Standard Operational Procedures and Policies

KNIGHTS of COLUMBUS

IN GOD WE TRUST, AND RIDE

Knights on Bikes – INTERNATIONAL

Standard Operational Procedures and Policies

INDEX

SOP #00 – By-Law ARTICLE X – Board of Directors

SOP #01 – Meeting Agenda

SOP #02 – Official Jurisdiction Acknowledgement

SOP #02A – Selection & Appointment of Addition Officers

SOP #03 – Membership Representation & Voting

SOP #04A – Presidential Operations

SOP #05 – National Advocate / Ombudsman

SOP #06 – Record of Motions

SOP #07 – Database

SOP #08 –

SOP #09 – Internet Activities

SOP #10 – Nominations & Elections

SOP #11 – Appointment of National Advocates

SOP #12 –

SOP #13 –

SOP #14 –

SOP #15 –

SOP #16 –

SOP #17 –

SOP #18 –

SOP #19 –

SOP #20 -

KNIGHTS of COLUMBUS




#00

ARTICLE TEN (X) – BOARD of DIRECTORS

SECTION 1: The Official and Recognised Executive Board of the Knights on Bikes shall be,

i. the elected International and National Presidents,

ii. the elected or appointed International and National Vice Presidents,

SECTION 1.1: The “K on B” Executive Board may produce and issue “STANDARDS and PROCEDURES and

or GUIDELINES and or POLICIES” as needed to ensure the integrity, of the “K on B”,

SECTION 1.2: Any such “STANDARDS and PROCEDURES and or GUIDELINES, and or POLICIES” shall

apply as directed or indicated,

SECTION 1.3: Any such “STANDARDS and PROCEDURES and or GUIDELINES and or POLICIES” may

be implemented into the By-Laws, till passed at the next “Official International Rally”,

SECTION 2: The “K on B” Executive Board may amend the By-Laws for clarity purposes, providing it doesn’t

change the intent of same,

SECTION 2.1: The “K on B” Executive Board may render interpretations and or decisions on the By-Laws,

“STANDARDS and PROCEDURES and or GUIDELINES and or POLICIES”, for Directions and the

Governances the “K on B”,

SECTION 2.2: These Guidelines may be amended by a majority vote and acceptance of the Founding “K on B”

National Charter Members, and “K on B” State Officers that are in Good Standing,

SECTION 3: The “Founders” shall always have voting rights at any Board and, or any jurisdictional meeting,

SECTION 4: Additional authority and rights, at “K on B” meetings:

i. The National President at any jurisdictional meeting within that Nation,

ii. the State / Provincial President at any jurisdictional meeting within that State / Province,

the Diocese President any Council or Local meeting within that Diocese,

KNIGHTS of COLUMBUS




#01

Meeting Agenda

All {International / National / Regional / State} & {Diocese and Council ONLY if the

Membership Numbers are GREATER the 10} KonB Meetings shall follow the follow

procedures regarding MEETING AGENDA;

1. Shall be posted or distributed prior to any meeting,

2. AGENDA FORMAT: 1. Call to Order.

2. Report on Membership.

3. Prayer.

4. Suitable patriotic display of loyalty.

5. Reading of Minutes of Previous Meeting.

6. Report of Membership Data Base.

7. President Report. {All National}

8. Treasurer’s Report {if required}

9. Unfinished Business.

10. New Business (elections are the first item).

11. Closing Prayer.

3. Motions should be provided in writing whenever possible,

4. All meetings shall have an OFFICIAL RECORD of such,

5. All meetings shall follow “ROBERTS RULES of ORDER”,

6. The “GAVEL RAPS” shall be the same as KofC,

7. A “RECORDER” shall be in place {selected / appointed / volunteer},

8. “GUARDS” shall be posted, to ensure entry of proper members,

KNIGHTS of COLUMBUS




#02

OFFICIAL JURISDICTION ACKNOWLEDGEMENT

INTERNATIONAL – the Main and Top of the Structured Jurisdiction of the Knights on Bikes,

shall be stated or shown as “Knights on Bikes – International”,

NATIONAL – the Country or Nation, shall be stated or shown as:

“Knights on Bikes - National”,

REGION/Time ZONE – the Country or Nation, Sub-Divisions and shall be stated or shown as:

“Knights on Bike – {Designated}Region”,

STATE – the individual geographical jurisdictions within a Country or Nation, shall be stated

or shown as: “Knights on Bikes – {Designated} State”,

DIOCESE – the individual jurisdictional Diocese with a given State, shall be stated or shown as

“Knights on Bike - Diocese Of {Designated} or {Designated}Diocese”,

KNIGHTS of COLUMBUS




#02A

Selection / Appointment of Addition Officers

The Executive Board may “Appoint” Members to “act as” or preform other assigned “Duties or

Roles” as required,

These Appointments or Assignment shall be as specified within the direction from the

Executive Board,

KNIGHTS of COLUMBUS




#03

Representation / Membership Voting

In the belief and understanding of a democratic and judicial membership, for the time being any

and all members in good standing shall be entitled to participate, speak, vote at any meeting or

functions within his jurisdiction.

If and when it is determined that a “Delegate Representation System” be introduced it shall be

considered at that time.

KNIGHTS of COLUMBUS



SOP# - 4A / Presidential Operations

"God calls, and that's what we see in the vocation of the great leaders. In our tradition, a mission always starts with a calling." Pope Francis, On Heaven and Earth.

As President within your Jurisdiction you have been elected to provide leadership to the members within your Jurisdiction. Through your example of faith, charity and good judgment, you provide the model for those members to follow. Through your leadership, set a tone that is open and engaging. Therefore, as President, you need to:

• understand your duties and responsibilities, • form teams, as needed • work with others on larger initiatives • be the “go-to guys” for your councils, parishes, and community, • invite all eligible KofC Members to join the KonB,

Share responsibilities You are not alone when it comes to running your Jurisdiction and conducting charitable and membership activities. Look at what needs to be done, consider the skills and interests of your fellow Knights, then ask them to take on some of the tasks. Once the delegation is done, follow up with each person on a regular basis to check on his progress and see if any assistance is needed. This will build camaraderie, show your trust in your fellow officers and chairmen and help engage your members in those projects. Also, this helps get members ready to take on leadership roles in the future. Use meetings to brainstorm and plan projects Meetings need to be concise and productive, and they must serve a purpose. Schedule program chair meetings (once a month or as needed) to brainstorm and set an agenda of items that need to be addressed to start planning projects. Report on past projects, update on new initiatives and gather input to plan the next program. Communicate regularly There are many tools available for communicating your Jurisdictions news, initiatives and goals to your fellow Knights. Use or set up a Jurisdictional newsletter, email blasts or website. Conduct a member interest survey in your Jurisdiction to determine what type of programs and activities the majority of your members are interested in. For more information, see:

i. The Method of Conducting Council Meetings (#10318), ii. Knights of Columbus Protocol Handbook (#1612), iii. KonB > By-Laws and SOP,

Moved – D. MAILLOUX / Second – M. CEARLEY > Carried

KNIGHTS of COLUMBUS




#05

NATIONAL ADVOCATE / OMBUDSMAN

There shall be a NATIONAL ADVOCATE for each NATION:

Yearly Term, appointed or selected by the Executive Board,

Assist with the interpretation of the By-Laws,

Assist with and preparing Standards Operational Procedures and or Guidelines,

Investigate issues and or grievances and or any other irregularities that many arise,

Submit reports and or findings to the Executive Board for decisions,

Should be familiar with: KofC Methods of Conducting a Council Meeting, {#10318}

KofC Protocols, {#1612}

Roberts Rules of Order,

Be NEUTRAL and UNBIAS in any matter, and always do what is best and just for the

Knights on Bikes as a whole,

KNIGHTS of COLUMBUS




#06

Record of Motions

There shall be a Separate Book/Record of Motions presented or raised:

The MOTIONS RECORD shall list and or contain:

The MOTION,

Mover and Seconder,

Results of the VOTE,

KNIGHTS of COLUMBUS




#07

DATABASE

There shall be at least a YEARLY CENSUS conducted for each NATION,

REGION, STATE, DIOCESE,

During an International Rally Year, it shall be conducted and tallied a month before

for a report to the Membership,

The CENSUS shall include:

Members Name,

Members KofC Membership Number,

Members Current Contact Information,

{Postal Address / Phone Numbers / Email Address}

Diocese

Parish Name,

Council and Assembly #,

Vested with Crests,

Current Edition of;

{By-Laws and Standards Operation Procedures and Guidelines}

KNIGHTS of COLUMBUS




#09

INTERNET ACTIVITIES

Shall include but is not limited to any Open or Closed, Public or Private:

Website, Social Media and or Contact Site, Electronic Data Service, Regular and or

Non-Regular Print Media.

Any OFFICIAL DESIGNATED JURISDICTION may organize and setup there own “SITE”

Those “SITES” shall follow the HEIARCHAL STUCTURE as follows:

INTERNATIONAL –

NATIONAL –

REGIONAL -

STATE –

DIOCESE –

COUNCIL –

The Site may only indicate their jurisdiction and location and shall NOT be confused with any

other;

Member of {COUNCIL}within the {DIOCESE} of {STATE} of {REGION} of {NATION}

and part of {INTERNATION KonB},

KNIGHTS of COLUMBUS




#10

NOMINATIONS & ELECTIONS

Any Member in GOOD STANDING can be NOMINATED and be ELECTED to the POSITION within his

JURISDICTION:

INTERNATIONAL – all Members,

NATIONAL – only those Members within that Nation,

REGION – only those Members within the specified Region,

STATE – only those Members within that State,

DIOCESE – only those Members within that Diocese,

COUNCIL – only those Members within that Council,

NOMINATIONS & ELECTION PROCEDURE

Elections shall be conducted separately, and within its own jurisdiction,

Member may be Nominated or Volunteer,

Nominations don’t require any Seconder,

There shall be Three {3} Calls “for Nominations” after each “Nominee Named”,

Nominee must indicate “ACCEPTANCE” or “DECLINE” either Verbally or in Writing,

All “ELECTIONS” shall be by “SIMPLE - SHOW of HAND”

In the occasion of a tie, a “BALLOT VOTE” shall be held,

Effective Date shall be the 01 day of the mouth following the Election,

JURISDICTION shall be Based on DIOCESE,

KNIGHTS of COLUMBUS




#11

Appointment of National Advocate

As per SOP #05 the K on B Executive has appointed the following as

NATIONAL ADVOCATES;

AMERICAN NATIONAL – Jesus CHAVEZ > [email protected],

And

CANADIAN NATIONAL - Dennis MAILLOUX >

[email protected]

The term shall be renewed after August 31. 2020

mailto:[email protected]

mailto:[email protected]

Standard Operational Procedures and Policies

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