Staffing LifeCycle

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BD Recruiter Finance HR Hemant Hemant Hemant Hemant Staffing Lifecycle by Hemant Prasad ([email protected])

description

Staffing LifeCycle

Transcript of Staffing LifeCycle

Page 1: Staffing LifeCycle

BD Recruiter FinanceHR HemantHemantHemantHemant

Staffing Lifecycle

by

Hemant Prasad

([email protected])

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BD Recruiter FinanceHR HemantHemantHemantHemant

Diff. Sources of

getting prospective

clients

New Client

Agreement &

Rate Card

Sign-up

Candidate Sourcing,

Validation &

Submittals

Selection process/co-

ordination with client

Requirements

Selection confirmation /

BG CheckOffer the

candidate

Joining / Induction/

Deployment

Request for Work

Order from Client

Time-Sheet

Submission / Approval

Invoicing

Payment

Collection

Staffing LifeCycle

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BD Recruiter FinanceHR HemantHemantHemantHemant

Diff. Sources of getting prospective

clients

� NASSCOM Directory

� STPI Directory

� Newspaper / Print / Electronic Media

� Job Portals

� On-line Directories

� Existing clients of other BU’s within organization

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BD Recruiter FinanceHR HemantHemantHemantHemant

Agreement &

Rate Card

Sign-up

Agreement: A general service agreement includes the following

1. Name & registered office address of Client & Service Provider

2. Services to be provided

3. Confidentiality

4. Non-hiring / Non-competing

5. Payment terms & conditions

6. Termination / Arbitration

7. Validity & review period

Rate Card:

1. Per man month rates of contractual work force for different skills sets & exp. Level

2. Validity & review period

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Requirements

Manpower Requirement Specifications

Client request for manpower should include the following:

1. Position Title

2. No. of Positions

3. Technologies / Skillset

4. Exp. Level

5. Educational Qualification

6. Certifications

7. Budget

8. Time-frame to close

9. Location of Work

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Candidate Sourcing,

Validation &

Submittals

Sourcing: Different Sources1. Existing internal Database

2. Job portals

3. Reference / Head-Hunting4. On-line groups / directories

Validation: Few queries for candidate1. Current company details (profile/size/location/website)

2. Current project details (Client name/functionality/Start date/possible end date/reporting/team size)

3. Role & responsibilities in current project 4. Which different domains he/she has worked on?

5. How many projects he/she has executed in his/her core technology area?

6. What kind of opportunity he /she is looking for?

7. Then brief him about your organisation & what can you offer him (work/project)……ask for his

interest level & any query is he has….. 8. Reason for change/CTC details/Availability

Submission to client1. Candidate submission to client

2. Selection/interview process co-ordination

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Selection confirmation

/ BG Check

Selection Confirmation

� There should be a written communication from client confirming the selection of the particular candidate stating his/her full name & technology area.

Background Check: Background check information should include the following

� At least Last 2 Employment details / Duration / Role / CTC Details

� Educational credentials

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Offer the

candidate

Offer Letter FormatDate of Offer Letter

[Candidate Name]

[Address]

Dear [Candidate Name],

We are glad to offer you a position in our organization as [Designation] on an annual CTC of [Salary Package]. The exact break up of this

will be given to you at a later date along with the appointment letter. A list of the documents you are required to bring at the time of joining is

also herewith attached.

We would appreciate your coming on board latest by [Date of Joining]

Your confirmation and salary review will be based on your performance and this will be after six months from the date of your joining.

Your appointment will come into effect only on production of all documents mentioned in the annexure.

With best wishes,

Yours truly,

for [Company Name]

[HR Person Name]

[Designation]

DOCUMENTS REQUIRED AT THE TIME OF JOINING:

Certificates and mark sheets from matriculation onwards in original/ duplicate

Test score sheets and candidate ID No. of any professional certification tests

Three passport size photographs.

Copy of Appointment letter along with letter of increment / promotion if any from previous company.

Letter of relieving / copy of receipt of resignation from the last company.

Medical certificate from a registered medical practitioner

Copy of experience certificate from all previous employers (if previously employed)

Copy of last salary slip/ salary certificate (if previously employed)

Form 16 or any authorised letter from your previous employer mentioning the tax deducted at source

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Joining / Induction/

Deployment

Joining process:

� Joining report fill-up

� Documents Submission & verification

� Appointment Letter

Induction:

� Introduction about company / Management / Vision / Mission / History / HR policies etc.

Deployment

� Intimation Letter addressing to client for deployment of resource

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Request for Work

Order from Client

Purchase Order (PO) / Work Order / Statement of Work (SOW)

Few necessary details to be furnished in Work Order

� PO reference number

� Name & address of issuer

� Name & address of Service provider

� No. of Resources

� Resource name (If required)

� Unit Price / Rates

� Start Date – End Date

� General terms & conditions

� Payment terms & conditions

� Deliverables of deployed resources

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Time-Sheet

Submission / Approval

Time-Sheet must include the following information

� Resource Name

� Project Name

� Reporting Authority

Approval

� Candidate Signature with date

� Approving authority Signature with date

� Total No. of days worked� Leaves� Holidays� Compensatory Off

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Invoicing

Monthly Invoice

Few necessary details to be furnished in Invoice

� Date & Invoice reference number

� PO Reference Number

� Name & address of Client

� Name & address of Service provider

� No. of Resources

� Resource name (If required)

� Unit Price / Rates

� No. of working Days

� Billable Amount

� Taxes payable

� Total Amount

� Payment terms & conditions

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Payment

Collection

Payment Collection Methods

� By Cheque

� On-Line Transaction

Deductions:

� Client should deduct TDS (Tax Deduction at Source) as per the govt. policy from the total billed amount in Invoice

* Service Provider should collect TDS Certificate from Client to claim back the tax paid to Govt.