STANTON COMMUNITY SCHOOLCERTIFIED ANNUAL REPORT

FINANCIAL INFORMATION

Fiscal Year 2012-2013 Shirley Maxwell, Business Manager

Tammy Boyer, Board Secretary

ENROLLMENT INFORMATION2012 2011 2010

Resident Students Served in District

164 163 184

Students Open Enrolled Out

1514

10

Students Tuitioned Out

3 3 4

Certified Enrollment

182 180 198

Open Enrolled In

72 68 71

PK 4 Students In Preschool

6.0 11.0 7.2

Total School Age Students Provided Instruction

236 231.0 255

Estimated Enrollment2013 2012 2011

Resident Students Served in District

163 164 163

Students Open Enrolled Out

18 15 14

Students Tuitioned Out

3 3 3

Certified Enrollment

184 182 180

Open Enrolled In

64 72 68

PK 4 Students In Preschool

8.5 6.0 11.0

Total School Age Students Provided Instruction

227.0 236 231.0

OPEN ENROLLMENT COMPARISONS

2001

2003

2005

2007

2009

2011

0

10

20

30

40

50

60

70

80

90

Open Enrolled InOpen En-rolled Out

72

15

ENROLLMENT DATA

Se-ries

1

0

50

100

150

200

250

300 01-02

03-04

04-05

05-06

06-07

07-08

08-09

09-10

10-11

11-12

12-13

Se-ries13

Se-ries14

279 268 255.1 254.1 229.2 224.2 208 208.1 200 198 180 182

FUND CLASSIFICATIONS

General FundsSpecial Revenue FundsCapital Projects Funds

Debt Service FundsTrust and Agency Funds

GENERAL FUND

Accounts for all financial resources of the district--

EXCEPT those required to be accounted for in another

fund.

GENERAL FUND

Beginning Balance: $ 267,883

Revenue: $ 2,589,225

Expenditure: $ 2,499,822

Ending Balance: $ 357,286

General Fund Revenue

LOCAL STATE FEDERAL$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

1,517,682

$1,013,917

$57,596

2012-2013 EXPENDITURES GENERAL FUND

SALA

RIES

BENEF

ITS

PURC.

SER

VICE

SUPP

LIES

PROPE

RTY

AEA F

LOW

THOUGH

MIS

C$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

Total ExpendituresSalaries & Benefits General

Fund$1,895,971

$1,400,495 $495,476

76%

Of total general fund expenditures go toward salaries & benefits

UNSPENT BALANCEActual Actual Actual Actual Actual Estimated Estimated

FY08 FY09 FY10 FY11 FY12 FY13 FY14

Regular Program District Cost 1,195,659 1,153,568 1,200,321 1,176,600 1,164,834 1,080,180 1,114,022

Regular Program Budget Adjustment 45,225 58,733 28,285 35,724 23,532 96,302 0

Supplementary Weighting District Cost 3,904 7,920 5,018 67,925 51,423 42,937 40,956

Special Ed District Cost 131,672 128,945 141,604 124,072 166,489 139,583 149,597

Teacher Salary Supplement District Cost     122,469 122,469 119,690 118,493 112,645

Prof Dev Supplement District Cost     15,339 15,339 14,968 14,818 14,043

Early Intervention Suppl District Cost     11,826 11,826 11,612 11,496 11,027

AEA Special Ed Support 59,532 57,480 60,093 57,194 58,542 53,632 55,559

AEA Special Ed Support Adjustment 2,415 4,467 1,854 4,753 3,405 8,315 6,388

AEA Media Services 9,764 9,521 9,809 9,630 9,534 8,840 9,116

AEA Educational Services 10,727 10,462 10,779 10,652 10,545 9,778 10,083

AEA Sharing District Cost   1,151 956 719 0 0 

AEA Teacher Salary Suppl District Cost     6,672 6,672 6,013 6,013 5,706

AEA Prof Dev Suppl District Cost     747 747 634 634 603

Dropout Prevention Allowable Growth 0 0 0 0 0 0 

SBRC Allowable Growth Other #1 0 0 0 0 0   

SBRC Allowable Growth Other #2 0 555 0 0 23,532 29,651 20,000

Special Ed Deficit Allowable Growth 0 10,823 3,039 91,990 12,241 22,981 32,000

Special Ed Positive Balance Reduction 0 0 0 0 0   

AEA Special Ed Positive Balance 0 0 0 0 0   

Allowance for Construction Projects 0 0 0 0 0   

Unspent Allowance for Construction 0 0 0 0 0   

Enrollment Audit Adjustment 0 0 0 0 0 0 

AEA Prorata Reduction 6,893 5,433 6,013 5,433 14,719 14,719 12,066

Maximum District Cost 1,452,005 1,438,192 1,612,798 1,730,879 1,662,275 1,628,934 1,569,679

Preschool Foundation Aid   0 0 49,417 35,298 66,011 36,726

Instructional Support Authority 97,619 96,423 97,264 95,041 91,041 93,413 81,580

Ed Improvement Authority 0 0 0 0 0 0 

Other Miscellaneous Income 663,283 721,186 682,698 630,095 602,710 564,241 585,241

Unspent Auth Budget - Previous Year 1,084,351 1,008,431 856,864 779,624 823,274 616,532 469,309

GAAP Conversion Hold Harmless              

Maximum Authorized Budget 3,297,258 3,264,232 3,249,624 3,285,056 3,214,598 2,969,131 2,742,535

Expenditures 2,288,827 2,407,368 2,470,000 2,461,782 2,598,066 2,499,822 2,500,000

Unspent Authorized Budget 1,008,431 856,864 779,624 823,274 616,532 469,309 242,535

Loss or Gain from previous year 151,567 77,240 -43,650 206,742 147,223 226,774

CASH BALANCE V

UNSPENT BALANCE

02-03

03-04

04-05

05-06

06-07

07-08

08-09

09-10

10-11

11-12

12-13

0

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2,000,000

Unspent Balance

GAPP Balance$357,286

$467,639

Management Fund

This fund is created to deposit and expend money from a levy certified by the board of directors for the purpose of liability insurance, unemployment, early retirement incentives, and judgments. For the year 2012-2013 this generated approximately $55,403.

MANAGEMENT FUND

Beginning Balance: $161,836 REVENUE: $ 55,403 EXPENDITURES: $ 88,804 Ending Balance: $128,436

INSURANCE WORKERS COMPENSATION UNEMPLOYMENT EARLY RETIREMENT/IF OVER 55

YRS

CAPITAL PROJECTS FUND

Funds used to account for financial resources to be used for the acquisition or construction of major capital facilities other than those financed by proprietary funds and trust funds.

EX: Local Option Sales Tax, Penny Tax

Silo Tax, SAVE

CAPITAL PROJECTSLOCAL OPTION SALES TAX

SAVE

BEGINNING BALANCE $142,685

Tax Revenue $152,597 Interest $ 175

TOTAL REVENUE/YEAR $ 152,772EXPENDITURES $ 100,381

FUND ENDING BALANCE 6/30 $195,077

PHYSICAL PLANT AND EQUIPMENT LEVY FUND

(PPEL)A fund created to deposit and expend

money from a levy certified by the board of directors and/or a voter-approved levy. The voter-approved levy may be all property tax or a combination of property tax and income surtax. The PPEL fund is a special revenue fund limited to expenditures for facilities, grounds, and certain equipment.

FACILITIES, ACQUISITIONS, CONSTRUCTION, DEBT

SERVICE

PPEL Beginning Balance $ 72,308 Revenue $ 24,425 Expenditure $ 78,483 Difference $ (54,058)

Ending Balance $ 18,249

PROPRIETARY FUNDSFunds which account for operations

that are financed and operated in a manner similar to private business enterprises. The intent of the entity is that the costs of providing the goods or services be financed primarily through user charges or where periodic determination of revenues, expense and net income is appropriate.

Ex: Hot Lunch Fund

ENTERPRISE FUNDS

Hot Lunch BeginningBalance July 1, 2012 $

50,161 Revenue $ 101,930

Expenditure $

112,801 Ending Balance June 30, 2013 $

39,290

Special Education Program

24 resident students were enrolled in the special education program

We have 2 special education teachers and 5 paraprofessionals in this program.

2012-2013 Receipts: Dollars generated by special education students as prescribed by Chapter 257 and 256B (Resident Students Only).

  No. of

Students 2011Count Full Time

(1)

No. of Students

20011Count Part Time

(2)

Weighting of Students

(3)

Receipts for 1.0$ (col.1 +

col.2) x District Cost

Per Pupil(4741)

(4)

Receipts for Additional Weighted $

Col 3 x DCPP(4741)

(5)

Total Col 4 + Col 5

(6)

Level I - 1.72 1

15 0  10.80 $90,015 $64,811 $154,826

Level II - 2.21 2

3 1 4.24 $24,004 $25,444 $49,448

Level III - 3.74 3

3 0 8.22 $18,003 $49,328 $67,331

Totals Generated 21  1 23.26 $132,022 $139,583 $271,605

2009-Carryovr

5             0

2010-2011Total Rec

6           $271,605

TUITION-IN STUDENTS

Open enrolled students

Tuition Dollars received: $66,345

CONTRACTED EXPENDITURES

6 students were served out of our district

2 open enrolled out student 1 foster student living out of the district 3 students requiring programs not available in our

district $90,531 Paid to other districts for special education

services.

2012-2013 SPECIAL EDUCATION REVIEW

WEIGHTINGS 1.72 2.21 3.74 TOTAL

12-13 RECEIPTS $154,826 $49,448 $67,331 $271,605

Tuition In $ 45,808 $ 20,537 0 $ 66,345

Part B Funds $ 8,865 $ 0 $ 0 $ 8,865

Teacher Quality $ 8,167 $ 0 $ 0 $ 8,167

12-13 EXPENSES $207,045 $ 91,141 $ 79,777 $377,964

DIFFERENCE $ 10,621 $ (21,156) $(12,445) $(22,982)

ACTIVITY FUND

Often referred to as student activity fund. This fund is created to deposit and expend money related to district sponsored and supervised co-curricular activities for students. No taxes are levied for this fund. All money is student driven. Examples: Athletics, drama, science, elementary fund, FFA, music boosters,

ACTIVITY FUND

BEGINNING BALANCE: $ 95,582 Revenue: $ 92,409 Expenditure: $ 95,576

ENDING BALANCE: $ 92,415

TRUST FUNDS

Funds used to account for assets held in a trustee capacity by the district. Examples of these funds are our scholarship funds. These funds can only be used for the purpose they are designated for.

FINANCIAL SOLVENCY RATIO

Unreserved, Undesignated General Fund Balance

Actual Revenues

SOLVENCY RATIO

00-01

01-02

02-03

03-04

04-05

05-06

06-07

07-08

08-09

09-10

10-11

11-12

12-13

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00% ACCEPTABLE SOLVENCY POSITION 0 TO 4.99%

TARGET SOLVENCY POSITION 5 TO 10%

SOLVENCY ALERT -3 TO 0%

SOLVENCY CONCERN

-3% & LOWER

9.95%

Audit Comments

Segregation of Duties

Excessive negative balance in hot lunch funds

Scholarship expenditures (FFA and NHS)

Outstanding checks over a year old (Food and

Nutrition)

National Honor Society fundraiser to purchase

library books would have been better in the

general fund

2012-2013 YEAR IS BALANCED AND CLOSED --

NOW ON TO THE YEAR 2014