STEARNS COUNTY MISSION STATEMENT: …

Stearns County Board of Commissioners Stearns County Administration Center 705 Courthouse Square St. Cloud, MN 56303 320-656-3601

Regular Meeting Agenda

Tuesday, September 18, 2018

STEARNS COUNTY MISSION STATEMENT: Provide exceptional public services

to assure a safe, healthy, vibrant county for all.

BROADCAST/REBROADCAST SCHEDULE: Stearns County Board of

Commissioners meetings can be viewed live on St. Cloud Cable Station 181 or via web

cast. Board meetings are also rebroadcast in the following cities: Paynesville, St. Joseph,

Cold Spring, St. Cloud and Waite Park. See a list of rebroadcast dates and times.

BARRIER FREE: All Stearns County Board of Commissioners meetings are accessible

to the handicapped. Attempts will be made to accommodate any other individual need for

special services. Please contact Marlys Tanner (320)656-3602 early so necessary

arrangements can be made.

9:00 AM Call to Order

9:00 AM Meeting called to order by Jeffery H. Mergen, Chair, on September 18, 2018 at Administration

Center, County Administration Center, St. Cloud, MN.

Roll Call

DeWayne Mareck District 1

Joe Perske District 2

Jeff Mergen District 3

Leigh Lenzmeier District 4

Steve Notch District 5

Pledge of Allegiance

9:02 AM A. Public Access Forum

Anyone wishing to address the Board on issues not found on today's agenda may do so at this time.

Speakers are asked to approach the microphone. Individual comments are limited to 3-4 minutes. Total

allotted time for this forum is 10 minutes. A citizen may speak at the Public Access Forum only once per

month. County Board members will not engage in dialogue with speakers but rather refer the matter to the

appropriate County department.

9:07 AM B. Consent Agenda

1. Approve Minutes of Tuesday, September 04, 2018

2. Approve One-Day Application and License to Sell On-Sale 3.2 Percent Malt Liquor

Submitted by Our Lady of Mount Carmel Parish, Opole, MN for October 26, 2018

http://stearnscountymn.iqm2.com/Citizens/Default.aspx

http://stearnscountymn.iqm2.com/Citizens/Default.aspx

http://www.co.stearns.mn.us/Government/CountyElectedOfficials/CountyCommissioners/TVSchedule

Board of Commissioners Printed 9/13/2018

Event on Parish Grounds Located at 42942 125th Avenue, Holdingford, MN, in

Brockway Township

3. Approve Renewal Club Application and License to Sell On-Sale Intoxicating

Liquor Submitted by American Legion 612, dba Othmar Braun Post 612, for Period

of September 28, 2018 through June 30, 2019 at Their Location in Zion Township

4. Adopt Resolution Authorizing Stearns County to Provide Interim Financing in

Amount of $73,611.14 to Clearwater River Watershed District School Section Lake

Modified Outlet Control Project

5. Approve $15,000 Budget Adjustment for Highway Department to Construct 20' x

24' Replacement Shed to Store Brine Truck ATTACHMENTS:

A. Budget Amendment Request (PDF)

6. For Informational Purposes Only Claims Paid for August 25 through September 7,

2018 in Amount of $2,933,424.58

7. Approve Memorandum of Understanding with City of St. Cloud to Enter into Grant

Agreement with United States Department of Justice ATTACHMENTS:

A. 2018 JAG Grant Supplemental Information (DOC)

B. 2018 JAG Grant Memo (DOCX)

C. Memorandum of Understanding 2018 JAG Grant (PDF)

8. Approve Veterans Services Office 2019 Operational Enhancement Grant and

Authorize Board Chair Signature ATTACHMENTS:

A. Grant Supplemental Information (DOC)

B. Grant Resolution FY2019 (DOCX)

C. Grant Agreement FY 2019 (PDF)

9:10 AM C. Public Hearing

1. Conduct Public Hearing to Consider Extending and Updating Ordinance Regulating

Use of Motorized Golf Carts and Neighborhood Electric Vehicles

Presenter: Jodi Teich, Highway Engineer; ATTACHMENTS:

A. Proposed Ordinance Update (PDF)

9:15 AM D. Public Works

Presentation by Jodi Teich, County Engineer, re: consideration of:

1. Approve Advertising for Bids for SAP 073-599-081; Replace Structure 92005

Along 390th Street in Krain Township ATTACHMENTS:

A. Bridge 92005 Project Map (PDF)

2. Receive Minnesota Transportation Alliance Annual Meeting Information ATTACHMENTS:

A. Transportation Alliance Info (PDF)


3. Miscellaneous Highway Items

9:20 AM E. Veterans Services

Presentation by Cory Vaske, Veterans Services Officer, re: consideration of:

1. Proclaim Stearns County as a Purple Heart County ATTACHMENTS:

A. Purple Heart County Proclamation (PDF)

2. Accept Veterans Services Office Annual Report ATTACHMENTS:

A. 2017 Veteran Services Summary Report (DOCX)

B. 2017 Stearns County Numbers and Comparisons (PDF)

C. Map: Veteran Services Client Visits by Zip Code (Jan 2018 - Aug 2018) (PDF)

9:35 AM F. Environmental Services

Presentation by Chelle Benson, Environmental Services Director, re: consideration of:

1. Receive Information on Aquatic Invasive Species and County's Grant Process for

2019

Presenter: Becky Schlorf, Agriculture/Water Resources Division Supervisor; Cole

Loewen, Environmental Specialist

2. Receive Information on Request for Proposals (RFP) for Comprehensive Plan

Update

Presenter: Angie Berg, Land Use Division Supervisor;

3. Authorize Direction Regarding Environmental Service Fee Collection and

Expenditure

Presenter: Mark Latterell, Interim Environmental Health Division Supervisor;

ATTACHMENTS:

A. Historical Solid Waste Fee Balances (PDF)

10:05 AM Break - 5 Minutes

Recess Regular Meeting

Recess Regular County Board Meeting to Conduct Human Services Board Meeting

10:10 AM G. Human Services Board Consent Items

1. For Informational Purposes Only Human Services Claims Paid in Amount of

$111,709.28 for Weeks Ending August 17, August 31, and September 7, 2018

10:11 AM H. Human Services Board Regular Items

Presentation by Melissa Huberty, Human Services Administrator, re: consideration of:

1. Receive Information Regarding Community Health Assessment Process

Presenter: Renee Frauendienst, Public Health Division Director;


ATTACHMENTS:

A. CHIP Summary-2018 (PDF)

Close Human Services Board

Reconvene Regular Meeting

Reconvene Regular County Board Meeting

10:20 AM I. Information Services

Presentation by George McClure, Information Services Director, re: consideration of:

1. Accept Technology Plan Update

Presenter: Internal -- Dory Dahlberg, Technical Project Leader ATTACHMENTS:

A. Technology Plan Update (PDF)

10:40 AM J. Administration

Presentation by Michael Williams, County Administrator, re: consideration of:

1. Adopt 2019 Preliminary Property Tax Levy

Presenter: Michael Williams, County Administrator; Randy Schreifels, Auditor-

Treasurer; Stephen Hammes, Assistant County Administrator; Sarah Utsch,

Financial Director ATTACHMENTS:

A. Resolution Setting Preliminary Levy (PDF)

B. Executive Summary (PDF)

11:00 AM K. Issues by Commissioners

Adjournment

Stearns CountyBoard of Commissioners

Stearns County Administration Center705 Courthouse SquareSt. Cloud, MN 56303

320-656-3601

Regular Meeting MinutesTuesday, September 4, 2018

Board of Commissioners Page 1 Printed 9/10/2018

Call to Order9:00 AM Meeting called to order by Jeffery H. Mergen, Chair, on September 4, 2018 at Administration Center, County Administration Center, St. Cloud, MN.

Roll CallDistrict 1 DeWayne Mareck: Present, District 2 Joe Perske: Present, District 3 Jeff Mergen: Present, District 4 Leigh Lenzmeier: Present, District 5 Steve Notch: Present, County Administrator Michael Williams: Present, County Auditor - Treasurer Randy Schreifels: Present, Senior Office Specialist Tammy Moulzolf: Present.

Consent Agenda1. Approve minutes of Tuesday, August 21, 20182. Approve Organizational Study of Treasurer’s Office, Recorder’s Office, License Centers,

and Elections3. Approve Application and Permit for One Day Temporary On-Sale Liquor License submitted

by Othmar Braun Post 612 American Legion for their September 8, 2018 event at Othmar Braun Legion located at 30369 County Rd. 32, Paynesville MN, in Zion Township

4. Approve Application to Conduct Off-Site Gambling submitted by The Church of St. Joseph for gambling activities to be held at their October 21, 2018 fundraiser at Pelican Lake Ballroom located at 18419 County Rd. 154, Avon MN, in Avon Township

5. For Informational Purposes Only, August 11 through August 24, 2018 Claims Paid in Amount of $2,636,761.93, Excluding Investment Purchases

6. Authorize Emergency Management to apply for Emergency Management Performance Grant (EMPG) funding in the amount of $64,500.00 with a matching requirement of $64,500.00

Consent Vote:RESULT: APPROVED [UNANIMOUS]MOVER: DeWayne Mareck, District 1 SECONDER: Joe Perske, District 2

Great River Regional Library1. Receive Great River Regional Library 2019 Budget Overview

RESULT: INFORMATIONAL – NO VOTE

Public HearingA public hearing was held to consider revocation of three Shoreland Contractor Licenses

for work performed without required permits since January 2018. Angie Berg, Land Use Division Supervisor, gave a brief overview. Chair Mergen opened the public hearing. Lars Raisanen, Backyard Reflections, Annandale MN, stated they completed a retaining wall off a house on Carnelian Lake without a permit not realizing it was within 2 to 4 feet within the shoreland impact zone. Jeff Kraemer, Kraemer Trucking and Excavating, stated he completed a topographic alteration on the Sauk River without a Major Shoreland Alteration Permit and assumed the homeowner had the required permit. Mike Silbernick, MC's Lawn & Landscaping, St. Cloud MN, completed a rock-rip-rap project on the Sauk River Chain of

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Regular Meeting Minutes September 4, 2018


Lakes but neglected to obtain a Minor Shoreland Alteration permit. Ms. Berg stated all three contractors paid the after-the-fact fee. After hearing no further testimony, Chair Mergen closed the public hearing. After some discussion, motion was made not to revoke the Shoreland Contractors Licenses.Presenter: Chelle Benson, Environmental Services Director; Angie Berg, Land Use Division SupervisorRESULT: APPROVED [UNANIMOUS]MOVER: DeWayne Mareck, District 1 SECONDER: Steve Notch, District 5

Environmental ServicesPresentation by Chelle Benson, Environmental Services Director, re: consideration of: 1. Discuss Ordinance Related to Recreational Vehicles

It was the consensus of the Board to refer ordinance related to recreational vehicles to the Planning Commission for re-evaluation on several areas such as size of property vs number of recreational vehicles allowed, quiet hours, distance of recreational vehicles from neighboring homes and number of days allowed. The County Board directed staff to keep property owners informed on steps being taken regarding this issue.Presenter: Angie Berg, Land Use Division Supervisor; RESULT: INFORMATIONAL - NO VOTE

2. Approve Plan for North Fork Crow River Watershed One Watershed, One Plan Project which includes annual work plans to be approved by each partner as a member of the policy committee Presenter: Becky Schlorf, Agriculture/Water Resources Division Supervisor; Cole Loewen, Environmental SpecialistRESULT: APPROVED [UNANIMOUS]MOVER: DeWayne Mareck, District 1 SECONDER: Joe Perske, District 2

3. Approve North Fork Crow River Watershed One Watershed One Plan (1W1P) Memorandum of Cooperative Agreement and confirm appointment of Commissioner Mergen on the Policy CommitteePresenter: Becky Schlorf, Agriculture/Water Resources Division Supervisor; Cole Loewen, Environmental SpecialistRESULT: APPROVED [UNANIMOUS]MOVER: Steve Notch, District 5SECONDER: Joe Perske, District 2

Stearns County Housing and Redevelopment Authority1. Adopt Resolution 18-48 approving Stearns County Housing and Redevelopment Authority

Fiscal Year 2019 levy

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RESOLUTION 2018-48

ADOPTING STEARNS COUNTY HOUSING ANDREDEVELOPMENT AUTHORITY TAX LEVY

FOR YEAR 2019

WHEREAS, pursuant to Minnesota Statutes, Section 469.033, Subdivision 6, the Housing and Redevelopment Authority of Stearns County is authorized, upon approval of the Board of Commissioners of Stearns County, Minnesota, to levy a special tax upon all property, both real and personal, within the County, excepting the City of St. Cloud, expended and applied for purposes of Minnesota Statutes 469.001 to 469.047; and

WHEREAS, in accordance with Minnesota Statutes, Chapter 277, for purposes of determining budget limitations, “taxable property” shall mean the total “Taxable Market Value” of the County, excepting the City of St. Cloud; and

WHEREAS, the Commissioners of the Housing and Redevelopment Authority of Stearns County have reviewed the budget (attached and made reference to herein), and find the expenditures to be in keeping with the stated sections of Minnesota Statutes 469.001 to 469.047 and prudent use of public funds.

NOW, THEREFORE, BE IT RESOLVED by the Stearns County Board of Commissioners, Minnesota, that:

The special tax, in the full amount of $400,000.00, stated in the budget attached hereto and made a part hereof, be levied on a taxable valuation in the County of Stearns for the year 2019.Presenter: External -- Neil Fortier, Stearns County HRA Executive DirectorRESULT: APPROVED [4 TO 1]MOVER: DeWayne Mareck, District 1 SECONDER: Steve Notch, District 5AYES: DeWayne Mareck, Joe Perske, Jeff Mergen, Steve NotchNAYS: Leigh Lenzmeier

Recess Regular MeetingRecess Regular County Board Meeting to Conduct Human Services Board Meeting

Human Services Board Consent Items1. For Informational Purposes Only Human Services August 10 through August 24, 2018

Claims Paid in Amount of $17,649.87Human Services Consent Vote:

RESULT: APPROVED [UNANIMOUS]MOVER: Steve Notch, District 5SECONDER: Joe Perske, District 2

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Human Services Board Regular ItemsPresentation by Melissa Huberty, Human Services Administrator, re: consideration of:1. Authorize Board Chair to sign proclamation designating September 2018 as National

Alcohol and Drug Addiction Recovery Month in Stearns County. Displays are planned for the Administration Center the Service Center during the week of September 17-21, 2018.Presenter: Julie Ellis, Community Supports Division Director; RESULT: APPROVED [UNANIMOUS]MOVER: DeWayne Mareck, District 1 SECONDER: Leigh Lenzmeier, District 4

2. Receive Information on Substance Use Disorder (SUD) ReformRESULT: INFORMATIONAL – NO VOTE

Close Human Services Board

Reconvene Regular MeetingReconvene Regular County Board Meeting

AdministrationPresentation by Michael Williams, County Administrator, re: consideration of:1. Receive 2019 Budget Recommendations

Presenter: Michael Williams, County Administrator; Stephen Hammes, Assistant County Administrator; Randy Schreifels, Auditor-Treasurer; Sarah Utsch, Financial DirectorRESULT: INFORMATIONAL- NO VOTE

Adjourn to Travel to Midwest Medical Examiner's Office, 14341 Rhinestone Street N.W., Ramsey, MN for Tour

Chair Mergen adjourned the County Board Meeting at 11:22 a.m.

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STEARNS COUNTY

BOARD OF COMMISSIONERS Stearns County Administration Center

St. Cloud, MN 56303

September 18, 2018 Meeting

REQUEST FOR BOARD ACTION

DOC ID: 6911 Page 1

DEPARTMENT: Auditor - Treasurer

SUBMITTED BY: Randy Schreifels

AGENDA ITEM: Approve One-Day Application and License to Sell On-Sale 3.2 Percent Malt Liquor Submitted

by Our Lady of Mount Carmel Parish, Opole, MN for October 26, 2018 Event on Parish

Grounds Located at 42942 125th Avenue, Holdingford, MN, in Brockway Township

PREVIOUS ACTION: None.

RECOMMENDED BOARD ACTION:

Approve 1-Day application and license to sell On-Sale 3.2 Percent Malt Liquor submitted by Our

Lady of Mount Carmel Parish Minnesota for their event to be held on October 26, 2018 on their

parish grounds located at 42942 125th Avenue, Holdingford MN, in Brockway Township

MANDATED PROGRAM: Mandated

COMMENTS:

1. All required forms have been submitted.

2. Application has township approval.

3. The application has been approved by the Sheriff and the County Attorney.

4. License fee has been paid.

REQUIRED EQUIPMENT: LENGTH OF PRESENTATION:

No equipment required.

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6913 Page 1



AGENDA ITEM: Approve Renewal Club Application and License to Sell On-Sale Intoxicating Liquor Submitted

by American Legion 612, dba Othmar Braun Post 612, for Period of September 28, 2018 through

June 30, 2019 at Their Location in Zion Township



Approve Renewal Club Application and License to Sell On-Sale Intoxicating Liquor submitted

by American Legion 612 dba Othmar Braun Post 612 for the period of September 28, 2018

through June 30, 2019 at their location in Zion Township


COMMENTS:

1. All required forms have been submitted.

2. The application has township approval.

3. Application has been approved by the Sheriff and the County Attorney.

4. License fee has been paid.


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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6921 Page 1



AGENDA ITEM: Adopt Resolution Authorizing Stearns County to Provide Interim Financing in Amount of

$73,611.14 to Clearwater River Watershed District School Section Lake Modified Outlet Control

Project



Adopt Resolution authorizing Stearns County to provide interim financing to Clearwater River

Watershed District School Section Lake Modified Outlet Control Project in the amount of

$73,611.14, contingent on Clearwater River District Board of Managers adopting a resolution

agreeing to the terms of Stearns County Resolution.


COMMENTS:

Resolution will be provided at the County Board meeting.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6919 Page 1



AGENDA ITEM: Approve $15,000 Budget Adjustment for Highway Department to Construct 20' x 24'

Replacement Shed to Store Brine Truck



Approve a $15,000 budget adjustment for the Highway Department to construct a 20 x 24 ft shed

to replace the old shed for storage of the brine truck with funds from the capital account.


COMMENTS:

None.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6914 Page 1



AGENDA ITEM: For Informational Purposes Only Claims Paid for August 25 through September 7, 2018 in

Amount of $2,933,424.58



For informational purposes only claims paid for August 25 - September 7, 2018 in the amount of

$2,933,424.58.


COMMENTS:

None.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6916 Page 1

DEPARTMENT: Sheriff

SUBMITTED BY: Donald Gudmundson

AGENDA ITEM: Approve Memorandum of Understanding with City of St. Cloud to Enter into Grant Agreement

with United States Department of Justice

PREVIOUS ACTION: This is a grant award which is given jointly to both the City of St. Cloud and the County of

Stearns


Approve Memorandum of Understanding.

MANDATED PROGRAM: Non-Mandated

COMMENTS:

Both government entities will jointly apply for a Justice Assistance Grant (JAG) in the amount of

$31,733.00 to be divided equally between the two agencies. The Sheriff's Office is applying to

use these funds to purchase a replacement for the outdated computer system and Forensic Tool

Kit software, replacement computer system for use of the Cellebrite phone download software

program, a Cellebrite camera, field investigation tools for the investigative unit and NIBRS

compliance training. The St. Cloud Police Department intends on using their portion to purchase

two (2) squad car rifle bunkers, a 3/4 squad car cage to transport the UAV, a WRAP restraint

device, Crime Prevention and Education materials and NIBIRS Compliance training. This grant

does not require any local matches.



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Stearns County

Board of Commissioners

Administration Center

St. Cloud, MN 56303

________________________________________________________________

GRANT BOARD ACTION REQUEST

SUPPLEMENTAL INFORMATION _______________________________________________________________

Grant Agenda Item: Justice Assistance Grant (JAG)

______________________________________________________________________________

Grant Amount Requested: $31,733.00

Source of Grant: Department of Justice

Match Required: None (Hard or Soft & Amount)

Source of Match: n/a

Funding Period: 2018-2021

Obligation When Grant

Funding is Depleted:

None

Need for Increased

Staffing and Status of

Staff When Grant Ends:

None

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M E M O R A N D U M

DATE: September 12, 2018

TO: Stearns County Board of Commissioners

FROM: Chief Deputy Jon F Lentz

RE: 2018 JAG Grant

We have been invited to apply for a Justice Assistance Grant (JAG) for the fiscal year 2018, and will be making an application. This grant solicitation requires a joint application with the St. Cloud Police Department. The total of the grant is $31,773.00, to be divided equally between both entities. Additionally, I have submitted a Memorandum of Understanding to you and the St. Cloud City Council for approval. The St. Cloud City Council approved and signed the memorandum on September 10th at their regular meeting. Our Office intends on using the County portion of the funds to purchase a replacement for the outdated computer system and Forensic Tool Kit software, replacement computer system for use of the Cellebrite phone download software program, a Cellebrite camera, field investigation tools for the investigative unit (consisting of computer laptop cases, a laser range finder, large measuring wheel, heavy duty tripod and head kit, rechargeable scene light) and NIBRS compliance training. The City of St. Cloud intends on purchasing two (2) Squad Car Rifle Bunkers, a ¾ squad car cage to transport their UAV, a WRAP restraint device, Crime Prevention and Education materials and NIBIRS Compliance training.

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6903 Page 1

DEPARTMENT: Veterans Services

SUBMITTED BY: Cory Vaske

AGENDA ITEM: Approve Veterans Services Office 2019 Operational Enhancement Grant and Authorize Board

Chair Signature



Approval of the CVSO Operational Enhancement Grant Agreement for the 2019 state fiscal year.


COMMENTS:

The grant will be used for advertisements, office equipment and other outreach expenses as

allowed for within the grant guidelines.



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Stearns County

Board of Commissioners

Administration Center

St. Cloud, MN 56303

________________________________________________________________

GRANT BOARD ACTION REQUEST

SUPPLEMENTAL INFORMATION _______________________________________________________________

Grant Agenda Item: CVSO Operational Enhancement Grant

______________________________________________________________________________

Grant Amount Requested: $17,500

Source of Grant: State of Minnesota

Match Required: $0.00 (Hard or Soft & Amount)

Source of Match: N/A

Funding Period: FY2019 – State Fiscal Year

Obligation When Grant

Funding is Depleted:

No obligation if funds are depleted. If excess of $25 remains in

funds by end of the FY2019 they must be returned to the State.

Need for Increased

Staffing and Status of

Staff When Grant Ends:

N/A

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RESOLUTION OF STEARNS COUNTY

BE IT RESOLVED by Stearns County that the County enter into the attached Grant Contract

with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program:

County Veterans Service Office Operational Enhancement Grant Program. The grant must

be used to provide outreach to the county's veterans; to assist in the reintegration of combat

veterans into society; to collaborate with other social service agencies, educational institutions,

and other community organizations for the purposes of enhancing services offered to veterans; to

reduce homelessness among veterans; and to enhance the operations of the county veterans

service office, as specified in Minnesota Statutes 197.608 and Minnesota Laws 2017 Chapter 4,

Article 1, Section 38, Subdivision 2. This Grant should not be used to supplant or replace other

funding.

BE IT FURTHER RESOLVED by Stearns County that Cory Vaske, the County Veteran Service

Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program

on behalf of the County.

WHEREUPON the above resolution was adopted at meeting of the County Board this

Eighteenth day of September, 2018.

_________________________________ September 18th, 2018

Authorized Signature and Title Date

STATE OF MINNESOTA

STEARNS COUNTY

I, Randy Schreifels, do hereby certify that I am the custodian of the minutes of all proceedings

had and held by the County Board of said Stearns County, that I have compared the above

resolution with the original passed and adopted by the County Board of said Stearns County at a

regular meeting thereof held on the Eighteenth day of September at 9:00 A.M., that the above

constitutes a true and correct copy thereof, that the same has not been amended or rescinded and

is in full force and effect.

IN WITNESS WHEREOF, I have hereunto placed my hand and signature this Eighteenth day of

September, 2018, and have hereunto affixed the seal of the County.

__________________________Auditor-Treasurer____

Authorized Signature and Title

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6907 Page 1

DEPARTMENT: Public Works

SUBMITTED BY: Jodi Teich

AGENDA ITEM: Conduct Public Hearing to Consider Extending and Updating Ordinance Regulating Use of

Motorized Golf Carts and Neighborhood Electric Vehicles

PREVIOUS ACTION: The ordinance was originally adopted in 2014, with an update in 2015.


Consider ordinance update.


COMMENTS:

The current ordinance expired in May 2018.


No equipment required. 5 min

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6908 Page 1



AGENDA ITEM: Approve Advertising for Bids for SAP 073-599-081; Replace Structure 92005 Along 390th

Street in Krain Township



Authorize a bid opening date of October 18, 2018.


COMMENTS:

Because the township cannot directly administer town bridge funds and a portion of the structure

is under the Wobegon Trail, the County Highway Department will administer the contract. The

work will take place in 2019.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6909 Page 1



AGENDA ITEM: Receive Minnesota Transportation Alliance Annual Meeting Information



Information only.


COMMENTS:

The Transportation Alliance Annual Meeting will be held on Thursday, November 8 in St. Paul

from 8:30 a.m. to 4:00 p.m.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6910 Page 1



AGENDA ITEM: Miscellaneous Highway Items



None.


COMMENTS:

None.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6906 Page 1



AGENDA ITEM: Proclaim Stearns County as a Purple Heart County



Approve proclamation and receive the associated "Purple Heart Community" street sign from

Chuck Jones, representative from the Military Order of the Purple Heart.


COMMENTS:

The mission of the Military Order of the Purple Heart is to foster an environment of goodwill

and camaraderie among combat wounded veterans, promote patriotism, support necessary

legislative initiatives, and most importantly, provide service to all veterans and their families.

The Purple Heart Community Proclamation is a national initiative of the Military Order of the

Purple Heart. The intention of this initiative is to recognize and honor recipients of the Purple

Heart as well as to raise awareness of their sacrifices within the community at large.



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WHEREAS, the people of the Stearns County have

great admiration and the utmost gratitude for all the men

and women who have selflessly served their country and this

community in the Armed Forces; and

WHEREAS, veterans have paid the high price for freedom by leaving their families

and communities and placing themselves in harm’s way for the good of all; and

WHEREAS, the contributions and sacrifices of the men and women of Stearns

County who served in the Armed Forces have been vital in maintaining the freedoms and

the way of life enjoyed by our citizens; and

WHEREAS, many men and women in uniform have given their lives while serving in

the Armed Forces; and

WHEREAS, many citizens of our community have earned the Purple Heart Medal as

a result of being wounded while engaged in combat with an enemy force, construed as a

singularly meritorious act of essential service;

NOW, THEREFORE, BE IT RESOLVED that the Stearns County Board of

Commissioners hereby proclaims Stearns County as a Purple Heart County honoring the

service and sacrifice of our nation’s men and women in uniform wounded or killed by the

enemy while serving to protect the freedoms enjoyed by all Americans.

Jeffery H. Mergen, Chair

Stearns County Board of Commissioners Attest:

_____________________________________ Randy R. Schreifels, Auditor-Treasurer Clerk to the Board Stearns County Board of Commissioners

Stearns County Board of Commissioners A Resolution Proclaiming

Stearns County as a Purple Heart County

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6904 Page 1



AGENDA ITEM: Accept Veterans Services Office Annual Report



Information.


COMMENTS:

None.


Overhead 15 min

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Stearns County Veterans Services

2017 Summary Report

2017 Federal Expenditures in Stearns County:

1. Dollars directly received by Veterans/Claimants: $57,208,000

2. VA Medical Expenditures: $98,727,000

3. VA Education Expenditures: $3,388,000

The total federal and state dollars expended in Stearns County in 2017 was $160,895,000.

There were $397 federal dollars expended in Stearns County for every dollar Stearns County spent on

the Veterans Services Department.

Our office consists of four Veteran Service Officers and one Process Specialist. We have two office

locations at the Waite Park Service Center and in Melrose.

We conducted 3,024 office appointments and 31,724 phone calls in 2017. These interactions were with

veterans, family members, and surviving dependents of veterans.

The Minnesota Department of Veterans Affairs: State Soldiers Assistance Program provided $149,337 in

Dental, Optical, Subsistence and Special Needs Grants. These grants are provided to Veterans and their

families who have a low income, experience an unforeseen financial need, or experience a temporary

loss of employment due to disability.

We continued to support and attend regular outreach events in 2017 to include: the quarterly MACV

legal clinic, the St. Cloud Stand Down, and the St. Cloud Senior Expo. We also met with clients at the

regularly scheduled outreach locations in Albany, Holdingford, Paynesville, Sauk Centre, and the Eagles

Healing Nest. We attended 81 total outreach events in 2017.

We maintained participation in several Veterans initiatives in 2017 to include the Warriors to Citizens

Group (local Beyond the Yellow Ribbon Network), the Stearns County Veterans Protocol, and the St.

Cloud Veterans Employment Connection Group.

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Veterans InteractionsDistribution by Zip Code

Stearns County, 2018

1,783 office visits from 1/1/18 to 8/1/18

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6905 Page 1

DEPARTMENT: Environmental Services

SUBMITTED BY: Chelle Benson

AGENDA ITEM: Receive Information on Aquatic Invasive Species and County's Grant Process for 2019

PREVIOUS ACTION: On January 9, 2018, the County Board appointed Commissioner Mareck to the aquatic invasive

species (AIS) Award Panel (along with AIS staff and Greg Berg from the Stearns Soil and Water

Conservation District).


This is an informational item. No action is required at this time.


COMMENTS:

Per the AIS work plan, approximately 75% of the Stearns County AIS funds received each year

from the State of Minnesota are granted out each year by the AIS Award Panel. The Request for

Proposals (RFPs) are available in September. The AIS Evaluation Committee reviews and scores

the RFPs the first week of January and provides the information to the AIS Award Panel, which

typically meets the second week of January, to make the final decision.

Commissioner Mareck is not running for re-election, and a new Commissioner will be appointed

to the AIS Award Panel at the first County Board meeting of January 2019.



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6897 Page 1



AGENDA ITEM: Receive Information on Request for Proposals (RFP) for Comprehensive Plan Update

PREVIOUS ACTION: The Board authorized this budget item in 2018.


Receive information.


COMMENTS:

The last update was completed in 2008. With the exception of Transportation and Economic

Development, the Request for Proposal will include a scope of work to amend all plan elements.

The consultant will be asked to facilitate policy discussion including but not limited to solar

development impact on tillable farmland, alternative housing (farm labor and secondary dwellings

for aging population), growth pressure in the rural St. Cloud metro area, rural non-farm businesses

and shooting ranges.

The final plan will be delivered online, in a user-friendly and interactive format. A short executive

summary will also be developed as a handout. The benefits of a web-based plan include:

More accessible than a binder on a shelf

Track, gage usage

Public is demanding more interactive and innovate delivery methods

Allows the public to interact with the plan in a way a PDF cannot

Viewable from anywhere

Display maps and analytics



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6915 A Page 1



AGENDA ITEM: Authorize Direction Regarding Environmental Service Fee Collection and Expenditure

PREVIOUS ACTION: The Environmental Service Fees Ordinance was adopted in 1997 and has been amended several

times. The County Board determines the assessment of the fee and may change the fee by

Resolution of the Board. The last change in fee was in 2006, the County Board approved a $10

per residence and 10% non-residential solid waste fee.

These fees can be utilized for solid waste management services which includes recycling and

waste reduction services, collection, processing and disposal of solid waste, closure and post

closure care of solid waste facility, and response to releases from a solid waste facility or closed

waste facility.


Motion to approve utilization of Environmental Service Fee dollars as recommended.


COMMENTS:

There has been an accumulation of Environmental Service Fee since the Household Hazardous

Waste facility was constructed in 2011. The budget committee asked Environmental Services to

review these dollars and discuss options with the Board.

Current dollars held are approximately $6,468,018.00

Historical revenue/expense/fund balance summary provided, see attached.

Recommendations:

Retain $3,000,000 of existing collected funds in order to provide some coverage to the County

for a single maximum environmental liability event.

Options for utilization of current fees on hand: Approximately $3.5 million

1. Reduce current collection (assessment) amounts from to the current $10 residential/10%

commercial to a $7 residential and 7% commercial. Spend down current assets to offset any

operational overrun at the facility and programming.

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DOC ID: 6915 A

2. Expand the Household Hazardous Waste Facility. An expansion would allow for adequate

office administration/ accessible meeting room space that is currently lacking. Additional

storage room space for pending waste shipments. An additional secured out building

providing adequate space for bulk material storage at the same location. To be considered in

the 2020/21 time frame.

3. Purchase additional equipment to aid in increasing safety and processing waste currently

brought to mobile collections and/or the Facility. Replace the enclosed trailer with a cube

truck for the existing work being conducted at the Household Hazardous Waste Facility

allowing for expanded opportunities in light bulb, sharps, and pharmaceutical disposal.

Purchasing of safety shower for mobile collection.

4. Expansion of waste stream/programs. There is a public need to manage certain difficult items

in the waste stream. Collection of sharps, mattresses, and increasing composting

opportunities will increase the need for staff as the volume and complexity of waste

increases.

5. New service at the Household Hazardous Waste Facility: reusable/safe disposal containers

that customers could utilize to pack, transport safely and dispose of their unwanted hazardous

household products. Providing an opportunity for staff to educate on what products are

accepted. Encourage customer to “pre-sort” products before they reach the facility and

ensures products are received in a container capable of containing any leaks. Reduces the

amount of cardboard waste generated at the facility.

Staff recommends maintaining the current assessment rate of $10 /10%, retaining $3M for

liability coverage, and utilize $3.5M to expand the facility and program capabilities.



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1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 (09/11/18)

Non residential 13.6 % 13.6 % 3.5 % 3.5 % 3.5 % 3.5 % 5 % 6 % 6 % 10 % 10 % 10 % 10 % 10 % 10 % 10 % 10 % 10 % 10 % 10 % 10 % 10 %Residential 15.00 15.00 3.00 3.00 3.00 3.00 5.00 6.00 6.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00

Total Revenues 0 1,118,245 317,754 297,873 231,300 206,979 485,991 617,188 479,330 1,145,412 1,303,768 1,292,630 1,294,284 1,260,641 1,268,030 1,236,594 1,310,170 1,279,270 1,301,071 1,339,978 1,364,219 929,180Total Expenses 808,036 472,399 294,538 254,211 226,043 425,989 358,862 499,885 522,285 467,498 377,930 630,356 468,403 4,140,326 362,293 445,590 1,141,057 496,836 578,536 548,679 422,457

Net 0 310,209 (154,645) 3,335 (22,911) (19,064) 60,002 258,326 (20,555) 623,128 836,270 914,700 663,928 792,238 (2,872,297) 874,301 864,580 138,214 804,235 761,442 815,540 506,722

Fund Balance 633,577 487,932 491,267 468,356 449,292 509,294 767,620 747,065 1,370,193 2,206,462 3,121,163 3,785,091 4,577,329 1,705,033 2,579,334 3,443,914 3,582,127 4,386,362 5,147,804 5,963,343 6,470,066

Environmental Service Fee Ordinance #188 adopted April 24, 1997

Fund Balance as of 09/11/2018 6,470,065.52

ENVIRONMENTAL SERVICE FEE HISTORY

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6912 Page 1

DEPARTMENT: Human Services

SUBMITTED BY: Melissa Huberty

AGENDA ITEM: For Informational Purposes Only Human Services Claims Paid in Amount of $111,709.28 for

Weeks Ending August 17, August 31, and September 7, 2018



Accept Human Services claims paid August 17, August 31, and September 7, 2018, in the

amount of $111,709.28.


COMMENTS:

By Minnesota Statute 375.18 Subd.1b (delegation for paying certain claims) the County Board

may delegate its authority, by resolution, to review and pay certain claims made against the

county to a county administrative official.

On January 18, 2005, the County Board by resolution authorized the Human Services

Administrator to review and certify to the County Auditor as eligible for payment those certain

vouchers "specific to a named client". Providing the Board with individual client names at a

public meeting violates the rights of individuals under the Minnesota Government Data Practices

Act.

Each month, Human Services Department staff summarizes payments made directly to clients

during the previous month. The individualized list of names and amounts to be paid are

presented to the Human Services Administrator for review and approval. The total amount

approved and certified for payment to the County Auditor is then summarized as an information

item for the Stearns County Board.

The amount approved by the Human Services Administrator and certified to the County Auditor

for payment for the weeks ending August 17, August 31, and September 7, 2018 is a total of

$111,709.28 itemized as follows:

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DOC ID: 6912



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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6917 Page 1

DEPARTMENT: Human Services

SUBMITTED BY: Melissa Huberty

AGENDA ITEM: Receive Information Regarding Community Health Assessment Process



Receive information.


COMMENTS: Minnesota Chapter 145A, known as the Local Public Health Act, requires Community Health Boards to

complete a comprehensive community health assessment, and from that, develop a plan for improving the

health of its community. This involves collection of data, review of data, soliciting input from the

community, assessing for gaps, and then developing a Community Health Improvement Plan (CHIP) for

the community. Non-profit hospitals are also required to do the same assessment process and create an

action plan to address the needs. The Public Health Division has been working collaboratively with the

CentraCare Hospitals and with Benton and Sherburne Counties to complete this work. The Public Health

Division Director will discuss the planning requirements, the timelines, the work that has been done up to

this point, and completion of the plans. A visual summary of the partnership is attached. This is a

mandated activity of the Community Health Board.



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Public Health Division

Stearns County Human Services

Community Health Improvement Partnership

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6922 A Page 1

DEPARTMENT: Information Services

SUBMITTED BY: George McClure

AGENDA ITEM: Accept Technology Plan Update


RECOMMENDED BOARD ACTION: The Board approved the County’s Technology Strategic Plan on August 1st, 2017. The Information Services Director will provide a progress report on the Plan.


COMMENTS:

None.


Laptop 15 min

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TechnologyPlan Update

September 18th, 2018

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Our Current Technology Use

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Goal #1Increase technology adoption and utilization by employees.

Premise: Employees are not fully aware of existing technologies and how they may be used to improve their work. All departments could increase their use of available technology tools.

Action Steps:1. Create an inventory / portfolio of available technology solutions and services.

2. Implement an effective technology education and adoption program.

3. Ensure technology staff understand the business objectives of each department to assist in meeting technology needs.

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Goal #1Action Step:

1. Create an inventory/portfolio of available technology solutions and services.

• Updated IS department information on The Point

o Technology projects list

o Applications inventory

o Tech Talk blog

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https://intranet.co.stearns/services/SitePages/Technology.aspx

Goal #1Action Step:

2. Implement an effective technology education and adoption program.

PC Replacements

• Increased budget• Deliver desktop

technology sooner• Emphasis on laptops

and tablets

Microsoft Upgrade

• Windows 10 and Office 2016

• Stay current with enhancements

Training

• Customizedoverview videos

• Desktop, email and calendars

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Goal #2Evaluate personnel policies and other policies that limit the effective utilization of technology.

Premise: There are existing policies that hinder employees from realizing the full benefit of our technology investments.

Action Steps:1. Assemble all policies that relate to the use of technology.

2. Review the policies to remove / revise those that limit employees’ effective utilization of technology.

3. Communicate revised policies to all levels of management and employees.

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Goal #3Strengthen technology resources.

Premise: Departments require increased investments in technology combined with more Project Management / Business Analysis services. Effective utilization of outsourcing services and cloud computing services will help the IS Department free up staff time enabling staff to focus on these more consultative types of services.

Action Steps: 1. Implement the cost effective use of outsourcing and cloud computing services.

2. Increase annual technology resources to meet the County’s needs.

3. Add IS technology assessment and business analysis services.

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Goal #3Action Step:

1. Implement the cost effective use of outsourcing and cloud computing services.

• Expanded use of managed services

• PC installs complete by 2nd quarter annually

• Move to Office 365 & CRM 365 - goal of 75% completed by end of 2019

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Goal #3Action Steps:

2. Increase annual technology resources to meet the County’s needs.

• 2 FTE’s in 2018 budget

• Increased technology budget

3. Add IS technology assessment and business analysis services.

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Goal #4Engage employees and the County Board in the advancement of technology.

Premise: The services of the IS Department and the application of technology solutions can be enhanced by the involvement of the County’s employees and Governing Body.

Action Steps: 1. Advocate, educate and support the innovative and effective utilization of

technology.

2. Continue the work of the Technology Strategy & Innovation Committee, e.g., monitor the strategic plan and provide ongoing guidance and advice.

3. Establish recurring technology update meetings with all County Department management.

4. Provide recurring technology updates for the County Board.

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Goal #5Expand the delivery of programs and services through the County’s website.

Premise: The County website is a vital platform for communications and conducting County business. Our website informs, facilitates communications, and is a key tool for the delivery of County services.

Action Steps: 1. Expand the portfolio of website services.

2. Continue development of interactive features that promote civic engagement.

3. Improve transparency of vetted public information.

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Goal #5Action Steps:

1. Expand the portfolio of website services.

• Sewage Treatment

• Homestead

• Administrative Subdivision

2. Continue development of interactive features that promote civic engagement.

• Developing a Digital Government (“DigiGov”) strategy for our future web presence.

• Citizen services portal

• “Engagement” / “Stay Connected” app

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https://services.co.stearns.mn.us/

Goal #6Establish a governance method for managing enterprise content.

Premise: The County is responsible for an immense amount of content in many forms and much of this data can be utilized by other departments. Content such as documents, data and records are kept in different and incompatible forms and systems. Currently, the County lacks a strategy or methodology for the governance and utilization of cross-department content.

Action Steps: 1. Establish a Content Management project team.

2. Develop a methodology for the governance of cross-department (enterprise) content.

3. Organize a centralized pool of staff to assist departments with scanning and indexing of paper content.

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Goal #7Strengthen Cybersecurity awareness and protection of our computing infrastructure and information assets.

Premise: Maintaining a “ready for business “ (secure, available and scalable) computing infrastructure is a critical priority.

Action Steps: 1. Maintain / refresh Cybersecurity Incident Response Plan.

2. Employees complete annual Cybersecurity training.

3. Annual public awareness project during October to coincide with the Department of Homeland Security’s Nationwide Cybersecurity Awareness month.

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Thank You

The Technology Strategy & Innovation Committee

Chelle Benson, Environmental Services DirectorRobert Dickhaus, Sheriff Patrol Lieutenant George McClure, Information Services DirectorMike Lieberg, Chief Deputy County AttorneyRandy Schreifels, County Auditor/TreasurerMelissa Huberty, Human Services AdministratorCory Vaske, Veterans Services AdministratorMichael Williams, County Administrator

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STEARNS COUNTY


St. Cloud, MN 56303



DOC ID: 6918 Page 1

DEPARTMENT: Administration

SUBMITTED BY: Michael Williams

AGENDA ITEM: Adopt 2019 Preliminary Property Tax Levy

PREVIOUS ACTION: The Board reviewed the Performance Measurements and Proposed Budget and Levy at its

regular meeting on August 21st and received further detail on September 4th.


Approve a Resolution adopting the 2019 Preliminary Budget & Levy.


COMMENTS:

Resolution: Attached is a Resolution to adopting the 2019 Preliminary Levy. The Resolution is

based upon the proposed budget and levy presented on August 21st and further elaborated upon

on September 4th. The Preliminary Levy needs to be approved today or before October 1st. The

Board will not approve a final budget and levy until December.

The budget presented has not changed since the previous meetings. Total expenditures are

$160,726,301, total revenues are $79,368,828 and use of fund balance is $878,000 resulting in a

tax levy of $80,479,473 (+3.79%). Since the Property Tax Capacity is increasing by 6.59%, the

tax rate will decrease to .5110 (-2.63%).

Executive Summary: There is more detail about the 2019 Proposed Budget/Levy in the

executive summary attached.



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RESOLUTION 18-

WHEREAS, The Board of County Commissioners has given careful consideration to the various

budget requirements for the County of Stearns for the year 2019;

NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED, that the County Board

hereby adopts a preliminary tax levy of $80,479,473 levied on all taxable property for Stearns

County as taxes payable in 2019.

BE IT FURTHER RESOLVED, that the County Board hereby adopts the proposed budget

totaling $160,726,301 for 2019.

Adopted by the Stearns County Board of Commissioners this 18th day of September 2018.

Jeffery H. Mergen, Chair of the

Stearns County Board of Commissioners

Attest:

Randy R Schreifels,

County Auditor-Treasurer & Ex-Officio

Clerk of the Board

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Stearns County 2019 Budget, Executive Summary

Board Actions

The County Board received a report and reviewed the Budget Performance Measures and a broad

overview of the Budget on August 21st. The Board received the budget book and a presentation of the

Budget on September 4th. During the September 18th Board Meeting, the Board will be expected to adopt

the Preliminary Budget & Levy. After the Preliminary Levy is adopted on September 18th, the Board

cannot increase the proposed Levy but can reduce it. The Proposed Budget and Levy will be the subject

of the annual Truth in Taxation Meeting to be held on November 27th. The Board will take final action on

the 2018 Budget during the December 11th or December 18th Board Meeting.

Budget Summary

Summary of Proposed Expenditures and Revenues

The table below illustrates the entire county budget. The Proposed Budget includes total expenditures of

$160,726,301 which includes the Highway Capital and the use of the Project Fund.

Three Major Funds – General, Human Services, and Highway

General Fund

General Fund Revenues: There are a few noteworthy changes in revenues expected in the General Fund.

County Program Aid will increase by $263,000 and because of Real ID the License Centers’ revenues are

2019 Proposed Budget

Expenditures Revenues* Tax Levy Expenditure Change Revenue Change Tax Levy Change

General 58,339,722 22,321,523 36,018,199 2,250,723 4.0% 504,615 2.3% 1,746,108 5.09%

Road & Bridge 13,478,095 6,113,550 7,364,545 444,605 3.4% 418,050 7.3% 26,555 0.36%

Human Services 57,399,758 27,388,669 30,011,089 1,981,843 3.6% 858,449 3.2% 1,123,394 3.89%

Park 1,267,636 386,800 880,836 181,056 16.7% 146,450 60.9% 34,606 4.09%

Building 100,000 - 100,000 - - -

Economic Recovery 139,000 60,000 79,000 (20,000) -12.6% - (20,000) -20.20%

Library 2,321,464 - 2,321,464 (9,457) -0.4% - (9,457) -0.41%

Solid Waste 1,394,544 1,394,544 - 93,544 7.2% 93,544 7.2% -

Debt Service 5,204,340 1,500,000 3,704,340 (158,523) -3.0% (196,000) -11.6% 37,477 1.02%

Totals 139,644,559 59,165,086 80,479,473 4,763,791 3.5% 1,825,108 3.2% 2,938,683 3.79%

*Includes Transfers & Use of Funds

2019 Tax Levy Budget Summary

Expenditures Revenues Tax Levy

Change from 2018 in $$ 4,763,791 1,825,108 2,938,683

Change from 2018 in % 3.53% 3.18% 3.79%

Highway Constuction Expenditures Revenues Tax Levy Expenditure Change Revenue Change Tax Levy Change

2019 20,203,742 20,203,742 - 378,803 1.9% 378,803 1.9% -

Project Fund 2019

Facilities Box Truck 60,000

Sheriff Sonar 50,000

Sheriff Backup Control 68,000

Sheriff CAD 700,000

Total Project Fund 878,000

Total County 160,726,301 79,368,828 80,479,473 5,142,594 3.3% 2,203,911 2.9% 2,938,683 3.79%

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expected to increase by $270,000. Also, with short-term interest rates increasing and the county’s holding

of loans for watershed districts we will see an increase in interest on investments.

General Fund Expenditures: Most of the General Fund is attributed to public safety with direct costs to

public safety of 57% (Sheriff, Jail, Attorney, Courts, and Emergency Management). While the county

does not apportion overhead costs to departments, significant portions of Administration, Human

Resources, Buildings & Facilities, Information Services, Finance, and Payroll all dedicate much time

supporting the public safety departments.

*Miscellaneous includes departments under $500,000 (Purchasing, Commissioners, Veteran's and Outside Agencies)

General Fund Personnel: There were over 11 additional people requested by various departments. In

the General Fund, the Proposed Budget funds three new full-time additions and a set aside for funding 2.5

FTEs in the License Centers and Treasurer’s Office pending the results of a study of the Recorder,

Auditor/Treasurer and Licensing Centers.

General Fund Expenditures Proposed

Sheriff & E911 25,223,755

County Attorney 7,787,447

Court Adm, E. Mngmnt 710,128

Auditor 5,615,806

Evironmental Services 3,975,264

Information Services 3,793,812

Miscellaneous* 2,172,992

Buildings & Maintenance 2,783,902

Assessor 1,610,940

Recorder 1,390,605

Human Resources 1,138,759

Administration 1,071,812

Soil & Water 1,064,500

Total 58,339,722

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Full time positions added include: Two Legal Secretaries, a Human Resources Learning & Development

Coordinator, and the set-aside for funding positions that might result from the Recorder’s,

Auditor/Treasurer Staffing & Best Practices Study.

County Attorney: The Legal Secretaries in the County Attorney’s Office were recommended in the 2017

Study.

Human Resources: Employees are this organization’s greatest assets. The cost of personnel is a large

percentage of our total expenditures. Each employee provides valuable service, often directly to our

citizens.

The Human Resources Department processes ~4000 job applications annually to fill ~122 vacancies.

Many other duties are performed such as grievance processing, the JDQ Triennial Review, Wellness,

Performance Management, Benefit Management, Staffing Study Management, Onboarding, and other

recruitment, retention, and engagement initiatives.

New and existing employees desire a workplace that invests in their skills and well-being. The County is

also planning to offer its training to the staff of towns and cities within the County. Currently, training

and learning is coordinated by numerous people in HR sharing different responsibilities. The new HR

employee will be primarily responsible for providing learning and development opportunities for

employees. A coordinated focus on learning and development and the ability of other HR Specialists to

focus on their areas of responsibilities should increase employee retention and engagement, decrease

employee grievances, and advance wellness initiatives.

The Learning and Development Coordinator position is essential to effectively cascading our mission and

values throughout the organization. This position will support the organization’s growing demand for

training and development at all levels of the organization. Additionally, the position will be responsible

for building and sustaining a culture of learning and development for our employees as well as supporting

efforts in the recruitment and retention of our talent.

Recorder & Auditor /Treasurer Requests: The Recorder requested one full-time position and the

Auditor/Treasurer requested several new positions with a focus on one for each License Center and ½ for

the Treasurer’s Office. The budget includes a set-aside of $130,000 to accommodate recommendations

from the study.

Other Personnel Costs: The Jail is experiencing difficulty hiring Correctional Officers resulting in an

increase in the use of overtime. Due to the shortages in staffing, the 2018 budget for overtime has already

been expended. The occupancy rate for the jail is causing an increase in costs, too. The County has been

paying to board 30 – 60 inmates per day which is higher than ever before. The high jail population

impacts transports and overtime costs.

General Fund Outside Agencies: The Outside Agencies appropriations previously funded through the

Human Services Fund were eliminated from the Budget in 2018. In an attempt to continue to focus our

resources on the County’s core responsibilities, the Greater St. Cloud Development Corporation (GSDC),

the St. Cloud Downtown Council, the St. Cloud Area Convention and Visitors Bureau (CVB) and the Tri-

County Human Society were notified of a likely reduction in funding from the General Fund in 2019.

$27,400 has been reduced from the appropriations to the aforementioned organizations. The County will

also benefit from a reduction in appropriations from the Great River Regional Library and Central

Minnesota Regional Radio Board.

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The Project Fund: The project fund, which is a component of the General Fund, has a balance of over

$5.5 million. It is proposed to use the fund for a truck for Facilities, a match to fund-raising for a sonar

system for recovery of drowning victims, and $768,000 for a new computer aided dispatch system. This

plan will leave $4.6 million in the fund at the end of 2019.

General Fund Summary: The General Fund expenditures will increase by 4% and revenues will increase

by 2.3% resulting in an increase in the need for additional property tax dollars of $1,746,108.

Human Services Fund

Human Services Fund Revenues: Below is a summary of the Human Services Revenues and

Expenditures.

The Income Maintenance (IM) Reimbursements will increase somewhat because the item was under-

budgeted in the past. Also, the revenue is based on Random Moments and staff was recently trained and

is monitoring the Random Moments reporting very closely resulting in more revenues. IM revenues will

increase because of extra efforts to recover over payments.

Social Services revenues will both decrease and increase to a net gain of $750,000. In the Chemical

Dependency area, the county share of costs will be increasing from 15% to 22.75% which will decrease

our revenue and spend our allocation faster. Adult Service revenues will increase due to putting more

clients with disabilities on waiver services, which means less burden on the tax levy and increased

revenue from case management services.

Public health revenue will be down because the county is unable to bill for 60 minute visits with the

Public Health Nurses. The changes to the fees, approved by the Board on August 21st, will off-set that

reduction in part.

Outside Agency Contributions'18 - '19 '16 - '19

Agency 2016 Budgeted 2017 Budgeted 2018 Budgeted 2019 Request 2019 Proposed Difference Difference

Boys & Girls Club 24,000 12,000 - - - (24,000)

Central MN Sexual Assault Center 10,500 5,250 - - - (10,500)

Central MN Task Force on Battered Women 4,500 2,250 - - - (4,500)

Council on Aging* 8,200 4,100 - - - (8,200)

United Way - 211 10,500 5,250 - - - (10,500)

RSVP 6,100 3,050 - - - (6,100)

Tri-CAP Transportation 18,200 9,100 - - - (18,200)

Human Services 82,000 41,000 - - (82,000)

Greater St. Cloud Development 30,000 30,000 30,000 30,000 20,000 (10,000) (10,000)

St. Cloud Downtown Council 22,000 22,000 22,000 25,000 9,000 (13,000) (13,000)

Crow River Watershed 2,129 2,129 2,541 2,591 2,541 - 412

Initiative Foundation 10,000 10,000 10,000 11,000 10,000 - -

Regional Child Advocacy Center - 20,000 25,000 50,000 30,000 5,000 30,000

St. Cloud Area CVB 5,000 5,000 5,000 5,000 3,000 (2,000) (2,000)

Stearns County Ag Society 20,000 20,000 20,000 30,000 20,000 - -

Stearns County Historical Society 590,000 590,000 600,000 600,000 600,000 - 10,000

Stearns County S&WCD 1,030,000 1,030,000 1,050,000 1,064,500 1,064,500 14,500 34,500

Tri-County Humane Society 4,800 4,800 4,800 4,800 2,400 (2,400) (2,400)

Central MN Regional Radio Board 8,244 8,244 12,415 13,597 8,759 (3,656) 515

GRRL 2,283,872 2,283,872 2,330,921 2,321,464 2,321,464 (9,457) 37,592

General Fund 4,006,045 4,026,045 4,112,677 4,157,952 4,091,664 85,619

Total 4,088,045 4,067,045 4,112,677 4,157,952 4,091,664 3,619

*currently in HS Budget as a contract

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The Community Corrections decrease of $62,500 is due to the decrease in case management fees of

$80,000. This is offset in part by the new case-transfer-out fee which is estimated to raise $12,500 and

increase in drug testing fees which is estimated to raise $5,000. The net result is an increase in Human

Services revenues of $858,000.

Human Services Expenditures: The costs of placements for children, both in foster care and corrections

are increasing:

Rule 5 Residential Treatment Impact: Several years ago, the Center for Medicare & Medicaid Services

(CMS) ruled residential treatment beds need to be classified as Institutes for Medical Disease (IMD).

Programs that are determined to be IMD’s are not eligible for Medicaid funding. The 2017 legislature

appropriated temporary State funding to cover the necessary match of federal dollars. However, the

temporary funding is due to expire prior to the end of the 2019 legislative session. Without a legislative

change, starting in May 2019 counties will be required to pay 100% of the cost of care for children placed

in Rule 5 Residential Treatment. This is a cost shift from the Federal and State government to

counties. The budget impact to Stearns county taxpayers is estimated to be at least $250,000.

Corrections and Children’s Out of Home Placement (OHP) costs: The overall number of children in out

of home placement continues to rise which increases expenses for Foster Care, Group Homes and

Correctional Facilities. Human Services is currently working on a “rapid-response” child protection team

and implementing prevention strategies to decrease placements while still maintaining safety.

Human Services Personnel: There are three new full-time positions included in the Human Services

Budget for 2019 - One in the Corrections Division (Corrections Agent) and two in the Child Protection

Division (Social Worker & Case Aide).

Child Protection: The Child Protection Social Worker and Case Aide are necessary to meet the new

requirements of the state and an increasing case load. Reports of child maltreatment have increased 220%

with an increase in out-of-home placements of 57% in the last 10 years. Growth in reports in 2017 was

over 18%. Monthly contacts with children in placement is a federal mandate and is directly related to

funding.

While these positions come with little reimbursement for the direct cost, the positions will increase the

ability for the county to meet the monthly contact requirements, thereby increasing revenue from targeted

case management and to assure the county meets the child protection performance measures and receives

full funding for client face-to-face contacts.

Corrections: The caseload of sex offenders has continued to grow – caseloads have increased from 43

offenders per agent in 2013 to 60 offenders per agent in 2017. There has been an increase in prosecution

of sex trafficking and child pornography leading to the increase in case-loads. With the increase in the

numbers of sex offenders under community supervision the county is out-of-compliance with the best

practices ratio of sex offenders assigned to each agent. The cases are complex and agent requirements

and duties have increased. The positions will be dedicated to sex offender supervision to reduce the

number of offenders assigned per agent, providing supervision targeted to reduce the risk to reoffend and

safety for the community.

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Human Services Fund Summary: The Human Services Fund expenditures will increase by 3.6% and

revenues will increase by 3.2% resulting in an increase in the need for additional property tax dollars of

$1,123,394.

Human Services Revenues 2017 2018 2019 '18 - '19

% Change$$ Change

IM MN Family Investment 447,450 447,450 552,450 23.5% 105,000

IM General Assistance 85,258 18,000 18,000 0.0% -

IM Food Stamps 1,192,418 1,378,738 1,378,738 0.0% -

IM Child Support 2,335,640 2,335,640 2,272,140 -2.7% (63,500)

IM Medical Assistance 4,625,354 4,137,354 4,201,057 1.5% 63,703

IM MN Supplemental Aid - 1,500 120,000 7900.0% 118,500

IM Refugee 20,000 20,000 20,000 0.0% -

IM Other 7,000 7,000 7,000 0.0% -

Income Maintenance Total 8,713,120 8,345,682 8,569,385 2.7% 223,703

SS Children 2,349,983 2,367,892 2,400,925 1.4% 33,033

SS Child Care 1,650,551 1,693,192 1,751,376 3.4% 58,184

SS Chemical Dependency 438,108 434,209 340,043 -21.7% (94,166)

SS Mental Health 1,043,118 1,002,178 991,282 -1.1% (10,896)

SS Developmental Disability 813,246 976,006 976,827 0.1% 821

SS Adult Services 912,800 902,404 1,253,576 38.9% 351,172

SS Unallocated 4,035,093 3,881,092 4,296,258 10.7% 415,166

Social Services Total 11,242,899 11,256,973 12,010,287 6.7% 753,314

Finance & Technology Total 55,000 55,150 50,000 -9.3% (5,150)

Subtotal 20,011,019 19,657,805 20,629,672 4.9% 971,867

Public Health Total 3,591,410 3,709,967 3,659,049 -1.4% (50,918)

Community Corrections Total 3,006,647 3,162,448 3,099,948 -2.0% (62,500)

Revenue Total 26,609,076 26,530,220 27,388,669 3.2% 858,449

Human Service Expenditures 2017 2018 2019 '18 - '19

% Change$$ Change

Gateway 12,383,562 12,543,590 12,447,581 -0.8% (96,009)

Community Supports 11,496,252 12,045,795 11,854,985 -1.6% (190,810)

Family & Children 11,429,563 11,429,328 11,992,437 4.9% 563,109

Finance & Technology 6,927,868 7,068,538 8,461,947 19.7% 1,393,409

Public Health 3,915,109 4,102,849 4,017,502 -2.1% (85,347)

Community Corrections 8,098,237 8,227,815 8,625,306 4.8% 397,491

Expenditure Total 54,250,591 55,417,915 57,399,758 3.6% 1,981,843

Property Tax Need 27,641,515 28,887,695 30,011,089 3.9% 1,123,394

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Major Changes in General Fund and Human Services Fund Expenditures:

Road & Bridge Fund

Operating Budget: The Road & Bridge operating budget has no notable changes proposed. The

expenditures will increase by 3.3% but are offset by an increase in revenues resulting in a very minor

property tax increase.

Highway Construction: In 2019, the ¼% Sales Tax for Transportation will be collected for the 2nd year.

In 2018, sales tax revenues are higher than estimated and we could see as much as $162,000 more

annually because of the sales tax on internet sales. Our original estimates were $4.6 million annually but

we are on pace to be over $5.2 million. As we develop a better history of sales tax revenues we may be

able to adjust our highway construction plan.

2019 will be the first construction year to take full advantage of the ¼% sales tax dedicated to road

construction. More than $20.2 million will be spent in road construction in 2019. Sixty-two miles of

county roads will be resurfaced at an estimated cost of $16.35 million and other intersection

improvements, reconstruction, and safety improvements will be completed at an estimated cost of $3.85

million.

Major Expenditure Changes

General Fund

Personnel Additions

Attorney 114,000

Human Resources 79,000

Aufitor/Treasurer/Recorder 130,000

Jail Overtime 125,000

Employee Costs ?

Other

Elections (337,000)

Board of Prisoner 90,000

Other Jail 100,000

IS Capital 200,000

Total 501,000

Human Services Fund

Personnel Additions

Corrections Agent 78,531

Social Worker, Child Protection 147,334

Case Aide, Child Protection

Employee Costs ?

Other

Child Residential Treatment 230,000

Corrections Placement 150,000

Professional Contractual 110,000

Total 715,865

Total Major Expenditure Changes 1,216,865

Without Personnel Cost Increases

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Revenues to support the resurfacing and other projects are largely local revenues of sales tax, wheelage

tax and property tax. Local revenues make-up 58% of the total revenues for the 2019 construction plan.

Property Tax Levy

Property Tax Levy History: The resulting property tax levy is an increase of $2,938,796, a 3.79%

increase. The property tax base will increase by 6.59% resulting in a tax rate that will drop to .511 or by

2.63%.

24%

13%

7%

14%

2019 Construction Revenues

STATE AID (All)

2019 LOCAL OPTION SALESTAX

2018 LOCAL OPTION SALESTAX

FEDERAL FUNDS

WHEELAGE TAX

2019 REVENUE SOURCES

STATE AID (All) $7,504,285

2019 LOCAL OPTION SALES TAX $4,895,000

2018 LOCAL OPTION SALES TAX $2,730,000

FEDERAL FUNDS $974,457

WHEELAGE TAX $1,450,000

COUNTY LEVY AND BOND FUNDS $2,950,000

REVENUE TOTALS $20,503,742

Property Tax Rate

Tax Year Tax Capacity Levy Tax Rate

2014 124,595,739 68,289,952 0.548092

2015 130,223,061 69,516,156 0.533824

2016 138,323,254 71,490,891 0.516839

2017 141,398,057 74,003,595 0.523371

2018 147,731,473 77,540,790 0.524877

2019 157,465,582 80,479,586 0.511093

Change 6.59% 3.79% -2.63%

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Tax Levy by Fund: As in the past, the majority of the property tax levy increase is attributed to the

General Fund and Human Services Fund.

The distribution of expenditures and the levy is mostly within the General Fund, Human Services Fund

and Highway Fund.

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Impact on Tax Bill: A property with unchanged valuation will see a reduction in property tax as seen in

the next table.

Typical increases in property values and the resulting change in the tax bill are demonstrated in the table

below:

Using the Residential Homestead as an example, the table below illustrates the tax change is due to three

variables. The change in the levy and the change in the market value resulting in a loss of some

Homestead Exclusion because as values rise the exclusion is reduced.

Property 2018 Estimated 2019 Estimated 2018 2019 County Change in Taxes

Type Market Value Market Value County Taxes County Taxes $'s %

Residential $100,000 $100,000 $376.65 $366.76 ($9.89) -2.63%

Homestead $200,000 $200,000 $948.77 $923.85 ($24.91) -2.63%

(0.00% Increase) $300,000 $300,000 $1,520.88 $1,480.94 ($39.94) -2.63%

Agricultural $350,000 $350,000 $918.53 $894.41 ($24.12) -2.63%

Homestead $450,000 $450,000 $1,180.97 $1,149.96 ($31.01) -2.63%

(0.00% Increase) $550,000 $550,000 $1,443.41 $1,405.51 ($37.90) -2.63%

Commercial/Industrial $350,000 $350,000 $3,280.48 $3,194.33 ($86.15) -2.63%

$450,000 $450,000 $4,330.23 $4,216.52 ($113.71) -2.63%

(0.00% Increase) $550,000 $550,000 $5,379.98 $5,238.71 ($141.28) -2.63%

Seasonal Recreation $100,000 $100,000 $524.88 $511.09 ($13.78) -2.63%

Residential $200,000 $200,000 $1,049.75 $1,022.19 ($27.57) -2.63%

(0.00% Increase) $300,000 $300,000 $1,574.63 $1,533.28 ($41.35) -2.63%

Property 2018 Estimated 2019 Estimated 2018 2019 County Change in TaxesType Market Value Market Value County Taxes County Taxes $'s %

Residential $100,000 $106,860 $376.65 $404.98 $28.33 7.52%

Homestead $200,000 $213,720 $948.77 $1,000.29 $51.52 5.43%

(6.86% Increase) $300,000 $320,580 $1,520.88 $1,595.59 $74.71 4.91%

Agricultural $350,000 $351,995 $918.53 $899.51 ($19.02) -2.07%

Homestead $450,000 $452,565 $1,180.97 $1,156.51 ($24.46) -2.07%

(0.57% Increase) $550,000 $553,135 $1,443.41 $1,413.52 ($29.89) -2.07%

Commercial/Industrial $350,000 $367,395 $3,280.48 $3,372.14 $91.66 2.79%

$450,000 $472,365 $4,330.23 $4,445.13 $114.90 2.65%

(4.97% Increase) $550,000 $577,335 $5,379.98 $5,518.12 $138.13 2.57%

Seasonal Recreation $100,000 $105,010 $524.88 $536.70 $11.82 2.25%

Residential $200,000 $210,020 $1,049.75 $1,073.40 $23.64 2.25%

(5.01% Increase) $300,000 $315,030 $1,574.63 $1,610.10 $35.47 2.25%

Property Type

2018

Estimated

Market

Value

2019

Estimated

Market

Value

County Tax

Change due

to Levy

County

Tax

Change

due to

Market

County Tax Change

due to Loss of

Homestead

Exclusion

Total

County

Change

Total %

Change

Residential $100,000 $106,860 (9.89) 31.17 7.05 28.33 7.52%

Homestead $200,000 $213,720 (24.91) 67.47 8.96 51.52 5.43%

(6.86% Increase) $300,000 $320,580 (39.94) 103.77 10.88 74.71 4.91%

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Next Actions

Board Actions: There will be time on the Board Agenda on September 18th for further discussion, if

necessary. Then, also on the 18th, the Board should approve the Preliminary Levy. The Board may

reduce the tax levy before adopting the final budget in December, but cannot increase it. The notices of

public hearing (Truth in Taxation Hearing) to be held on November 27th will be prepared and sent to all

property owners. The public hearing will be held and the Board must adopt the Budget and Tax Levy by

its meeting on December 18th.

Public Input into the Budget: There is more detail available if anyone would want more information.

We encourage the public to give their thoughts or ask questions on the County’s proposed 2019 budget

and levy.

The public can:

E-mail the County Administrator’s Office at [email protected]

Phone 320.656.3601

Mail comments to: Stearns County Administration, 705 Courthouse Square, Room 121, St.

Cloud, MN 56303.

Attend the Stearns County Board of Commissioner Meetings and speak during the Public Access

Forum

Attend the Truth-in-Taxation hearing held in December

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STEARNS COUNTY MISSION STATEMENT: …

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