Stationery | Letterhead | Business Cards | Envelopes ...€¦ · Anytown, USA 01234 Phone:...
6
DESIGN | WEB | MAIL YOUR MARKETING RESOURCE CENTER Preparing your files for digital press, offset printing, and promotional product items. Print & Copy Factory 4055 Irongate Road Bellingham, WA 98226 Digital GUIDELINES
Transcript of Stationery | Letterhead | Business Cards | Envelopes ...€¦ · Anytown, USA 01234 Phone:...
DESIGN | WEB | MAIL
YO U R M A R K E T I N G R E S O U R C E C E N T E R
Preparing your files for digital press,
offset printing, and promotional
product items.
install adobe pdf jobready
cut marks included
confirm quantity to print
include bleeds to print file
proof read - spell check
create online account on www.printcopyfactory.com
Graphic Design & Marketing
Digital Color & B/W Copies
Bindery & Shipping ServicesOffset Printing
Direct Mail Variable Data Services
Website Design & Development
Marketing Classes / Resources
Stationery | Letterhead | Business Cards | Envelopes
Brochures | Rack Cards | Product Sheets
Books | Manuals | Catalogs
Labels | Stickers | Signage | Banners
Carbonless Forms | Forms | Invoices | Statements
Shelf Talkers | Point of Purchase Displays
Note Pads | Order Pads | Post-it Notes
Presentation Folders | Binders | Marketing Packets
Rubberstamps | Self Inking Stamps
Coupons | Certificates | Menus
Postcards | Newsletters | Promotional Mailers
Variable Data Printing | Database Procurement
Posters | Window and Wall Displays
Business Checks | Deposit Books
Promotional Products | Pens | Mugs | Grocery Bags
Tradeshow Materials | Booths | Table Cloths
Websites | Hosting | Social Media | Email Marketing
Print & Copy Factory
websites | SEO | emails | hosting | social media.com
1. DOCUMENT INTEGRITY Run spell check, proofread Phone, address, email, website address correct Pagination correct (page sequence) Content, headlines, graphics positioning Copyright and photo, image, illustration
credits considered Postal indicias (first class-presort, etc.) Correct version of the document with ALL of the
updated elements double checked Document is designed at the correct size QR Code scans properly
2. PROVIDED FILES / LABEL EVERYTHING
Upload files online or properly label the disk/CD with your name, phone, and date
Print out a list of all files on disk/flashdrive, indicating the file name to print
INCLUDE Links (photos, logos and graphics) INCLUDE Fonts Provide a high resolution PDF file
List the name and version of the software program used
INCLUDE: Bleeds that are 1/8” - 1/4” overlapping cut line, indicated by bleed marks
INCLUDE: Cut marks Provide a mock-up of the FINAL version
at 100% size Verify mock-up has correct folds, perforations
and/or score lines DO NOT Set multiple up, provide one as
finished size, we will “imposition” the document as needed
3. ORDER PROCESSING SPECS How many? What paper?
(Weight, color, texture) Job estimate number
and estimate revisions Who has authority to sign off
project for production? Deadline requested, and
to be confirmed Will call or delivery location
and time Mailing delivery times
to consider
Submission Checklist Before Creating Your ProjectWe encourage you to contact our Graphic Design
Department before you start creating your print
project files. We can help assess your design concept
and provide helpful advice. Our goal is to ensure your
design files are submitted error free and worry free.
We are available to assist in preparing your files
properly so we can meet your time, quality and
budget demands.
Many answers to your questions to properly
prepare a file for commercial printing output are
available in the HELP section of your graphics design
program/application.
DIGITAL COPIES: Check the cut, fold and margins for at least
1/4” + “wiggle” room Check for “effects” such as drop shadows and
transparencies for overlap postscript errors Verify document colors are CMYK/process
instead of RGB/process, or SPOT/process.
OFFSET PRINTING: FOR SPOT COLOR:
Provide the file with correct PMS colors, and a printout of the color separations in black/white (not RGB or CMYK)
FOR FULL COLOR: Provide the file with correct CMYK colors,
and a printout of the color separations (not RGB) Make sure you have trapping and overprint
considerations Make sure your document does NOT included
“nesting” of graphics Verify your clipping paths, transparencies and
masks are working properly
VARIABLE DATA PRINTING: EXCEL/CSV files with labelled fields
for data entry Spelling, punctuation and
information entered in the fields is how it is going to be displayed on your project. VDP is a completely
automated process and what is entered is what is used, so make sure the data is consistent with correct information in the appropriate fields
PROMOTIONAL ITEMS: Art files must be vector based
4055 Irongate RoadBellingham, WA 98226
[email protected] | m-f 8:30-5:00
www.printcopyfactory.com www.yourmarketingresourcecenter.com
www.pcfwebsolutions.com
Digital GUIDELINES
www.printcopyfactory.com
Submitting Your OrderIt is easy to provide us your print-ready digital art files.
1. Provide Graphics / ElementsIf you are unable to provide us with a PDF file, we request that you supply us with all of the imported graphic links that were used to design the document along with the native file. For example, if you have two digital photos and a logo, these files need to be provided in addition to the page layout document. Graphics are a mathematically defined program on their own, that if not added to our system, the postscript printer cannot generate the print files properly.
2. Include Fonts / Embed or OutlineRemember to list the names of all fonts used in your documentation, and provide them along with the graphics. TrueType fonts may cause unexpected problems. Stick with Postscript fonts whenever possible, or convert fonts to outline. Do not use the “Styles” menu to bold or italic etc., use the font that is already named bold – such as “Century Bold.”
3. Avoid Website & Low Resolution ImagesWe require 300 dpi resolution at 100% of size for both offset & digital printing. The digital presses reproduce best with EPS and TIF graphics.
NOTE: The quality is not as acceptable when JPG or PNG are used. Graphics pulled off websites are usually small and will be blurry when printed.
4. What You See is Not What You GetDon’t rely on your monitor colors to accurately represent ink on paper. When defining colors, refer to a standard Pantone swatchbook (PMS) for accurate hues or call Print & Copy Factory for assistance. Printers and monitors are all different, may or may not be calibrated, and may not give an accurate representation of color. Proofs on the actual paper are best for ensuring the color results you are hoping for.
5. RGB vs CMYK vs Spot ColorsComputer screens view spot colors as RGB (Red, Green, and Blue). Our digital color presses print in CMYK (Cyan, Magenta, Yellow, and Black). If your file is not setup in the CMYK mode, the colors on the final print might not be what you expect them to be. If using a specific spot color, PMS colors should be specified in your file. For offset printing, provide spot separation printouts of your file.
NOTE: Microsoft Office applications cannot be color separated within the application. If the documents are to be printed on a printing press, we must use special software procedures and tools to separate these files and will require an additional charge. We will attempt to match the colors as close as possible.
Tips & GuidelinesTo ensure your artwork looks great on paper.
WE REQUIRE that YOU APPROVE A PROOF before printing. This ensures that the digital file you provide has met our graphic and submission standards. We encourage an actual printout proof on the stock you are requesting. $10 minimum on proofs.
6. Trim Marks / Fold Lines (see A below)All provided files must include trim marks and fold marks. This allows us to see what you are expecting for a finished product. Use a “hairline” mark in “register color” so that if it is multiple colors, the cut lines will print on the separations, and assist in registration of colors to each other.
7. BleedsIf you desire to have your image go past the cut edge of the document, in other words, no white border, then we require the image to go past the trim line 1/8” and prefer 1/4.” We run it on a larger sheet and trim down.
8. Trapping / BandingIn offset printing, trapping allows a tighter registration of colors, avoiding “white spaces” between colors due to paper stretch. Check your software for trapping instructions.
Banding is the result of gradations that do not make a smooth transition. It is due to the result of a mathematical equation that includes the resolution of the file and resolution of the printer device. This may require extra setup charges to ensure it will print as intended.
72 dpi
300 dpi
Phil - Graphics [email protected]
Providing Vector ArtPreferred file format for promotional items!
What is a vector based graphic?Professionally designed logos are created in vector based programs, like Adobe Illustrator. Vector graphics are made up of points and paths that represent the image on the computer. Pixel based graphics (often called raster or bitmap) are made of individual bits, or pixels that represent the image on the computer.
The benefit of a vector based logo?Vector Based images can be increased or reduced by any amount without degrading the image. This is important since the logo will be used in a variety of formats and sizes. You want your logo to look
as crisp and clear on your trade show banner as it does on your business card.
Raster/Pixel Based images do not enlarge well. The quality is lost and you will have a blurry image. Everything on the web is low resolution (72dpi), so if you copy your logo off your website it will not be suitable for print.
Which is the vector file?A vector file will usually have the extension EPS or AI. Unless you have Adobe Illustrator, you won’t be able to open this file, however this is the file that your design professional or print vendor needs to ensure the best print quality for your projects.
Pixel-based images saved out of Illustrator will most likely be saved as a JPG, TIF, GIF, PNG or PSD file. You will not have good results if your logo is presented this way. Also, saving a Photoshop file as an EPS file does not produce a vector file. The logo has to be produce in a vector -based program to begin with.
A vector logo will be the most universally useful to you, your printers and other vendors. When working with a logo designer, be sure that your logo is being created in vector format (Adobe Illustrator instead of Adobe Photoshop) and make sure you request final vector files.Proofing Your Job
This extra step for you ensures a successful project.
Example shows that artwork past the trim marks will be cut o�
Trim marks
Bleed 1/8”to 1/4”
Bleed 1/8”to 1/4”
Safe Zone
Please
providetrim marks
Trim/Cut Zone3/16” from edge
John SmithPresident
MY COMPANY
123 Main StreetAnytown, USA 01234www.mywebsite.com
Phone: 123-456-7890Fax: 123-456-7890
Trim marks
Safe Zone
Please
providetrim marks
Trim/Cut Zone3/16” from edge
Bleed 1/8”to 1/4”
Bleed 1/8”to 1/4”
A
WITHOUT TRAP
WITH TRAP
Visit our website, click Send A File and follow the easy online instructions. Creating an account through our online ordering system will provide you time saving benefits. You can easily upload files, track the status of your order, review proofs, provide Job Journal entries, and view history of previous orders for quick reordering.
Remember, PDFs are the preferred digital file standard for print projects.
Why PDFs?Avoid delays and frustration by reviewing
our checklist. Providing a PDF will omit many
of these unforeseen printing issues.
Programs like Microsoft Publisher
and Word, and file types (such as
PNG, GIF and JPG) create a variety
of concerns and require attention
for optimum output results.
Providing a high resolution PDF
(Portable Document Format) file
will most often omit unforeseen
problems and compatibility issues. Because of this, we
strongly request that your digital projects are saved as a
PDF. Please keep in mind, whether you decide to have us
digitally copy or offset print, each process has its own set
of “preflight requirements.” Please give us a call before you
get started, so that we can help you save time and money
from recreating or trying to get a file to print properly.
Can’t provide a PDF?We have the solution!
is a FREEdownload for Windows and Mac OS X. When installed, you can print files directly to our website from any application. Your file will be transformed into an industry standard PDF file and will be available for immediate proofing!
When Print & Copy Factory creates a logo for a client, we
provide the vector files (AI or EPS) as well as raster/pixel based
logo files (JPG or PNG) in a variety of sizes that the client can use.
Vector based files can only be opened by special graphic software
programs. Raster/pixel based files can be used on your website or
with other PC programs.
VECTOR BASEDZoomed in:
no pixel, no distortion
RASTER/PIXEL BASEDZoomed in:
yes pixel, yes distortion
WITHOUT BLEED
WITH BLEED
©2014 Print & Copy Factory (360) 738-4931 | www.printcopyfactory.com
www.printcopyfactory.com
Submitting Your OrderIt is easy to provide us your print-ready digital art files.
1. Provide Graphics / ElementsIf you are unable to provide us with a PDF file, we request that you supply us with all of the imported graphic links that were used to design the document along with the native file. For example, if you have two digital photos and a logo, these files need to be provided in addition to the page layout document. Graphics are a mathematically defined program on their own, that if not added to our system, the postscript printer cannot generate the print files properly.
2. Include Fonts / Embed or OutlineRemember to list the names of all fonts used in your documentation, and provide them along with the graphics. TrueType fonts may cause unexpected problems. Stick with Postscript fonts whenever possible, or convert fonts to outline. Do not use the “Styles” menu to bold or italic etc., use the font that is already named bold – such as “Century Bold.”
3. Avoid Website & Low Resolution ImagesWe require 300 dpi resolution at 100% of size for both offset & digital printing. The digital presses reproduce best with EPS and TIF graphics.
NOTE: The quality is not as acceptable when JPG or PNG are used. Graphics pulled off websites are usually small and will be blurry when printed.
4. What You See is Not What You GetDon’t rely on your monitor colors to accurately represent ink on paper. When defining colors, refer to a standard Pantone swatchbook (PMS) for accurate hues or call Print & Copy Factory for assistance. Printers and monitors are all different, may or may not be calibrated, and may not give an accurate representation of color. Proofs on the actual paper are best for ensuring the color results you are hoping for.
5. RGB vs CMYK vs Spot ColorsComputer screens view spot colors as RGB (Red, Green, and Blue). Our digital color presses print in CMYK (Cyan, Magenta, Yellow, and Black). If your file is not setup in the CMYK mode, the colors on the final print might not be what you expect them to be. If using a specific spot color, PMS colors should be specified in your file. For offset printing, provide spot separation printouts of your file.
NOTE: Microsoft Office applications cannot be color separated within the application. If the documents are to be printed on a printing press, we must use special software procedures and tools to separate these files and will require an additional charge. We will attempt to match the colors as close as possible.
Tips & GuidelinesTo ensure your artwork looks great on paper.
WE REQUIRE that YOU APPROVE A PROOF before printing. This ensures that the digital file you provide has met our graphic and submission standards. We encourage an actual printout proof on the stock you are requesting. $10 minimum on proofs.
6. Trim Marks / Fold Lines (see A below)All provided files must include trim marks and fold marks. This allows us to see what you are expecting for a finished product. Use a “hairline” mark in “register color” so that if it is multiple colors, the cut lines will print on the separations, and assist in registration of colors to each other.
7. BleedsIf you desire to have your image go past the cut edge of the document, in other words, no white border, then we require the image to go past the trim line 1/8” and prefer 1/4.” We run it on a larger sheet and trim down.
8. Trapping / BandingIn offset printing, trapping allows a tighter registration of colors, avoiding “white spaces” between colors due to paper stretch. Check your software for trapping instructions.
Banding is the result of gradations that do not make a smooth transition. It is due to the result of a mathematical equation that includes the resolution of the file and resolution of the printer device. This may require extra setup charges to ensure it will print as intended.
72 dpi
300 dpi
Phil - Graphics [email protected]
Providing Vector ArtPreferred file format for promotional items!
What is a vector based graphic?Professionally designed logos are created in vector based programs, like Adobe Illustrator. Vector graphics are made up of points and paths that represent the image on the computer. Pixel based graphics (often called raster or bitmap) are made of individual bits, or pixels that represent the image on the computer.
The benefit of a vector based logo?Vector Based images can be increased or reduced by any amount without degrading the image. This is important since the logo will be used in a variety of formats and sizes. You want your logo to look
as crisp and clear on your trade show banner as it does on your business card.
Raster/Pixel Based images do not enlarge well. The quality is lost and you will have a blurry image. Everything on the web is low resolution (72dpi), so if you copy your logo off your website it will not be suitable for print.
Which is the vector file?A vector file will usually have the extension EPS or AI. Unless you have Adobe Illustrator, you won’t be able to open this file, however this is the file that your design professional or print vendor needs to ensure the best print quality for your projects.
Pixel-based images saved out of Illustrator will most likely be saved as a JPG, TIF, GIF, PNG or PSD file. You will not have good results if your logo is presented this way. Also, saving a Photoshop file as an EPS file does not produce a vector file. The logo has to be produce in a vector -based program to begin with.
A vector logo will be the most universally useful to you, your printers and other vendors. When working with a logo designer, be sure that your logo is being created in vector format (Adobe Illustrator instead of Adobe Photoshop) and make sure you request final vector files.Proofing Your Job
This extra step for you ensures a successful project.
Example shows that artwork past the trim marks will be cut o�
Trim marks
Bleed 1/8”to 1/4”
Bleed 1/8”to 1/4”
Safe Zone
Please
providetrim marks
Trim/Cut Zone3/16” from edge
John SmithPresident
MY COMPANY
123 Main StreetAnytown, USA 01234www.mywebsite.com
Phone: 123-456-7890Fax: 123-456-7890
Trim marks
Safe Zone
Please
providetrim marks
Trim/Cut Zone3/16” from edge
Bleed 1/8”to 1/4”
Bleed 1/8”to 1/4”
A
WITHOUT TRAP
WITH TRAP
Visit our website, click Send A File and follow the easy online instructions. Creating an account through our online ordering system will provide you time saving benefits. You can easily upload files, track the status of your order, review proofs, provide Job Journal entries, and view history of previous orders for quick reordering.
Remember, PDFs are the preferred digital file standard for print projects.
Why PDFs?Avoid delays and frustration by reviewing
our checklist. Providing a PDF will omit many
of these unforeseen printing issues.
Programs like Microsoft Publisher
and Word, and file types (such as
PNG, GIF and JPG) create a variety
of concerns and require attention
for optimum output results.
Providing a high resolution PDF
(Portable Document Format) file
will most often omit unforeseen
problems and compatibility issues. Because of this, we
strongly request that your digital projects are saved as a
PDF. Please keep in mind, whether you decide to have us
digitally copy or offset print, each process has its own set
of “preflight requirements.” Please give us a call before you
get started, so that we can help you save time and money
from recreating or trying to get a file to print properly.
Can’t provide a PDF?We have the solution!
is a FREEdownload for Windows and Mac OS X. When installed, you can print files directly to our website from any application. Your file will be transformed into an industry standard PDF file and will be available for immediate proofing!
When Print & Copy Factory creates a logo for a client, we
provide the vector files (AI or EPS) as well as raster/pixel based
logo files (JPG or PNG) in a variety of sizes that the client can use.
Vector based files can only be opened by special graphic software
programs. Raster/pixel based files can be used on your website or
with other PC programs.
VECTOR BASEDZoomed in:
no pixel, no distortion
RASTER/PIXEL BASEDZoomed in:
yes pixel, yes distortion
WITHOUT BLEED
WITH BLEED
©2014 Print & Copy Factory (360) 738-4931 | www.printcopyfactory.com
www.printcopyfactory.com
Submitting Your OrderIt is easy to provide us your print-ready digital art files.
1. Provide Graphics / ElementsIf you are unable to provide us with a PDF file, we request that you supply us with all of the imported graphic links that were used to design the document along with the native file. For example, if you have two digital photos and a logo, these files need to be provided in addition to the page layout document. Graphics are a mathematically defined program on their own, that if not added to our system, the postscript printer cannot generate the print files properly.
2. Include Fonts / Embed or OutlineRemember to list the names of all fonts used in your documentation, and provide them along with the graphics. TrueType fonts may cause unexpected problems. Stick with Postscript fonts whenever possible, or convert fonts to outline. Do not use the “Styles” menu to bold or italic etc., use the font that is already named bold – such as “Century Bold.”
3. Avoid Website & Low Resolution ImagesWe require 300 dpi resolution at 100% of size for both offset & digital printing. The digital presses reproduce best with EPS and TIF graphics.
NOTE: The quality is not as acceptable when JPG or PNG are used. Graphics pulled off websites are usually small and will be blurry when printed.
4. What You See is Not What You GetDon’t rely on your monitor colors to accurately represent ink on paper. When defining colors, refer to a standard Pantone swatchbook (PMS) for accurate hues or call Print & Copy Factory for assistance. Printers and monitors are all different, may or may not be calibrated, and may not give an accurate representation of color. Proofs on the actual paper are best for ensuring the color results you are hoping for.
5. RGB vs CMYK vs Spot ColorsComputer screens view spot colors as RGB (Red, Green, and Blue). Our digital color presses print in CMYK (Cyan, Magenta, Yellow, and Black). If your file is not setup in the CMYK mode, the colors on the final print might not be what you expect them to be. If using a specific spot color, PMS colors should be specified in your file. For offset printing, provide spot separation printouts of your file.
NOTE: Microsoft Office applications cannot be color separated within the application. If the documents are to be printed on a printing press, we must use special software procedures and tools to separate these files and will require an additional charge. We will attempt to match the colors as close as possible.
Tips & GuidelinesTo ensure your artwork looks great on paper.
WE REQUIRE that YOU APPROVE A PROOF before printing. This ensures that the digital file you provide has met our graphic and submission standards. We encourage an actual printout proof on the stock you are requesting. $10 minimum on proofs.
6. Trim Marks / Fold Lines (see A below)All provided files must include trim marks and fold marks. This allows us to see what you are expecting for a finished product. Use a “hairline” mark in “register color” so that if it is multiple colors, the cut lines will print on the separations, and assist in registration of colors to each other.
7. BleedsIf you desire to have your image go past the cut edge of the document, in other words, no white border, then we require the image to go past the trim line 1/8” and prefer 1/4.” We run it on a larger sheet and trim down.
8. Trapping / BandingIn offset printing, trapping allows a tighter registration of colors, avoiding “white spaces” between colors due to paper stretch. Check your software for trapping instructions.
Banding is the result of gradations that do not make a smooth transition. It is due to the result of a mathematical equation that includes the resolution of the file and resolution of the printer device. This may require extra setup charges to ensure it will print as intended.
72 dpi
300 dpi
Phil - Graphics [email protected]
Providing Vector ArtPreferred file format for promotional items!
What is a vector based graphic?Professionally designed logos are created in vector based programs, like Adobe Illustrator. Vector graphics are made up of points and paths that represent the image on the computer. Pixel based graphics (often called raster or bitmap) are made of individual bits, or pixels that represent the image on the computer.
The benefit of a vector based logo?Vector Based images can be increased or reduced by any amount without degrading the image. This is important since the logo will be used in a variety of formats and sizes. You want your logo to look
as crisp and clear on your trade show banner as it does on your business card.
Raster/Pixel Based images do not enlarge well. The quality is lost and you will have a blurry image. Everything on the web is low resolution (72dpi), so if you copy your logo off your website it will not be suitable for print.
Which is the vector file?A vector file will usually have the extension EPS or AI. Unless you have Adobe Illustrator, you won’t be able to open this file, however this is the file that your design professional or print vendor needs to ensure the best print quality for your projects.
Pixel-based images saved out of Illustrator will most likely be saved as a JPG, TIF, GIF, PNG or PSD file. You will not have good results if your logo is presented this way. Also, saving a Photoshop file as an EPS file does not produce a vector file. The logo has to be produce in a vector -based program to begin with.
A vector logo will be the most universally useful to you, your printers and other vendors. When working with a logo designer, be sure that your logo is being created in vector format (Adobe Illustrator instead of Adobe Photoshop) and make sure you request final vector files.Proofing Your Job
This extra step for you ensures a successful project.
Example shows that artwork past the trim marks will be cut o�
Trim marks
Bleed 1/8”to 1/4”
Bleed 1/8”to 1/4”
Safe Zone
Please
providetrim marks
Trim/Cut Zone3/16” from edge
John SmithPresident
MY COMPANY
123 Main StreetAnytown, USA 01234www.mywebsite.com
Phone: 123-456-7890Fax: 123-456-7890
Trim marks
Safe Zone
Please
providetrim marks
Trim/Cut Zone3/16” from edge
Bleed 1/8”to 1/4”
Bleed 1/8”to 1/4”
A
WITHOUT TRAP
WITH TRAP
Visit our website, click Send A File and follow the easy online instructions. Creating an account through our online ordering system will provide you time saving benefits. You can easily upload files, track the status of your order, review proofs, provide Job Journal entries, and view history of previous orders for quick reordering.
Remember, PDFs are the preferred digital file standard for print projects.
Why PDFs?Avoid delays and frustration by reviewing
our checklist. Providing a PDF will omit many
of these unforeseen printing issues.
Programs like Microsoft Publisher
and Word, and file types (such as
PNG, GIF and JPG) create a variety
of concerns and require attention
for optimum output results.
Providing a high resolution PDF
(Portable Document Format) file
will most often omit unforeseen
problems and compatibility issues. Because of this, we
strongly request that your digital projects are saved as a
PDF. Please keep in mind, whether you decide to have us
digitally copy or offset print, each process has its own set
of “preflight requirements.” Please give us a call before you
get started, so that we can help you save time and money
from recreating or trying to get a file to print properly.
Can’t provide a PDF?We have the solution!
is a FREEdownload for Windows and Mac OS X. When installed, you can print files directly to our website from any application. Your file will be transformed into an industry standard PDF file and will be available for immediate proofing!
When Print & Copy Factory creates a logo for a client, we
provide the vector files (AI or EPS) as well as raster/pixel based
logo files (JPG or PNG) in a variety of sizes that the client can use.
Vector based files can only be opened by special graphic software
programs. Raster/pixel based files can be used on your website or
with other PC programs.
VECTOR BASEDZoomed in:
no pixel, no distortion
RASTER/PIXEL BASEDZoomed in:
yes pixel, yes distortion
WITHOUT BLEED
WITH BLEED
©2014 Print & Copy Factory (360) 738-4931 | www.printcopyfactory.com
DESIGN | WEB | MAIL
YO U R M A R K E T I N G R E S O U R C E C E N T E R
Preparing your files for digital press,
offset printing, and promotional
product items.
install adobe pdf jobready
cut marks included
confirm quantity to print
include bleeds to print file
proof read - spell check
create online account on www.printcopyfactory.com
Graphic Design & Marketing
Digital Color & B/W Copies
Bindery & Shipping ServicesOffset Printing
Direct Mail Variable Data Services
Website Design & Development
Marketing Classes / Resources
Stationery | Letterhead | Business Cards | Envelopes
Brochures | Rack Cards | Product Sheets
Books | Manuals | Catalogs
Labels | Stickers | Signage | Banners
Carbonless Forms | Forms | Invoices | Statements
Shelf Talkers | Point of Purchase Displays
Note Pads | Order Pads | Post-it Notes
Presentation Folders | Binders | Marketing Packets
Rubberstamps | Self Inking Stamps
Coupons | Certificates | Menus
Postcards | Newsletters | Promotional Mailers
Variable Data Printing | Database Procurement
Posters | Window and Wall Displays
Business Checks | Deposit Books
Promotional Products | Pens | Mugs | Grocery Bags
Tradeshow Materials | Booths | Table Cloths
Websites | Hosting | Social Media | Email Marketing
Print & Copy Factory
websites | SEO | emails | hosting | social media.com
1. DOCUMENT INTEGRITY Run spell check, proofread Phone, address, email, website address correct Pagination correct (page sequence) Content, headlines, graphics positioning Copyright and photo, image, illustration
credits considered Postal indicias (first class-presort, etc.) Correct version of the document with ALL of the
updated elements double checked Document is designed at the correct size QR Code scans properly
2. PROVIDED FILES / LABEL EVERYTHING
Upload files online or properly label the disk/CD with your name, phone, and date
Print out a list of all files on disk/flashdrive, indicating the file name to print
INCLUDE Links (photos, logos and graphics) INCLUDE Fonts Provide a high resolution PDF file
List the name and version of the software program used
INCLUDE: Bleeds that are 1/8” - 1/4” overlapping cut line, indicated by bleed marks
INCLUDE: Cut marks Provide a mock-up of the FINAL version
at 100% size Verify mock-up has correct folds, perforations
and/or score lines DO NOT Set multiple up, provide one as
finished size, we will “imposition” the document as needed
3. ORDER PROCESSING SPECS How many? What paper?
(Weight, color, texture) Job estimate number
and estimate revisions Who has authority to sign off
project for production? Deadline requested, and
to be confirmed Will call or delivery location
and time Mailing delivery times
to consider
Submission Checklist Before Creating Your ProjectWe encourage you to contact our Graphic Design
Department before you start creating your print
project files. We can help assess your design concept
and provide helpful advice. Our goal is to ensure your
design files are submitted error free and worry free.
We are available to assist in preparing your files
properly so we can meet your time, quality and
budget demands.
Many answers to your questions to properly
prepare a file for commercial printing output are
available in the HELP section of your graphics design
program/application.
DIGITAL COPIES: Check the cut, fold and margins for at least
1/4” + “wiggle” room Check for “effects” such as drop shadows and
transparencies for overlap postscript errors Verify document colors are CMYK/process
instead of RGB/process, or SPOT/process.
OFFSET PRINTING: FOR SPOT COLOR:
Provide the file with correct PMS colors, and a printout of the color separations in black/white (not RGB or CMYK)
FOR FULL COLOR: Provide the file with correct CMYK colors,
and a printout of the color separations (not RGB) Make sure you have trapping and overprint
considerations Make sure your document does NOT included
“nesting” of graphics Verify your clipping paths, transparencies and
masks are working properly
VARIABLE DATA PRINTING: EXCEL/CSV files with labelled fields
for data entry Spelling, punctuation and
information entered in the fields is how it is going to be displayed on your project. VDP is a completely
automated process and what is entered is what is used, so make sure the data is consistent with correct information in the appropriate fields
PROMOTIONAL ITEMS: Art files must be vector based
4055 Irongate RoadBellingham, WA 98226
[email protected] | m-f 8:30-5:00
www.printcopyfactory.com www.yourmarketingresourcecenter.com
www.pcfwebsolutions.com
Digital GUIDELINES
DESIGN | WEB | MAIL
YO U R M A R K E T I N G R E S O U R C E C E N T E R
Preparing your files for digital press,
offset printing, and promotional
product items.
install adobe pdf jobready
cut marks included
confirm quantity to print
include bleeds to print file
proof read - spell check
create online account on www.printcopyfactory.com
Graphic Design & Marketing
Digital Color & B/W Copies
Bindery & Shipping ServicesOffset Printing
Direct Mail Variable Data Services
Website Design & Development
Marketing Classes / Resources
Stationery | Letterhead | Business Cards | Envelopes
Brochures | Rack Cards | Product Sheets
Books | Manuals | Catalogs
Labels | Stickers | Signage | Banners
Carbonless Forms | Forms | Invoices | Statements
Shelf Talkers | Point of Purchase Displays
Note Pads | Order Pads | Post-it Notes
Presentation Folders | Binders | Marketing Packets
Rubberstamps | Self Inking Stamps
Coupons | Certificates | Menus
Postcards | Newsletters | Promotional Mailers
Variable Data Printing | Database Procurement
Posters | Window and Wall Displays
Business Checks | Deposit Books
Promotional Products | Pens | Mugs | Grocery Bags
Tradeshow Materials | Booths | Table Cloths
Websites | Hosting | Social Media | Email Marketing
Print & Copy Factory
websites | SEO | emails | hosting | social media.com
1. DOCUMENT INTEGRITY Run spell check, proofread Phone, address, email, website address correct Pagination correct (page sequence) Content, headlines, graphics positioning Copyright and photo, image, illustration
credits considered Postal indicias (first class-presort, etc.) Correct version of the document with ALL of the
updated elements double checked Document is designed at the correct size QR Code scans properly
2. PROVIDED FILES / LABEL EVERYTHING
Upload files online or properly label the disk/CD with your name, phone, and date
Print out a list of all files on disk/flashdrive, indicating the file name to print
INCLUDE Links (photos, logos and graphics) INCLUDE Fonts Provide a high resolution PDF file
List the name and version of the software program used
INCLUDE: Bleeds that are 1/8” - 1/4” overlapping cut line, indicated by bleed marks
INCLUDE: Cut marks Provide a mock-up of the FINAL version
at 100% size Verify mock-up has correct folds, perforations
and/or score lines DO NOT Set multiple up, provide one as
finished size, we will “imposition” the document as needed
3. ORDER PROCESSING SPECS How many? What paper?
(Weight, color, texture) Job estimate number
and estimate revisions Who has authority to sign off
project for production? Deadline requested, and
to be confirmed Will call or delivery location
and time Mailing delivery times
to consider
Submission Checklist Before Creating Your ProjectWe encourage you to contact our Graphic Design
Department before you start creating your print
project files. We can help assess your design concept
and provide helpful advice. Our goal is to ensure your
design files are submitted error free and worry free.
We are available to assist in preparing your files
properly so we can meet your time, quality and
budget demands.
Many answers to your questions to properly
prepare a file for commercial printing output are
available in the HELP section of your graphics design
program/application.
DIGITAL COPIES: Check the cut, fold and margins for at least
1/4” + “wiggle” room Check for “effects” such as drop shadows and
transparencies for overlap postscript errors Verify document colors are CMYK/process
instead of RGB/process, or SPOT/process.
OFFSET PRINTING: FOR SPOT COLOR:
Provide the file with correct PMS colors, and a printout of the color separations in black/white (not RGB or CMYK)
FOR FULL COLOR: Provide the file with correct CMYK colors,
and a printout of the color separations (not RGB) Make sure you have trapping and overprint
considerations Make sure your document does NOT included
“nesting” of graphics Verify your clipping paths, transparencies and
masks are working properly
VARIABLE DATA PRINTING: EXCEL/CSV files with labelled fields
for data entry Spelling, punctuation and
information entered in the fields is how it is going to be displayed on your project. VDP is a completely
automated process and what is entered is what is used, so make sure the data is consistent with correct information in the appropriate fields
PROMOTIONAL ITEMS: Art files must be vector based
4055 Irongate RoadBellingham, WA 98226
[email protected] | m-f 8:30-5:00
www.printcopyfactory.com www.yourmarketingresourcecenter.com
www.pcfwebsolutions.com
Digital GUIDELINES
