St Paul United Methodist Church
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Transcript of St Paul United Methodist Church
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Feb 27, 2007 Informational Meeting 1
St Paul United Methodist St Paul United Methodist ChurchChurch
Faith Works! “Building for Christ’s Ministry”
Informational Meeting
February 27, 2007
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Feb 27, 2007 Informational Meeting 2
AgendaAgenda
• History of the Faith Works! campaign
• The Faith Works! video
• The Building approval process
• The Building plans
• The Financial plan
• Q&A
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Feb 27, 2007 Informational Meeting 3
History of the Faith Works History of the Faith Works CampaignCampaign
• Future Search Process• Future Ministry Retreat / Fair• Building and Grounds Study
Committee– Ministry team needs survey– Community growth projections– Current facilities nearing capacity
• Building Committee Formed• Preliminary building plans
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Feb 27, 2007 Informational Meeting 4
Demographic and Trend Analysis Demographic and Trend Analysis --
Building Study Committee Report Building Study Committee Report 20022002
• Population of PWC increased 30.6% from 1990 and 2000 - 280,813
• County projects 328,400 by 2005; 363,300 by 2010 and 384,300 by 2015
• Within 5 miles of St Paul additional 3000 housing units planned over next 5-10 yrs
• Conversion of commercial property to high density residential
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Feb 27, 2007 Informational Meeting 5
The Faith Works! VideoThe Faith Works! Video
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Feb 27, 2007 Informational Meeting 6
The Building Approval The Building Approval ProcessProcess
UMC Book of DisciplineUMC Book of Discipline• 2543.6
– Preliminary architectural plan– Preliminary cost estimate– Preliminary financial plan– Building committee recommendation
• 2543.7 – Develop detailed plans and specifications– Secure a reliable and detailed cost estimate– Get approval from the Charge Conference and
District Committee on Buildings and Location• 2543.8
– With approval, project can begin if 2543.11 has been met (loan is secured so bills can be paid as they come in)
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Feb 27, 2007 Informational Meeting 7
The Building Approval The Building Approval ProcessProcess
• Admin Board vote on Building Committee recommendation of preliminary building plan and financial plan (5/17/05) approved
• District Committee of Buildings and Location (5/25/05) approved
• Church Conference to approve financial plan (5/31/05) approved
• Development of detailed drawings, permitting and financial arrangements
• District Committee of Buildings and Location (6/21/06) approved
• Charge Conference to approve drawings, building plans and financial plan (6/27/06) approved
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Feb 27, 2007 Informational Meeting 8
The Building PlansThe Building Plans• 43% increase in space—additional
14,060 sq ft• Fellowship Hall increases by 2000 sq ft• Enlarged Kitchen• Update and expand restrooms
including accessibility• Elevator and locations of classrooms
greatly enhance building’s accessibility
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Feb 27, 2007 Informational Meeting 9
The Building Plans The Building Plans (continued)(continued)
• Nursery close to sanctuary; • Drive-through entrance at
chapel door;• Centralized offices for
administration/pastors• Enhanced music office, choir
room and storage
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Feb 27, 2007 Informational Meeting 10
The Building Plans The Building Plans (continued)(continued)
• Preschool/toddler wing with water and toilet between two rooms (code)
• Outside exits for selected preschool rooms
• 7 New classrooms• Preschool office• Updated parking lot design (lighting
and curbing) • Sprinkler system for new construction
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Feb 27, 2007 Informational Meeting 11
The Building Plans The Building Plans the Sanctuary the Sanctuary (continued)(continued)
• Chancel renovation • Rough-in for future sound and
audio visual systems • Extended platform area; for choir,
pulpit, lectern, piano• Permanent Bell tables• Removes 3 rows of pews• Removable communion rails
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Feb 27, 2007 Informational Meeting 12
Current Implementation Current Implementation PlanPlan
• Start with; Site work– Parking lots, storm water
management, sidewalks and curbing• Transition into Building expansion
– Fellowship Hall, kitchen, restrooms, and elevator
• Renovations– Classrooms, sanctuary, and offices
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Feb 27, 2007 Informational Meeting 13
Cost and AccountabilityCost and Accountability
• Cost Estimate– Building costs; $2,625K– Site work; $ 690K Total; $3,315K
• Financial Planning based on; $3.3M - $550K (Bubb2) =
$2.75M
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Feb 27, 2007 Informational Meeting 14
Cost and AccountabilityCost and Accountability
• Building Committee aggressively managing project cost growth
• Sources of cost growth include:– Inflation over time– County approvals (ie, firewalls &
sprinkler system)– Detailed designs and revised
estimates
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Feb 27, 2007 Informational Meeting 15
Cost and AccountabilityCost and Accountability
• Building Committee Trade-offs to control costs– No third floor above Fellowship Hall– Consolidated staff offices built in old
Fellowship Hall– Pre-school rooms will share
restrooms (one restroom / two classrooms)
– Pre-school exits reduced (only for 2 ½ year old classrooms)
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Feb 27, 2007 Informational Meeting 16
The Financial PlanThe Financial Plan
• Faith Works! Capital Campaign– Planned series of 5 three-year
campaigns– First Campaign kicked off Oct 2004– Pledges totaled $869,265– Collected to date; $529,517 (thru Jan)
• Sale of Bubb 2 Property • Bank Loan (15 year mortgage)
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Feb 27, 2007 Informational Meeting 17
The Financial Plan The Financial Plan Sale of Bubb 2 Sale of Bubb 2
• Bubb 2 property; – Roughly 2.5 acres– Zoned for single family development– Property includes one house
• Current mortgage: $172,000• Remaining proceeds to reduce
bank loan; $550,000• Current status: Sales offer
pending
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Feb 27, 2007 Informational Meeting 18
The Financial Plan The Financial Plan Bank Loan Bank Loan
• 15 year Mortgage• Amortized based on 30 year schedule
– Interest will be calculated at 7.875% fixed for 10 years, with the rate adjusting to the 5-year US Treasury plus 2.625% in year 11
• Estimated loan amount; $3M• Repayment (estimated)
– Monthly payments (30 yr); $21,752– Monthly payments (15 yr); $28,455– Monthly payments (30 yr); $19,939 with $2.75M loan– Monthly payments (15 yr); $26,083 with $2.75M loan
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Feb 27, 2007 Informational Meeting 19
The Financial Plan The Financial Plan Current Status - Faith Current Status - Faith
Works!Works! • Bank Loan Closing; Pending Church
Conference vote to proceed• Faith Works! Pledges $869,264 (1st
campaign)
• Faith Works! giving; (through Jan 07)
2004 $ 22,4412005 $251,3302006 $247,2662007 $ 8,480Total $529,517 Avg mthly $21,181
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Feb 27, 2007 Informational Meeting 20
The Financial Plan The Financial Plan Current Status - General Current Status - General
FundFund• General Fund giving year to date;
– $54,201 Average monthly giving to date
– $55,384 Average monthly giving required to meet 2007 General Fund “Operating” Budget = $1,183 shortfall
– $66,677 Average monthly giving required to meet 2007 General Fund Budget (includes all apportionments) = $12,476 shortfall
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Feb 27, 2007 Informational Meeting 21
Pending DecisionPending Decision
• Proceed with program as planned
• Do not proceed with building program– Options may include:
•Stop entirely•Delay start•Pursue reduced scope program
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Feb 27, 2007 Informational Meeting 22
Questions & AnswersQuestions & Answers
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Feb 27, 2007 Informational Meeting 23
QuestionsQuestions• Could the building project be re-
structured, re-phased or re-defined?– Yes, options include;
• Multi-phased building program• Selected sub-set of current plan
– Impacts• Increased total project costs• Potentially voids current approvals (county,
local church, district, and bank)• Changing scope of project could impact FW
pledges • Additional delay as approval process starts over
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Feb 27, 2007 Informational Meeting 24
QuestionsQuestions• What are we going to do about
the current facility? (cleanliness, paint, repairs)– Trustees issues in constrained
“facility unscheduled maintenance” budget
– Maintenance items deferred • to conserve budget •Pending direct or indirect impacts
from the building program
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Feb 27, 2007 Informational Meeting 25
QuestionsQuestions• How can we afford this effort and
maintain vital ministries?– Attendance is down / giving is down.– Projected shortfall with current (2007) General
Fund budget is roughly $150K– However, Faith Works! contributions have
remained relatively steady while attendance has declined
– Average monthly Faith Works! contributions to date are sufficient to cover the 30 year amortized monthly payments (assuming $2.75M loan)
– Generally accepted statistic that building programs draw new members and recover inactive members
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Feb 27, 2007 Informational Meeting 26
QuestionsQuestions
• What if we delay implementation? – The Special Use Permit (SUP) was
approved by the county in Feb 2005– Generally; the SUP remains valid as long
as we proceed in time to secure the Occupancy Permit before Feb 2010
– Architectural plans should remain valid– Building costs will increase– Re-apply for bank loan (terms TBD)
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Feb 27, 2007 Informational Meeting 27
Back up ChartsBack up Charts
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Feb 27, 2007 Informational Meeting 28
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Feb 27, 2007 Informational Meeting 29
2007 Apportionments2007 Apportionments
DistrictAdd’l $21.1K
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Feb 27, 2007 Informational Meeting 30
Conference Conference Apportionment FormulaApportionment Formula
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Feb 27, 2007 Informational Meeting 31
Called Charge Conference MinutesJune 27, 2006 (Excerpt)
Ellis Hawkins, Chairman of the Building Committee, gave a detailed presentation on the background, building design, financial plan, and timeline for the new building and renovation plan. Tom Corcoran, Finance Chairman, followed with a discussion of the Capital Campaigns, sale of Bubb 2 property, and proposed bank loans. There was much discussion following the presentation. Rev. Callis then called for a vote. Ellis Hawkins presented a motion for approval of final detail building plans at a cost of $3.25 million dollars (building: $2.55 million; site: $700,000), financed by the sale of the Bubb 2 property, and a bank mortgage loan not to exceed $3 million dollars (amortized over 30 years, due in 15 years, interest rate of 7.875% fixed for 10 years, with the rate adjusting to the 5 year U.S. Treasury Note plus 2.625% in year 11), supported by a series of 3 year capital campaigns. The motion was approved by a vote of 26 in favor, 8 opposed. Anticipated ground breaking is October 2006.