Stakeholdersand the Public

Engaging StakeholdersStakeholder Consultation

The Role of the Public

Public Involvement Training Class – Presented by the Office of Environmental Services

Different Roles Stakeholders are typically consulted prior

to introducing a project to the public Help identify/define issues and concerns Buy-in is essential

The public plays an equally important role in voicing concerns and opinions Further define issues, needs and desires Specific segments of the public may have

quality of life and day-to-day activities impacted the most

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EngagingStakeholders

Public Involvement Training Class – Presented by the Office of Environmental Services

Definition An individual or group that has a “stake” or

a vested interest in a project May be directly affected

Can be internal or external to ODOT

Public Involvement Training Class – Presented by the Office of Environmental Services 4

Our Assets Integral in building consensus and

conveying various needs and concerns Help define community goals and needs Share and exchange information and ideas Understanding the roles of stakeholders

and the public is critical to project success Involvement is dependent on a project’s

type, complexity, and anticipated impacts

Public Involvement Training Class – Presented by the Office of Environmental Services 5

When AreStakeholders Identified? Can occur during development of the

Project Initiation Package (PIP) Be cognizant of potential controversy Anticipate social, economic, cultural, and

environmental needs they may have Determining role and level of involvement

is further defined in a PI Plan, if needed If a PI Plan is not required, District

Environmental Staff or the PM may need to consider stakeholders, as appropriate

Public Involvement Training Class – Presented by the Office of Environmental Services 6

Who Can Be a Stakeholder? May vary from project to project

The challenge may be identifying influential “movers and shakers” that are not as prominent as others

Can include, but are not limited to: Elected and appointed officials Community leaders Businesses Public and Social Service Providers Advocacy and Special Interest Groups Government Agencies

Public Involvement Training Class – Presented by the Office of Environmental Services 7

How areStakeholders Identified? District Environmental Staff or the Project

Sponsor (if not ODOT) can assist More familiar with the politics, issues,

concerns, and needs of local stakeholders Use the following questions as guidance:

Whose involvement is needed and why? Who are the community leaders that can

influence public opinion? What groups or organizations may have an

interest in the project?

Public Involvement Training Class – Presented by the Office of Environmental Services 8

Goals Identify and involve stakeholders early in

the decision-making process Understand community values Ensure the project will meet expectations

Public Involvement Training Class – Presented by the Office of Environmental Services 9

Stakeholder Consultation

Public Involvement Training Class – Presented by the Office of Environmental Services

When DoesConsultation Occur?

Dependent on project type and complexity Path 1, Path 2, and Non-Complex Path 3

As appropriate May occur if concerns arise surrounding

road closures and detours May involve e-mail correspondence,

conference call, or one-on-one meetings Typical stakeholders may be the mayor,

council members, city manager, township trustees, emergency or public services

Public Involvement Training Class – Presented by the Office of Environmental Services 11

When DoesConsultation Occur?

Complex Path 3, and Path 4 and Path 5 Higher level of involvement may be

needed based on context and intensity Involved during each phase of the PDP as

alternatives are developed Possible that stakeholders may not

participate or may not be needed until later phases of the PDP

Project Management Team ensures appropriate stakeholders identified

Public Involvement Training Class – Presented by the Office of Environmental Services 12

Consultation is Key Stakeholders play an important role in the

planning and development of a project Early and sustained involvement can lessen

project delays and enhance decision-making Projects are more likely to be successful

when stakeholders have an active role Help define a project’s Purpose & Need Help define community vision and goals Can influence project success/failure Provide knowledge and insight

Public Involvement Training Class – Presented by the Office of Environmental Services 13

PI Plan Define stakeholder Roles

Depending on a project’s type and complexity, stakeholders may be part of a: Study and Recommendation Team Advisory Team Decision-Making Team

Define stakeholder meeting rules Standard operating procedures for

conducting and facilitating meetings Develop communication protocols

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Stakeholder Meetings Define stakeholder roles

Depending on a project’s type and complexity, stakeholders may be part of a: Study and Recommendation Team Advisory Team Decision-Making Team

Define stakeholder meeting rules Procedures for conducting and facilitating

meetings Develop communication protocols

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The Role of the Public

Public Involvement Training Class – Presented by the Office of Environmental Services

Definition The public is any citizen or group of citizens

that are affected by a project and/or that use an existing transportation system to be improved

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Participation Helps resolve or reduce conflict

surrounding known and future issues Enables individuals knowledgeable about

the community to provide meaningful input Develops a diverse community network Allows those affected by the project to

express their views

18Public Involvement Training Class – Presented by the Office of Environmental Services

Outreach Consider those within and adjacent to the

project area Users of mass transit Minority and low-income populations Elderly Disabled Persons of Limited English Proficiency

(LEP) Homeowners and tenants Commuters

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PI Plan Defines when the public becomes involved

and how to appropriately engage Those in proximity of a project may:

Be interested in all aspects of project planning and development

May desire more information Want to be involved and engaged

throughout the life of the project

Utilize a variety of approaches and activities that can meet the needs of the public

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