courier to uantan o>ce to u+date dail- in s-stem*

Seremban dministration to ensure all =7 T"8 7 and Trade eturn submit to @ o>ce b-2!/03/2015* e?uire dail- courier to @ o>ce to u+date dail- in s-stem*

6n.oicing e+artment to ensure all settled in.oices ling and u+todate in Therefore*

6n.oicing e+artment to ensure all settled 8; in.oices ling and u+todate with the log book listingwith status*

6n.oicing ' "arehouse e+artment to ensure all unsettled in.oices ' 8; in.oices clearl- shows onhand with allocated stocks*

"arehouse e+artment to ensure all stocks +icked 100< tall- with loading list*

Therefore users to ensure all +ending in.oices a.ailable on hand (cross check with in.oicing 'warehouse*

7o ad.ance sales or +hantom in.oices allowed*

"arehouse e+artment to ensure all stocks sorts accordingl- in +lace same SAs together* The tn+er +allet must be standardiBed in same ?uantit-*










#el$ 0%&5''47'' (a)$ 0%&5'7''03

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Stock count sheet must be read- at 2#/03/2015 with T7 ,S and 9C,69 T9 column* Total 2 co+ies for Team ' Team ; count*

Inicate 9( on stock count sheets of ('M'GE( stocks* This is to ensure that the dmin and Storeke- the stock count data of amaged Stock into the correct storage location*

; Cut *f #roceure

e+artment concern at the res+ecti.e set cuto times* This means that de+artment concern M)ST

$*T #R*CESS the document(s from the cuto time onwards e.en though a 7 Sales order6n.oice etc is gi.en to de+artment concern at the set cuto time* The head of the res+onsible+art- will be re?uired to eD+lain the reasons for nonadherence*

The 4IST *+ 4'ST (*C)MME$T $)M&ERS of the following t-+e of documents must be obtainedand submitted to dmin e+artment for future .erication:

(1 6n.oice(2 redit 7ote (7(3 ebit 7ote (7(! ,urchase ecei.ed 7ote (,7(5 eturn ebit to Su++lier ((E Su++lier 6n.oice (S6(# 6ntero>ce Transfer ("T

(% =oods eturn 7ote from ustomer (=7(& Trade/Stock eturn d.ise (T;7(10 Stock 6ssue(11 Fan Sales Summar-

< Trae Returns % Write *fs

Subsequent receipt of returns after cut-o time must be segregated and labeled properly to a.oid wrong counting* co+- of the T;7 must be +asted onto the +allet for .erication The

T;7 documents should $*T be sent to dmin for +rocessing*

ll T;7 / Stock 6ssue M)ST be +rocessed +rior to the stock count* n- subse?uent recei+t of returns

must be segregated +ro+erl- to a.oid wrong counting*

"ritten o stock should be remo.ed +rior to the count an- written o stocks waiting for ins+ectionfrom the ,rinci+le must be set aside and labeled accordingl-*

ll Stock 6ssueGs issued for writing o damaged goods must be action* Su+er.isors should check on

this* ,lease note inaction write o Stock 6ssueGs will cause a discre+anc- between +h-sical countand com+uter in.entor-*

5 Stock-takin7 #roceures










#el$ 0%&5''47'' (a)$ 0%&5'7''03

&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&&fter recei+t of the stock count sheet warehouse coordinator is re?uired to check the numerical

se?uence to ensure no omission* ll stock count sheets ( ' ; H ,67T9 ' ;@7 M)ST beaccounted for*

The IJ and I;J +ortions are then matched together to ensure that the ?uantit- is the same* recount for ' ; sheets with .ariances in Kuantit- M)ST be carried out*

;oth Team ' Team ; need to recount if both ?uantit- are not match*

6f recount ?uantit- did not match with +re.ious count of Team ' Team ; The d4uster must .erif- it*

The recount of the nal ?uantit- as conrmed b- uditor shall be +lace in Team ; column* $or SAs with multi+le sheets warehouse coordinator to S)MM'RISE the stock count data into a

S)MM'R= *+ ST*C C*)$T +*RM * The +ur+ose of this eDercise is to ensure that the ?uantit-of each SA is ke-ed into the 9;A6@9 on T8T@ basis and ke-ed in onl- once (otherwise if 2entries are done the 2nd entr- into 9;A6@9 will su+ersede the 1st entr- and thereafter result inerroneous +osting / data entr-*

"arehouse coordinator to com+are +h-sical count data against the 9;uilder ?uantit- (in.entor-

.aluation re+ort for all SAs* "arehouse coordinator will use stock count sheet to ke- into 9C9@ and generate the 9C9@ Stock

;alance e+ort (follows stock count sheet format* "arehouse coordinator to ensure that the following data are ke- in:

SA 7umber

Kuantit-

9D+ir- ate/))/LLLLLear must be ke- in ! digits*

recount on SAs with ma4or .ariances (in 8ST between the +h-sical and book gures M)ST becarried out*

ll SAs must ha.e 8ST in the eDcel sheet*

,reliminar- Stock Fariance e+ort will be +roduced for .erication +rior to u+date into the 9;A6@9S-stem* d4ustment to be done on the da- of count (naliBe with ad4ustment date of 30 th )arch 2015*

> Sa.es *rer #rocessin7

The sales order +rocessing will resume according to the stock check schedule*










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Stock Take SCC MEMO dad- March 2015

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