NOVEMBER 04, 2016

BOARD OF DIRECTORS

MEETING

Stark-Tuscarawas-Wayne

Recycling District

ROLL CALL

APPROVE NOVEMBER 04,

2016 BOARD OF DIRECTORS

MEETING AGENDA

APPROVE SEPTEMBER 02,

2016 BOARD OF DIRECTORS

MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

OHIO EPA NEW PLAN FORMAT

COMPARISON

3.0 vs 4.0 (Plan Format)

9 vs 6 (Plan Update Chapters)

198-pg vs 407-page (Instruction Manual)

9 vs 23 (Required Data and Analysis)

8 vs 16 (Appendices A-U)

OEPA Schedule for New Plan End Date

OEPA Published Start Date 9/24/2016

Draft Due 12/24/2017

Final Draft Due to OEPA 3/26/2019

Final Approval by OEPA 6/24/2019

Old Plan Format New Plan Format

Appendix H Strategic Evaluation

Example

Appendix H Strategic Evaluation

1. Residential Recycling Infrastructure

2. Commercial/Institutional Sector

3. Industrial Sector

4. Residential/Commercial Waste

Composition

5. Economic Incentive

6. Restricted and Dif ficult to Manage Waste

Streams

7. Diversion

8. Special Program Needs

9. Financial

10. Regional

11. Population

12. Data Collection

13. Processing Capacity

8 vs 16 (Appendices A-U)

Old Plan Format New Plan Format

FINANCE DIRECTOR’S REPORT

Estimated Revenue versus Actual Revenue(As of October 31, 2016)

REVENUES Estimated

Revenue

Year-to-Date

Actual

Revenue

Last Year

Year-to-Date

Revenue

Collected

Percent

101 GENERAL FUND

Interest Earned 15,000.00$ 29,324.20$ 14,092.96$ 195.49%

American Landfill Settlement 13,961.00 13,961.00 16,361.00 100.00%

OEPA Pass-Thru Community Development Grant 37,870.56 18,935.56 - 50.00%

Recycling Revenue 175,000.00 173,467.47 254,554.20 99.12%

GENERAL FUND TOTAL 241,831.56 235,688.23 285,008.16 97.46%

501 TIPPING FEE FUND

Tipping Fees-Inside District 700,000.00$ 657,749.10$ 624,519.41$ 93.96%

Tipping Fees-Outside District 2,900,000.00 2,266,987.08 2,334,065.36 78.17%

Tipping Fees-Outside State 15,000.00 24,130.96 19,513.06 160.87%

Tipping Fees 3,615,000.00 2,948,867.14 2,978,097.83 81.57%

Recycling Revenue - - - 0.00%

Ohio BWC Safety Grant - - - 0.00%

Miscellaneous Revenue - 111.50 11,425.22 0.00%

TIPPING FEE FUND TOTAL 3,615,000.00 2,948,978.64 2,989,523.05 81.58%

TOTAL REVENUE ALL FUNDS 3,856,831.56$ 3,184,666.87$ 3,274,531.21$ 82.57%

Budgeted versus Actual Expenses (As of October 31, 2016)

EXPENSES Combined

Appropriations

Combined

Year-to-Date

Expenses

Last Year

Year-to-Date

Expenses

Combined

Expended

Percent

101 GENERAL FUND

Supplies & Materials 12,500.00$ -$ -$ 0.00%

HHW Program 26,033.55 2,213.05 1,129.85 8.50%

OEPA Community Development Grant 37,870.56 18,935.56 - 50.00%

American Landfill Settlement 12,500.00 9,078.06 13,961.00 72.62%

Road Repairs 128,810.00 120,870.00 3,237.50 93.84%

GENERAL FUND TOTAL 217,714.11 151,096.67 18,328.35 69.40%

501 TIPPING FEE FUND

DISTRICT ADMINISTRATION

Admin-1 Payroll & Benefits 385,000.00$ 311,181.17$ 287,828.76$ 80.83%

Admin-2 Supplies & Admin Expenses 182,946.30 121,973.39 96,411.14 66.67%

Admin-4 Consulting Engineer Service 17,240.88 7,637.13 8,314.12 44.30%

Admin-5 Legal Services 10,750.00 1,050.00 2,437.50 9.77%

Admin-6 Solid Waste Plan 45,400.00 929.77 - 2.05%

Admin-8 Financial Consulting Services 18,565.00 9,756.00 9,105.00 52.55%

Admin-10 Road Repairs 300,000.00 214,873.04 - 71.62%

District Administration Total 974,902.18 667,400.50 407,956.52 68.46%

RECYCLING/COUNTY PROGRAMS

STW-02 Drop-Off Recycling 1,428,558.83 905,488.70 1,146,631.79 63.38%

STW-03 Yard Waste Management 442,025.00 265,830.04 229,075.00 60.14%

STW-05 HHW Program 514,217.79 133,544.42 22,409.13 25.97%

STW-06 Scrap Tire Collection 66,449.20 52,714.24 46,820.90 79.33%

STW-19 Recycling Makes Sense 741,209.05 457,912.60 405,278.95 61.78%

STW-21 Infrastructure Enhancement Grants 169,546.32 169,500.00 65,500.00 99.97%

STW-22 Program Start-Up Grant 485,070.31 367,854.55 81,188.79 75.84%

STW-23 Model Community Grants 2,877.46 2,877.46 - 100.00%

STW-24 Host Community Cleanup Grants 137,636.14 85,277.58 57,190.14 61.96%

STW-25 Sheriff Department Grants 288,000.00 283,000.00 285,000.00 98.26%

STW-26 Health Department Grants 325,000.00 261,250.00 303,750.00 80.38%

STW-29 Education & Awareness 425,125.52 136,243.37 122,086.42 32.05%

STW-38 Disaster Debris Management 62,730.23 950.00 42,269.77 1.51%

Recycling/County Program Total 5,118,445.85 3,122,442.96 2,807,200.89 61.00%

TIPPING FEE FUND TOTAL 6,093,348.03 3,789,843.46 3,215,157.41 62.20%

TOTAL EXPENSES ALL FUNDS 6,311,062.14$ 3,940,940.13$ 3,233,485.76$ 62.44%

Current Cash Position (as of October 31, 2016)

Beginning

Year

Balance

Year-to-Date

Actual

Receipts

Year-to-Date

Expenditures/

Expenses

Unexpended

Balance

Outstanding

Encumbrances

Unencumbered

Balance

GENERAL FUND 841,277.78$ 235,688.23$ 151,096.67$ 925,869.34$ 47,983.89$ 877,885.45$

TIPPING FEES 5,744,549.98 2,948,978.64 3,789,843.46 4,903,685.16 1,577,429.63 3,326,255.53

TOTAL ALL FUNDS 6,585,827.76$ 3,184,666.87$ 3,940,940.13$ 5,829,554.50$ 1,625,413.52$ 4,204,140.98$

GENERAL (INTEREST) FUND

Year-to-date Net Gain/(Loss) 84,591.56$

TIPPING FUND

Year-to-date Net Gain/(Loss) (840,864.82)$

GRAND TOTAL ALL FUNDS

Year-to-date Net Gain/(Loss) (756,273.26)$

Tipping fee revenue is down 10.37% in 2016 from 2015 through the month of September.

Using the first nine months of revenue, we can project an annual tipping fee revenue total of

approximately $3,335,379 based on 74.90% of actual annual revenue was collected during this

time period over the last two years.

Tipping Fee Revenue Update

District Landfills 2015 2016 % Change

American Landfill 935,912.32 845,141.86 -9.70%

Countywide RDF 524,365.69 531,024.61 1.27%

Kimble Landfill & Disposal 1,326,819.62 1,122,032.75 -15.43%

Totals $2,787,097.63 $2,498,199.22 -10.37%

Annual Revenue $3,570,975.83 $3,615,000.00 1.23%

(Actual) (Budgeted)

January - September

Current Portfolio Description9/30/16

BalanceYield Maturity

Huntington Checking/MMA General/Money Market $1,828,594.28 0.030% N/A

StarOhio – Interested Earned Deposit Account $67,062.61 0.590% N/A

Star Plus Deposit Account $504,524.82 0.400% N/A

RedTree Investments Managed Portfolio $3,114,790.74 1.380% Varies

Huntington – CD Certificate of Deposit $150,000.00 0.520% 12/15/16

Huntington – CD Certificate of Deposit $200,000.00 0.500% 12/15/16

Huntington – CD Certificate of Deposit $100,000.00 0.600% 03/23/17

Huntington – CD Certificate of Deposit $100,000.00 0.600% 06/01/17

Total Current Principal Balance = $6,064,972.45 Principal Balance Prior Year = $7,039,927.62

Interest Earned Current YTD = $29,324.20 Interest Earned Prior Year YTD = $12,153.50

Current Weighted Yield = 0.811% Weighted Yield Prior Year = 0.685%

September 30, 2016

Investment Report

TIPPING FEE REVENUE TREND

Tipping Fee Revenue Makes up

91% of District Total Revenue

Tipping Fee Rates:

In-District $1.00 per Ton

Out-of-District $2.00 per Ton

Out-of-State $1.00 per Ton

Average Annual Tipping Fee -- $4,056,052

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Fund Balance Revenues Expenses

HISTORICAL FINANCIAL TRENDS

The District operated

under an Ohio EPA Plan

from 2007-2010.

(Estimated)

Fund Balance

Increased

$3,187,304 or

48% after

OEPA Plan.

(Projected)

Expenses dropped

$4,069,431 or 50%

after OEPA Plan.

2016 Appropriation (Expense) Budget Transfer

to Cover Increased Scrap Tire Tipping Fees.

2016 Appropriation (Expense) Budget Transfer

for Purchase of Network Server and Electronic

Scanning Document Management System.

Motions #1a & 1b

OTHER FINANCE ITEMS

EXECUTIVE DIRECTOR’S REPORT

DISTRICT PUBLIC RECORDS

RETENTION / DESTRUCTION SCHEDULE

District Records Commission

Chair, Vice-chair, other representing county, Finance

Director and Legal Counsel

Records Destruction Process

Submit a Certificate of Records Disposal (RC-3) to Ohio

History Connection for noted documents

All other expired District documents are destroyed per

the Records Retention Schedule (non-RC-3 documents)

Scheduled Destruction: December 1, 2016

STARK COUNTY: Canton City Recycle Center

Open by apt. to all District residents

Tues & Thurs 9am-3pm (every last Tues until 6pm)

TUSCARAWAS COUNTY: Buehler’s events

New Philadelphia Event (October 8, 2016): Pilot Program a success!

Scheduled dates for 2017:

June 10 @ Dover

Oct 7 @ New Philadelphia

WAYNE COUNTY: Buehler’s events

Scheduled dates for 2017:

May 20 @ Wooster

Sept 23 @ Orrville

HOUSEHOLD HAZARDOUS WASTE

COLLECTION

HOUSEHOLD HAZARDOUS WASTE

HISTORICAL COSTS

$196,772

$540,059

$355,946

$820,590$788,504

$885,840

$956,126

$810,267

$707,977

$1,084,413

$837,846

$895,499

$0 $5,999 $0

$47,504$52,496

$37,955

$135,757

$300,000

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

HHW Total Expenses 1998-2016

HHW Collection Events (1998-2009) Four 3-day EventsHighest Single-year Vehicle Count (2008): 15,000

$25/Vehicle Pilot Program120 Vehicles

Recycling and Reuse Guide, HHW Education Grants, & TV Recycling (no HHW Collection)

Permanent Canton Collection (over 200 vehicles), New Philadelphia Buehler's Collection Event (436 vehicles), HHW Education Grants, & TV Recycling

BUDGET COMMITTEE

STW-24 - HOST COMMUNITY CLEANUP GRANTS

MOTION #2

Grant Applicant Name

Drop-off Site

Type/Location Project Description

2016 Grant

Request

City of New Philadelphia Buehler's Recycling15 Hours Per Month (45 Hours Per

Quarter)$625

Total Host Community Cleanup

Grant Applications $625

2016 Budget Appropriation (STW-24) = $100,000 (no amount remaining)

Excess to come out of General Fund- Supplies and Materials

PURCHASE DISTRICT RECYCLING TRUCK

(NOT TO EXCEED $260,000)

Motion #3 and 3a

1 2009 Mack Frontload Recycling Truck 10 Stark 206,951 Back-up

2 2009 Mack Frontload Recycling Truck 11 Stark 163,206 Neal Rayner

3 2013 Mack Frontload Recycling Truck 12 Wayne 119,390 Mike Frost

4 2013 Mack Frontload Recycling Truck 13 Stark 112,761 John Adams

5 2014 Mack Frontload Recycling Truck 16 Stark 89,114 Robert Betz

6 2015 Mack Frontload Recycling Truck 18 Stark 59,655 Kevin Gill

7 2015 Mack Frontload Recycling Truck 19 Stark 49,337 John McGrew

8 2017 Mack Frontload Recycling Truck 20 Stark New Part-time

2017

APPROPRIATION

BUDGET

Motion #4

2017

RECYCLING

MAKES SENSE,

SHERIFF

DEPARTMENT

AND HEALTH

DEPARTMENT

GRANTS

2017

Grant Approval

2015 Actual

Grant Payments

RECYCLING MAKES SENSE GRANTS

1Alliance $45 per ton $23,292

2Baltic (Village) $25 per ton $1,089

3Bolivar $25 per ton $1,835

4Canal Fulton $40 per ton $3,808

5Canton $45 per ton $88,092

6Dennison Village $25 per ton $4,077

7Dover $25 per ton $19,923

8Doylestown $25 per ton $2,088

9Gnadenhutten $50 per ton $9,717

10Jackson Recycling Station $40 per ton $58,179

11Marshallville (Village) $25 per ton $660

12Massillon $25 per ton $38,853

13New Philadelphia $40 per ton $18,584

14North Canton $50 per ton $67,511

15Orrville $50 per ton $27,472

16Rittman $25 per ton $13,026

17Strasburg $50 per ton $9,454

18Sugarcreek $25 per ton $5,214

19Uhrichsville $25 per ton $7,205

20Wooster $50 per ton $71,740

Total Recycling Makes Sense $531,000 $471,816

SHERIFF DEPARTMENT GRANTS

1Stark County $95,000 $95,000

2Tuscarawas County $95,000 $95,000

3Wayne County $95,000 $95,000

Total Sheriff Departments $285,000 $285,000

HEALTH DEPARTMENT GRANTS

1Canton City $35,000 $35,000

2Stark County $170,000 $170,000

3Tuscarawas County $85,000 $85,000

4Wayne County $35,000 $35,000

Total Health Departments $325,000 $325,000

2017

HOST COMMUNITY

CLEANUP GRANTS

Motion #5

D/O Location Host Community Cleanup Applicants

2017 Grant

Request

STARK COUNTY

Brewster Recycling D/O Brewster Village (Recycling) $2,500

Brewster Yard Waste D/O Brewster Village (Yard Waste) $2,500

City of Canal Fulton, Heritage Square Plaza City of Canal Fulton $2,500

Canton City Recycle Center Tires D/O Canton City Health Department $2,500

Canton Township Recycling D/O Canton Township (Recycling) $2,500

Canton Township Yard Waste D/O Canton Township (Yard Waste) $2,500

Jackson Township Yard Waste D/O Jackson Township $2,500

Lake Township Recycling Station Recycling D/O Lake Township Board of Trustees (Recycle) $2,500

Lake Township Recycling Station Yard Waste D/O Lake Township Board of Trustees (Yard Waste) $2,500

Lawrence Township Hall/Garage Recycling D/O Lawrence Township (Recycling) $2,500

Lawrence Township Hall/Garage Yard Waste D/O Lawrence Township (Yard Waste) $2,500

Marlboro Township Garage Marlboro Township $2,500

Massillon City Rec Center Recycling D/O Massillon City (Rec Center Recycling) $2,500

Massillon City Street Department Recycling D/O Massillon City (Garage Recycling) $2,500

Massillon City Tire D/O Massillon City (Tire Recycling) $2,500

Nimishillen Township Recycling D/O Nimishillen Township (Recycle) $2,500

Nimishillen Township Yard Waste D/O Nimishillen Township (Yard Waste) $2,500

Paris Township Office Paris Township $2,500

Perry Township Yard Waste D/O Perry Township Trustees $2,500

Plain Township, Diamond Park Plain Township Parks, Grounds & Facilities Dept $2,500

Plain Township, Taft Elementary School Plain Township Parks, Grounds & Facilities Dept $2,500

Plain Township Yard Waste D/O Plain Township $2,500

Robertsville, Little Sandy Creek Ruritan Office Little Sandy Creek Ruritans $600

Tuscarawas Township Office Recycling D/O Tuscarawas Township (Recycle) $2,500

Tuscarawas Township Office Yard Waste D/O Tuscarawas Township (Yard Waste) $2,500

Washington Township Office Washington Township Trustees $2,500

TUSCARAWAS COUNTY

Gales Recycle It Tire D/O Gales Recycle It $2,500

Lawrence Township Yard Waste D/O Lawrence Township $2,500

Mill Township Garage Mill Township $2,500

New Philadelphia Buehler's City of New Philadelphia $2,500

Sandy Township Garage Sandy Township Trustees $2,500

WAYNE COUNTY

Village of Apple Creek Street Garage East Union Township $2,500

Baughman Township Garage Baughman Township $2,500

Chester Twp, Northwestern Elementary School Northwestern Elementary School $2,500

Congress Township Garage Congress Township $2,500

Village of Creston Garage Village of Creston $1,200

Village of Dalton Garage Village of Dalton $2,500

Franklin Township Hall Franklin Township $2,000

Fredericksburg Elementary School Southeast Local School District $1,200

Goodwill Tire D/O Goodwill Industries of Wayne and Holmes Co. $2,500

Kidron (Lehman's Hardware) Sugarcreek Township (Dalton Cub Scout Pack #922) $1,000

Milton Township Garage Milton Township $2,500

Paint Township Garage Paint Township $2,500

Plain Township Garage Plain Township $2,500

Village of Shreve, East of Chicago Village of Shreve $2,500

Village of Smithville, Across from Town & Country Village of Smithville $2,500

Village of West Salem Street Garage Village of West Salem $2,500

Wooster Township, Valley College Grange Valley College Grange $1,000

$112,000

$100,000 Budgeted for Line Item STW-24 Host Community Cleanup Grant

Excess to come out of General Fund- Supplies and Materials

2017 LEGAL COUNSEL

Motion #6

Legal Expenses

2013- $ 58,032.00 (Black, McCuskey, Souers, Arbaugh)

2014- $ 975.00 (Kristin Zemis)

2015- $ 2,850.00 (Kristin Zemis)

2016- $ 1,050.00 (Kristin Zemis) as of 10-31-16

OTHER BUSINESS

ADJOURNMENT

Next Board of Directors Meeting:

January 06, 2017 @ 9:30am