Stanford University Data Stewardship – Finance Payroll and Labor Expense Management Project
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Transcript of Stanford University Data Stewardship – Finance Payroll and Labor Expense Management Project
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Stanford University Data Stewardship – Finance
Payroll and Labor Expense Management Project
October 16, 2012
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• What charges are on our organization suspense account?
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• What job records may contain a data error that would impact pay and/or benefits?
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• To what accounts were employees’ earnings charged?
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• What Labor Schedule lines/PTAs are ending within a given time frame?
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• Which employees have Labor Schedules which total less than 100%? Which employees do not have a Labor Schedule?
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• Which faculty members are above the salary cap, and what funds are currently being charged to cover the cap?
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• Are there Hire/Job Update/Supplemental Pay webforms that have not been approved/loaded?
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• Are there any timecard entries currently linked to a suspense account?
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• How much were employees paid (individually or by group)?
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• When were Labor Distribution Adjustments performed, and by whom?
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• How did we plan to fund our employees, and how were they actually funded?
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• Which employees are receiving non-base pay (SUP, BON, HAS, HAP, etc.)?
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• What supplemental pay entries will be paid to employees this pay period?
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• What are our employees’ vacation balances, and are they near or above the applicable vacation cap?
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• Which timecards contain overtime, premium pay and/or out-of-class adjustments?
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• Are there missing "Out" punches on non-exempt or hourly employee timecards?
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• Which timecards require employee and/or manager approval?
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• How much overtime or premium pay did employees receive this pay period?
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• Which employees covered under the collective bargaining agreement are due a step increase?
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• Are there blank timecards for active non-exempt or hourly employees? (To review for potential missing pay.)
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• What is the history of leave balance accrual and usage for my employee and/or my department?
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• Did employees take any time off this pay period?
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• What deviations are there from the assigned work schedule in this pay period?
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• What are the significant changes in pay, by employee, compared to the prior pay period?
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• At what rate (hours per month) are my employees accruing vacation?
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• What check numbers are associated with employees’ pay, and have the checks been cashed?