Promoting a flexible, innovative, and effective workforce system within the State of Michigan.

State Update MACAE Spr ing Workshop

May 12, 2016

Promoting a flexible, innovative, and effective workforce system within the State of Michigan.

Education and Career Success Division Director

Sean Lively

Division Update

Introduction/Background

Vision

Transformative Leadership

– Communication between the state office and field

– Transparency and accountability

– Policy directive from WDA leadership

Focus on Improving ABE Performance

Strong working relationship with local program staff and MACAE is critical

Promoting a flexible, innovative, and effective workforce system within the State of Michigan.

Assessment Update

Brian Frazier

Assessment Update

Assessment Update

Effective July 1, 2016: Any participant that is placed into the High Adult Secondary Education (ASE) level based on pre-test is not required to be post-tested. – Item number two under administering post-tests in the

assessment policy.

TABE and CASAS new tests might take a while to approve.

GAIN is not submitting to NRS.

Promoting a flexible, innovative, and effective workforce system within the State of Michigan.

WIOA Update

Erica Luce

Important Dates

May 2016 Two-Year performance target negotiations with USDOE

June 2016 Final regulations and updated NRS Guidelines expected to be released

July 1, 2016 Full implementation of WIOA

Spring 2017 Competition for Title II grant awards under WIOA

July 31, 2017 Deadline for PY 2016-17 participant data to be entered into MAERS

USDOE Guidance Released

Vision for AEFLA in the Workforce System and Initial Implementation of the WIOA August 2015

Competition and Award of AEFLA Funds under WIOA December 8, 2015

Integrated English Literacy and Civics Education under WIOA January 11, 2016

Local Infrastructure Agreements January 28, 2016

Establishing Expected Levels of Performance and Negotiating Adjusted Levels of Performance for PY 2016-17 and 2017-18 April 6, 2016

Common Performance Measures

I. Percentage of program participants in unsubsidized employment during the 2nd quarter after exit *

II. Percentage of program participants in unsubsidized employment during the 4th quarter after exit *

III. Median earnings during the 2nd quarter after exit from the program *

IV. Percentage of participants who obtain a postsecondary credential or diploma during participation or within one year of exit *

V. Percentage of participants achieving measurable skill gains

VI. Effectiveness in serving employers *

* Designated as “baseline” indicators for PY 2016-17 and 2017-18

WIOA Implementation

Updates coming to:

Policy

Adult Learning Plan

MAERS

• Demographics and Barriers

• New Performance Measures

• GED Testing Data Match

So stay tuned for more information!

Promoting a flexible, innovative, and effective workforce system within the State of Michigan.

Career Pathways

Erica Luce

State and Local Career Pathways System Components

Moving Pathways Forward: Supporting Career Pathways Integration

Career Pathways Local System

Postsecondary

Education

− Occupational

Certificate

− Associate

Degree

− BA Degree

Occupational

Training

− Occupational

Certificates

− Industry

Credentials

first job--career path progressive jobs in path

Conduct Client

Intake

ABE-One-Stop-TANF

Offices

− Demographic

information

− Background

information on

education &

employment

− Initial education &

employment goals

− Barriers to

participation

Coordination among ABE, CTE, Postsecondary, One-Stop, TANF, Voc Rehab, Support Services, Employers

Recruit Diverse

Clients

− Low-skilled

adults

− Adults below

secondary level

− ESOL adults

− Out-of-school

youth

− TANF recipients

− Unemployed

− Underemployed

− Displaced

workers

− Adults preparing

for postsecondary

education Conduct Client Orientation

− Provide College & Career

Awareness

− Develop Initial Career Plan

− Develop Schedule for

Services

Moving Pathways Forward: Supporting Career Pathways Integration

Provide Client

Services

− ABE, ESOL, HSE

(Accelerated learning,

occupational context)

− Employability Skills

− Job Search

− Job Readiness

− Co-enrollment with

postsecondary or

occupational Training

− Revise Career Plan

Attain High School

Equivalency

Next Steps

Moving Pathways Forward technical assistance will conclude in June – Sending out soon the Career Pathways Survey for local programs – Work with our state coach to develop a plan for the next year

Career Pathways Focus Group to continue to provide

insight on approaches and challenges

Identify professional development needs and opportunities for next year to assist local career pathway program development

Share resources and information

Promoting a flexible, innovative, and effective workforce system within the State of Michigan.

2016-17 Federal Grant Application

Patty Higgins

2016-17 Federal Grant Application

Available on MEGS+ …soon!

Application due June 30, 2016

Second year of a 2-year grant cycle for transitioning

to the full implementation of WIOA

Application narrative questions have changed!

WIOA Readiness

2016-17 Federal Grant Application

1. Regional Adult Education and Literacy Needs and Priorities

2. Coordination of Efforts and Regional Planning

(Alignment within the WIOA system)

2016-17 Federal Grant Application

3. Program Design and Transition Plan

(Adult Education Program-Specific)

a. Curriculum and Instruction

b. Program Intensity and Duration

c. Program Alignment

d. Career Pathways and Integrated Training and Education

e. Technology

f. Tuition and Fees (Program Income)

g. Recruitment and Retention

2016-17 Federal Grant Application

4. Performance and Evaluation

a. Assessment

b. Shared Performance

5. Capacity Building

a. Staff Development

b. Teacher Quality

6. Determination of Funding

2016-17 Federal Grant Application

7. Institutional Programs

8. Integrated English Literacy and Civics Education

Promoting a flexible, innovative, and effective workforce system within the State of Michigan.

Section 107 Update

Sandy Thelen

2015-16 Section 107

Performance Report – Regions were provided performance report information and

forms in February 2016 • District Level Aggregate • Participant Level Detail (excel file)

– Report is scheduled to be available in MEGS+ on June 1, 2016

– Submission Deadline: July 22, 2016 (No extensions granted)

Final Expenditures

– Financial Information Database (FID) – Center for Educational Performance and Information – Deadline: November 1

2016-17 Section 107

2016-17 Section 107 Application – Available in MEGS+ on June 1, 2016 for those regions with an

approved 2015-16 Section 107 application.

– Application will be made available for a region once their 2015-16 Section 107 is approved.

– New Submission Deadline: August 19, 2016

– ALL information in the 2015-16 Section 107 application will automatically roll over into the 2016-17 Section 107 application, including regional providers and their acceptance.

– The fiscal agent and the regional providers are required to update ALL pages of the 2016-17 Section 107 application, including contact information.

Adult Education Work Group/Transformation Task Force

• Adult Learning Work Group (2008) - Commissioned by the Low-Wage Worker Advancement Strategy Committee Purpose: To recommend comprehensive policy reforms and strategies to

reduce the number of individuals who lack basic skills needed for postsecondary education and good jobs, which would require a substantial re-design of Michigan’s approach to adult learning.

Recommendations included an urgent need for transforming Michigan’s adult education infrastructure.

• Adult Education Transformation Taskforce (2009-2011) - Required by Section 107 legislation Purpose: To recommend a comprehensive statewide delivery system that

ensures all areas of the state are adequately served, and align adult education with entry-level requirements for postsecondary education training and employment.

A report was developed by the Adult Education Transformation Task Force (TTF), which included numerous recommendations.

Changes enacted in the 2014-15 Section 107 State School Aid Act and the proposed 2016-17 changes stem from these recommendations.

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Adult Education Transformation Taskforce Recommendations

Establish regional partnerships between three core partners: adult education, postsecondary and workforce education systems, and providing education that is flexible, expeditious and relevant to the workplace.

Establish Adult Learner Collaborative Board regions (Adult Education Regions) for the following purposes:

– Develop a regional strategy for delivery of adult learning services by aligning and

integrating services from all regional partners.

– Align innovative programs and practices within pathways to assist learners at all levels of basic skills to move from entry to goals attainment, including transitions into real opportunities for employment, education and training.

– Develop and implement unified systems of enrollment, assessment, evaluation and data collection among all partners.

– Establish a new regional distribution of funds methodology based upon a specific funding formula and specific performance criteria.

– Eliminate of full-time equated (FTE) concept as the basis upon which funding is distributed.

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Section 107 Transition Workgroup

• Section 107 Transition Workgroup (2014-15 to present) - WDA initiated Workgroup includes Section 107 ISD fiscal agents for each prosperity

region, adult education providers, Michigan Works! representatives (educational advisory group/talent district career council), MACAE leaders, MAISA leaders and TIA staff.

Purpose:

• Implement Section 107 changes requiring a regional approach to providing adult education services.

• Develop statewide provider selection and allocation criteria, and an

appeals process. • Provide input on the development of recommended boilerplate

language.

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Section 107 Recommendations for 2016-17

The Governor’s recommendation for the K-12 budget maintains $25 million in fiscal year 2017 for the state adult education program (Section 107), administered by the Workforce Development Agency within TIA.

The recommendation includes proposed changes with three main areas of focus:

1) Expand the ability to serve more individuals who need adult education services. 2) More closely align state funding with federal adult education funding to ensure consistency, promote quality programs and services, and improve outcomes. 3) Create stable budgeting and funding levels for the regional providers – local districts and ISDs.

29

Section 107 Recommendations for 2016-17

Addition of an adult secondary education program for providing remediation services in reading or math, or both, from the 9th grade up to the 12th grade level for those with a HSD or GED. Currently, remediation services are only allowable up to the ninth grade level. This would provide individuals an opportunity to obtain the educational levels needed to transition into training programs, workforce programs, postsecondary, or entrance/advanced employment.

Expand high school equivalency certificate options from only GED to

include other high school equivalency certificates approved by the Department.

Change the eligibility criteria for those under 20 years of age to align with the out-of-school youth definition within WIOA. Allows participants to be eligible for additional Michigan Works! services. Does not require districts to serve this population.

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Section 107 Recommendations for 2016-17

Change the traditional count date/FTE structure to grant-like funding (headcount) • Currently, districts are unable to receive funding for serving

individuals that enroll in an adult education program outside of a count period.

• Allow adult education participants with jobs, family responsibilities and alternative schedules to enter and exit programs as needed.

• Create greater access to services with more options for year-round open entry and exit programming.

• Align state and federal adult education funding reporting requirements to reduce duplication of reporting efforts for school districts.

– Eliminate requirement to enter participants into MSDS

– Eliminate ISD audits of adult education FTEs

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Section 107 Recommendations for 2016-17

Eliminate 80/20 payment formula • Currently, regional providers do not know their final earned

amounts until after the program year ends. • Eliminate making funding level adjustments at the end of the year. • Allocation adjustments would be made in the following year

instead.

Regional fiscal agents would continue to use the statewide allocation criteria each year to determine the funding allocations for its regional providers, which includes:

• Actual number of participants served (three year data/ federal and state)

• Census/local support data • Needs of participants and employers • Performance (three year data/federal and state) • Pre/post-test rate • Deferred funds • Allowable budget costs/expenditures

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House and Senate Updates

HOUSE

• Concurs with all proposed changes, except changing the under 20 eligibility to out-of-school youth…retains current eligibility criteria.

SENATE

• Does not concur with any of the proposed changes.

• Includes a provision to freeze the three-year phase-in of using 100% census data for determining regional allocations.

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Office of Adult Education Contacts

Sean Lively 517-373-3430 LivelyS@michigan.gov

Dr. Cliff Akujobi 517-373-4218 AkujobiC@michigan.gov

Tammy Salazar 517-241-1018 SalazarT2@michigan.gov

Brian Frazier 517-241-3256 FrazierB3@michigan.gov

Patty Higgins 517-373-0815 HigginsP@michigan.gov

Erica Luce 517-335-0634 LuceE1@michigan.gov

Sue Muzillo 517-241-1016 MuzilloS@michigan.gov

Sandy Thelen 517-373-3395 ThelenS@michigan.gov