Steps Toward a New and Improved SciPAC Mentoring Program

LCDR Adrienne J. Goodrich-DoctorSciPAC Mentoring Subcommittee

2011 USPHS Scientific and Training SymposiumJune 21, 2011

Overview

SciPAC Mentoring Program Evaluation of PHS Mentoring

2011 SciPAC Mentoring Program Operational Plan

Next Steps

SciPAC Mentoring ProgramProgram Goals

Facilitate relationship building between a volunteer senior officer (mentor) and a junior officer (mentee).

• Successful advancement of the junior officer’s career

• Simultaneously meeting the needs of the Service to best fulfill its mission

SciPAC Mentoring ProgramMatching Process

• Program Manager contacted by officer to request mentor

• Completing form posted on the SciPAC website• Email request to the Chair and/or Co-chair

• Follow-up conversation identifies the mentees’ goals, expectations, and career background

• Identification of a suitable mentor uses combination of criteria

• Discipline• Career development track• Agency• Geographic location• Prior service history

http://usphs-scientist.org/documents/careerdev_content/mentoring.pdf

Evaluation of PHS Mentoring

Evaluation of PHS Mentoring

• Evaluation began in July 2010

• Project goals:• Improve communication and knowledge sharing• Identify best practices• Identify opportunities for improvement• CY2011 operational plans for each of the PHS category

mentoring programs • Develop a white paper for review by the CPO PAC that both

informs and recommends a strategic plan.

Evaluation of PHS MentoringFeedback from the Expert Panel

• Expand goals to include all-around development

• Formalize training• Recognize mentoring program participants• Conduct annual recruitment • Be more pro-active in reaching out to new

CADs• Utilize senior O4s to mentor O3s• Formalize program evaluation process

2011 SciPAC Mentoring Program Operational Plan

2011 SciPAC Mentoring Program Operational Plan: Updated Program Goals

The goal of the SciPAC Mentoring Program is to provide the opportunity to all officers of the Scientist Category to achieve their full professional potential by benefiting from being mentored by a senior officer. The program will achieve this goal by:• Providing support and services to all mentors and mentees.• Promoting the program.• Keeping records of the matched pairs and providing

recognition to those involved.• Monitoring the success of the program and making any

necessary changes.

SciPAC Operational PlanProgram Development

• Re-visit mentor/mentee matching process• Develop Training Program

• Develop mentoring handbook• Select/develop/repackage training materials and offer

various trainings• Develop a template Individual Development Plan

based on promotion benchmarks• Institute a participant feedback process• Recognize participants in the mentoring program

• Letter from the CPO• Category award – Scientist Mentor of the Year

SciPAC Operational Plan2011 Mentoring Needs Assessment Survey

• Never been done• Gives Scientist Officers an opportunity to:

• Provide feedback on the program• Feedback will be specific to officers’ current role of

mentor, mentee or interested participant • Help shape program re-organization

• Training/Support needs for mentors and mentees• Preferences for matching• Options to better promote the program• How to encourage more officers to participate?

SciPAC Mentoring ProgramSurvey Overview

• Request from SciPAC Chair to complete survey• Will include a link to the survey (Survey Monkey)

• First question is a directional question and is mandatory• This will route you to a specific question set, dependent on

your current or future role as a mentor, mentee, or interested but not yet involved

• Only one survey per officer• The survey is anonymous. We can only track the responses

and the number of responses, not who responded or what response each person provided.

• The survey will be available for 2-3 weeks in June-July.

Conclusions• The SciPAC Mentoring Subcommittee:

• Participates in the overall evaluation process of the PHS mentoring programs

• Drafted 2011 SciPAC Mentoring Program Operational Plan

• Increased subcommittee membership from 3 to 6 officers

• Developed the SciPAC Mentoring Program Survey

Next Steps

• 25 June 2011 - Survey reviewed by Executive Board to obtain feedback and guidance

• 02 July 2011 - Survey implementation• 23 July 2011 - Survey period closes• 25 July 2011 – Begin survey analysis• 30 September 2011 – Survey results and

subcommittee recommendations provided to Executive Board

Do you want all officers of the Scientist Category to achieve their full professional

potential?

PLEASE PARTICIPATE SciPAC Mentoring Program Survey

Thank You

The SciPAC Mentoring Subcommittee

CDR Boris Aponte (AHRQ) - ChairCDR Mark Methner (CDC) – Co-Chair

CDR Diana Bensyl (CDC) - Program AdvisorLCDR Theodore Garnett (FDA)

LCDR Adrienne Goodrich-Doctor (NIH)LCDR Alfredo Sancho (FDA)LCDR Jacqueline Sram (FDA)