36

St. Mark’s Annual Vestry Report February 9, 2020

2

34

4

2020 Vestry Agenda

1. Call to Order and Opening Prayer

2. Establishment of eligible voting members as per Canon 4

3. Appointment of Carol Foley as Vestry Clerk for 2020

4. Approval of Minutes of the Vestry Meeting of February 10, 2019

5. Business Arising from the Minutes

6. Rector’s Report (on a separate sheet) and Parish Statistics

7. Property report

8. RESOLUTIONS 1, 2, 3, & 4

9. Report of the Churchwardens

10. RESOLUTION 5

11. Financial Statement

12. RESOLUTION 6 & 7

13. 2020 Operational Budget

14. RESOLUTION 8

15 Individual and Group Reports as written

16. RESOLUTIONS 9 & 10

17. Election of Wardens & Parish Council Representatives

18. Rector’s appointees to Parish Council

19. RESOLUTION 11

20. Other Business

21. RESOLUTION 12

22. Adjournment and Closing Prayer

32

2019 Resolutions

Resolution 1:

Be it resolved that this Vestry record with gratitude the faithful service of Carol Hulcoop as Envelope Secretary; and be it further resolved that Carol Hulcoop be re-appointed Envelope Secretary for 2020

with the authority to sign Income Tax Receipts on behalf of the Corporation.

Resolution 2:

Be it resolved that this Vestry record with gratitude the faithful leadership and extra efforts of our two

Churchwardens, Jim Jordan, and Cathy Wilson, the Deputy Wardens Neil White and Carol Hulcoop.

Resolution 3:

Be it resolved that this Vestry record with gratitude the faithful ministry of The Rev’d Canon Lynne

Thackwray, and The Rev’d Deacon Richard Beaudoin.

Resolution 4:

Be it resolved that this Vestry record with gratitude the hard-working staff of St. Mark’s: Jane Little,

Gregory Dickison, Mary Little, Tracey Croft, Trish McKibbon, Sandy Lovett, Rebecca Contin and Carol

Foley.

Resolution 5:

Be it resolved that this vestry authorizes the Rector and Churchwardens to consider and, if they deem it

advisable, to approve leases, licenses, or space agreements of less than three years inclusive of all

renewals.

AND THAT this authorization shall extend only to agreements that include the following provisions:

That the agreement may be terminated by St. Mark’s upon sixty days notice

The lessee or licensee shall provide proof of liability insurance

The lessee or licensee agrees to hold harmless St. Mark’s, the Synod of the Diocese of Niagara,

the Bishop of Niagara, and the Anglican Church of Canada

The lessee or licensee agrees to abide by the Sexual Abuse and Sexual Harassment policy of the

Synod of the Diocese of Niagara

AND THAT if there is any conflict between this resolution and any authorization or approval resulting

from it, the Canons of the Synod of the Diocese of Niagara, it is understood that the Canons shall

prevail.

Resolution 6:

Be it resolved that we accept the Audited Financial Statement as written.

Resolution 7:

Be it resolved that this Vestry record with gratitude the faithful service of Bette Anne Speers and Bill

Robertson as Parish Auditors; and be it further resolved that Bette Anne Speers and Bill

Robertson be appointed as Parish Auditors for 2020.

6

REPORT OF THE CHURCHWARDENS 2019

Cathy Wilson Jim Jordan Carol Hulcoop Neil White

Rector’s Warden People’s Warden Dep Rector’s Warden Dep People’s Warden

St. Mark’s has been blessed with another great year both spiritually and financially. We give thanks

daily for the leadership and ministry of The Venerable Peter Scott. Our dedicated ministerial team,

including Peter, Reverend Lynne Thackwray and Reverend Deacon Richard Beaudoin, continue to

guide us and lead us on our spiritual journeys with such grace and wisdom. Amy Pauley joined this

wonderful leadership team for the latter half of the year. We wish her well as she continues on her

path to ordination. Also thanks to Tracy Croft our Children’s Ministry Coordinator for her gifted

leadership and enthusiasm. The children are our future and we are lucky to have her.

We are very fortunate to have a dedicated group of both staff and volunteers who go above and

beyond to make St. Mark’s a warm safe welcoming place to be. Our sincere thanks to Carol Foley,

Jane Little, Mary Little and Carol Hulcoop for all they do. Thanks to Trish McKibbon for helping

out in the office when called. Congratulations and a special thank you to Harold Speers for all he

does at the church and on receiving the Order of Niagara! So well deserved!

In early January we thanked and celebrated Pam Claridge for her 13+ years of joyful music and

choir leadership. She will be missed in this role but we are thankful she continues to join us in song

with the congregation. We were very fortunate to welcome Greg Dickison into the position of Mu-

sic Ministry coordinator. He brings a wealth of musical knowledge and talent along with his beauti-

ful voice.

We give thanks for the congregation’s generous gift of treasures. Financially 2019 has been a good

year. Envelope donations were down slightly but together we financed our new driveway and park-

ing lot (Pave the Way) and the foundation wall repairs. The Elizabeth Room renovations were

completed and the beautiful Mary Ranger Library was dedicated. Generous bequests from the es-

tates of Carman Shepherd for $10,000 and Connie McDougall for $20,000 were received this year.

Incredible gifts to the future of our church. What a wonderful legacy!

The St. Mark’s family continues to generously give their gifts of time and talent. Our wealth of pro-

grams, ministries and outreach initiatives are highlighted in the reports that follow. Please take a

moment to read them and see how truly blessed we are here at St. Mark’s. Special thanks to Rich-

ard Beaudoin as he hangs up his chef’s hat, for providing us with years of delicious meals. And also

a special mention to those who donate to, organize and run both the Food Cupboard and the

Christmas Lunch. We are so very grateful to the many many dedicated volunteers within our par-

ish.

It is our privilege to serve as your wardens and we thank Parish Council for their insight and ideas.

They make our jobs a lot easier. And thanks to each and every one of you for your dedication and

commitment to our church mission and Parish family! Together we make a positive impact on our

spiritual lives, the church family and our community!

Cathy Wilson Rector’s Warden Carol Hulcoop Deputy Rector’s Warden

Jim Jordan People’s Warden Jim Jordan Deputy People’s Warden

30

HIWHOIS ASSISTANCE GROUP 2019

Hiwhois Assistance Group is a charity that owns two detached homes in Orangeville and

operates them as subsidized housing through a service agreement with County of Duffer-

in. This report deliberately does not contain the addresses to protect the privacy of the

tenants. St. Mark’s assumed control of Hiwhois in June 2012. Hiwhois is the entity that

controlled Credit River prior to St. Mark’s taking control in 2007.

In another year of normal operation, Hiwhois ended fiscal 2019 with a small surplus.

Hiwhois continued its support of the Beacon through a $5000 donation to St. Mark’s.

Hiwhois will continue to make charitable donations based on requests to the board with

the guidance of Corporation.

Respectfully submitted,

Chris Little

President

Credit River and Hiwhois

8

Property / Liability Insurance As required by diocesan canons, the churchwardens report that our church building is currently insured by the “Ecclesiastical Insurance Company” and we are covered under a blanket policy on behalf of the “Synod of the Diocese of Niagara.”

2014 2015 2016 2017 2018 2019

Number of Members on Parish Rolls 706 721 715 727 696 716

Number of Baptized Vestry Voters 383 459 452 454 445 443

Number of Confirmed Persons 327 334 351 348 324 296

Number of Identifiable Regular Givers 238 232 206 188 212 195

Baptisms in Year 11 9 8 10 8 8

Confirmations in Year 0 6 0 0 0 0

Marriages in Year 4 7 3 2 3 1

Funerals in Year 31 32 26 31 27 31

Average Sunday Attendance 141 137 133 131 127 127

Average Thursday Attendance

Average Morning Prayer Attendance

Average Taizè Attendance

New Members (Adults only)

11

5

11

8

12

4

—

18

11

4 (ended in

March) —

20

9

—

11

11

9

—

—

25

9

16

28

ST. MARK’S MUSIC MINISTRY REPORT 2019

St. Mark’s choir had a year of change and adjustments to make beginning with the

retirement of Pam Claridge from the position of Music Ministry Coordinator. The choir is

grateful and blessed to have had many years of leadership from Pam. A new Korg electric

rehearsal piano was purchased for the choir warm-up room and rehearsal space and has

been given in gratitude for Pam’s ministry. The piano will also be used by Theatre

Orangeville Youth Singers during their rehearsals.

Also in 2019, St. Mark’s choir has welcomed Gregory Dickison as new Music Ministry

Coordinator. Gregory brought with him a number of years’ experience working as

organist and choir director for Anglican Churches in the area as well as numerous years as

a high school Music teacher.

As usual, the choir prepared suitable music for Lent, Easter, Harvest, Remembrance Day,

Christmas, as well as other occasions.

The choir also sang at several church funerals, community suppers, and members also

helped lead the carol singing at the Christmas Luncheon.

During the 2019 calendar year, we said farewell to a number of choir members with

thanks for their years’ service and song, and welcomed new members to the fold. The

Music Ministry is always eager to expand it’s service to the congregation. As always,

singers and musicians with reading skills are welcome to contact Gregory Dickison to find

out more about participating in this valuable ministry.

Special thanks are offered to Archdeacon Peter, Rev. Lynne and Deacon Richard for their

support; Carol for her assistance and patience in the office; Jim Coupland and Shirley

Gerhard for their musical support, organization, accompaniment and expertise; Andy and

Cyn Clarke for preparing the hymn boards weekly; Lee Moir for his technical assistance

and record keeping, Cathy and Shirley for the work they do spreading the Word of the

Lord to the children of the Lion’s Den through music; and the collective wisdom and

experience of the choir members in helping this transition year be a success.

Respectfully submitted,

Gregory Dickison

10

ST. MARK'S REGISTRY FOR 2019

BAPTISMS (8) CONFIRMATIONS (0)

Parker Elizabeth Broom

Matthew Lincoln Bird

Allawna Jean White

Cody William Falkiner

Benjamin Wesley Falkiner

Olive Mae Rea

Ava Elizabeth Allen

Emma Bree Evalyn Lundy

WEDDINGS (1)

Patricia Jean Vince & Dennis Roy Pettibone

FUNERALS (31)

Janet Lindsay Mitchell Eugene Alexander Walser

Oliver Thomas East Marla Mabel Alma Mary Scace

John Arthur Hoare Betty Evelyn Bardeau

Dorothy Jean James Ann Audrey Kuchmash

Darlene Rose Johnston Monica Ivy Herbert

Hermann Schuetz Eileen McClure Watson

Lily Hudoneil Scott Margaret Connie Greene

Christopher Alan Brooks Carman Shepherd

John Coleman Madill John Vernon Ansell

Richard Forbes Lynette Blackman

James Nicholas Graves Kenneth Harry Hamilton

Shannah Gail Davison Luke John McKenna

Jean Anne Grundy Michael Thomas Collison

Winnifred Lillian Smith Ross Dennis Edward Middlehurst

Olive Mae Rae

26

STEWARDSHIP REPORT - 2019

Committee Membership: Fred Aitchison, Bill Conning, Judy Conning, Chris Little, Jane

Little, The Venerable Peter Scott, Mary Wheelwright, Christine White, Neil White, Yvonne

Guse Rahn, Carol Hulcoop

Adopt-a-Bill: We continued in 2019 with a revamped Adopt-a-Bill board which reflected

the exact amount per week of eight bills we have to pay. Many thanks to Jane Little for tak-

ing on this important aspect of our ministry. Thank you to everyone who gave towards sup-

porting this stewardship initiative.

Contracts: We continue to selectively rent out the Parish Hall, kitchen and Elizabeth

Room, and we are partnering with some not-for-proifit organizations who receive reduced

rent. The new contract for snow removal has been saving us money over previous years.

Lent, Easter, Thanksgiving and Christmas Letters: We continued with these tradi-

tional four special letters. Response to them has always been very good and we thank all

who gave.

Pave the Way The parking lot at St. Mark’s had not been paved for at least 19 years, and in

some areas almost 25 years. It was particularly bad on the two alleyways on either side of

the church. The contract to pave the entire parking lot was awarded to Coppertone Paving.

When the old asphalt was removed it was revealed that we needed to add one foot of gravel

which added $11,000 to the cost of the project. Greenwood Construction donated the grav-

el free of charge for which we are very grateful. We have paid more than half the bill and will

pay the balance when the final layer of asphalt is added in the spring of 2020.

The Reverend Mary Ranger Library St. Mark’s Library had not been updated for a long

time. Thanks to the generosity of Sara and Jim Hope the library was completed rebuilt. A

considerable number of books were sent to a used book store and many parishioners donat-

ed towards new books - thank you! In addition to this, we renovated the Elizabeth Room

with new carpeting, a fresh paintjob, new valences, and cupboards. This was all done through

the time and talent of Bill and Margaret Robertson, Tracey and Lindsay Croft and Cathy Wil-

son.

Stewardship Dinner –Friday, November 15

Another very successful Stewardship Dinner was enjoyed by over 60 people. Deacon Rich-

ard Beaudoin cooked his last dinner at St. Mark’s. Thank you to Deacon Richard and his crew

for the wonderful meals throughout the years and to Cathy Wilson and the Social Commit-

tee for their set-up and creative decorations.

Looking Ahead to 2020:

Time, treasure and talent continue to be strong assets that St. Mark’s processes which will

take us in to the new decade on solid footing. We do not foresee any projects that will re-

quire fundraising in 2020.

THANK YOU TO EVERYONE WHO GAVE THROUGH THEIR TIME, TREASURE

& TALENT TO ST. MARK’S MINISTRY IN 2019

Submitted by the Venerable Peter Scott

12

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24

COMMUNITY LUNCHEON COMMITTEE 2019

(formerly SENIORS’ LUNCHEON)

The Community Lunches went well in 2019 with Cathy Wilson, Bobbie Fowler and Hilda

Pincoe coordinating. Many other ladies helped with the preparation of lunches on

Tuesdays and serving on Wednesdays. The clean up went well with many helpers. Thank

you to all.! Thank you to Carol Hulcoop for setting the tables for each lunch. Thank you to

Harold Speers, Charles and Veva Curtis and Bill Davenport for setting up and taking down

the tables. We could always use more volunteers. Please speak to Cathy Wilson, Bobbie

Fowler or Hilda Pincoe. if you would like to help.

Respectfully submitted

Hilda M. Pincoe O.N.

SERVERS REPORT 2019

Our Servers assist the Ministerial Team during services. The Crucifer carries the cross during

the Processional hymn, Gospel reading and Recessional hymn. The Crucifer will also lead the

Sunday School children up from their classes with the children’s cross / banner to receive

communion or a blessing. The Gospel Server is responsible for lighting and extinguishing the

alter and credence table candles. Receiving the offering plates from the Greeters is also a part of

the Gospel Servers duties. The Epistle Server is responsible for receiving the gifts from the

congregational representatives and delivering them to the Lay Reader. They also assist the Lay

Reader as needed during the laying of the table and during the ablutions. The Epistle Server will

assist the Celebrant with the washing of hands. Both Gospel and Epistle Servers may be called

upon as Acolytes ( torch bearers ) as required.

Our team members for the following services are as follows:

8:30 A.M. Service 10:00 A.M. Service

Carol Foley Christine Robinson

Charlie Hogben Milena Doro

Neil White Trish McKibbon

Kelvin Voo Violet McCloskey

Tessa Beukeboom

Madeline White

Mitchell Rahn

Jim Jordan

I wish to thank everyone for their dedication, faithfulness and willingness to serve

throughout the year.

Respectfully submitted,

Jim Jordan

Server Co-ordinator.

14

Balance Sheet

ASSETS LIABILITIES

Cash - Royal Bank 53,289.47$

Rectory loan 150,000.00$

Heritage fund 70,000.00$

Accounts Payable 20,685.78$

240,685.78$

Heritage fund 223,050.75$ FUND BALANCES

(Current Value $231,508.37) Operating fund -$

Children's Ministry Fund -$

Andrew Laing Endowment 40,151.74$ Cash Flow Contingency Fund 39,559.71$

(Current Value $41,563.90) Youth Fund 343.83$

Brunch Fund 397.68$

Gladys VanDorssen Fund 38,969.47$ Summer Nursery Fund 1,270.00$

(Current Value $37,789.97) Choir 1,612.12$

Backpacks for Kids 119.72$

Rectory fund 19,477.00$ Seniours Luncheon 1,363.15$

Current Value $9,983.49) The Beacon - Employment 1,176.52$

Outreach 6,125.14$

Christmas Luncheon 1,712.74$

Social Account 4,131.03$

2014 Deficit 20,848.35-$

HST Receivable 4,359.60$ Major Repairs donation 20,685.78$

Faith Forward debt 220,000.00-$

Accounts Payable - Debt 20,685.78-$

Heritage Fund 223,050.75$

Andrew Laing Endowment 40,151.74$

Gladys VanDorssen Fund 38,969.47$

Rectory Fund 19,477.00$

Total Assets 379,298.03$ Total Liabilities & Equity 379,298.03$

The HST Receivable is our rebate for the last quarter of 2019

Our liabilities are loans to be paid back to ourselves ($150,000 to the Rectory Fund, $70,000 to the Heritage Fund). Withdrawls from the Rectory Fund and the Heritage Fund for our expansion and upgrades started in 2009 are still

outstanding. The Accounts Payable is for the final bill for paving the parking lot and any remaining expenses like line painting. Payments are due upon completion.

Business Number BN 10809 9771 RT0018

Certified Correct by Parish Auditorson January 27, 2020

Bette Anne Speers

Bill Robertson This is the Auditors report. Signed copies are kept on file

22

SOCIAL COMMITTEE 2019

Fun and fellowship was enjoyed by all in 2019!

February 9 – Italian Dinner

March 5 - Pancake Supper

March 27 – ‘Off the Grid’ Theatre Orangeville give back night

April 27 - St. Mark’s Day Annual Dinner & Silent Auction

May 5 - Pool & Pizza party

November 15 - Stewardship Dinner

Thank you to the members of the social committee for their enthusiasm and hard work:

Judy & Bill Conning, Carol Hulcoop, Hilda Pincoe, Yvonne & Matt Guse Rahn, and Tina &

Neil White. Thanks to Harold and crew for setting up tables and chairs for all of our meals

and to all of the many helpers who jump into action to help when needed.

An extra special thank you for Richard Beaudoin for his many years of treating us to

delicious meals! He and his crew prepared a delicious Silent Auction dinner and a

wonderful Stewardship roast beef dinner this year. The latter marked Richard’s last official

Chef duty at St. Mark’s. We will miss his meals … but thankfully still enjoy his Sunday

morning cookies!

Christmas Lunch was uplifting and heartwarming! What a fabulous community event!

Thanks to all who donated, helped out or participated on Christmas Day. The true

meaning of Christmas shone through!

The Ladies group enjoyed fun events in 2019 and is looking forward to more in 2020.

March 27 – Appetizer get together before ‘Off the Grid’

June 19 – Pool Party & Pot Luck

December 9 – Red Pepper Cook Off

December 17 - Kay Cee Gardens with fellowship to follow!

We are always looking for new events. Please send suggestions my way.

If you would like to join the social committee or the Ladies Group contact me at:

519-942-7127 or fitzroywilson@gmail.com.

Respectfully submitted,

Cathy Wilson

Social Committee Chair

16

PROPOSED OPERATING BUDGET

OPERATING RECEIPTS 2013 Budget 2017 Actual 2018 Actual 2019 Actual 2020 Budget

IDENTIFIABLE OFFERINGS:

Envelope Subscribers - General Fund 193,520.00 187,987.17$ 199,214.49$ 185,009.93$ 201,000.00$

- Special Ask 18,983.77$ -$ -$

- Lent 2,500.00 2,355.00$ 2,801.50$ 2,685.00$ 2,600.00$

- Easter 5,500.00 5,555.00$ 6,095.00$ 5,973.05$ 6,000.00$

- Thanksgiving 3,000.00 3,247.12$ 3,580.00$ 4,515.00$ 3,800.00$

- Christmas 8,000.00 9,900.00$ 11,470.00$ 14,599.55$ 12,100.00$

212,520.00 228,028.06$ 223,160.99$ 212,782.53$ 225,500.00$

OPEN OFFERINGS:

Loose Collection 5,000.00 3,612.50$ 4,274.60$ 3,115.75$ 3,800.00$

RENTAL INCOME:

Net parish hall rental income 15,000.00 9,902.00$ 8,275.00$ 10,251.80$ 10,000.00$

MISCELLANEOUS INCOME

Treasure Table 1,182.74$ 969.30$ 1,001.20$ 1,000.00$

Silent Auction & Dinner 4,170.46$ 3,069.08$ 4,503.44$ 3,500.00$

Adopt- A-Bill 5,490.00$ 10,049.00$ 4,805.00$ 10,000.00$

Transfer in from Children's Ministry 3,000.00$ 2,910.70$ 2,000.00$ 4,000.00$

Transfer in from Outreach 0.00 7,500.00$ -$ 4,000.00$ 4,000.00$

Transfer in from The Beacon - Employment 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$

26,343.20$ 21,998.08$ 21,309.64$ 27,500.00$

TOTAL RECEIPTS: #REF! 267,885.76$ 257,708.67$ 247,459.72$ 266,800.00$

For the 2020 budget, there is a deficit of $20,000 (In 2019 our budgeted deficit was $16,500). Our budget shows an increase in envelope givings of 1.9% over the 3 year average. Also included are our fundraising expectations for the Treas-

ure Table, Silent Auction and Adopt-A-Bill, along with draws from restricted in-vestments.

Any shortfalls in the budget will be covered by monthly $2,000 withdrawls from

the Heritage fund. Whatever funds that are withdrawn that are not needed will

be returned to the Heritage Fund before the end of the year.

20

GUILD OF ST. MARTHA (ALTAR GUILD) 2019

We have added 3 new energetic members to help with decorating and setting up for

Sunday Services.

A Special thanks to our honourary members, Mary Little, Harold Speers, Charles Curtis,

Neil White and the Greeters for their help. It all helps to make our work easier.

Respectfully submitted,

Bobbie Fowler

President

ALTAR GUILD FINANCIAL REPORT 2019

RECEIPTS EXPENDITURES

Flower Fund 2381.25 Flowers $1,668.71

Weddings 00.00

Total Receipts 2381.25 Supplies (new cheques) 63.43

Opening Balance 195.29 Total Expenditures 1,732.14

Total 2,579.54

Closing Bank Balance 844.40

Cheque #545 was never cashed hence the current bank balance is showing

$1,014.40

Petty Cash 210.75

Supplies 21.65

Balance on Hand 189.10

Respectfully submitted

Veva Curtis

Secretary-Treasurer

18

NOTES

The opening and closing balances for the restricted accounts.

Balance Balance

Jan 1/19 Dec 31/19

Children's Ministry 3,704.19$ -$

Youth 343.83$ 343.83$

Brunch 665.57$ 397.68$

Summer Nursery 1,070.00$ 1,270.00$

Choir 1,551.87$ 1,612.12$

Backpacks for Kids 119.72$ 119.72$

Community Luncheon 1,321.65$ 1,363.15$

The Beacon - Employment 1,168.52$ 1,176.52$

Outreach 5,497.34$ 6,125.14$

Christmas Luncheon 1,435.28$ 1,712.74$

Social 3,446.84$ 4,131.03$

Major Repairs 4,000.00$ 20,685.78$