Statutory Compliance Checklist

MONTHWISE STATUTORY COMPLIANCE CHECKLISTMONTH DATE NAME OF THE STATUTE FORM NAME OF RETURN/COMPLIANCE TO BE SENT TO

JAN

15-Jan ER-1 (RULE 6)

15-Jan THE FACTORIES ACT, 1948 REFER TO STATE RULE ANNUAL RETURN

21-Jan THE MATERNITY ACT, 1961 LMNO {RULE 16 (1)}

30-Jan XXIV {RULE 82(1)}

31-Jan THE ESIC ACT, 1948 REGIONAL OFFICE

FEB

1-Feb THE MINIMUM WAGES ACT, 1948 III RULE 21 (4A) ANNUAL RETURN

1-Feb ANNUAL RETURN

15-Feb XXV RULE 82(2)

APR

15-Mar THE APPRENTICESHIP ACT, 1961 APP-2 HALF YEARLY RETURN MARCH ENDING

15-Mar ER-1 (RULE 6)

25-Mar 3A/6A ANNUAL RETURN

MAY 12-May ESIC ACT,1948, RULES AND REGULATIONS

JULY

15-Jul ER-1 (RULE 6)

15-Jul THE FACTORIES ACT, 1948 REFER TO STATE RULE HALF YEARLY RETURN

30-Jul XXIV {RULE 82(1)} HALF YEARLY RETURN BY CONTRACTOR CONCERNED INSPECTOR

OCT

15-Oct THE APPRENTICESHIP ACT, 1961 APP-2 HALF YEARLY RETURN SEPT. ENDING

15-Oct ER-1 (RULE 6)

31-Oct CONCERNED INSPECTOR

NOV12-Nov THE ESIC ACT, 1948

25-Nov LIST OF HOLIDAYS FORM A ANNUAL CONCERNED INSPECTOR

THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE

QUARTERLY RETURN FOR QUARTER ENDED 31ST DEC. PREVIOUS YEAR

LOCAL EMPLOYMENT EXCHANGE

CHIEF INSPECTOR OF FACTORIES

ANNUAL RETURN & DETAILS OF PAYMENT ENDING 31 DEC.

COMPETENT AUTHORITY UNDER THE ACT

THE CONTRACT LABUR (R&A) ACT, 1970 & RULES

HALF YEARLY RETURN BY CONTRACTOR (IN DUPLICATE)

CONCERNED LICENCING AUTHORITY

01A (ESI REGULATION 10 C)

ANNUAL INFORMATION ABOUT FACTORY COVERED UNDER THE ACT

INSPECTOR UNDER THE AREA CONCERNED

THE PAYMENT OF WAGES ACT, 1936 & RELATED MINES RULES

V RULE 18, VII, VIII RULE 16

CONCERNED LABOUR/REGIONAL

COMMISSIONER


ANNUAL RETURN BY PRINCIPAL EMPLOYER

CONCERNED REGISTERING OFFICER

CONCERNED REGIONAL DIRECTOR/ADVISOR


QUARTERLY RETURN FOR QUARTER ENDED 31ST MARCH

LOCAL EMPLOYMENT EXCHANGE

THE EMPLOYEES PROVIDENT FUND & MP ACT, 1952

CONCERNED REGIONAL OFFICE

6 SEC. 44, REGULATION 26

QUADRUPLICATE ALONGWITH CHALLANS MONTHLY RETURN WITH

CHEQUE

CONCERNED LOCAL OFFICE OR SCHEDULED

BANK


QUARTERLY RETURN FOR THE QUARTER ENDED JUNE

CONCERNED EMPLOYMENT OFFICER

CONCERNED DIRECTOR/INSPECTOR


DY. APPRENTICESHIP ADVISOR


QUARTERLY RETURN FOR THE QUARTER ENDED SEPTEMBER

CONCERNED EMPLOYMENT OFFICER


VII RULE 29 (2) STATE RULE

APPLICATION FOR RENEWAL OF LICENCE LICENCE RENEWAL FEE

SEC. 44 REGULATIONN 26

SUMMARY OF CONTRIBUTION (FORM 6) IN QUADRUPLICATE WITH CHALLANS

CONCERNED LOCAL OFFICE

DEC 30-Dec FORM D RULE 5 ANNUAL RETURN THE PAYMENT OF BONUS ACT, 1965 AND RULES

CONCERNED INSPECTOR UNDER THE ACT

LIST OF VARIOUS LEGAL REGISTERSSR. NO. PROVISION REGISTER NAME FORM NO. RULE

I Factories Act 1948

FORM 12 Rule 37FORM 15 Rule 94FORM 26 Rule IIIFORM 25 Rule 83 & 110FORM 35 Regulation no. 102 AFORM 9 Rule 83

II Contract Labour Act (R&A) 1970 FORM-XIIIIII Payment of wages Act 1936IV Minimum wage Act 1948

V ESIC Act 1948

FORM-7

VI Payment of bonus Act 1965

VII EPF & MP Act 1952

VIII Equal remmuneration Act 1976 FORM-D

o Register of Adult workerso Register of leave with wageso Accident register with formso Muster roll & wage registero Inspection booko Register of compensatory holidays & overtimeo Muster roll for exempted workerso Register in FORM XIIIo Register of wages, fines, deduction & advanceo Wage slipso Register of employees contributiono Accident registero Inspection booko A,B & C Registero Eligibility registero Inspection booko FORM D Register

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DETAILS OF STATUTORY RETURNS / ACTIVITIES

S.NO. NAME OF THE RETURN/ACTIVITIES NATURE DUE DATEI. THE EMPLOYEE P.F. & MISC. PROVISIONS ACT. 1952a) FORM-5 Return of new employees (Addition) Monthly Before 25thb) FORM-10 Return of member left (Deletion) Monthly Before 25thc) FORM-3A Individual contribution card Annual 30th Aprild) FORM-6A Summary of Form 3-A Annual 30th Aprile) FORM-13A/13 Transfer of PF Account As & when required After receiving from the membersf) Remittance of PF/FPF Monthly Before 15thg) FORM-12A Statement of contributions Monthly Before 25thh) FORM-11 Checking,Procesing & filing (Balance sheet) Monthly Before 25thi) FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return Monthly Before 25thj) Eligibility Register Updating As & when new employee join As & when requiredk) Allotment of P.F. Nos. …..do…... As & when requiredl) PF Inspection Book To keep ready for the Inspectionm) i) Preparation of Statement and giving to the A/C Monthly By 8th

ii) Preperation of challans & submit to Bank with Cheque Monthly By 15thiii) To collect challans from Bank Monthly By 20thiv) Entry in the P.F. ledger Monthly By 25th

n)

II. EMPLOYEES STATE INSURANCE ACT. 1948

a) FORM-1 Declaration Form As &when Requiredb) FORM-3 Return of Declaration Form As &when Required ……do……c) FORM-6 Return of Contributions Half Yearly 30th Apr. & 31st oct.d) Remittance of Contributions Monthly Before 21ste) FORM-16 Accident Report As & when required With in 24Hrs.f) Insurance Nos. to be obtained from the Local Office for the new employees As & when requiredg) Preparation of statement Monthly By 8thh) Preparation of challans & submission to Bank with Cheque Monthly By 21sti) Posting in FORM-7 Register and reconciliation thereof Monthly By 15thj) Reconciliation for half yearly Half Yearly 15th Apr.,15th Oct.

III. THE FACTORIES ACT 1948a) FORM-2 Notice of occupation Yearly Within 30days from the date of Expiryb) FORM-18 Notice of Accident As&when Required Within 48 Hrs.c) FORM-18 A Notice of serious Accidents As&when Required Within 4 Hrs.

d) FORM-2A Change of Manager As&when Requirede) FORM-31 Accident Annual Return (FORM-21 Annual Return) Annualy 31st Jan.f) FORM-22 Half Yearly Return Half Yearly Before 15th Julyg) FORM-8 Test of pressure Vessal Half Yearlyh) FORM-7 Record of white washing As&when Required

With in 10 days from the date of appointment

Within 7 days of the new manager taking charge

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S.NO. NAME OF THE RETURN/ACTIVITIES NATURE DUE DATEi FORM-37 Report of examination of Hoist and lift Half Yearly

j) Amendment of Lincense As&when Required

IV. NOTICE TO BE CHECKED1.Form-112. List of Holidays3.Abstract of the Act4.Name &Adress of FI, LO,LI,& DLC

l) Registers to be Maintained1.Inspection Book As&when Required2.Leave with wages register (Form-15) Yearly3.Register of lime washing (Form-IV) As & when required4.Fire extinguisher testing register Yearly5.Leave Book (Form-15) Yearly6.Muster Roll (Form 25 ) Daily7.FORM-10 OT Muster Roll For exempted emp.8.FORM-26 Register of Accidents &occurences Monthly

m) Notice for working on weekly off days As & when requiredn) First Aid Boxes MonthlyV. APPRENTICES ACT 1961a) Form APP-2 Details of new apprentics Half Yearlyb) Form details of training of apprentics Half Yearlyc) Form APP-3 notice of completion of training Half Yearlyd) Apprenticeship Contract As & when Required

VI. EMPLOYMENT EXCHANGE (C.N.V) ACT 1959a) Notification of vacancies As & when requiredb) Intimation of results As & when required

c) Quarterly Return (ER-I) Quarterlyd) ER-II Two year 31st March

VII. PAYMENT OF BONUS ACT 1965a) Annual Return Form D Annual Before 31st Janb) Register of Bonus Payment 30th sept.

VIII. PAYMENT OF GRATUITY ACT 1972a) Notice of opening Form-A At opening time Within 30 daysb) Notice of change Form-B As & when required Within 30 daysc) Notice of closure Form-C As & when required Before 60 Daysc) Nomination Form (Form-F) to get filled from the new employees As & when requirede) Abstract of the Act to be displayed Form-U

IX. PAYMENT OF WAGES ACT 1936a) Annual Return (Form -IV) Annual

When the sanctioned H.P or manpower exceeds

before 30th April,31st July,31st Oct,31st Jan

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S.NO. NAME OF THE RETURN/ACTIVITIES NATURE DUE DATEb) Register of Fines (Form B) Monthlyc) Register of deductions for damages or losses Monthlyd) Register of advance Monthlye) Notices Monthly Checking

1.Abstract2.Date of payment of wages3.Rate of wages

X. MATERNITY BENEFIT ACT 1961a) Annual Return Form D Annualb) Abstract To be displayed

XI. MINIMUM WAGES ACT 1940a) Annual Return Form - 3 Annual Before 31st Janb) Notices to be displayed: To be displayed

1.Rates of Minimum wages2.Abstract of the Act3.Name and address of the Inspector4.Weekly Holiday5.Working hours6.Time of payment of Wages

XII. COLLECTION OF STATISTICS ACT 1953a) Annual Return Annual

XIII. EQUAL REMUNERATIONS ACT 1976a) Form D Register of remuneration

XIV. CONTRACT LABOUR (REGL & ABL) ACTa) Registration of establishment employing contract Labourb) Certification by Principal Employer FORM-V As & when requiredc) Register of Contractors FORM-VIII As & when requiredd) Annual return XXI Annuale) Cetification on wage register Monthly By 30th Jan

XV. THE PUNJAB INDUSTRIAL ESTABLISHMENT NATIONAL AND FESIVAL HOLIDAYS & CASUAL AND SICK LEAVES ACT 1965

a) List of Festival Holidays FORM-A Annual Before 30th Nov.b) Register of festival holiday, casual and sick leaves FORM-B Monthly

XVI. N.O.C FROM FIRE OFFICE Annual Oct.XVII. CONSENT REVIEW Half Yearly MarchXVIII. MOCK DRILL Half Yearly Jan , JulyXIX. HEALTH CHECK UP Annual March

submission of list of holidays before 30 Nov of the every year to labour deptt.

PREPARED BY CHECKED BY

Statutory Compliance Checklist

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