State Appointments Listing, Description and Application (1)

8/11/2019 State Appointments Listing, Description and Application (1)

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ZETA PHI BETA SORORITY, INC.

STATE APPOINTMENTS

Gina Merri t t-Epps , Esq .

13thNew Jersey State Director

Please review the attached job descriptions before submitting your application. Aprofessional resume must accompany this form for consideration. Only printed or typedapplications will be accepted.

First Name Last Name

Street address City, State and Zip

Chapter EmailDaytime Phone Evening Phone

Appointment Sought (Check One)

State Coordinator,Undergraduates(Must submit proof of certification)

State Instructional DesignCoordinator

State Coordinator, Reclamation

State Coordinator, YouthAffiliates(Must submit proof of certification)

State Historian State Scholarship Co-Coordinator

State Coordinator, Exhibits andScrapbooks

Chairman of the UndergraduateCouncil (Undergraduates Only)

Member, State Web Team

State Coordinator, Necrologyand Rededication

State Coordinator, Elder Care

Intake Date Intake Chapter

ZOL Certified? Number of Boules AttendedNumber of Reg. Conf. Attended Number of State Conferences Attended

Positions Held on Various Levels in Zeta

Local: ____________________________________________________________________________________________________________________________________________

State: _____________________________________________________________________________________________________________________________________________

Regional: _________________________________________________________________________________________________________________________________________

National: ____________________________________________________________________

______________________________________________________________________

All documents must be received by Monday, September 24, 2014 [email protected] to complete all sections of this form or submit a resume will void the application.
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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JOB DESCRIPTIONS

STATE COORDINATOR, RECLAMATION

Special Knowledge/Skills In-depth knowledge of current inactive Sorors in the State Effective oral and written communication and presentation skills Ability to plan, format and execute projects and duties in an accurate and timely manner Project and team management skills Possess a pleasing personality and the ability to secure information from appropriate sources Demonstrated ability to work in a high-performing, quality-driven, team-based environment

Major Responsibilities and Duties:1. Serve as the Coordinator of Reclamation2. Coordinate an aggressive plan of action to bring sorors home to Zeta

3. Develop a procedure for chapters/states to reclaim sorors with timetable and metrics4. Prepare a report, including recommendations for improving reclamation initiatives5. Work in conjunction with the Regional Reclamation Coordinator

STATE COORDINATOR, YOUTH AFFILIATES

Special Knowledge/Skills In-depth knowledge of current Zeta Youth Auxiliary programming Effective oral and written communication and presentation skills Ability to plan, format and execute projects and duties in an accurate and timely manner Project and team management skills Possess a pleasing personality and the ability to secure information from appropriate sources Demonstrated ability to work in a high-performing, quality-driven, team-based environment

Major Responsibilities and Duties1. Serve as the State representative, coordinator, and spokesperson for the Zeta Youth AuxiliariesProgram2. Monitor the State programming of Youth auxiliaries3. Coordinate the development of procedures and practices to standardize programming and operationsof Youth auxiliaries across the State4. Facilitate the development of Youth training workshops and materials5. Develop strategic planning to facilitate the development of long-term planning of Youth programming

6. Work in conjunction with the Regional Director of Youth Affiliates


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STATE HISTORIAN

Special Knowledge/Skills Superior knowledge of the history of the organization Superior oral/written communication and presentation skills; personable and articulate Organizational skills; ability to follow-thru on a project from inception to completion; perform under tightschedules Sound knowledge of computer technologies and the internet a plus

Possess a pleasing personality and the ability to secure information from appropriate sources

Major Responsibilities and Duties1. Serve as the historian of the State whose task is to prepare a narrative account of the State sactivitiesfrom inception through her term of office, which, when approved by the State Director and the StateExecutive Board, will become a part of the State s official history. All accounts are the property of theState of NJ of Zeta Phi Beta Sorority, Inc.2. Review the history of the State3. Maintain a library system as a repository for reference articles, research materials, and printeddocuments4. Develop a system to facilitate the timely identification of printed document needs and receipt of contentfrom coordinators of programs, projects, and special events5. Work with public relations, program/project coordinators, and other personnel to determine

themes/highpoints for the publication and gather materials6. Secure graphic materials and facilitate development of illustrations7. Chair a committee of members with appropriate skills/abilities to ensure the history is thorough andcomplete8. Secure interviews/information, conduct research, and verify facts9. Organize material, plan page layouts, and select printing specifications10. Review final proofs and coordinate approval for print11. Supply information to the National or Regional Historian as needed

STATE SCHOLARSHIP CO-COORDINATORSpecial Knowledge/Skills In-depth knowledge of current State scholarships available Effective oral and written communication and presentation skills Ability to plan, format and execute projects and duties in an accurate and timely manner Project and team management skills Possess a pleasing personality and the ability to secure information from appropriate sources Demonstrated ability to work in a high-performing, quality-driven, team-based environment

Major Responsibilities and Duties:1. Work with and assist the State Scholarship Coordinator2. Co-create a plan of action for the approval of the State Director as to the timetable for communications

and selection process for scholarships3. Communicate with recipients and ensure their presence for receipt4. Facilitate recipients receipt of scholarship by working with the State Director, State ScholarshipCoordinator and the State Tamias5. Track recipients6. Satisfy any reporting requirements


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STATE WEB TEAM MEMBER

Special Knowledge/Skills Superior knowledge of internet applications and security requirements

Superior oral and written communication and presentation skills Ability to plan, format and execute projects and duties in an accurate and timely manner Project and team management skills Detailed understanding of corporate online media and tools, including static and interactive web-based

material and social media Possess a pleasing personality and the ability to secure information from appropriate sources Demonstrated ability to work in a high-performing, quality-driven, team-based environment Knowledge of preparing electronic media to enhance business/organizational opportunities

Major Responsibilities and Duties: Assists the State Web mistress as she:1. Collaborates with the State Director on developing communications for the States Website2. General oversight of content development and update of the State Website in conjunction with theSocial Media Coordinator3. Maintain and monitor public source materials for items of interest to Zeta Phi Beta, including socialmedia portals to ensure protection of Zeta Phi Betas brand

CHAIRMAN OF THE UNDERGRADUATE COUNCIL(UNDERGRADUATE APPLICANTS ONLY)

Special Knowledge/Skills In-depth knowledge of the Sorority Strong understanding of the Sororitys structure Effective oral and written communication and presentation skills Ability to plan, format and execute projects and duties in an accurate and timely manner Project and team management skills Possess a pleasing personality and the ability to secure information from appropriate sources Demonstrated ability to work in a high-performing, quality-driven, team-based environment

Major Responsibilities and Duties:

1. Works with the State Undergraduate Coordinator to ensure communication to and fromundergraduates

2. Voices the concerns of NJ undergraduate members to the State Director3. Coordinates undergraduate communications, activities and initiatives


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STATE COORDINATOR, ELDER CARE

Special Knowledge/Skills

Effective oral/written communication and interpersonal skills

Ability to identify problems, conceptualize solutions, and problem-solve via formal process

Ability to lead small groups, bring out the best in others, and arrive at consensus

Effective presentation skills

Program development experience, including visionary with strategic planning ability

Major Responsibilities / Duties

1. Create a committee to assist and support New Jersey State Chapters in their implementation of eldercare programs.

2. Schedule quarterly conference calls with elder care coordinators from each chapter.3. Organize an elder care breakfast in the beginning of the sorority year for the purpose of sharing ideas

and programs with all chapter coordinators.4. Form relationships with political and legislative officials who are dedicated to the care and welfare of

the aging in New Jersey State.5. Create a list serve for the NJ State Elder Care Coordinators.6. Create/maintain a contact list of key people/organizations working on different issues as it relates to

Elder Care.

7. Create/maintain a listing of inactive sorority members over the age of 60 in order to keep in contactand work with them to bring them back into the fold.

8. Create an annual report and include photos and information from all NJ Elder Care programs whichshall be submitted to the NJ Director.

9. Develop relationships with local blogs and newspapers for advertisement of programs for the elderly.10. Develop a calendar of elder care events and distribute to all chapters within the state.11. Collaborate with the NJ Z-Hope Coordinator to create a competition for both undergraduate and

graduate chapters as it relates to Elder Care programs and12. programs and reward the top undergraduate and graduate chapters who have implemented the most

elder care programs.

STATE COORDINATOR, UNDERGRADUATES


In-depth knowledge of current Undergraduate Advisor programming Effective oral and written communication and presentation skills Ability to plan, format and execute projects and duties in an accurate and timely manner Project and team management skills Possess a pleasing personality and the ability to secure information from appropriate sources Demonstrated ability to work in a high-performing, quality-driven, team-based environment

Major Responsibilities and Duties:1. Serves as the Representative of Undergraduate Advisors programming2. Coordinate events for Undergraduate Advisors attending the State Conference3. Determine programming needs for Undergraduate Advisors and make recommendations4. Establish standard operating practices/procedures for State Undergraduate Advisors5. Develop a report to present to the State Coordinator for presentation to State Executive Board6. Serve as the liaison between the State Director and the Undergraduates7. Works with the Chairman of the Undergraduate Council


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STATE COORDINATOR, REDEDICATION AND NECROLOGY


Excellent verbal and written communication

Strong interpersonal, organizational and analytical skills

In-depth knowledge of Protocol procedures and rituals and the rules and regulations governing the

management of all levels of Zeta Phi Beta Sorority, Inc. Strong understanding of the Sororitys Structure

Experience working on multiple assignments simultaneously and handling confidential and sensitiveissues

Ability to work under pressure and within time constraints

Major Responsibilities and Duties

1. Plan and implement all aspects Rededication and Necrology rituals for each State Conference2. Work with the State Protocol Coordinator and Chapter Protocol Coordinators to assist with Zeta

Burial Service

STATE COORDINATOR, SCRAPBOOK AND EXHIBITS


Effective oral and written communication and presentation skills Ability to plan, format and execute projects and duties in an accurate and timely manner Project and team management skills Possess a pleasing personality and the ability to secure information from appropriate sources

Demonstrated ability to work in a high-performing, quality-driven, team-based environment

Major Responsibilities and Duties

1. Plan and implement all aspects scrapbook competition and displays at each State Conference,including the recruitment of judges and dissemination of rules and procedures

2. Track winners and provide a report to the State Director

STATE INSTRUCTIONAL DESIGN COORDINATOR

(See attached)

State Appointments Listing, Description and Application (1)

Documents

Transcript of State Appointments Listing, Description and Application (1)