STATE BANK OF INDIA OFFICERS’ ASSOCIATION JAIPUR CIRCLE...

State Bank of India Officers’ Association-Jaipur Circle

STATE BANK OF INDIA OFFICERS’ ASSOCIATION

JAIPUR CIRCLE

CONSTITUTION & RULES

1. NAME :

The name of the Association shall be the “ STATE BANK OF INDIA

OFFICERS’ ASSOCIATION- JAIPUR CIRCLE”. The registered Office of

the Association shall be State Bank of India, Local Head Office, C Scheme,

Tilak Marg, Jaipur-302005. The area of operation of the Association shall

correspond to the area of operation of Jaipur Circle of the Bank.

2. DEFINITION:

The following expressions used herein shall mean unless the context otherwise

provides:

a) “Association” means the State Bank of India Officers’ Association:

Jaipur Circle.

b) “SBIOA-Jaipur Circle” means State Bank of India Officer’s Association-

Jaipur Circle

c) The ‘area of operation of Jaipur Circle’ is entire Rajasthan State and the

area of operation Association shall correspond to the operation of Jaipur

Circle / Jaipur Administrative and Business Unit of the Bank.

d) “Officer(s)” means member(s) of the supervising staff of the Bank

including officers on Probation / Training/ Contract/ Deputed to foreign

assignment and re-employed.

e) “Bank” means State Bank of India.

f) “Executive Committee” means the Committee so elected by the members

of the Association at the rate of one for every one hundred members or

part thereof on its role, exclusive of President, Sr. Vice President, Vice

Presidents, General Secretary, Deputy General Secretary, Organising

Secretary, Treasurer, and Regional Secretary (Zone/ module) & Dy.

Regional Secretary (Zone/ Module) (equivalent to the number of modules

/ Zones of the Circle and Local Head Office of Bank is considered as one

zone/ module), who shall be beyond the above stated ratio but reckoned


as members of the Executive Committee. However, the Executive

Committee shall have discretion to nominate Zonal Secretaries

(Equivalent to the number of Regions / MCG headed by Deputy General

Managers). In addition, the Executive Committee shall nominate “four”

women members as Zonal Secretary in case no such representation takes

place through election and they will be regarded as full-fledged Zonal

Secretaries for all purposes, as provided for in the constitution.

g) “Office Bearers” means the President, Sr. Vice President, Vice



Regional Secretary (Zone/ Module) (equivalent to the number of modules

/ Zones of the Circle and Local Head Office of Bank is considered as one

module) and any other post(s) as may be decided from time to time by the

Executive Committee.

h) “Member” means the officer of the Bank who has been admitted as

member of the Association.

i) “Contestant” means a member whose nomination for a post has been

accepted to be valid by the Returning Officer.

j) “Federation” means All India State Bank Officer’s Federation (AISBOF)

to which SBI Officer’s Association ( Jaipur Circle) will be affiliated.

3. OBJECTS:

The objects of the Association shall be:

a) To organize and unite the officers employed in Bank and to regulate their

relationship with their employers/ management.

b) To secure the members, fair conditions of life and service & to redress

their grievances.

c) To endeavor to settle disputes between employers/ management and

members amicably.

d) To endeavor to provide legal assistance to members in respect of matters

arising out of or incidental to their employment.

e) To take assistance/ engage specialized services of persons/ retired officers

in any matter for the furtherance of the objects of the Association at fix

remuneration as determined by the Executive Committee.

f) To take such other steps as may be necessary to ameliorate the social,


economic and civic conditions.

g) To co-operate, coordinate and affiliate with organizations particularly

those having similar objects in India and outside.

h) To maintain and promote amongst officers in the service of banks the

spirit of service to the banks, constituents and the public generally and of

loyalty towards the institution and to take all steps to maintain standard of

efficiency and upright conduct consistent with the tradition of the

Bank(s).

i) To edit and publish a periodical voicing, interalia, grievances of officers

and containing matters of the Bank(s) and other persons interested in the

Banking Industry.

j) To establish co-operative stores and credit societies, clubs, libraries,

reading rooms, tutorial classes etc. for the benefit of the members with a

view to promote and develop an understanding of the advantages and

facilities of organized life whatsoever deemed fit & suitable.

k) To redress member’s grievances.

l) To prevent and fight for any reduction of wages.

m) To raise and acquire such money or moneys, by subscriptions, levies,

donations or loans from members/other persons and/or agencies as may

be determined by the Executive Committee and as may be necessary for

the furtherance of the objects of the Association.

n) To draw, make, accept, endorse and negotiate cheques, promissory notes,

bills of exchange, hundies and other Negotiable Instruments in pursuance

of the Objects of the Association.

o) To own, acquire, dispose off, lease and let out any moveable or

immoveable property in furtherance of the objects of the Association.

p) To do all such other things as may be necessary to the objectives of the

Association and/ or its members.

q) To do all that is necessary and possible through legitimate means, for the

raising of the standard of life, efficiency and knowledge of the members

and to secure the all round welfare viz. health, well-being, education,

career happiness, promote and safeguard the interests, rights and

privileges of the Officers of the Bank.

r) To assist literacy movement, set up and promote or to assist in setting up

and promotion of schools, colleges, and other educational institutions for

the benefit of bank officers & others.


s) To inculcate amongst the Officers the spirit of social service and to

sponsor and encourage activities aimed at promoting welfare of the

weaker sections of the society.

t) To encourage and promote sports activities amongst the Officers of the

Bank.

u) To raise funds, borrow money from banks or others, secured by a

mortgage on the property of the Association or otherwise or to raise

clean loans or deposits unsecured;

v) To provide legal assistance and render aid during any strike brought

about by the sanction of the SBIOA- Jaipur Circle or from apex

organizations to which the SBIOA- Jaipur Circle is affiliated;

w) To invest the money of the SBIOA- Jaipur Circle not immediately re-

quired in such investments as may from time to time be determined;

4. POWERS TO FRAME RULES:

The Association shall have the powers to frame rules for the purposes and

proper conduct of its affairs. Such rules may be framed by the Executive

Committee provided nothing contained therein shall be repugnant to the

OBJECTS already contained in this Constitution. Any amendment to the

Constitution contrary to the existing provisions, be made with the prior

approval of the General Council. The Executive Committee will have the

powers to amend, alter, replace, rescind or add to the existing provisions

subject to the condition that the same has to be ratified at the immediate next

General Council.

5. ADMISSION OF MEMBERS:

a) Any Officer of the Bank posted in Jaipur Circle who subscribes to the

objects of the Association and who is not a member of any Trade Union

which is not an affiliate to/of All India State Bank of India Officers’

Federation (AISBOF) shall be eligible to become ordinary member of the

Association on his/ her making a written application in the prescribed

form as per Annexure- A to rules containing a declaration that he/ she

will abide by the constitution and rules of the Association. The officer

shall also give a letter of authorization under ‘Check-off” facility for

deduction of further subscription from his/her salary payable by the Bank

every month. However, in respect of members who are transferred and/or


on deputation to other circles/establishments of the Bank on account of

promotion, exigencies of service etc., their membership may be continued

with the Circle Association though they may have to join the Association

of the circle , to which they are transferred, since the circle Association

are federated to AISBOF.

b) To become member he has to pay admission fee and subscription in

advance for the month/ quarter/ half year/ year in which the application is

presented. The Executive Committee shall be competent to accept or

reject any application without assigning any reason thereof, subject

however, to its affording an opportunity to the person to present his/ her

case before the General Secretary/ Executive Committee, in case of any

grievance, he/ she prefers.

c) The Associate Banks’ Officers’ Association (ABOA) majorly represent

the officers of Associate Bank’s of State Bank of India and is affiliated to

All India State Bank Officers Federation (AISBOF). Consequent upon

merger/ acquisition/ amalgamation of Associate Bank’s by the State Bank

of India as per Government Notification dated 23.2.2017 and creation of

new circle of “State Bank of India (Jaipur Circle) / Jaipur Administrative

and Business Unit” for entire Rajasthan State, all the officers posted in

Jaipur Circle who had been erstwhile members of ABOA will be the

members of newly formed Association ‘SBIOA- Jaipur Circle’ from the

date of creation of Jaipur Circle of State Bank of India. Likewise all the

officers who were members of State Bank of India Officers Association,

Delhi Circle and posted in Jaipur Circle of the Bank will also be the

member of newly formed Association (SBIOA-Jaipur Circle). However,

any officer hereinabove who do not wish to be the member of newly

formed Association ‘SBIOA- Jaipur Circle’ he/ she may submit an

application in writing to this effect to General Secretary of Association.

d) The undertaking of ABOA Unit SBBJ which is transferred to, and will

vest in, SBIOA- Jaipur Circle on and from the effective date shall be

deemed to include all assets, rights, powers, permissions, loans, liberties

and other privileges and all properties namely moveable and immovable,

goodwill, copyright, all rights in intellectual property etc. in possession or

reservation, present or contingent of whatever nature and where so ever

situated, including land, commercial/ residential premises, fixtures,

vehicles, cash balances, deposits, reserve fund, benevolent reserve fund,


any other fund, investments and all other rights and interest arising out of

such property as were immediately before effective date in the

ownership, possession or power of the Transferor Association, all books

of account, registers, records and documents relating thereto and shall

also be deemed to include all borrowings, liabilities and obligation

whatever kind then subsisting of Transferor Association whether secured

or unsecured, along with any charge, encumbrance, lien or security

thereon or in respect thereof.

e) Any person who un-authorisidely deposit money in the account of the

Association as subscription will not be deemed to be a member of the

Association

6. DUTIES AND PREVILEGES OF MEMBERS:

Every member shall be bound to follow the objects, interests and prestige of

the Association to the best of his/ her ability and shall abide by the Constitution

and Rules and the decisions of the Association. Members shall be entitled to

take part in the meetings of the General Body of the Association and they shall

be entitled to protection while acting in pursuance of Clause 3 of the

Constitution and to get their cases represented.

7. SUBSCRIPTION, LEVIES & OTHER COLLECTIONS

a. Every member shall pay an admission fee of Rs.10/-and a monthly

subscription of Rs.100/- or at the same rate quarterly/ half yearly/ yearly

or as may be decided by the Executive Committee, payable in advance on

the first day of every month / half year / year. Any member who fails to

pay his/ her subscription continuously for a period of 3 months (three

months) shall cease to be a member. He/ she may, however, be allowed to

renew the membership on such terms and conditions as may be decided

by the Executive Committee.

b. Every member shall also pay such levies and other moneys imposed on

them by the Association from time to time.

c. Any member who fails to pay such levies or moneys within the period

fixed by the Executive Committee will suffer ineligibilities as provided

for, elsewhere in the Constitution.


d. A member who fails to pay the arrears in subscription within one month

as provided in Clause 7 (a) after the Register of Membership is closed,

i.e., 30th

June, will not be eligible to vote in addition to the ineligibility

referred hereinafter. A member who has not paid the levy and other dues

to the Association within the time fixed by the Executive Committee shall

not be eligible to nominate, support the nomination or agree to such a

nomination or cause himself / herself to be nominated. However, such a

member will be entitled to cast his/ her vote in the elections of

Association.

e. The Executive Committee shall have power to require officer members to

pay special levies or contributions for any specific or general purpose. All

members shall pay such special levies/contributions within the period

fixed by the Executive Committee.

8. REGISTER OF MEMBERS

a) The Association shall keep a register of all its members containing their

name and particulars of work, residence, etc. The Association shall

maintain a similar register of its member(s) on its rolls. The register of

membership will be closed as on the 30th

June of the triennial period and

will be opened only after the Triennial General Meeting of the

Association.

b) The Registers shall be open for inspection by any member of the

Association at the Registered Office during the hours when the office of

the Association is open on giving 7 days notice to the General Secretary.

9. REMOVAL OF MEMBERS

a) The membership of a primary member shall stand terminated

automatically when He / She ceases to be in the service as Officer in State

Bank of India ;

b) He / She resigns or retire (on superannuation or voluntarily or under any

scheme formulated by State Bank of India), from the services of the State

Bank of India;

c) The Executive Committee of the Association shall be competent to

remove from the register the name(s) of any member(s): -

(i) Who has submitted his/ her resignation in writing.

(ii) Whose conduct, in the opinion of the Executive Committee, is


contrary and detrimental to the interests of the Association and

who has or is likely to bring the Association into contempt and,

disrepute with effect from the date on which the Executive

Committee accepts such removal. The names of such members

shall be struck off in the membership registers both at the

Registered Office of the Association and at the Unit.

(iii) Any member who has not participated in the actions program of the

Association viz., Strike, Dharna or any other action program of the

Association unless specific exemption is obtained by him/her may

be removed from the membership.

(iv) Any member of the Executive Committee who fails to attend three

consecutive meetings of the committee without leave of absence

shall ipso facto, be deemed to have vacated his office.

(v) Any member who joins or continues to be in any other Association

or Trade Union of Employee and/or Officers of the Bank except

those who were member of ABOA before Gazette notification by

Government dated 22.2.2017 and till the ABOA is dissolved with

any of the objective and / or function similar to those of the

Association may be removed from the membership of the

Association by the Executive Committee.

d) No member shall be removed from the membership unless he/she has

been given a fair opportunity by the Executive Committee to explain

his/her position.

e) A member who is removed from the membership by the Executive

Committee for misconduct shall have right to appeal at the ensuing

Triennial General Council Meeting.

Explanation-I

Action program shall mean any type of agitation for which a call has been

given by the Association, which involves non-payment of salary.

Explanation –II

Working in violation of the instruction of the Association in respect of

work to rule, non-cooperation, non-payment of special contribution or

sums as may be prescribed by the Association / Federation / Executive

Committee in terms of the bye laws shall be treated as “non-


participation” , provided that a distinction shall be made between a

member who could not participate in action program’s under

circumstances beyond his control and one who has not participated.

However, in such an event, the member should advise his employer that

his absence on such days be treated as participation in action program.

10. COMPOSITION OF THE ASSOCIATION AND ITS

MANAGEMENT:

a) The Association shall consist of officer members from the Bank working

in State of Bank of India.

b) Executive Committee:

The Management of the Association shall vest in the Executive

Committee which shall consist of members elected by the members of

the Association at the rate of one for every one hundred members or part

thereof on its role exclusive of President, Senior Vice President, Vice



Regional Secretary (Zone/ Module) (equivalent to the number of

modules / Zones of the LHO and Local Head Office of Bank is

considered as one module), who shall be beyond the above stated ratio

but reckoned as members of the Executive Committee. However, the

Executive Committee shall have discretion to nominate Zonal

Secretaries (Equivalent to the number of Regions headed by Deputy

General Managers). In addition, the Executive Committee shall nominate

“four” women members as Zonal Secretary in case no such

representation takes place through election and they will be regarded as

full-fledged Zonal Secretary for all purposes.

i. The representation in the Executive Committee excluding the

office bearers shall be region-wise. Formation of regions shall be

at the discretion of the Executive Committee, which shall be

reviewed by the Executive Committee once at the end of each

Triennial Period so as to ensure against omission of any new


region remaining unrepresented for a long. The Executive

committee shall also allocate seats region-wise, such that the total

number of representatives, excluding the office bearers of the

Association, does not exceed the prescribed number of one

representative for every one hundred members or part thereof,

exclusive of office bearers as under:

Central Office Bearer :

(i) President (1)

(ii) Senior Vice President (1)

(iii) Vice President (3)

(iv) General Secretary (1)

(v) Deputy General Secretary (1),

(vi) Organising Secretary (1)

(vii) Treasurer (1) ,

Zone / Module /RBO level Office Bearer:

1. Regional Secretary-1 (at each Zone/ module)

2. Dy. Regional Secretary-1(at each Zone/Module)

(Total number equivalent to the number of modules / Zones and Local

Head Office of Bank is considered as one module).

The Executive Committee member’s excluding the above office bearers

will be designated as Zonal Secretary. If by such allocation of seats, the

total number falls short of the prescribed number on the basis of agreed

proportional representation, the Executive Committee has the discretion

to allocate an additional seat to any region of its choice.

ii. (A) Allocation of seats region-wise shall be notified for the

information of members. Consequent on region-wise

representation nominations for the posts of Association’s

Office Bearers are not restricted to anyone region. All the

eligible members are entitled to elect the prescribed number of

Office Bearers from all the regions of Rajasthan State.

However, in respect of election of Zonal Secretaries, both the

nomination (including proposing and seconding) and exercise

of franchise are restricted to the members working in or under

permanent transfer to the branches/ offices in the concerned

region only.


(B) In case, the above mode of electing Zonal Secretary is felt

not convenient by the Committee, the Committee may extend

the right of franchise to all members of Rajasthan State to elect

Zonal Secretaries from various regions subject, however, to the

restriction that nominations (including proposing and

seconding) for the post of Regional Secretaries shall be from

out of the members working in or under permanent transfer to

the branches/offices in the concerned region only.

(C) The Executive Committee is empowered to opt for either

of the above mentioned modes of electing their representatives

before commencement of their triennial elections each time.

(D) The Executive Committee in its meeting before the

commencement of their ensuing Triennial Elections is

empowered to decide the mode of elections, that is, by direct

secret ballot method, or postal ballot or a combination of both.

iii. In the cases where no nomination is filed either for the posts of

office bearers or for membership in Executive Committee from

any region, the reconstituted Executive Committee shall have

the power of co-option in the manner prescribed in Clause 10

(B)(iv).

iv. In case of transfer of Executive Committee Members from

their respective regions, the candidate so transferred is deemed

to have vacated the seat from the date candidate is relieved

from the official assignment. The Executive Committee shall

co-opt another representative from the same region, as far as

possible, within one month from the date the post falls vacant.

In the event of delay in the meeting of the Executive

Committee, the General Secretary, in consultation with the

office bearers, is empowered to nominate a member to fill up

the vacancy and report to the Executive Committee at the next

meeting.

v. However, if in the opinion of the Executive Committee, the

continuation of the provision as provided in clause 10(b)(iv) is

not practicable to suit local requirements, the Association’s

Executive Committee may allow the elected representative so

transferred to some other place if within the same circle to


retain his seat till the next election. However, the Association

may co-opt a member to represent the region from where the

elected representative stands transferred and relieved, but such

a co-opted member will not carry the voting right. At the

beginning of each term, the Association will opt for one

particular system, namely either 10 (b) (iv) or 10 (b) (v).

vi. The Association, at the discretion of the Executive Committee,

may nominate one of the Executive Committee members as

Assistant Treasurer to assist the Treasurer of the unit, at the

Executive Committee meeting held after the triennial elections

of the Association. During the absence of the Treasurer at any

time or otherwise, the Assistant Treasurer shall have power to

officiate in his place, as full fledge treasurer, subject to

approval of the Executive Committee.

(c) The affairs of the Association, financial or otherwise shall be

conducted by the Executive Committee.

(d) Any vacancy in the posts of Office bearer of the Association may be

filled by co-option among the Executive Committee members and

consequential vacancy in the Executive Committee may be filled up by

co-option also. Similarly, if any vacancy occurs in the number of Zonal

Secretary in the EC, Association may co-opt any member from that

Region and fill up the vacancy.

e) Triennial General Body Meeting of Association:

Association shall convene a general body meeting of its members on convenient

date and time to transact the following business.

i. to read and confirm the minutes of the previous general meeting of the

Association.

ii. to adopt the General Secretary’s report of work done by the

Association and the audited statement of accounts for the triennial

period.

iii. to appoint auditors and fix the remuneration, if required, and

iv. To transact such other business as may be brought forward with the

permission of the chair. At least a fortnight’s notice shall be given for

such meetings. The General Secretary of the Association shall cause to

circularize the notice to all the members on the Association’s rolls.


The quorum for such Triennial General Body Meeting of the

Association shall be one third of the members on its roll or 10% of its

total members on its roll whichever is less. The date and venue of the

Triennial General Body Meeting of the Association shall be decided

by the Executive Committee.

v. Consider Resolutions/Propositions/Motions recommended by the

Executive Committee and/or brought forward by members after giving

due notice.

vi. Any other matter with the permission of the chair.

vii. To install the newly elected Office Bearers and other elected members

to various posts of the Executive Committee.

viii. Executive committee of Office Bearers and Zonal Secretaries will be

formed in the first General Body Meeting for the formation of new

team of SBIOA, Jaipur Circle. The Executive Committee so formed

will take the responsibility for conducting the Election process within

a period of one year from the date of 1st General Body Meeting and

ensure installation of new team of Office Bearers and Zonal

Secretaries for a period of three years till the next triennial

f) The term of the elected body shall be for a period of three years from the

date of installation. However, the Executive Committee has the power to

extend the term of the existing body for a further period of maximum six

months only. The office bearers and other members of the Executive

Committee representing the Association shall continue to hold the

respective offices until such time the new Executive Committee is

constituted.

g) General Body meeting of the members shall ordinarily be held at least

once in three years. Emergency meetings can, however, be called at

shorter notice. Extra-ordinary general meeting of the Association shall be

convened only on the written requisition of one-third members of the

association on rolls.

h) The following procedure shall be followed for the Triennial General

Body meeting:

a) Such meetings shall either be held at the Registered Office or at such

other Centers as the Executive Committee may decide.

b) The Executive Committee shall give, at least a two week’s notice of

the Triennial General Body meeting to its members.


c) Members desirous of moving any resolution or amendments to

constitution and rules at the Triennial General Body meeting shall give

seven days clear notice of the same to the General Secretary.

d) The General Secretary shall convene extraordinary General Body

meeting within a month of a receipt of signed requisition from at least

one third of the members of the Association on its roll. Three weeks’

notice shall be given for such extra-ordinary General body meeting

specifying the nature of business of such meeting.

e) The non-receipt by any members of the notice convening an ordinary,

emergency or extraordinary general body meeting or copies of the

resolutions and amendments to Constitution and rules to be moved in

the meeting shall not invalidate the proceedings of the meeting.

f) Resolutions/Propositions / motions other than those recommended

by the Executive Committee shall be admitted for consideration only

if at least 10 members support the same.

g) The Extra-ordinary meeting of the General Council shall transact only

the business, specified in the requisition and/or notice.

11. Co-option and special Appointments:

i) All vacancies caused by retirement, resignation, disqualification, death

or removal of a member of the Executive Committee or vacancies caused

by any other reason whatsoever shall be filled by either co-option or

election as may be deemed appropriate or expedient by the Executive

Committee.

ii) The Executive Committee, if considers beneficial for the Association

in the furtherance of the cause of the members may, at its discretion,

nominate ordinary members of the Association to the Executive

Committee as Zonal Secretary shall not be more than 3. Such members

shall not have voting rights and shall cease to be the member(s) on the

election of new Executive Committee or earlier if so decided by the E.C.


11. (A )ELECTIONS

a. The General Secretary of the association shall convene a meeting of the

Executive Committee specially for the purpose of fixing a date for triennial

general body meeting of the association membership and appointing a

Returning Officer and one Asst. Returning Officer for conducting elections for

various posts in the Executive Committee and to elect members of the

Executive Committee as provided in Clause 10 of the Constitution. The

Executive Committee will appoint ordinary members, who is not desirous of

contesting or proposing or endorsing nominees for any of the posts in the

Association as Returning Officer and Asst. Returning Officer. The Returning

Officer and Asst. Returning Officer, thus appointed should have cleared all his

dues before the close of books of account for the triennial period. The date for

Association’s Triennial General Body Meeting shall be fixed as required by

Clause 10 of the Constitution. In case of exigencies / absence of the Returning

Officer, Asst. Returning Officer will take over as Returning Officer. The

Returning Officer shall finalise and circulate the Election Programme to the

members. The Treasurer of the association shall have the voters list prepared as

at 30th

June having due regard to various provisions contained in clause 7 of the

Constitution, have it verified by the General Secretary of the association and

hand over the verified list to the Returning Officer / Asst. Returning Officer on

or before the date of issuance of notice of the Association’s Triennial Election.

The Treasurer shall also prepare another list of members who have not

participated in the strike called by the Association during the Triennial period

and hand over the list duly verified by the General Secretary to the Returning

Officer / Asst. Returning Officer along with the voters list before the date of

issuance of notice of the Association’s Triennial Election. A separate list of

defaulters as per clause 7 will be made available to the Returning Officer / Asst.

Returning Officer. Members whose names appear in the list of non-participation

in the strike shall not be eligible to contest the election or to propose or to

second any nomination. However, the Executive Committee has the power to

make them eligible but the decision for the same to be taken by EC prior to

declaration of elections. In case any discrepancy in the voters list is brought to

light or found out subsequently, the General Secretary in consultation with the


Treasurer shall have the power to rectify the voters list. Those officers who are

retiring from 1st

July till and before the date of voting are not eligible to vote.

b. The Returning Officer / Asst. Returning Officer shall not contest for any

post of the Association. He shall select from among non-contestants, a panel of

members who have cleared all their dues as on 30th

June vide Rule 2 (e) supra

to the Association, to assist him in the discharge of his duties. The Returning

Officer / Asst. Returning Officer and their assistants shall have the right of

exercising their franchise. He shall call for nominations to various posts from

members mentioned in the verified voters list, allowing minimum fifteen (15)

days time from the date of despatch of the notice for filing nominations, in the

prescribed form (vide Annexure “B”) wherein the nominee should clearly

mention the name of the region in case the nomination is for Regional

Secretaries or the name of the module (zone) in case the nomination is for

Secretary’s post as the case may be. Non-receipt of the nomination forms by

the members will not invalid the election process. An eligible member is

entitled to contest for not more than two posts but if one is elected to more than

one post of the office bearers of the unit concurrently he shall retain one of the

posts and resign the other, immediately, after the results are announced by the

Returning officer. If a member is elected concurrently to the post of an office

bearer and as Regional Secretary, he shall retain one of the posts and resign the

other. The vacancy created by resignation shall be filled up by the re-

constituted Executive Committee at their next meeting in the manner

prescribed in clauses 10 (d) of the Constitution. The nomination papers shall be

scrutinized by the Returning Officer who will satisfy that the nominee has

consented, that the name of the nominee, proposer and endorser are in the

verified voters list and that each nomination papers is clear and in order, in all

respects, failing which the Returning officer shall be competent to reject such

nomination forms. Within two days from the date fixed for receipt of

nomination papers, the Returning Officer will announce the list of valid

nominations received for various posts. Rejections, if any, shall be recorded in

the nomination paper by the Returning Officer. The final list of valid

nominations will be circulated by the Returning Officer within two days of the

expiry of time provided for withdrawal. On all matters of doubt, the decision of

the Returning Officer shall be final. The Returning Officer shall conduct

elections by secret ballot for posts contested.


c. The names of contestants shall be listed in the ballot paper in the alphabetical

order against each post contested. The Returning Officer is empowered to

devise the Ballot paper to suit the nature of franchise adopted by the association.

The ballot paper shall not contain any extraneous matter by which identify of

the member casting vote can be established except the instructions for

completion of ballot paper by the member. Each ballot paper shall bear the

signature (not the facsimile) of the Returning Officer / Asst. Returning Officer,

in the absence of which a ballot paper shall be deemed to be invalid.

Immediately after or simultaneously with the announcement of final list of valid

nomination, the ballot papers shall be dispatched by the Returning Officer /

Asst. Returning Officer to the members by registered post or courier

service/speed post to their last known address, allowing sufficient time for

postal transit both ways so as to enable their return in time to commence

counting on the notified date. Non-receipt of a ballot paper by a member shall

not invalidate election proceedings. It will, however, be in order for the

Returning Officer or his assistants to have the ballot papers delivered to

members against acknowledgement on proper identification. No envelope

should contain more than one full set of valid ballot paper except those printed

separately on the basis of nature of exercise of franchise as mentioned above

which together will be reckoned as one full set of valid ballot paper only.

d. (i) Members, on receipt of a ballot paper shall exercise their franchise on

the ballot paper in strict adherence to the instructions contained therein and

despatch the paper duly enclosed in an envelope to the Returning officer

addressed to him personally and superscribed as ‘Ballot Paper’ or have it

delivered to the Returning Officer or to his duly authorized representative

through messengers against acknowledgment. Envelope containing more than

one ballot paper or ballot papers duly marked and delivered in open condition or

those received after the expiry of the notified date and time shall be treated as

invalid. The Returning Officer may keep ballot boxes, at notified places for the

sake of convenience of members.

(d) (ii) The ballot papers may be handed over to the members directly by the

Returning Officer / Asst. Returning Officer or his assistants in case of the

centers identified by the Executive Committee and notified well in advance


specifically mentioning the branches/ offices covered for each center. The

Returning Officer may also entrust the assistants to hand over the ballot papers

and get back the voted ballot papers in the ballot box provided for the same on a

convenient date notified at the time of announcing the election schedule.

e. Voters’ list will be kept at the office of the association for verification by

members and contestants. The Returning Officer, on request, in writing shall

furnish the contestants with a valid list of voters. Envelopes containing ballot

papers received by the Returning Officer shall be retained unopened in his

personal custody or deposited in the ballot box, until the time of commencement

of counting. Counting of the votes shall commence on the notified date and time

under the supervision of the returning Officer in the presence of contestants

and/or their authorized representatives. Before commencement of counting, the

Returning Officer shall account for the total number of ballot papers issued by

him, the number of ballot papers returned undelivered, ballot papers not

returned yet and the number of members who exercise franchise and have the

position recorded against attestation of members present. The envelope

containing ballot papers undelivered and those received after the expiry of the

date and time fixed for counting shall be kept unopened.

f. If, on conclusion of counting, it is found that for a particular post equal

number of votes is secured by more than contestants, the Returning Officer shall

decide the result by toss of coin.

g. After the counting, the results of election shall be recorded on each valid

nomination paper and will be announced by the Returning Officer immediately

thereafter and declare the names of those who are elected to various posts. In the

Triennial General Body Meeting after formally inviting the new office bearers

and Executive Committee Members he will hand over the sealed packet

containing both rejected and valid nomination papers and ballot papers to the

President of the Unit for safe custody and thereafter the Returning Officer shall

relinquish his office. The sealed packet containing rejected nominations and

ballot papers shall be preserved by the President of the Unit for a period of three

months where after with the approval of the Executive Committee, have them

destroyed.


h. A proforma of the ballot paper is appended as Annexure ‘C’ to the rules,

which can be modified by the Returning Officer to suit the nature of franchise

adopted by the association.

12. EXECUTIVE COMMITTEE

a) The entire management and control of the Association, its properties and

funds shall, save as otherwise provided for by those clauses in the

constitution, vest in the Executive Committee.

b) The Executive Committee shall conduct the affairs of the association in

accordance with the constitution & rules.

c) The Executive Committee shall meet at least once in a quarter, or as often

as may be necessary , on such days and at such places as may be fixed by

the General Secretary in consultation with the President. The presence of

at least ten members of the Executive Committee shall be necessary to

form a quorum. No quorum shall be necessary for adjourned meetings.

Ordinarily 15 days notice shall be given for a meeting of the Executive

Committee. However, in emergent circumstances/ needs such meeting

may be held even at a shorter notice of 7 days.

d) The day-to-day affairs of the Association shall be managed by the

Executive Committee at the head quarters of the Association.

e) The Executive Committee shall keep the members informed of the affairs

of the Association and circularize to them all the resolutions of the

Executive from time to time. The Executive Committee may take

decisions on all matters including issues involving direct action.

f) Any member of the Executive Committee, who absents himself/ herself

for three consecutive meetings of the Committee without notice of

absence or valid reasons thereof, shall be deemed to have vacated his/ her

seat from the Committee. The Committee shall, however, have the right

to waive the operation of this rule in deserving cases at their option.

g) Any member of the Executive Committee can be removed by the

Executive Committee, at its meeting by three fourth majority of the

members present, for misconduct or having acted against the interests of

the Association, or for committing any fraud provided such member to be

removed is given adequate opportunity to explain his/her conduct.


h) All matters moved at the Executive Committee meetings shall be decided

by a majority of votes by those present. The President or Chairman of the

meeting shall have a casting vote.

i) The Executive Committee shall have power, according to exigencies, to

appoint sub-committee/ action committee with one or more office

bearers, as its ex-officio members with the necessary powers to fulfill

objectives entrusted to it.

j) The office bearers and other members of the Executive Committee,

representing the Association shall continue to hold the respective offices

until such time the new committee is constituted.

k) The President and the General Secretary of the All India State Bank

Officers’ Federation, to which the Circle Association is affiliated shall be

the ex-officio members of the Executive Committee.

13. DUTIES OF OFFICE BEARERS :

a) PRESIDENT

The President shall preside over all meetings of the Association and the

Executive Committee preserve order, sign all minutes and shall have a

casting vote. The President shall have power to cause summoning of

special meetings of the Executive Committee whenever necessary.

b) SENIOR VICE PRESIDENT & VICE PRESIDENT

Senior Vice Presidents shall act for the President in his absence in the

meetings. Vice President will generally help the President or the Sr. Vice

President in his work and they will perform such duties as assigned to

him / them by the General Secretary.

c) GENERAL SECRETARY

The General Secretary shall act and perform all such duties for

conducting the affairs of the Association and generally for achieving the

objects of the Association. He shall take minutes of all Executive

Committee Meetings, exercise his supervision over the affairs of the

Association. He shall prepare, at the close of the triennial period, a

report on the working of the Association for the period showing its


activities, progress, financial condition etc. He shall cause to prepare a

Balance Sheet annually showing clearly every item of receipts and

expenditure. He shall be responsible for submitting to the Registrar of

Trade Unions all returns and notices that are required to be sent to that

Officer under the Trade Unions Act, 1926. He shall engage, in

consultation with the Executive Committee, any assistance for

organizing and clerical purposes if considered necessary and all such

staff shall be under the control of the General Secretary. He shall

conduct negotiations and also sign agreements along with the President

on behalf of the Association with the consent of the Executive

Committee.

d) DEPUTY GENERAL SECRETARY

He will generally help the General Secretary in his work and will

perform such duties as assigned to him by the General Secretary.

e) ORGANISING SECRETARY

He will help the General Secretary in organizing various action program

of the Association and will perform such duties as assigned to him by

the General Secretary.

f) Treasurer

The Treasurer of the association shall receive all moneys payable to the

association by the members and others, issue receipts for all moneys

received, disburse all payments for and on account of the association. He

shall disburse payments towards all expenditure sanctioned by the

Executive Committee. All drawals of money from the Bank shall be

under the joint signatures of the Association’s General Secretary or

President with the Treasurer. He shall keep accounts and have custody

and be responsible for all properties and valuables of the unit.

g. REGIONAL SECRETRY (Zone/ Module) & DY. REGIONAL

SECRETARIES (Zone/ Module)

The Regional Secretry (Zone) & Dy. Regional Secretaries (Zone) will


generally help the General Secretary of the Units in their work and will

perform such duties as may be assigned by the Association’s General

Secretary. They in particular, shall attend to the problems of the

members of the zone/ module represented by them.

14. FUNDS (General) :

The General Funds of the Association shall consist of subscriptions from

members, donations, levies, etc. The association shall remit agreed share of

such subscriptions received from members apart from any specified levies as

decided by the Executive Committee to the Central Organisation. The balance

subscription, together with membership fees, levies and any other donations

etc. shall be owned and managed by the Executive Committee of the

association and the Central Organisation shall not have any jurisdiction or

control over these funds at any given point of time. The Association’s funds

shall be deposited in any scheduled Commercial Bank as approved by

Executive Committee.

15. OBJECTS FOR WHICH THE FUNDS CAN BE EXPANDED :

Subjects to the provisions of section 15 of the Trade Unions Act 1926, the

General Funds of the Association shall not be spent on any other purpose,

other than the following, namely.

a) The payment of the salaries to the employees of the Association and

allowance and expenses to the office bearers, etc.

b) The payment of expenses for the administration of the Association

including audit of the accounts of the general funds of the Association.

c) The prosecution or defense of any legal proceedings to which the

Association or any member thereof is a party when such prosecution or

defense is undertaken for the purpose of securing or protecting any rights

of the Association as such or any rights arising out of relations or any

member with his employer.

d) Conduct of Trade Union Disputes on behalf of the Association or any

member thereof.

e) Compensation to the members for loss arising out of Trade Union

disputes.

f) Up keep of a periodical published mainly for the discussion of questions


affecting employers and employees as such, voicing grievances of the

employees and containing matters of interest to them.

g) Payment in furtherance of any of the objects of the Association; and

h) Subject to any conditions contained in the notification, any other object

notified by the appropriate Government in the official gazette.

16. TRIENNIAL AUDIT AND ACCOUNTS:

The accounts of the Association shall be closed on the 30th

June every year.

The Association shall make due provisions for the Triennial audit by

competent auditors appointed by the General Body and/or Chartered

Accountant approved by the Executive Committee in accordance with the

Trade Union Regulations for the accounts. The relative vouchers have to be

retained for a period of three years or till the next Triennial Conference after

the accounts are approved.

17. INSPECTION OF BOOKS OF ACCOUNTS :

The books of accounts of the Association shall be open for inspection by any

member at the Administrative office during the hours when the Association

office is open on giving 7 days’ notice to the General Secretary.

18. AMENDMENTS :

The Constitution may be amended, altered, replaced, rescinded or added to at

any time by atleast three fourth of the members present at the respective

General Body Meeting provided, however, that no such quorum shall be

necessary for an adjourned meeting. However, in so far as subscription, levies

and other collections etc., as enumerated in Clause 7 and any rules under

Constitution are concerned the Executive Committee will have powers to

amend, alter, replace, rescind or add to the existing provisions subject to the

condition that the same has to be ratified at the immediate next General Body

meeting.

19. DISSOLUTION OF THE ASSOCIATION :

The Association shall not be dissolved except by the vote of a majority of

three fourth members present at the General Body meeting called for the

purpose, provided that total number of votes cast at such meeting is not less


than two-thirds of the total number of the members on the General Body. The

funds of the Association after meeting all liabilities, shall be disposed off in

accordance with the direction of the dissolution meeting.

20. AFFILIATION:

a) The SBIOA- Jaipur Circle will take affiliation with All India State Bank

Officers Federation (AISBOF)

b) Decisions of the Executive Committee in regard to taking up the

affiliation shall be final;

21. Disputes:

If any, pertaining to the Association elections shall be subject to the jurisdiction

of the Courts of Law located at the centre where the Headquarters of the

Association is situated.


RULES UNDER THE CONSTITUTION

1. DEFINITIONS

In these rules the words and expressions defined in clause 1 of the Constitution

shall have the same meaning as defined therein, unless the context otherwise

provides.

2. REGISTER OF MEMBERSHIP :

a) Register of Membership shall be maintained by the General Secretary at

the Registered Office of the Association, which, interalia, shall disclose

membership under, date of application by an officer of the Bank, name

of Officer, date on which the Executive Committee approved

membership and the position regarding payment of subscription and

other dues to the Association.

b) Application forms for membership as per Annexure “A” received duly

recommended by the General Secretary will be put up before the

Executive Committee at the next meeting with its recommendations. If,

after receipt of applications, the General Secretary is unable to arrange

for a meeting of the Executive Committee so as to enable

communication of the decision to reach before 30th

June, the General

Secretary shall be competent to accept such application pending

ratification by the Executive Committee and communicable before 30th

June acceptance of applications so as to enable association to close the

Register of membership for purpose of preparation of ‘voters’ list.

c) An application for membership shall be registered in the membership

register after approval by the Executive Committee, except when the

General Secretary accepts the membership pending ratification by the

Executive Committee vide Rule 2(b) above which will be entered on

acceptance by the General Secretary. The decision of the Executive

Committee shall be communicated by the General Secretary to such

applicants.

d) The General Secretary of the association shall maintain a subsidiary

register of membership on the lines referred in Rule 2(c) above, with the

exception that an application shall be registered immediately on its


receipt. Names of those officers, whose applications are rejected, shall

be removed from the subsidiary Register of membership immediately

after such rejections shall communicated forthwith to the officers

concerned.

e)The Register of membership shall be closed from the commencement of

1st

July till the units Triennial General Body Meeting is completed for

purposes of fresh admissions, re-admissions of a member who resigned or

renewal of membership removed on account of default, under clause 9 of

the constitution. The General Secretary shall ensure that all applications

for membership or renewal of an existing membership or clearance of

dues to the Association received by him upto 30th

June are put up to the

Executive Committee well before closure of Register of Membership.

3. DISQUALIFICATION OF A SITTING MEMBER

A member of the Executive Committee shall cease to hold his office (Ex-officio

or ordinary) on default to pay his dues to the Association, as prescribed in the

Constitution and the vacancy thus created can be filled up as prescribed in

clauses 10 (d) of the Constitution. A defaulting sitting member is, however,

eligible to continue in the office provided dues are cleared before filling up the

vacancy caused by his default, in terms of clause 10 (d) (e) of the Constitution.

4. EXECUTIVE COMMITTEE :

The report of the General Secretary and the resolutions’ as adopted by the

General Body at the Triennial Meeting shall be the basis for the Executive

Committee to conduct the affairs of the Association during the succeeding

period. The Executive Committee can, for valid reasons, defer action on the

decisions of the General Body but where deferring an action on the direction of

the General Body is considered unavoidable on matters of importance or

controversies, the Executive Committee, at its discretion, consider the necessity

for calling an extraordinary meeting of the General Body for directions in the

light of developments subsequent to earlier decision. However, on urgent

matters of vital interest to the organization, where a departure from earlier

decision of the General Body is considered necessary, the Executive

Committee is competent to take appropriate decisions, subject to the


ratification by the General Body at the next meeting.

The Executive Committee may frame rules not repugnant to the objects and

provisions of this constitution, for purposes of carrying out the functions of the

Association and for all such matters not provided for in these bye-laws.

Without prejudice to the generality of foregoing power, the Executive

Committee may frame rules for:

a. Conduct of the business at meetings of General Council,

Executive Committee and Secretariat.

b. Conduct of the General Council/Executive Committee

Members, Office-bearers and others.

c. Conduct of elections.

d. Delegation of authority and powers to office-bearers.

e. Affiliation with other organisations.

f. Inspection of register of members and accounts.

g. Reference of disputes for arbitration.

h. Remuneration and other terms and conditions of staff of

the Federation.

i. Reimbursement of traveling expenses to the office-

bearers.

j. Allocation of funds, sanction of expenditure and

maintenance of accounts.

5. ACCOUNTS OF THE ASSOCIATION

a. An account/s of the Association shall be opened in anyone of the

branches of the Bank subject to, provisions contained in clause 14 of the

Constitution. Monies received shall first be remitted to the Bank for credit of

Association’s account and the expenditure/ payments shall be met by

withdrawing money from Bank in the manner laid down hereinafter. The

Treasurer of the association shall issue receipts for cash received or for “self

cheques” received for the benefit of or in settlement of dues to the Association.

Proper books of account as in Annexure “D” shall be maintained by the

association. The accounts of the association shall be placed before the Executive

Committee atleast once in a quarter, for obtaining approval.


b. The Executive Committee at their second meeting, after reconstitution,

shall consider and accord approval for the expenditure incurred for purposes or

conducting Triennial meeting of the association’s general members. At the same

meeting the Committee will review and having due regard to the previous year’s

experience accord approval for maintenance of imprest cash and postage by the

Treasurer to meet daily requirements and payments in cash which he has to

account for in a separate petty cash register. This expenditure shall be properly

classified and included in the quarterly statement of expenditure to be submitted

to the EC for approval at the quarterly meeting.

6. EXPENDITURE -RULES

(i) Capital Expenditure

All expenditure of capital nature exceeding Rs.2,00,000/-for anyone item shall

be incurred with the approval of Executive Committee. Such expenditure,

including those, incurred within the discretionary limit, will be written off over

a period of ten years, retaining at the end, a nominal balance of one rupee to

represent each item of asset. Should it become necessary to dispose of any of

the assets of the Association, the General Secretary and Treasurer can arrange

for their disposal for the best price, with the prior approval of the Committee

concerned and surplus or deficit, as is the case, should be transferred to the

general fund account. The Treasurer is responsible for proper maintenance of

these assets.

(ii) Recurring Expenditure :

The General Secretary or the Treasurer will incur necessary expenditure under

the following heads :

a) Postages; b) Telegrams; c) Telephones; d) Printing; e) Stationery; f)

Books; g) Periodicals subscribed; h) Periodicals published i) Travelling

expenses; j) Meeting expenses separately for EC/General and

Organization meetings; k) Legal expenses; l) Expenses on account of

organizations like AISBOF, AIBOC, or for other trade union activities


etc., m) Miscellaneous expenses.

A classified register of all the items of expenditure shall be maintained

wherein entries relating to each transaction will be made individually.

It will be in order to record consolidated entries in respect of bulk

dispatches by ordinary or registered posts or in respect of large number

of telegrams.

(iii) Publication of Periodicals

The General Secretary will obtain approval of the Executive Committee for

editing and publishing periodicals, in pursuance of clause (3) ( i) of the

constitution, incurring necessary recurring expenditure and appropriation of

income, if any there from. A separate account shall be maintained for each

publication approved by the Committee and net working result thereof after

approving the audited statement of accounts shall be transferred to the

Association, on the basis of approval accorded.

(iv) Travelling expenses

a. For attending the meetings of the associations’ General, extra ordinary or

organizational travelling allowances is payable to the ordinary members. The

Office Bearers of Association may attend the general meeting of another

association wherever necessary; they are entitled for the travelling expenses

b. A representative deputed by the Association for attending any

Association work is entitled for reimbursement of his/ her travelling expenses

and diem allowance as decided by the E.C.

c. Office bearers of the Association and members of the Executive

Committee may travel in any class or mode, depending upon the need for

attending meetings, tours, etc., pertaining to the Association. They are entitled

for reimbursement of actual expenses and a daily allowance as fixed by the E.C.

from time to time.


d. Organizational tours may be undertaken by the office-bearers of the

Association, with the approval of the Executive Committee.

(v) Meeting expenses

a. The meeting expenses may be incurred in connection with holding of

General Body Meeting, Triennial Council Meeting, Extra-ordinary

and emergency Meeting of the Association members. The

confirmation of the expenditure so made shall be sought for at the next

meeting of the Executive Committee. Travelling expenses and daily

allowance to those attending the meeting of Executive Committee

shall be paid as per TA rules provided therein.

b. Any other expenditure may be incurred which is deemed necessary to

run the affairs of the Association. The confirmation of the expenditure

so made shall be sought for at the next meeting.

c. The General Secretary is empowered to incur expenditure connected

with the meetings of the EC subject to ratification by the committee.

(vi) Legal expenses :

Expenses to provide legal assistance to members in pursuance of clause 3(e)

of the Constitution should be authorized by the Executive Committee.

Expenses in connection with obtaining legal opinion may be incurred by the

General Secretary subject to approval by the Executive Committee.

The SBIOA Jaipur Circle may take legal proceedings in the name of its

General Secretary or in the name of any other person so authorised by the

Executive Committee, on behalf of its Affiliate Members, or on behalf of the

Bank Officers collectively or on behalf of a class of officers, or on behalf of

any individual Officer if specifically authorised by him for enforcement or

protection of their legal and fundamental rights connected with or arising out

of employment or non-employment or the terms of employment or the

conditions of service of any one or more of them.


(vii) Miscellaneous expenses

Any expenditure not specified above may be incurred by the General Secretary

of the Association upto Rs.2,00,000/- at one time subject to a maximum of Rs.

5,00,000/-per month.

(viii) Whenever the Expenditure incurred by the General Secretary exceed the

limits stipulated in Rule 6, the same shall be ratified by the Executive

Committee in the next meeting.

(vix) INTERPRETATION AND REMOVAL OF AMBIGUITIES

The Executive Committee may issue clarifications for removal of ambiguities

and such clarification shall be treated as per the direction of Executive

Committee and shall be binding on all for the various purposes mentioned in the

Bye laws and rules thereto.


ANNEXURE ‘A’

STATE BANK OF INDIA OFFICERS’ ASSOCIATION

Jaipur Circle

APPLICATION FOR MEMBERSHIP

Place__________________

Date__________________

The General Secretary,

State Bank of India Officers’ Association

Jaipur Circle, C/o Sate Bank of India

Local Head Office, Tilak Marg, C- Scheme

Jaipur

Dear Friend,

Please enroll me as a member of the State Bank of India Officers’ Association Jaipur Circle. I

have read the Constitution and Rules of the Association and I agree to abide by them. I also

declare that I am not a member of any Trade Union Organisation which is not an affiliate

to/of All India State Bank Officer Federation.

I enclose cheque for Rs._____ being admission fee Rs.10/- and membership subscription of

Rs.________ for the Month/ Quarter/ Year ending _______20___.

Yours sincerely,

SIGNATURE OF APPLICANT

Full Name _____________________________ Age_________ Years.

Grade/Scale ___________________ Designation _____________HRMS NO.______

Date of appointment in Service _____________ Date of Promotion ___________

Office of posting and Address_________________________________

Residential Address _________________________________

FOR USE OF THE ASSOCIATION

Regd. at No: -____________Amount Received Rs.________ on __________


ANNEXURE ‘B’

NOMINATION PAPER

Shri. __________________________

Returning Officer,

State Bank of India Officers’ Association

Jaipur Circle, C/o Sate Bank of India

Local Head Office, Tilak Marg, C- Scheme

Jaipur

Dear Comrade / Friend

TRIENNIAL ELECTIONS FOR THE PERIOD _________________

We, the undersigned members of the State Bank of India Officer’s Association, Jaipur

Circle, respectively nominate and endorse the undernoted member of the Association for the

post noted there against. Subscription, Levies and other dues to the Association as at 30th

June ______ have been cleared by us in full. Consent and declaration of nominee is

appended.

Name of the Member Post to which (Nominee) nominated *

*Please indicate the name of the Constituency/ Region, as notified, without fail.

Otherwise the nomination is liable to be rejected.

We hereby declare that:

1) We have been paying subscription to the Association regularly and we have also paid

special contributions or sums as prescribed by the Executive Committee of the Association

from time to time.

2) We have participated in strikes/ action programmes, for which a call has been given

by the Association.

3) To the best of our knowledge and belief we have not acted contrary/ detrimental to the

interests of the Association.

Any false information furnished by us will disqualify our nominations.

4) We, the proposer and / or seconder, have not proposed/ seconded any other

nomination/ nominations for the same post beyond the number of posts notified by the

Returning Officer.

Yours faithfully,

Signature (Proposer) Signature (Seconder)

Name _________________ Name________________

HRMS No.______________ HRMS No._____________

PF No._________________ PF No.________________

Office Address___________ Office Address____________

Place__________________ Place _________________

Date __________________ Date__________________


I agree for the nomination as proposed and I declare that I have cleared Subscription, levies

and other dues of the Association as at 30th

June _________ in full.

I hereby further declare that:

1. I have been paying subscription to the Association regularly and I have also paid

special contributions or sums as prescribed by the Executive Committee of the Association

from time to time.

2. I have participated in strikes / action programmes, for which a call has been given by

the Association.

3. To the best of my knowledge and belief, I have not acted contrary / detrimental to the

interests of the Association.

4. Any false information furnished by me will disqualify my nomination.

Signature (Nominee)

Place __________ Name _________________________

Date ___________ HRMS No._________ PF No.________

Office Address____________________

(For use by the Returning Officer)

Verified, found in order/ not in order for the reasons. Nomination approved/ declared invalid

Signature of the Returning Officer,

Date ___________________

Result of counting in the case of valid Nomination

Number of votes polled ____________ (in words __________________________ only)

Declared elected/ Not elected for the post of __________________________

Signature of the Returning Officer

Date ___________________

Note: In the Case of nomination of a member for more than one post, separate Nomination

for each post should be filed. Nomination papers containing for more than one post

is liable to be rejected.


ANNEXURE ‘C’

BALLOT PAPER

Triennial Elections 20________

INSTRUCTIONS:

1. The appended form should be filled in ink only.

2. The ballot paper should not be signed.

3. Mark “X” or “√” against the names of candidates you wish to vote for.

4. Marking in each category should be only for the number of vacancies specified.

5. Any erasures and extraneous entries on the ballot paper would invalidate the vote for

the relevant post to which it relates.

6. The ballot paper duly completed as above should reach the Returning Officer on

__________ or before __________, in cases of Postal Ballot.

Office Bearers Space for Marking

President A ______________________

B _____________________

Senior Vice President C ______________________

D ______________________

Vice President (3) E_______________________

F_______________________

G_______________________

General Secretary H ______________________

I ______________________

Deputy General Secretary J ______________________

K ______________________

Organising Secretary L_______________________

M_______________________

Treasurer N_______________________

O_______________________

Regional Secretary (Zone/ Module) P ______________________

Q _____________________

Dy. Regional Secretary (Zone/ module)

R______________________

S____________________

Zonal Secretaries T to Z ___________________


ANNEXURE ‘D’

ACCOUNTS TO BE MAINTAINED BY ASSOCIATION

1. Admission fee

2. Subscriptions

3. Levies

4. Other income

5. Interest on investments

6. Postage, Telegrams and Telephones

7. Printing and Stationery

8. Rent and lighting

9. Books and Periodicals

10. Printing and publishing of periodicals

11. Affiliation fees paid

12. Travelling expenses

13. Legal assistance to members

14. Auditor’s Fee

15. Interest on borrowings

16. Depreciation on furniture

17. Meeting Expenses:

a. General Body-Triennial, Extra-ordinary and Emergent meeting;

b. Executive Committee

c. Expenses to attend any other meetings such as AIBOC, AISBOF, etc.

18. Organizational tours.

19. Miscellaneous expenses

20. Cash balance (from cash book)

21. Balance at Banks

22. Investments

23. Interest accrued on investments

24. Dead stock

25. Suspense account

26. General Fund account

27. Sundry deposits account

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