State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013

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State Performance Plan State Performance Plan Indicator #8: Indicator #8:

Parent Survey Cohort 7 – 2012-2013Parent Survey Cohort 7 – 2012-2013

A TeleconferenceA TeleconferencePresented byPresented by

The New Jersey Department of Education The New Jersey Department of Education Office of Special Education Office of Special Education November 14 and 15, 2012November 14 and 15, 2012

NJDOE - OSE Presentation Parent Survey 22

AgendaAgendaOverview of the surveyData collection process and tools

District responsibilitiesNJOSE supportUse of survey resultsPublic Reporting



Percent of parents with a child receiving special education services who report that schools facilitated parental involvement as a means of improving services and results for children with disabilities.



Annual RequirementAnnual RequirementFederal State Performance Plan (SPP)Federal State Performance Plan (SPP)

Annual Performance Report (APR)Annual Performance Report (APR)

Stakeholder process Survey MethodologyAnnual Targets

Census vs samplingRandomly selected sample of districts

each year; entire state surveyed by 2011Continuation of survey through 2014


Federal OSEP SPP extension (includes Indicator #8)

Recalculated districts based on sampling calculator

Each Cohort is representative of New Jersey

Annual RequirementAnnual RequirementFederal State Performance Plan (SPP)Federal State Performance Plan (SPP)

Annual Performance Report (APR)Annual Performance Report (APR)

Parent Survey MethodologyParent Survey Methodology

Survey families of students with disabilities enrolled in school-age programs (K-12)enrolled in preschool programs

Two NCSEAM survey instrumentsSchool-age surveyPreschool survey



Parent Survey MethodologyParent Survey MethodologyNJOSE collecting mailing addresses Partnering with Rutgers University -Bloustein

CenterMail surveys and post on-line response

option in May, 2013 (H-2)Surveys returned in June/July 2013Collaborate in the analysis of results –

Fall/Winter, 2014NJOSE Reports - APR (federally) and Districts


AnalysisAnalysisRepresentativeness

Response Rate

Parental Involvement


Results by Cohort Results by Cohort Response Rates Response Rates

Cohorts # of Districts ResponseRates

Cohort 1 71 10.67%

Cohort 2 136 15.4%

Cohort 3 137 21.48%

Cohort 4 138 21.67%

Cohort 5 138 21.46%

Cohort 6 98 19.55%


Results by CohortResults by CohortFacilitation of Parental Facilitation of Parental

InvolvementInvolvementCohort Facilitation ScoreCohort 1 80.6%

Cohort 2 81.1%

Cohort 3 83.3%

Cohort 4 83.4%

Cohort 5 84.2%

Cohort 6 Not yet determined

NJDOE - OSE Presentation Parent Survey

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FFYFFY SPP Measurable and Rigorous Targets

20062006(2006-(2006-2007)2007)

BASELINEBASELINE

80.6%80.6% of parents with a child receiving special education of parents with a child receiving special education services reported that schools facilitated parental services reported that schools facilitated parental involvement as a means of improving services and results for involvement as a means of improving services and results for children with disabilities.children with disabilities.

20072007(2007-(2007-2008)2008)

COHORT 2COHORT 2


20082008(2008-(2008-2009)2009)

COHORT 3COHORT 3


20092009(2009-(2009-2010)2010)

COHORT 4COHORT 4


20102010(2010-(2010-2011)2011)

COHORT 5COHORT 5



FFYFFY SPP Measurable and Rigorous SPP Measurable and Rigorous TargetsTargets

20112011(2011-(2011-2012)2012)

COHORT 6COHORT 6

84.0%84.0% of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities.

20122012(2012-(2012-2013)2013)

COHORT 7COHORT 7

84.0% 84.0% of parents with a child receiving special education services who report that schools facilitated parent involvement as a means of improving services and results for children with disabilities.


Use of the Survey ResultsUse of the Survey ResultsFederal ReportingPublic Reporting- NJDOE website

Technical Assistance and Training

Information for districts

OutcomesOutcomes


Statewide Trends Outcomes

Parents indicate that they would like more information on IEP process

•Districts report new procedures for Child Study Team – information for parents

•Parent Workshops at Learning Resource Centers throughout the state

Parents report that they would like more information on resources for support

•Districts report opportunities in district for parent information, networking and training

•Districts report links to community agencies

•State website has been enhanced for family resources

•NJDOE workshops on website for parent-friendly access

Parents report that they would like enhanced supports to allow them to attend IEP meetings

Districts consider supports such as service groups offering babysitting services, alternative meeting times, etc.


Student Data VerificationStudent Data VerificationComplete the student data verification form (H-3) for the number of students with

disabilities:Enrolled in preschool programsEnrolled in school age programs (K-12)Total number of students with disabilities

enrolled in preschool + school age programs As of October 15, 2012

Indicate contract decisionFAX by December 1, 2012 to:

Maryann Joseph at (856) 582-4323


District ResponsibilitiesDistrict ResponsibilitiesProvide NJOSE with two EXCEL files of

mailing addresses for parents of students with disabilities:One set for parents of students with

disabilities enrolled in preschool programs, and

One set for parents of students with disabilities enrolled in school-age programs, (K-12).


District Responsibilities District Responsibilities for Submission for Submission

of Parent Mailing Informationof Parent Mailing InformationDirections will provided by NJOSE (H-4). Upload ONLY parent mailing information. DO NOT SEND STUDENT NAMES. Check to verify the format of parent addresses

and the number of students before submittingCompare the number of students on file

submitted to the number on the data verification form, submitted earlier to NJOSE.


District Responsibilities District Responsibilities for Submission for Submission

of Parent Mailing Informationof Parent Mailing InformationSubmit the two completed EXCEL files to

NJOSE https:// website will be available by

December 1, 2012Upload to the secure website by February

4, 2013..

Submission Submission of Parent Mailing Informationof Parent Mailing Information


NJDOE OSE NJDOE OSE Support to Cohort 7Support to Cohort 7

Encourage participation (H-5)


The better the response rate, the better the results



Provide families of students with disabilities with advanced notice to expect the NJDOE survey in the mail during May, 2013. District prepared announcement (H-6)

Spanish version available upon requestNJOSE website information

http://www.nj.gov/education/specialed/



Contract (H - 7, 8 & 9), if needed, to create the two EXCEL parent address files using preset format and directions.

Requested contracts will be provided to you before the end of December 2012.

Return signed contract by January 31, 2013.


NJOSE will reimburse allowable expenses NJOSE will reimburse allowable expenses up to a maximum amount as up to a maximum amount as specified in specified in the contract.the contract.

For reimbursement, provide an invoice For reimbursement, provide an invoice and supporting documentation and supporting documentation following following submissionsubmission of the two EXCEL files of the two EXCEL files..



Allowable ExpensesAllowable Expenseswith Supporting Documentationwith Supporting Documentation

Invoice:Invoice:Personnel costs – overtime costsPersonnel costs – overtime costs

to complete address compilationto complete address compilationInput the 2 mailing files into EXCEL Input the 2 mailing files into EXCEL

Announcements to alert parentsAnnouncements to alert parentsPostagePostagePrintPrintMailing suppliesMailing supplies


Key TimelinesKey Timelinesfor the Parent Surveyfor the Parent Survey

By December 1, 2012- Return Data Verification form and contract decision.

By January 31, 2013- board approval and return the contract, if needed.

By February 4, 2013 - submit the two EXCEL files with parent mailing information.

By March 29, 2013 – submit the invoice with all supporting documentation.


Key TimelinesKey Timelinesfor the Parent Surveyfor the Parent Survey

May 2013 – Surveys sent

June 2013 – Second mailing

June 2013 – Electronic payments to districts who request contracts and provide invoices

Winter 2014 – Report sent to districts, then posted on website.



Training Opportunity on EXCEL (H – 10)Explain the format of the EXCEL templateExplain how to complete the two parent filesExplain how to upload files to the secure site

Training format: Teleconference for directors and data input personnel – 1 hour

Training Dates: December 6, 2012January 9, 2013

Registration Form (H-10)

Upload FilesUpload of two address files to secure

website by February 4, 2013Access to Student Records (H-11)



ContractsContracts Mail contracts by January 31, 2013 to: MaryAnn JosephMaryAnn Joseph

Learning Resource Center – SouthLearning Resource Center – SouthNew Jersey Department of New Jersey Department of

EducationEducationOffice of Special EducationOffice of Special Education

107 Gilbreth Parkway Suite 200107 Gilbreth Parkway Suite 200Mullica Hill, New Jersey 08062Mullica Hill, New Jersey 08062

Phone (856) 582-7000Phone (856) 582-7000


Contact InformationContact InformationMaryAnn Joseph LRC South Consultant [email protected] Phone (856) 582-7000 x 106 FAX (856) 582-4323

Dr. Charlene Staley-EvansManager, Bureau of Program Development

Office of Special Education




A TeleconferenceA TeleconferencePresented byPresented by

The New Jersey Department of The New Jersey Department of Education Education

Office of Special Education Office of Special Education November 14 and 15, 2012November 14 and 15, 2012

Thank you in advance for your cooperation in this important

NJDOE/OSE project.

State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013

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Transcript of State Performance Plan Indicator #8: Parent Survey Cohort 7 – 2012-2013