State of the Library

William Gray PotterUniversity Librarian and Associate Provost

August 9, 2005

HIGHLIGHTS OF PAST YEAR

FIRE RECOVERY

We reoccupied the second floor Recovery of the collection continues

– 6,281 rebinds (12,827 since fire)

– 6,400 smaller items into envelopes

– Several thousand items to be treated

– Work falls on Gov Docs Processing, Preservation, Cataloging, and US Regional Depository Librarian

Sprinklers – still to come Insurance – some issues still pending

Student Learning Center

Popularity growing and traffic increasing– 8,000 most days, 15,000 during finals

Popular venue for events – 189 last year Continuing partnerships with EITS, OISD, and

VPSA plus UGA Writing Center Hub of freshman orientation Art work and ottomen to come Digital Media Lab in the works

Growth of Electronic Journals

Electronic Journals - 52,318 titles in EJL– Up 12.6% since last year – 22,115 funded by GALILEO – 18,344 funded by UGA Libraries– 1,004 funded by UGA Law School– 10,855 free

Electronic Journals now account for 60% of journal expenditures ($3M out of $5M)

SFX (Find it@UGA)

– 29,588 journal titles in SFXSFX Requests and Click Throughs

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

180,000

Spring2004

Fall 2004 Spring2005

Requests

Click Throughs

Source: Reference Department Annual Report

Use of Electronic Journals

Delivery of full text articles tops 750,000– Up 20% from FY04– BUT growth rate down from 70%– 300,000 of this is Elsevier– Does not include 800,000+ GALILEO

• GALILEO actually down

– Use of ejournals leveling off?

Electronic Journal Use

Source: Reference Department Annual Report

Full Text Views FY02 - FY05

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

FY02 FY03 FY04 FY05

GALILEO

Library-Funded

Significant New Electronic Resources

American History & Culture– Early American Imprints, Series I: Evans, 1639-1800– Early American Imprints, Series II: Shaw-Shoemaker,

1801-1819– Early American Newspapers, 1690-1876– Historical Atlanta Constitution, 1868-1925 – Historical Christian Science Monitor, 1908-– Historical New York Times, 1851- – Historical Wall Street Journal, 1889-– Historical Washington Post, 1887-

Significant New Electronic Resources

Science– Science– Nature– New England Journal of Medicine– Ecological Society of America journals– American Chemical Society journals

Demand for Business Datasets– eMarketer – eStat– First Call Historical Database– Institutional/Insider/Mutual Fund Ownership– NAIC Property/Casualty & Life/Health Databases

Library Instruction–706 SessionsLibrary Instruction Sessions, FY2001-2005

0

100

200

300

400

500

600

700

800

FY2001 FY2002 FY2003 FY2004 FY2005

Series1

Source: Reference Department Annual Report

Library Instruction-11,500 Students

Participants in Library Instruction Sessions, FY2001-2005

0

2000

4000

6000

8000

10000

12000

14000

FY2001 FY2002 FY2003 FY2004 FY2005

Series1

Source: Reference Department Annual Report

Implementation of Illiad in ILL

Major reduction in the use of paper Easier for patrons—submission of requests and

checking of statuses both online Generates invoices to bill other institutions Gathers statistics, providing realtime snapshot of

borrowing and lending activity, turnaround times, copyright tracking

EndNote

Student Tech Fee pays campus license for EndNote

Library provides training and support 2,513 downloads since January 2005. 740 graduate students and faculty received face to

face training 116 attended 4 open introductory sessions held at

Main and Science

Digital Library of Georgia

Launched redesigned site in April New Georgia HomePLACE collections

– “’Thar’s gold in them thar hills’: Gold and Gold Mining in Georgia, 1830s-1940s” in partnership with the Chestatee Regional Library System (Oct. 2004)

– “Community Art in Atlanta, 1977-1987,” photographs from the Auburn Avenue Research Library

– “Auburn Avenue Research Library Finding Aids,”  – Georgia HomePLACE received award presented by the

Georgia Historical Records Advisory Board.

Georgia Government Publications: Reached the milestone of 20,000 documents and 300,000 pages

GIL Express

Over 50,000 books have been shipped among libraries in the University System

UGA accounts for about 25% of the traffic

Map Collection Moved

Collection moved to allow EITS to expand machine room

Now located across from Repository Plan to move collection to Main Library upon

completion of Special Collections Libraries Building

Upon retirement of Johnnie Sutherland, Map Collection now reports to Lucy Rowland

Media Grants

Walter J. Brown Media Archive and Peabody Awards Collection among largest in country

Preservation of this collection as well as access is a continuing problem

Several grants this year– $300,000 from National Park Service

– Two from National Television Foundation

Libraries Job Analysis Classification

Three years in the making Library HR and two committees Six new classification levels--more accurate Other job families (IT, accounting) have also been

classified Big undertaking Challenge now is to set salary levels that match

market and recognize differences between levels

Development $2.5M raised in funds and gifts-in-kind Progress toward $12M private funds for Special

Collections Libraries Buildings continues

Public Events

“First Annual Max Cleland Alive Day Program,” and award presentation, Russell Library.  

Mingledorf-Lorimer lecture Lillian Smith Book Awards Georgia Writers Hall of Fame

BUDGET

Budget Cuts

Personnel/Operations budget cut about 12% since FY02 Library Materials Budget also cut, but some restored

plus one-time money (more below) FY06 may be first year without a cut since FY02 Under current formula, budget increases are driven by

enrollment growth UGA is not growing, so we may not see budget

increases We are fortunate that Library Materials Budget is a

priority

Library Materials Expenditures

FY03 Spent $9.3M FY04 Spent $9.6M FY05 $10.2M FY06 Project $10.5M FY07 Project $11M

Library Materials Budget

FY03 Base $7.81M FY04 Base $7.35M FY05 Base $7.91M FY06 Base $8.84M

– Increase of $750,000 plus replaced Grad Tuition funding ($250,000)

Budget Gap FY05

FY05 – budget =$7.9M, spent $10.2M How did we close $2.3M gap?

– Graduate Tuition Differential = $254,377– Student Tech Fee = $400,000– Research Stations = $87,000– The rest, $1.6M, from one-time funds from

University Administration

Budget Gap FY06

FY06 – budget = $8.84M FY06 expenditures = $10.5M How do we close $1.7M gap

– Student Tech Fee = $300,000– Research Stations = $87,000– The rest, $1.3M, from one-time funds from

University Administration

Library Materials Budget

Precarious – costs continue to increase Plus, many new publications, especially

electronic resources, to purchase Strong University support, but difficult to

keep up

Short Term Goals

Last Year and This Year

Review Short Term Goals for Last Year (FY05)•Complete fire recovery and re-occupy second floor annex.

•Evaluate results of first LibQUAL survey and plan changes to address concerns.

•Maintain the best possible journal collection given cost increases and available funding.

•Co-sponsor and host the Lillian Smith Book Awards with the Southern Regional Council.

•Plan for additional collection storage.

Additional Goals for Past Year

Move Map Collection Investigate Institutional Repository Implement OCLC Connexion Evaluate Impact of UC/UB (GIL Express) Evaluate Impact of ILLIAD

Short Term Goals for This Year

1.   Maintain the best possible journal collection given cost increases and available funding.

This is a continuing goal that we must confront every year. Again, strong support from the University has allowed us to meet this goal each year and avoid cancellations.

Short Term Goals for This Year

2. Address problems with staff salaries.

Classified staff salaries are painfully low and do not reflect the sophisticated work they do. Further, salary compression is a major problem with 51% of staff within $3,000 of the University's lowest base. A realistic plan to address this issue will be developed.

 

Short Term Goals for This Year

3. Expand and improve available space.

With the Special Collections Libraries Building still some years off, we need to explore three other building projects: expand the library repository, renovate the entry floors of the Main and Science Libraries, and seek private funding for a new Fine Arts Library.

Short Term Goals for This Year

4.    Expand and maintain an Institutional Repository.

The University generates many reports, working papers, and other publications that are often difficult to locate and use. We are developing an Institutional Repository to capture and organize this material electronically, in cooperation with other USG libraries.

Short Term Goals for This Year

5. Establish an advanced search for electronic databases.

We offer over 400 electronic databases, but selecting which ones to search and searching them one at a time is difficult for most of our users.. A commercial package that allows searching across multiple databases is being pursued

Five Year Plan

Five Year Plan

University requires most units to prepare five year plan

Most colleges did this last year. Libraries will do this year

Consider where we want to be in 2010 Retreat on July 27 Plan due November 1. This is preliminary.

The Teaching Library: Building Partnerships1. Provide an information literacy course as

part of required curriculum

2. Develop teaching partnerships with faculty

3. Improve database interfaces to promote user self-sufficiency

The Evolving Collection: Blending Access, Ownership, and Preservation

1. Ensure an adequate budget to support the evolving collection

2. Digitize and store book, image, manuscript, media, and institutional collections

3. Integrate access to resources

The Strengthened Heart of the University: Library Buildings1. Design and construct the Special Collections

Libraries Building2. Raise funds to design and construct a Fine Arts

Library3. Renovate at least the first floors of the Main and

Science Libraries to provide an environment conducive to learning

4. Explore ways to provide additional library space for collections (e.g., expand the Repository)

The Empowered Staff: Investing in the Staff and Faculty of the Libraries1. Compensation – recruit and retain faculty and

staff who are collaborative, creative, and student centered

2. Staff development – provide a training and development program that promotes organizational and individual objectives

3. Provide needed resources (such as software, equipment, and other resources needed for optimal performance)

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