Standard Accounting & Reporting

System, Field Level Training

Presented by Victoria Stehlik

Liaison Accountant, BUMED/DFAS

FOR OFFICIAL USE ONLY 2

Overview

• Daily & Non-Daily Accounting Duties

• STARS-FL Screens

• CA-View Reports

• Query Management Facility (QMF) Reports

• Downloading Reports

• QMF

• OmWebviewer

FOR OFFICIAL USE ONLY 3

Daily Accounting Reports

• USSGL Trial Balance

• Unmatched Disbursements

• Exception Listing

• OB Daily Transaction Listing

• IDA128

• IDA129

• Prevalidation Rejects

• Purchase Card Rejects

• Standard Procurement System (SPS) Rejects

FOR OFFICIAL USE ONLY 4

Daily Accounting Reports (cont)

• SPS Input Records Listing

• Powertrack Rejects

• Powertrack Invalid AAA Report

• Powertrack Duplicates

• Transaction/Cost Redistribution Report

• Incomplete PIIN Report

• Non-Labor JON Cost Transfer Report

• Daily Expenditure File

• EC610 Refunds and Final Payments

FOR OFFICIAL USE ONLY 5

USSGL Trial Balance

• FY ‘08 & Prior Years

• Login to STARS-FL, Main Menu 4, Select 21

Or

• FASTPATH – RUST

Or

• CA-View

• O&M: Report ID LXR3483A*

• ALLOT: Report ID LXR3481A*

• RPN: Report ID LXR3485A*

• RDTE: Report ID LXR3484A*

FOR OFFICIAL USE ONLY 6

USSGL Trial Balance (cont)

Sample Online USSGL (FP:RUST)

FOR OFFICIAL USE ONLY 7

USSGL Trial Balance (cont)

Sample Online USSGL (cont)

FOR OFFICIAL USE ONLY 8

USSGL Trial Balance (cont)

• FY ‘09 & Future Years

• Same procedures as prior years except for Operations &

Maintenance (O&M) Accounts

• O&M

• Access Query Management Facility (QMF)

• RUN KABC012.US1071

• Select appropriate option for the task

FOR OFFICIAL USE ONLY 9

USSGL Trial Balance (cont)

Sample QMF RUN KABC012.US1071, Option C

FOR OFFICIAL USE ONLY 10

Sample QMF RUN KABC012.US1071, Option C

USSGL Trial Balance (cont)

FOR OFFICIAL USE ONLY 11

Sample QMF RUN KABC012.US1071, Option C

USSGL Trial Balance (cont)

FOR OFFICIAL USE ONLY 12

Unmatched Disbursements

• All Years

• Login to STARS-FL, Main Menu 5, Select 4

Or

• FASTPATH – S960

Enter

• Line of Accounting (LOA), FY ‘08 and Prior Years

• LOA & Chargeable Unit Identification Code (CUIC), FY ‘09

and Future Years

FOR OFFICIAL USE ONLY 13

Unmatched Disbursements (cont)

Sample Online UMD Suspense (FP:S960)

FOR OFFICIAL USE ONLY 14

Unmatched Disbursements (cont)

• All Years

• Login to QMF

• RUN KABC012.UMD

Enter

• Line of Accounting (LOA), FY ‘08 and Prior Years

• LOA & Chargeable Unit Identification Code (CUIC), FY ‘09

and Future Years

FOR OFFICIAL USE ONLY 15

Unmatched Disbursements (cont)

Sample QMF, RUN KABC012.UMD, Option B

FOR OFFICIAL USE ONLY 16

Unmatched Disbursements (cont)

Sample QMF, RUN KABC012.UMD, Option B

FOR OFFICIAL USE ONLY 17

Unmatched Disbursements (cont)

Sample QMF, RUN KABC012.UMD, Option B

FOR OFFICIAL USE ONLY 18

Exception Listing

• All Years

• Login to STARS-FL, Main Menu 2, Select 3

Or

• FASTPATH – TEXV

Enter

• Function 1

• CUIC

• Action code

FOR OFFICIAL USE ONLY 19

Exception Listing (cont)

Sample Online Exception Record (FP:TEXV)

FOR OFFICIAL USE ONLY 20

Exception Listing (cont)

Sample Online Exception Record (FP:TEXV)

FOR OFFICIAL USE ONLY 21

Exception Listing (cont)

• All Years

• Login to QMF

• RUN KABC012.TEXV

• Type three position Region code

• Type CUIC

FOR OFFICIAL USE ONLY 22

Exception Listing (cont)

Sample QMF, RUN KABC012.TEXV

FOR OFFICIAL USE ONLY 23

Exception Listing (cont)

Sample QMF, RUN KABC012.TEXV

FOR OFFICIAL USE ONLY 24

Exception Listing (cont)

Sample QMF, RUN KABC012.TEXV

FOR OFFICIAL USE ONLY 25

OB Daily Transaction Listing

• FY ‘08 and prior years

• CA-View Report ID LXR3102A*

• Select LOA for review

• FY ‘09 and future years

• Access QMF

• RUN KABC012.DAILY

• Enter B to search by CUIC

FOR OFFICIAL USE ONLY 26

OB Daily Transaction Listing (cont)

• Sample LXR3102A*

FOR OFFICIAL USE ONLY 27

OB Daily Transaction Listing (cont)

• Sample LXR3102A* (cont)

Select NATIVE BROWSE or NO CARRIAGE CONTROLS…

FOR OFFICIAL USE ONLY 28

OB Daily Transaction Listing

• FY ‘08 and prior years

• CA-View Report ID LXR3102A*

• Select LOA for review

• FY ‘09 and future years

• Access QMF

• RUN KABC012.DAILY

• Enter B to search by CUIC

FOR OFFICIAL USE ONLY 29

IDA128 Report

Sample IDA128* (Indexed)

FOR OFFICIAL USE ONLY 30

IDA129 Report

Sample IDA129* (Indexed)

FOR OFFICIAL USE ONLY 31

Prevalidation Rejects

Sample LXF3113B* (Not Indexed)

FOR OFFICIAL USE ONLY 32

Purchase Card Rejects

Sample LXF3110A* (Not Indexed)

FOR OFFICIAL USE ONLY 33

SPS Rejects

Sample LXF5305D* (Indexed)

SPS Input Records Listing

FOR OFFICIAL USE ONLY 34

Sample LXF5305A* (Indexed)

FOR OFFICIAL USE ONLY 35

Powertrack Rejects

Sample LXF3150A* (Not Indexed)

FOR OFFICIAL USE ONLY 36

Powertrack Invalid AAA Report

Sample LXF3128A* (Not Indexed)

FOR OFFICIAL USE ONLY 37

Powertrack Duplicates

Sample LXF3128B* (Not Indexed)

FOR OFFICIAL USE ONLY 38

Cost Redistribution Error Report

Sample LXR5107A* (Not Indexed)

FOR OFFICIAL USE ONLY 39

Incomplete PIIN Report

Sample RUN KABC012.PIIN

Select appropriate option…

Enter variables…

FOR OFFICIAL USE ONLY 40

Incomplete PIIN Report (cont)

Sample RUN KABC012.PIIN (cont)

FOR OFFICIAL USE ONLY 41

Non-Labor JON Cost Transfer Report

Sample LXR5105A* (Not Indexed)

FOR OFFICIAL USE ONLY 42

Daily Expenditure File Suspense

Sample LXF2128B* (Not Indexed)

FOR OFFICIAL USE ONLY 43

EC610 D Refunds

Sample RUN KABC012.DOC_VALID

FOR OFFICIAL USE ONLY 44

EC610 D Refunds (cont)

Sample variables for RUN KABC012.DOC_VALID

FOR OFFICIAL USE ONLY 45

EC610 D Refunds (cont)

Sample outcome for RUN KABC012.DOC_VALID

FOR OFFICIAL USE ONLY 46

EC610 C Final Payments

Sample RUN KABC012.DOC_VALID

FOR OFFICIAL USE ONLY 47

EC610 C Final Payments

Sample outcome for RUN KABC012.DOC_VALID

FOR OFFICIAL USE ONLY 48

Non-Daily Accounting Reports

• Active Document Listing (ADL)

• Delinquent Travel Advance

• Monthly Interest Payment Report

• Undistributed Labor Suspense

• Employee Labor Listing

• Employee Fringe Listing

• Monthly Reconciliation Disbursement Report

• NAVCOMPT 2171 Report

• High-Level Payroll Data

FOR OFFICIAL USE ONLY 49

Non-Daily Accounting Reports (cont)

Activity Fringe Breakout

Undistributed Labor Suspense Summary Report

Fringe Pay Current FY

Labor Roll Charges and Credits (NAVCOMPT 2051)

Reimbursable Segment Report

FOR OFFICIAL USE ONLY 50

Active Document Listing (ADL)

Sample list of ADL reports (LXF340*)

FOR OFFICIAL USE ONLY 51

Active Document Listing (cont)

Sample ADL Segment (LXF3402*) report

FOR OFFICIAL USE ONLY 52

Active Document Listing (cont)

Sample ADL Job Order Number (LXF3406*) report

FOR OFFICIAL USE ONLY 53

Active Document Listing (cont)

Sample ADL Document Number (LXF3408*) report

FOR OFFICIAL USE ONLY 54

Active Document Listing (cont)

Sample QMF ADL, RUN KABC012.ADL

FOR OFFICIAL USE ONLY 55

Active Document Listing (cont)

Sample RUN KABC012.ADL, Option B variables

FOR OFFICIAL USE ONLY 56

Active Document Listing (cont)

Sample RUN KABC012.ADL, Option B outcome

FOR OFFICIAL USE ONLY 57

Delinquent Travel Advance

Sample LXF3410* (Indexed)

FOR OFFICIAL USE ONLY 58

Delinquent Travel Advance (cont)

Sample QMF, RUN KABC012.TRAVEL

FOR OFFICIAL USE ONLY 59

Delinquent Travel Advance (cont)

Sample QMF, RUN KABC012.TRAVEL variables

FOR OFFICIAL USE ONLY 60

Delinquent Travel Advance (cont)

Sample QMF, RUN KABC012.TRAVEL outcome

FOR OFFICIAL USE ONLY 61

Monthly Interest Payment Report

Sample IDA312* (Not Indexed)

FOR OFFICIAL USE ONLY 62

Undistributed Labor Suspense (cont)

Sample CICS9AP online Labor Suspense (FP:L930)

FOR OFFICIAL USE ONLY 63

Undistributed Labor Suspense (cont)

Sample Labor Suspense (FP:L930) detail

FOR OFFICIAL USE ONLY 64

Undistributed Labor Suspense (cont)

Sample QMF, RUN KABC012.EXP1X90 variables

FOR OFFICIAL USE ONLY 65

Undistributed Labor Suspense (cont)

Sample QMF, RUN KABC012.EXP1X90 outcome

FOR OFFICIAL USE ONLY 66

Undistributed Labor Suspense (cont)

Sample QMF, RUN KABC012.EXP1X90 outcome (cont)

FOR OFFICIAL USE ONLY 67

Employee Labor Listing

Sample LXL3951* (Indexed)

FOR OFFICIAL USE ONLY 68

Employee Labor Listing (cont)

Sample LXL3951* (cont)

FOR OFFICIAL USE ONLY 69

Employee Fringe Listing

Sample LXL3935* (Indexed)

FOR OFFICIAL USE ONLY 70

Monthly Reconciliation Disbursement Report

Sample LXF3102B* (Indexed)

FOR OFFICIAL USE ONLY 71

NAVCOMPT 2171 Report

Sample LXR2416A* (Select BUMED Index Option)

FOR OFFICIAL USE ONLY 72

NAVCOMPT 2171 Report (cont)

Sample CICS9AP online NC2171 (FP:REEB)

FOR OFFICIAL USE ONLY 73

High-Level Payroll Data

Sample LXL3931A* (Indexed)

FOR OFFICIAL USE ONLY 74

Activity Fringe Breakout

Sample LXL5972A* (Indexed)

FOR OFFICIAL USE ONLY 75

Undistributed Labor Suspense Summary Report

Sample LXL2955A* (Indexed)

FOR OFFICIAL USE ONLY 76

Fringe Pay Current Fiscal Year

Sample LXL3935* (Indexed)

FOR OFFICIAL USE ONLY 77

Labor Roll Charges and Credits

Sample LXL3482A* (NC2051, Not Indexed)

FOR OFFICIAL USE ONLY 78

Reimbursable Reports

List of CA-View Reimbursable Reports

FOR OFFICIAL USE ONLY 79

Reimbursable Segment Report

Sample LXR5421A* (Select BUMED Index Option)

FOR OFFICIAL USE ONLY 80

Reimbursable Segment Report (cont)

Sample QMF, RUN KABC012.REIM_ACRN

FOR OFFICIAL USE ONLY 81

Reimbursable Segment Report (cont)

Sample RUN KABC012.REIM_ACRN, Option C

FOR OFFICIAL USE ONLY 82

Reimbursable Segment Report (cont)

Sample RUN KABC012.REIM_ACRN outcome

FOR OFFICIAL USE ONLY 83

Downloading Reports

Downloading using Query Management Facility (QMF) –

Instructions for using the File Transfer Protocol can be

found in the Daily and Non-Daily Accounting SOPs. The

slides that follow are an example of using QMF to

download a report that can then be retrieved from a

personal utilities library.

Run procedure/query to be downloaded to Excel

Press F9

Note Column width

F12 to go back to report

Type

Fill in Width with the column width from the query

Name: 8 characters, no numbers beginning or end, any name followed by .txt

Press Enter after filling in variables…

Hit F3 (3) times to get you to the main menu…

Type XR, press Enter, to Exit to the Ready prompt…

Click on IND$FILE

Wait for Ready

Make sure Transfer method is ASCII

Click on button labeled Show host Files

User may have to access the Setup button to ensure TSO host files are selected

Locate your file, Click on file

Location where file

will be saved

Click on transfer button

1

2

3

Open Excel…

Locate saved file…

Click on file…

Click on open…

Click next

Highlight all cells, except $ amounts,

Click text

Click Finish

Your query is now downloaded…

FOR OFFICIAL USE ONLY 98

Downloading Reports (cont)

What Is CA OM Web Viewer?

CA OM Web Viewer lets you use Internet and intranet facilities to

view, print, email, and export documents in your enterprise,

regardless of document origin. It offers a single point of viewing

from which to access all documents in the enterprise, regardless of

their origin.

Where is it located?

https://dfasview.csd.disa.mil/

Downloading using CA OM Web Viewer –

Just follow the slides and feel free to call for assistance

SELECT DFAS USERS BUTTON

SELECT CAVIEW REGION TO BE ACCESSED FROM FOLDERS ON THE LEFT AS SEEN HERE…

ONCE FOLDER SELECTED, ENTER PASSWORD AND PRESS ENTER…

THE SCREEN SHOULD LOOK LIKE THIS BUT IF IT DOESN’T, USE THE TABS TO SELECT THE REPORT LIST FEATURE, ENTER THE REPORT TO BE VIEWED, A DATE OR VERSION RANGE AND THEN CLICK THE GO BUTTON….

SELECT THE NEEDED REPORT FROM THE LIST BY CLICKING THE GO BUTTON…

USERS CAN CHANGE FONT SIZE, SEARCH FOR SPECIFIC INFORMATION AND SAVE OR EXPORT INFORMATION USING THE TABS AND DROP DOWN MENUS ON THIS SCREEN...

SELECT THE SAVE FEATURE TO SAVE THE DESIRED REPORT/PAGES AS A TEXT FILE WHICH CAN LATER BE CONVERTED TO AN EXCEL FILE….

MAKE SURE YOU KNOW WHERE THE FILE IS GOING…

CLICK CLOSE AFTER SAVING AND IT WILL RETURN TO THE REPORT…

LOCATE THE SAVED FILE AND RENAME WITH A .xls EXTENSION…

OPEN FILE AND COMPLETE FORMATING BY USING THE TEXT TO COLUMNS FEATURE OF EXCEL…

?????????

Victoria Stehlik

BUMED Liaison Office Accountant

DFAS Rome

COM 315-709-6850

DSN 742-6850

victoria.stehlik@dfas.mil

FINI