ST. LUCIE WEST ERVICES DISTRICT - SLWSD · St. Lucie West Services District Workshop Minutes of...

ST. LUCIE WEST SERVICES DISTRICT

BOARD OF SUPERVISORS’ REGULAR BOARD MEETING

OCTOBER 4, 2016 9:00 A.M.

AGENDA

ST. LUCIE WEST SERVICES DISTRICT BOARD OF SUPERVISORS’

WORKSHOP & REGULAR BOARD MEETING October 3, 2016 & October 4, 2016

9:00 a.m. 450 SW Utility Drive

Port St. Lucie, Florida 34986

A. Call to Order

B. Pledge of Allegiance

C. Roll Call

D. Approval of Minutes

1. September 12, 2016 Workshop Minutes

2. September 13, 2016 Regular Board Meeting Minutes

E. Public Comment

F. District Attorney

DA 1 – Status Report/Updates

G. District Engineer

DE 1 – Status Report/Updates

H. District Manager

Action Items

DM 1 – Consider Approval for the Purchase and Installation of the Two Clarifier Launder Covers for the Wastewater Treatment Plant SW090 Capital Improvement Project

DM 2 – Consider Approval for the Professional Service Agreement with HydroCorp, Inc.

DM 3 – Consider Approval of the Second Amendment to Utility SCADA System Service Agreement

DM 4 – Consider Auditor Engagement Letter for FY 2016

DM 5 – Other Items/Updates

I. Consent Agenda

CA 1 – Monthly Report on Public Works Department

CA 2 – Monthly Report on Utilities Operations

CA 3 – Monthly Report on Capital Improvement Projects

CA 4 – Monthly Report on Billing and Customer Service

CA 5 – Financial Statements for August, 2016

CA 6 – Consider Approval to Transfer Funds for the R&R and WCF Account Requisitions

CA 7 – Surplus Items

J. Supervisors’ Requests

K. Adjournment

St. Lucie West Services District Workshop Minutes of September 12, 2016 Page 1 of 8

St. Lucie West Services District Workshop Minutes

September 12, 2016, at 9:00 a.m. 450 SW Utility Drive

Port St. Lucie, Florida 34986 (Please note: This is not verbatim. A CD recording of the Workshop is available on file.) Board Members Present Vincent D’Amico, Chairman Gregg Ney, Vice Chairman Wayne Smith, Secretary Charles Altwein, Supervisor Everett Child, Supervisor Staff Present Dennis Pickle, District Manager, St. Lucie West Services District (“SLWSD”) Bill Hayden, Public Works Director/Assistant District Manager, SLWSD Maddie Maldonado, Office Manager, SLWSD Jason Pierman, District Treasurer, Special District Services, Inc. (“SDS”) Guests Present (Sign-In Sheet Attached) A. Call to Order Chairman D’Amico called the Workshop to order at 9:00 a.m. B. Pledge of Allegiance C. Roll Call It was noted that all 5 Supervisors were present. D. Approval of Minutes 1. August 1, 2016, Workshop 2. August 2, 2016, Regular Board Meeting The minutes were presented and the Board was asked if they had any revisions and/or corrections. Chairman D’Amico noted on Page 2 of the Workshop Minutes, under Item G – DE 1, a reference is made “…at the rear of the lost.” It should read, “…at the rear of the lot.” There was no further discussion regarding either set of minutes.


E. PRMG Presentation Mr. Pickle indicated that no increase in rates would be made for this year, nor most likely for 2018. He noted that the refinancing of the bonds and the in-house sludge housing have saved the District quite a bit. Mr. Pickle surmised that the in-house sludge housing saved the District approximately $250,000 and that the refunding save the District approximately $400,000 annually. Mr. Pickle noted that the City was proposing an increase in their stormwater fees of which the District receives 75%, which is not reflected in our budget. Supervisor Altwein asked if the District was renegotiating the 75% to which Mr. Pickle responded that the City was funding Lake Harvey, so it is his belief that we’ve gotten as much as we will be able to get out of them. Mr. Pickle noted that the District may be able to lower special assessments due to the City’s increase next year. F. Public Hearing 1 1. Call to Order 2. Proof of Publication 3. Receive Public Comment on the Fiscal Year Ending September 30,

2017, Budgets for the District; Providing Authority for the District Manager to Expend Funds on Behalf of the District

Mr. Pickle noted that there were no members of the public present at the Workshop.

PH 1 – Consider Resolution No. 2016-04 – Adopting the Budgets for the Fiscal Year Ending September 30, 2017, for the District; Providing Authority for the District Manager to Expend Funds on Behalf of the District

Mr. Pickle noted that the budgets being presented were, overall, more favorable than those which had been initially proposed. He briefly went over the most notable changes, noting that Rob Ori will more than likely want to increase the Utility R&R Fund from the present $250,000, but he believes the Unrestricted Fund balance makes up for it. Vice Chairman Ney asked why the General and Utility Unrestricted Funds were separate. Mr. Pickle noted that one is non-profit and the other is for-profit (enterprise). Discussion ensued about PRMG’s projections for consumption and how conservative they are. Mr. Pickle indicated that he believes they should actually come in better than budgeted. Supervisor Child asked when the bank site sale funds would show in the budget. Mr. Pickle indicated that all deposits are currently in escrow and are not reflected in this budget.


There was no further discussion regarding this matter. G. Public Hearing 2 1. Call to Order 2. Proof of Publication 3. Receive Public Comment on Levying a Non Ad Valorem Assessment

for Water Management Bonds, Operations and Maintenance Costs, and the Series 2010 Capital Improvement Revenue Bonds (Cascades Project) within the St. Lucie West Services District for the Period October 1, 2016, through September 30, 2017

Mr. Pickle indicated that approval of this resolution gives non-ad valorem assessment authorization. Vice Chairman Ney asked if an additional assessment was necessary in order to offset the increase of expenses due to the street to lake additional services. Mr. Pickle indicated that it would not be necessary because the District was in good financial shape. There was no further discussion regarding this item.

PH 2 – Consider Resolution No. 2016-05 – Levying a Non Ad Valorem Assessment for Water Management Bonds, Operations and Maintenance Costs, and the Series 2010 Capital Improvement Revenue Bonds (Cascades Project) within the St. Lucie West Services District for the Period October 1, 2016, through September 30, 2017

H. Public Comment There was no public comment. I. District Attorney DA 1 – Consider Request to Advertise for a Public Hearing to Consider Adoption of Proposed Amendments to Chapter A-1, General and Procedural Rules of the Board of Supervisors Messrs. Pickle and Pierman explained the policy, noting that it protects the Board. The proposed amendment includes the addition of a new section, A-1.20, Legal Defense and Indemnification. A brief discussion of the policy and who is covered took place. J. District Engineer DE 1 – Status Report/Updates


Mr. Pickle was not aware of any items that Mr. Lawson had to bring to the Board’s attention with the exception of several updates. K. District Manager Action Items DM 1 – Consider Approval of the District’s Holiday Schedule for the 2017 Calendar Year Mr. Pickle presented the schedule and noted that it was identical to the 2016 holiday schedule approved by the Board last year. There was no discussion on this item. DM 2 – Consider Approval of the Environmental Impairment Liability Insurance Renewal Mr. Pickle presented the item and indicated that the quote assumes coverage for the underground storage tanks as well as the 100+ miles of sewer lines within the District. He indicated that several proposals had been received and that Great American E&S Insurance Company located in Cincinnati, Ohio, had submitted the best rate for a three-year policy. Mr. Pickle noted that Great American E&S Insurance Company has a Long-Term Issuer Credit Rating of A+. The renewal policy for 3 years remains the same as in 2013 with the Environmental premium at $39,402 and the Acts of Terrorism portion is $394. Mr. Pickle noted that the quote came in below the estimated budgeted amount of $46,000. Secretary Smith asked if the District had ever filed a claim to which Mr. Pickle responded that we did so for an acid spill in 2009. Secretary Smith confirmed that the premium amount would be a lump sum payment and Mr. Pickle indicated that it would be, but that the auditor may spread it out over a period of time. There was no further discussion on this matter. DM 3 – Accept and Receive the Annual Engineering Certification of the Utility Systems from Infrastructure Solution Services, dated August 30, 2016 Mr. Pickle presented the item and noted that the only item was requires attention is the Water Use Permit with the South Florida Water Management District. Secretary Ney suggested putting this item on the project tracker to which Mr. Pickle concurred. There was no further discussion regarding this item. DM 4 – Consider Resolution No. 2016-06 – Authorizing the Establishment of a District Checking/Operating Account, Designating District Officials and/or


Authorized Staff to Review, Approve and Issue Payment of Expenditures, Selecting the Signatories Mr. Pierman explained that this resolution will update the authorized signers and reviewers for District payments, due to the recent retirement of Ashlyn Miner from Special District Services. She is being replaced as a signer by Tricia LasCasas. Mr. Pierman went on to explain the benefits of electronic payments in the future and that this resolution will allow staff the option of making District payments electronically in the future. DM 5 – Other Items/Updates Mr. Pickle brought up the Employee Benefits Program, in particular the Personal Leave Policy. He noted that the District encourages employees to use their sick leave because they cannot cash it out, if they leave the District. Mr. Pickle proposed using “PTO” (Paid Time Off) instead of sick time and vacation time and putting the current sick time into emergency leave that does not increase. He noted that employees would have the option of cashing out PTO at the end of the year and that emergency leave would only be used in instances of illness. Mr. Pickle noted that in order to make this change, a Public Hearing needed to be scheduled for adoption. He reiterated that changing this policy would not take anything from the employees, but rather it would allow them to cash out at the end of the year. Discussion ensued regarding this matter. Mr. Pickle indicated that he would formally bring this item to an upcoming meeting in the hopes of scheduling a December Public Hearing. Mr. Pickle then brought up implementing a new Cellular Phone Stipend Policy. He noted that the District currently pays current rates to employees for using their own cell phones and that the allowance is voluntary. In reviewing the Stipend Cell Phone Policy Statement, Vice Chairman Ney noted that Blackberrys are no longer used. Discussion ensued regarding reimbursements. Mr. Pickle indicated that he will formally bring the matter back to the Board for consideration to set a Public Hearing. Mr. Pickle then brought up the office hours of the District, proposing to change them to 8:00 a.m. until 4:00 p.m. Mr. Pickle made a PowerPoint presentation of the current schedule and the proposed schedule. His reasons for the change were due to a decline in customer activity and the ability of customers to pay their bills online. Mr. Pickle also had a comparison of other utilities and their business hours. Discussion ensued regarding online payments versus payment by check. Secretary Smith’s opinion was that the online bill pay was not user friendly. Mr. Pickle indicated that he would formally have this item on the next meeting agenda for consideration. Vice Chairman Ney suggested maybe changing office hours to


8:30 a.m. until 4:30 p.m. or 8:00 a.m. to 4:40 p.m. Mr. Pickle noted that he would look at other options. Chairman D’Amico indicated he was fine with the office hours being changed to 8:00 a.m. to 4:00 p.m. Supervisor Altwein does not like that the employees would have to sacrifice their lunch hour and believes that they should take a lunch hour along with a break. Mr. Pickle indicated that it is his intention to stay consistent with other departments and that the employees are proposing this change. Secretary Ney opined that as long as the customers are taken care of, the change of business hours is fine. Supervisor Child noted that he was okay with it since staff has justified it. The Board agreed with Mr. Pickle’s decision to change the business hours to 8:00 a.m. to 4:00 p.m. Mr. Pickle then advised that the District had recently been awarded for dedicated and outstanding service to District customers and award winning accomplishments for the year 2016 as Medium Wastewater System of the Year from the Florida Rural Water Association (FRWA). Mr. Pickle noted that FRWA presents 10 different swards at their annual conference and in order to be eligible, the system must be in total compliance with the Department of Environmental Protection (DEP). He also noted that the award winner is picked from a panel of DEP personnel and FRWA employees. Mr. Pickle then distributed a new office building drawing and indicated that it is budgeted for the next fiscal year. Mr. Pickle noted that permitting is expected to take roughly 9 months and that the current administrative building could be sold inside Florida for about 30% less than the purchase price. He reminded the Board that the structure has a 20-year life span so it could stay here for a while. A brief discussion ensued regarding specifics of the layout. Mr. Pickle then advised that the City was working on a roundabout at California and University and that it would be brought to the City Council for approval on September 12th and that construction was expected to run from October through February. Mr. Pickle then read a letter from the President of Lake Forrest HOA regarding staff repairing a water leak in the community. He noted that they were professional and a pleasure to work with. Mr. Pickle indicated that he had attended a Men’s Club Meeting last week in King’s Isle where he gave updates on the District’s projects.


Mr. Pickle advised that the 4E/5 Canal project is moving along and that they had a Change Order for time only. He anticipates another Change Order for money for sidewalks next month and that completion of the project is expected to wrap up at the end of October. L. Consent Agenda Mr. Pickle presented Consent Agenda items CA 1 through CA 6. CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for July, 2016

CA 6 - Consider Approval to Transfer Funds for the R&R and WWCF Account Requisitions

There was no discussion regarding Consent Agenda items CA 1 through CA 6. M. Supervisor Requests Secretary Smith noted that elections were coming up in November and that District 2 will have a new Commissioner and thus, we will be losing Michelle Berger. He suggested inviting Ms. Berger to the October meeting to thank her for all her assistance over the years. Mr. Pickle indicated that he would draft a resolution of thanks. N. Adjournment There being no further items to be addressed, the Workshop was adjourned at 12:10 p.m. There were no objections.


Workshop Minutes Signature Page Chairman/Vice Chairman Secretary/Assistant Secretary Date Approved

St. Lucie West Services District Public Hearing & Regular Board Meeting Minutes of September 13, 2016 Page 1 of 9

St. Lucie West Services District Public Hearing & Regular Board Meeting Minutes

September 13, 2016, at 9:00 a.m. 450 SW Utility Drive

Port St. Lucie, Florida 34986 (Please note: This is not verbatim. A CD recording of the Regular Board Meeting is available on file.) Board Members Present Vincent D’Amico, Chairman Gregg Ney, Vice Chairman Wayne Smith, Secretary Charles Altwein, Supervisor Everett Child, Supervisor Staff Present Dennis Pickle, District Manager, St. Lucie West Services District (“SLWSD”) Bill Hayden, Public Works Director/Assistant District Manager, SLWSD Maddie Maldonado, Office Manager, SLWSD Lisa Beans, Administrative Assistant, SLWSD Dan Harrell, District Counsel, Gonano & Harrell Bob Lawson, District Engineer, ARCADIS-US, Inc. Jason Pierman, District Treasurer, Special District Services, Inc. (“SDS”) Laura Archer, SDS Guests Present (Sign-In Sheet Attached) A. Call to Order Chairman D’Amico called the Regular Board Meeting to order at 9:00 a.m. B. Pledge of Allegiance C. Roll Call It was noted that all 5 Supervisors were present. D. Approval of Minutes 1. August 1, 2016, Workshop 2. August 2, 2016, Regular Board Meeting The minutes were presented for Board approval.


A motion was made by Supervisor Child, seconded by Supervisor Altwein approving the Workshop Minutes of August 1, 2016, as amended, and the August 2, 2016, Regular Board Meeting Minutes, as presented. Upon being put to a vote, the motion carried 5 to 0. E. PRMG Presentation Mr. Rob Ori of Public Resources Management Group, Inc. (PRMG) introduced himself and distributed material relative to his slideshow on the Water, Wastewater and Irrigation System 2017 Revenue Sufficiency Update and Review. He noted that he was not recommending a rate increase and that he believed the budget was reasonable. Mr. Ori happily reported that the District has not had to increase rates since 2010 and probably will not have to for 2018 either. Mr. Ori then went into his presentation by noting the basis for the financial forecast and highlighted the revenue sufficiency determinants. He then went over issues facing the utility and noted major projects. Mr. Ori indicated that there were no additional new debt assumed for the forecast period and went over the results of the analysis. He also noted that the District’s rates fall in line with other utilities. Supervisor Child praised Mr. Ori for an excellent report. Vice Chairman Ney highlighted that the District should be proud of the significant increase in services, such as the main line irrigation takeovers of residential and commercial properties with no significant increases. Secretary Smith cautioned about taking too much time before raising rates to which Mr. Ori agreed and noted that was why their forecast is for 5 years. Chairman D’Amico thanked Mr. Ori for his presentation. F. Public Hearing 1 1. Call to Order The Regular Board Meeting was recessed at approximately 9:26 a.m. and Public Hearing 1 was called to order. 2. Roll Call It was noted that all 5 Supervisors were present. 3. Receive Public Comment on the Fiscal Year Ending September 30, 2017, Budgets for the District; Providing Authority for the District Manager to Expend Funds on Behalf of the District There was no public comment on the Fiscal year Ending September 30, 2017, Budgets for the District; Providing Authority for the District Manager to Expend Funds on Behalf of the District.


PH 1 – Consider Resolution No. 2016-04 – Adopting the Budgets for the Fiscal Year Ending September 30, 2017, for the District; Providing Authority for the District Manager to Expend Funds on Behalf of the District

Resolution No. 2016-04 was presented, entitled:

RESOLUTION NO. 2016-04

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ST. LUCIE WEST SERVICES DISTRICT ADOPTING THE BUDGETS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2017 FOR THE DISTRICT; PROVIDING AUTHORITY FOR THE DISTRICT MANAGER TO EXPEND FUNDS ON BEHALF OF THE DISTRICT; PROVIDING AN EFFECTIVE DATE.

A motion was made by Vice Chairman Ney, seconded by Secretary Smith to adopt Resolution No. 2016-04, as presented. Upon being put to a vote, the motion carried 5 to 0. 4. Close the Public Hearing Public Hearing 1 was then adjourned at approximately 9:28 a.m. G. Public Hearing 2 1. Call to Order Public Hearing 2 was called to order at 9:28 a.m. 2. Roll Call It was noted that all 5 Supervisors were present. 3. Receive Public Comment on Levying a Non Ad Valorem Assessment

for Water Management Bonds, Operations and Maintenance Costs, and the Series 2010 Capital Improvement Revenue Bonds (Cascades Project) within the St. Lucie West Services District for the Period October 1, 2016, through September 30, 2017

Mr. Ed Bock, representing the 6 religious organizations in the District, introduced himself and provided a history of the religious organizations in St. Lucie West and noted that they have only paid 1 ERU until this year where the new TRIM notice indicates his church has to pay for 4.36 ERUs. Referring to his discussions with Michael McElligott of Special District Services over the past several weeks, wherein


Mr. McElligott assured him that the TRIM notice would be changed to reflect the 1 ERU for Grace Lutheran, Mr. Bock was requesting confirmation that the other religious organizations within the District would only be required to pay for 1 ERU as well. Mr. Pickle explained the situation to the Board and assured Mr. Bock that the tax rolls have been changed back to the 1 ERU because of the historical precedent. Mr. Harrell agreed that it was best to honor the historical precedent of 1 ERU. Discussion ensued regarding HOA clubhouse to which Mr. Pickle indicated that that situation had already been addressed and that it was a different situation than that which was being brought up today. At the request of Mr. Bock, Mr. Pickle indicated that he would advise the other religious organizations by e-mail of the correction to the TRIM notice. There were no further comments.

PH 2 – Consider Resolution No. 2016-05 – Levying a Non Ad Valorem Assessment for Water Management Bonds, Operations and Maintenance Costs, and the Series 2010 Capital Improvement Revenue Bonds (Cascades Project) within the St. Lucie West Services District for the Period October 1, 2016, through September 30, 2017

Resolution No. 2016-05 was presented, entitled:

RESOLUTION 2016-05

LEVYING A NON AD VALOREM ASSESSMENT FOR WATER MANAGEMENT BONDS, OPERATIONS AND MAINTENANCE COSTS, AND THE SERIES 2010 CAPITAL IMPROVEMENT REVENUE BONDS (CASCADES PROJECT) WITHIN THE ST. LUCIE WEST SERVICES DISTRICT FOR THE PERIOD OCTOBER 1, 2016, THROUGH SEPTEMBER 30, 2017

A motion was made by Secretary Smith, seconded by Supervisor Altwein and passed unanimously to adopt Resolution No. 2016-05, as presented. Mr. Pickle explained, for the benefit of those in attendance, that the reason the items were being approved so quickly was because the Board had held a Workshop the day before that ran in excess of 3 ½ hours to hash out all the details and to answer any questions the Board Members may have regarding any of the items on the agenda.


4. Close the Public Hearing Public Hearing 2 was then adjourned at approximately 9:54 a.m. and the Regular Board Meeting was reconvened. At this point, the members of the public left the meeting. H. Public Comment There was no public comment. I. District Attorney DA 1 – Consider Request to Advertise for a Public Hearing to Consider Adoption of Proposed Amendments to Chapter A-1, General and Procedural Rules of the Board of Supervisors Mr. Harrell presented the item, noting that statutory provisions state that a state agency must defend a Board Member if acting in the interest/scope of their position. Mr. Harrell indicated that Special District Services had brought the legal defense policy and believes it is a good idea to add it as a rule. A motion was made by Vice Chairman Ney, seconded by Supervisor Child approving the advertisement for a Public Hearing to Consider Adoption of Proposed Amendments to Chapter A-1 General and Procedural Rules of the Board of Supervisors, setting the Public Hearing for November 1, 2016. Discussion ensued regarding “employees” to the language. The maker and the second to the motion agreed to the amendment. Vice Chairman Ney’s motion was amended, seconded by Supervisor Child approving the advertisement for a Public Hearing to be held on November 1, 2016, to Consider the Adoption of Proposed Amendments to Chapter A-1, General and Procedural Rules of the Board of Supervisors and to include in the language of the amendment “other District employees.” Upon being put to a vote, the motion carried 5 to 0. Mr. Harrell gave an update on the sale of the surplus property indicating that a third extension had been filed on September 9th and that additional extensions would require additional deposits. J. District Engineer DE 1 – Status Report/Updates Mr. Lawson advised the Board that the 4E/5 Canal project was expected to be completed by the end of the October. He stated that the Lake Harvey plat provisions are done and he is trying to make sure that the City agrees that it should be exempt from stormwater fees.


Supervisor Child asked Mr. Lawson if there was any danger of mosquitoes breeding in the 4E/5 canal standing water before the pipes get connected. Mr. Lawson indicated that there was no more of a threat than any other lake in the District. Mr. Pickle then thanked Rob Ori and his staff for their work on the budget process and for their efforts in keeping the budget low and saving money. He indicated it was a team effort and everyone involved contributed. Mr. Pickle indicated that HOA clubhouses are not being assessed by the City for stormwater fees by ordinance and that the District has not applied assessments to approximately 80% of clubhouses. He noted that the 3 HOA clubhouse that were still being assessed have since been taken off the roll. Supervisor Child noted that the District no longer has any reporter from Your Voice present at meetings to report on District matters. He suggested maybe issuing a press release. Vice Chairman Ney agreed with Supervisor Child’s remarks about the loss of the reporter at District meetings and Secretary Smith agreed that it leaves a void. He suggested maybe looking into a freelance writer to report District matters. Mr. Pickle indicated he would look into this. Vice Chairman Ney also noted that Your Voice is always open to content and stated that if we send them a press release there is a good chance they will print it. K. District Manager Action Items DM 1 - Consider Approval of the District’s Holiday Schedule for the 2017 Calendar Year Mr. Pickle presented the item for approval. A motion was made by Supervisor Child, seconded by Supervisor Altwein approving the District’s Holiday Schedule for the 2017 calendar year, as presented. Upon being put to a vote, the motion carried 5 to 0. DM 2 – Consider Approval of the Environmental Impairment Liability Insurance Renewal Mr. Pickle presented the item and requested Board approval. A motion was made by Vice Chairman Ney, seconded by Secretary Smith and passed unanimously approving the Environmental Impairment Liability Insurance Renewal for a 3-year coverage cost of $39,402 for the environmental policy and $394 for the Acts of Terrorism policy from Great American E&S Insurance Company. Available Fund Balance: $46,000; This Project from the Utility Fund: $29,396; This Project from the General Fund: $10,400; leaving an Available Balance of $6,204, as presented.


DM 3 – Accept and Receive the Annual Engineering Certification of the Utility Systems from Infrastructure Solution Services, dated August 30, 2016 Mr. Pickle presented the item and indicated that it was a bond requirement. He requested approval from the Board. A motion was made by Vice Chairman Ney, seconded by Supervisor Child and passed unanimously to accept and receive the Annual Engineering Certification of the Utility Systems from Infrastructure Solution Services, dated August 30, 2016, as presented. Upon being put to a vote, the motion carried 5 to 0. DM 4 – Consider Resolution No. 2016-06 – Authorizing the Establishment of a District Checking/Operating Account, Designating District Officials and/or Authorized Staff to Review, Approve and Issue Payment of Expenditures, Selecting the Signatories Resolution No 2016-06 was presented, entitled:

RESOLUTION NO. 2016-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ST. LUCIE WEST SERVICES DISTRICT, AUTHORIZING THE ESTABLISHMENT OF A DISTRICT CHECKING/OPERATING ACCOUNT, DESIGNATING DISTRICT OFFICIALS AND/OR AUTHORIZED STAFF TO REVIEW, APPROVE AND ISSUE PAYMENT OF EXPENDITURES, SELECTING THE SIGNATORIES THEREOF; AND PROVIDING AN EFFECTIVE DATE.

Mr. Pickle noted that this was an internal matter for Special District Services due to the recent retirement of an employee. He recommended approval. A motion was made by Secretary Smith, seconded by Vice Chairman Ney to adopt Resolution No. 2016-06, as presented. Vice Chairman Ney asked if this resolution removed anything. Mr. Pierman replied that it did not, that it merely changes signers. Secretary Smith’s motion was reiterated, seconded by Vice Chairman Ney to adopt Resolution No. 2016-06, as presented. Upon being put to a vote, the motion carried 5 to 0. DM 5 – Other Items/Update Mr. Pickle referred to the PTO Policy he introduced at yesterday’s Workshop and noted that Mr. Harrell recommended looking at the liability that the District would be exposed to. Mr. Pickle presented a scenario of full liability if all employees left under the current policy. Mr. Pickle noted that it was highly unlikely, but he was making full disclosure. In order to make this change no Public Hearing is required however, the


budget would need to be amended. This proposed change would go into effect January 1, 2017. It was also noted that the cell phone stipend and new office hours would also go into effect January 1, 2017. A brief discussion ensued about the PTO policy and how it will effect employees. Mr. Pickle had no further updates at this time. Due to the time, Messrs. Harrell and Lawson excused themselves from the meeting at approximately 10:43 a.m. L. Consent Agenda CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for July, 2016

CA 6 - Consider Approval to Transfer Funds for the R&R and WWCF Account Requisitions

Consent Agenda Items CA 1 through CA 6 were presented for Board consideration. A motion was made by Vice Chairman Ney, seconded by Supervisor Child, approving Consent Agenda Items 1 through 6, as presented. Upon being put to a vote, the motion carried 5 to 0. M. Supervisor Requests Supervisor Altwein asked if the District should continue to do preventive maintenance to the current administrative building if they were seriously considering a new facility. Mr. Pickle indicated they wanted to continue to keep the current building maintained. Mr. Pickle noted that construction costs are going up and he asked from direction from the Board on whether to move forward with the next phase of the new building, i.e., the planning, zoning and permitting. He noted that he believed this phase would cost approximately $60,000 to $70,000. Secretary Smith asked if this needed to be an agenda item. Mr. Pickle indicated he only needed a consensus of the Board to request that the architect prepare Phase 2. A brief discussion ensued about each Board Member’s position on the matter. It was the consensus of the Board to move forward with the next phase of the new building. There were no further requests. N. Adjournment


There being no further items to be addressed, the Regular Board Meeting was adjourned at 11:11 a.m. There were no objections. Regular Board Meeting Minutes Signature Page Chairman/Vice Chairman Secretary/Assistant Secretary Date Approved

St. Lucie West Services District Board Agenda Item Tuesday, October 4, 2016

Item

DA 1 Status Report/Updates _________________________________________________________________________

Summary


Item

DE 1 Status Report/Updates _________________________________________________________________________

Summary


Item

DM 1 Consider Approval for the Purchase and Installation of the Two Clarifier Launder Covers for the Wastewater Treatment Plant SW090 Capital Improvement Project

Summary Provided for your review and consideration is the proposal for the installation of the clarifier launder covers for the two 70’ Secondary clarifier tanks at the Wastewater Treatment Plant. These Launder covers will limit the organic loading on the disc filters and give operators additional time to perform other routine maintenance at the plant. This will create a safer working environment for the operators who have to access the launders for cleaning. The covers will also increase the life span of the fiberglass launders due to the limited exposure to chlorine and pressure washing. The District received three proposals: one from Nefco Systems Inc. of Palm Beach Gardens, FL, one from MFG Water Treatment Products of Union City, PA, and one from WesTech of Salt Lake City, Utah. Nefco Systems Inc. of Palm Beach Gardens, FL bid included installation and materials: $ 98,360.00 MFG Water Treatment Products of Union City, PA submitted a bid for materials only: $ 84,590.00 WesTech of Salt Lake City, Utah submitted a bid for materials only: $105,165.00 This purchase was budgeted from the Utility R&R Fund SW090 Project.

Recommendation

Staff recommends approval of the Proposal from NEFCO Systems Inc. for purchase and installation of FRP Launder Covers for two (2) 70-foot diameter Secondary Clarifier Tanks Project SW090 Clarifier Launder. District Manager: Dennis Pickle Assistant Utilities Director: Josh Miller Chief Wastewater Treatment Plant Operator: Tom Stirtzinger

Budget Impact Project Number: SW090 Renewal & Replacement Available Fund Balance: $ 99,000.00 ORG Number: 5-3 This Project: $ 98,360.00 Available Balance: $ 640.00

Board Action

Moved by: Seconded by: Action Taken:


Item

DM 2 Consider Approval for the Professional Service Agreement with HydroCorp, Inc. Summary Provided for your review and consideration is the Professional Service Agreement with HydroCorp, Inc. a Florida Corporation referred to as ”HCI”. The District supplies potable water throughout its geographic boundaries to property owners; and desires to enter into a professional services contract for cross connection control program inspection, reporting and management services. The scope of services to be provided by HCI under this Agreement will include the testing compliance, data management, preparation of quarterly management reports, and annual cross connection reports. The overall cost of this program will be passed directly onto the Commercial account holder’s utility bill once a year unless they elect out of this program. This program will assure 100% compliancy with the Cross Connection Control Program. This Service Agreement costs was budgeted from the Utility Backflow Prevention Program.

Recommendation

Staff recommends approval of the Professional Service Agreement with HydroCorp Inc. for cross connection control program inspection, reporting and management services.

District Manager: Dennis Pickle Assistant Utilities Director: Josh Miller

Budget Impact Project Number: Renewal & Replacement Available Fund Balance: $ 25,000.00 ORG Number: 5-30011 Estimated for This Project: $ 25,000.00 Available Balance: $ 0.00

Board Action


St. Lucie West Services District – CCC Program Management Page 1

PROFESSIONAL SERVICE AGREEMENT

This Agreement, made and entered into this day of , 2016, by and between the St. Lucie West Services District, a community development district organized and existing under Chapter 190, Fla. Stat., referred to as “District,” and HydroCorp, Inc., a Florida Corporation, referred to as “HCI”. WHEREAS, the District supplies potable water throughout its geographic boundaries to property owners; and desires to enter into a professional services contract for cross connection control program inspection, reporting and management services. WHEREAS, HCI is experienced in and capable of supplying professional inspection of potable water distribution systems and cross connection control program management to the District and the District desires to engage HCI to act as its independent contractor in its cross connection control program. WHEREAS, the District has the authority under the laws of the State of Florida and its local governing body to enter into this professional services contract. NOW THEREFORE, in consideration of the mutual agreements herein contained, and subject to the terms and conditions herein stated, the parties agree as follows:

ARTICLE I. Purpose During the term of this Agreement, the District agrees to engage HCI as an independent contractor to provide CCC program management and device testing services and/or to inspect as requested, its potable water distribution system in public, residential, commercial properties within the community and document its findings. Each party to this Agreement agrees that it will cooperate in good faith with the other, its agents, and subcontractors to facilitate the performance of the mutual obligations set forth in this Agreement. Both Parties to this Agreement recognize and acknowledge that the information presented to them is complete and accurate, yet due to the inaccessible nature of water piping or due to access constraints within or around the water user’s facilities, complete and accurate data is not always available.

ARTICLE II. Scope of Services The scope of services to be provided by HCI under this Agreement will include the testing compliance, data management, preparation of quarterly management reports, and annual cross connection reports with respect to the device management to the extent specifically set forth in this Article II (hereinafter the “Scope of Service”). HCI’s Proposal, dated September 9, 2016, is incorporated into this Agreement by this reference. If a conflict exists among provisions within the Agreement and the Proposal, the terms of the Agreement shall take precedence over the Proposal. All services authorized under this Agreement shall be undertaken in accordance with the Rules of the St. Lucie West Services District, and in particular with the Cross Connection Control Plan for the District and the Administrative Guidance Memorandum for Implementing the Cross Connection Control Plan for the District, as may be amended from time to time. If a conflict exists among the provisions within the Agreement and the Rules of the District, the Rules of the District shall take precedence. 2.1 PROGRAM START-UP MEETING. HCI will conduct a Program Start-up Meeting for the


District Cross Connection Control/Backflow Prevention Program. Items for discussion include the following:

Review state & local regulations Establish wording and timeliness for program notifications including: - Testing Notice

- Non-Compliance Notices - Penalty/”Shut-Off” Notices - Special Program Notices

Establish program reporting procedures Review educational and public awareness brochures Obtain complete facility listing and address information w/water meter number if

possible Establish device testing schedule for all devices

2.2 PROGRAM DATA/SOFTWARE. HCI will generate and document the required program

data for the devices referenced above using the HydroSoft Software. Program Data shall remain the property of the District. Data Services to include:

Managing local contractors for scheduling of testing of backflow assemblies. Backflow device installation/maintenance and testing requirements. Monitor testing compliance. Maintenance of program to comply with all FDEP requirements. Track testable devices Provide color coded device test tags Automatic access to all data relevant to a particular facility or period of time Generate the FDEP Annual Cross Connection Control Report and supporting

documents. Bid out device testing to local contractors. Contractors will be required to submit

data to HCI on the HydroSoft on-line data management system. Manage all repair work to backflow assemblies. Report to SLWSD finance department on a monthly basis those accounts that had

completed work and what, if any, charges would be added to a water bill. 2.3 MANAGEMENT REPORTS. HCI will submit management reports on an annual basis to

the District, which will include the following:

Testing notices sent Device Testing forms input into Data Mgt. system Number of devices inspected/tested Number of devices compliant/non-compliant Management reports for notices, inventory of devices, device tests, device test

schedules, and device test forms. Report format will be provided as an electronic update and/or hard copy. Electronic reports will be available in a downloadable format at www.gethydrosoft.com.

2.4 PUBLIC RELATIONS PROGRAM. HCI will assist the District with enhancing their

community public relations program including general awareness brochures and web site cross connection control program overview content and resources.

2.5 ON-SITE SURVEYS. HCI will perform on-site cross connection control inspections at


individual commercial, institutional, and residential water customers served by the public water supply as requested. Surveys will be conducted in accordance with the containment approach as supported by the FDEP Water Bureau and as outlined in the AWWA M14 Manual. Non-compliant cross connections will be identified, tracked and eliminated through (1) a notification process and (2) coordination with local contractors.

2.6 SUPPORT. HCI will provide ongoing support via phone, fax, Skype ®, Go-to-Meeting®,

on-site meetings, internet or email.

2.7 ON – SITE MANAGEMENT. HCI will provide inspections of tested devices to insure quality workmanship of sub-contractors. HCI will also provide regular meetings with sub-contractors to ensure effective communications between the District, , sub-contractor, and customer.

2.8 COMPLIANCE WITH FDEP AND FL PLUMBING CODE. HCI will assist in compliance with FDEP and FL Plumbing Code cross connection control program requirements.

2.9 INVENTORY. HCI shall inventory within our database, all testable backflow prevention

devices. Information to include: location, size, make, model and serial number.

2.10 ON SITE INSPECTIONS. On-site inspections will be completed to verify the degree of hazard to the water distribution system from a backflow event. HCI inspectors will build a database for all locations inspected. Information collected will include, but not be limited to, meter location, size, make, model, serial number (if meter is accessible). Also, information on existing backflow prevention valves will be logged including, size, make, model, serial number, and last test date on tag (if present). If a backflow prevention valve is required, the appropriate recommendation would be made and logged into the database for further action. Inspections are completed on an “as requested” basis by the District.

2.11 DATA MANAGEMENT. HCI shall provide data management and program notices for all

testing services throughout the contract period. Oversight of all repair or replacement work will also be provided and tracked. HCI will provide the District with an On-Boarding template for initial data transfer. If HCI provides administrative data management to set up the initial database then a fee of $50/hour may apply. Charges will not be incurred without prior approval from the District.

2.12 ANNUAL YEAR END REVIEW. HCI will conduct an on-site annual year end review

meeting to discuss overall program status and specific program recommendations. 2.13 INSURANCE. HCI will provide all required copies of general liability, workers

compensation and errors and omissions insurance naming the District as an additional insured.

ARTICLE III. Responsibilities of the District

3.1 DISTRICT’S REPRESENTATIVE. On or before the date services are to commence under

this Agreement, the District shall designate an authorized representative (“Authorized Representative”) to administer this Agreement.


3.2 NOTICE OF LITIGATION. In the event that the District or HCI has receives notice of or undertakes the prosecution of any actions, claims, suits, administrative or arbitration proceedings, or investigations in connection with this Agreement, the party receiving such notice or undertaking such prosecution shall give the other party timely notice of such proceedings and will inform the other party in advance of all hearings regarding such proceedings.

3.3 PROPERTY/DEVICE LISTING. The District will provide HCI a complete list of customer

devices to be managed by HCI from their existing database. Information to include facility name, address, water meter number (if available) and phone number. Incorrect facility addresses will be returned to the District contact and corrected address will be requested.

ARTICLE IV. Term

4.1 TERM AND TERMINATION TERM. Services by HCI under this Agreement shall commence on _______ (date), and end three (3) years from such date, unless this Agreements is renewed or terminated as provided herein. The terms of this Agreement shall be valid only upon the execution of this Agreement within 90 days of its receipt. Failure to execute this Agreement within the 90-day period shall deem the proposed terms void.

4.2 RENEWAL. This Agreement will automatically renew for additional 1-year terms, unless

either party notifies the other in writing prior to sixty (60) calendar days before the end of this Agreement. Pricing for the renewed contract term may be subject to an appropriate increase based upon modifications in inspection or testing tracking requirements. Any pricing increase shall be submitted by HCI to the District at least thirty (30) days in writing prior to the renewal term.

4.3 TERMINATION. The District or HCI may terminate this Agreement at any time and on any

date in the initial and renewal terms of this Agreement, with or without any cause, by giving written notice of such intent to terminate to the other party at least thirty (30) days prior to the effective date of termination. Notice of the intent to terminate shall be given in writing by personal service, by an authorized agent, or by certified mail, return receipt requested. The District shall pay the balance of any outstanding accounts of work performed by HCI.

4.4 BASE COMPENSATION. From (date)_________, the District shall pay HCI as

compensation (“Base Compensation”) for utilization of the HydroSoft product a lump sum of $495.00 per year.

4.5 FEE. A fee of $45.00/test will be assessed to each potable water assembly and $100/test

for each fire protection assembly. Assembly testing fee includes testing, contractor coordination, test form generation, web service fees, software licensing fees, contractor oversight, repair coordination and follow-up, customer follow-up and all associated expenses related to program. HCI will invoice District on a monthly basis for tests completed in the prior month. A list of completed tests will be provided no later than the month following completion of the work. All fees will be held firm through 2018. After 2018, prices for testing may increase in accordance with the CPI.

4.6 SITE INSPECTION FEE. If the District wants an on-site property evaluation, then the fee of

$25.00 will be charged by HCI for each on-site property evaluation as outlined in Section 2.10. All site inspections will be invoiced in the month following the completed work. A list


of addresses inspected will accompany the invoice. The District will advise HCI which locations they wish to have inspected. Timing for completion will be determined when inspection quantity and type is known. Typically, our inspectors complete 50 - 70 commercial inspections per week and 150 – 200 residential inspections per week.

4.7 DEVICE REPAIR FEES. Device repair fees vary from type and size of valve. HydroCorp

will submit a separate chart of repair pricing for various manufactures and sizes. Understanding that the majority of testable assemblies will be less than 2” in size we can provide the following costs. (Please note that if an assembly is repaired/rebuilt it typically will not need repair again for three – five years on average, based upon water quality.) An example cost to rebuild a Wilkins ¾” – 2” is $175. This includes rubber parts and labor.

4.8 PAYMENT OF INVOICES. Upon presentation of invoices by HCI, all payments including

base and other compensation shall be due and payable on the first day of each month (due date) for which services will be or have been rendered. All such payments shall be made in accordance with the Florida Local Government Prompt Payment Act, located at Chapter 218, Part VII, Florida Statutes (“PPA”). Failure to pay shall be deemed a default under this Agreement.

4.9 RECORDS. All communications between HCI and the District shall be subject to disclosure

in whole or in part under applicable Freedom of Information, Open Records, or Sunshine laws and regulations (collectively “FOIA”). Specifically, parties acknowledge and agree that they are subject to Chapter 119, Fla. Stat., relating to the release of public records. If the Contractor meets the definition of “Contractor” as set forth in Section 119.0701, Florida Statutes, the Contractor shall also:

(a) Keep and maintain public records that ordinarily and necessarily would be required by the Board in order to perform the service;

(b) Provide the public with access to public records on the same terms and conditions that the Board would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and

(d) Meet all requirements for retaining public records and upon termination of the Agreement transfer to the Board, at no cost, all public records in possession of the Contractor and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Board in a format that is compatible with the information technology systems of the Board.

(e) IF HCI HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO HCI’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE DISTRICT, ______________________, AT ______________ ext. ______, [email protected], 450 S.W. UTILITY DRIVE, PORT ST. LUCIE,


FLORIDA 34986. 4.10 ACCESSIBILITY. Backflow prevention device information will be completed in full only

when the identifying information (i.e. data plate, brass tag, etc.) is accessible and visible from ground level or from a fixed platform/mezzanine.

4.11 CONFINED SPACES – HCI personnel will not enter into confined spaces. 4.12 AUDIT - HCI agrees that until the expiration of five (5) years after expenditure of funds under this Agreement, the District and any of its duly authorized representatives shall have reasonable access to and the right to examine during normal business hours, without compromising the confidentiality of any other HCI customer, with minimal disruption to HCI’s business operations, and after prior written notice of no less than five (5) business days, any and all directly pertinent books, documents, papers, and records of HCI involving transactions related to this Agreement. HCI agrees that payments made under this Agreement shall be, until the expiration of five (5) years after the date that HCI received such payment, subject to reduction for amounts charged that are found on the basis of audit examination not to constitute allowable fees or costs. All required records shall be maintained until an audit is completed and all questions arising from such audit are resolved, or until five (5) years after completion of all work under this Agreement.

ARTICLE V. Risk Management

5.1 INFORMATION. Both Parties to this Agreement recognize and acknowledge that the information presented to them is complete and accurate, yet due to the inaccessible nature of water piping; complete accurate data is not always available. 5.2 INDEMNIFICATION. HCI agrees to and shall hold the District, its elected and appointed officers, and employees harmless from any liability for claims or damages for personal injury or property damage which is caused by or arises from the sole negligence of HCI in the performance of its services under this Agreements. Subject to the monetary limits set forth in Section 768.28, Fla. Stat., the District agrees to and shall hold HCI, its officers, and employees harmless from any liability for claims or damages for personal injury or property damage which is caused by, or arises from, the sole negligence of the District. In the event that both HCI and the District are found by a fact finder to be negligent and the negligence of both is a proximate cause of such claim for damage, then in such event each party shall be responsible for the portion of the liability equal to its comparative share of the total negligence, but the District’s liability shall be subject to the monetary limits set forth in Section 768.28, Fla. Stat.. HCI’s liability to the District for any loss, damage, claim, or expense of any kind or nature caused directly or indirectly by the performance or non-performance of obligations pursuant to this Agreement shall be limited to general money damages in an amount not to exceed or within the limits of the insurance coverage amount provided hereunder regardless of whether such coverage in in effect at the time of the loss. Nothing herein is intended to serve as a waiver of sovereign immunity by any agency or political subdivision to which sovereign immunity may be applicable. 5.3 HCI INSURANCE. HCI currently maintains the following insurance coverage’s and limits: Occurrence Aggregate Comprehensive General Liability $1 Million $2 Million Excess Umbrella Liability $5 Million $5 Million Automobile Liability (Combined Single Limit) $1 Million Worker’s Compensation/ Employer’s Liability $1 Million


Errors and Omissions $2 Million $2 Million Within thirty (30) calendar days of the start of the project, HCI shall furnish the District with satisfactory proof of such insurance, and each policy will require a 30-day notice of cancellation to be given to the District while this Agreement is in effect. These policies will be in effect at the time HCI takes possession of the Facilities. The District shall be named as an additional insured according to its interest under the general liability policy during the term of this Agreement. 5.4 ENTIRE AGREEMENT AMENDMENTS. This Agreement contains the entire Agreement between the District and HCI, and supersedes all prior or contemporaneous communications, representations, understandings, or agreements. This Agreement may be modified only by a written amendment signed by both parties. 5.5 HEADINGS, ATTACHMENTS, AND EXHIBITS. The heading contained in this Agreement is for reference only and shall not in any way affect the meaning or interpretation of this Agreement. The Attachments and Exhibits to this Agreement shall be construed as an integral part of this Agreement. 5.6 WAIVER. The failure on the part of either party to enforce its rights as to any provision of this Agreement shall not be construed as a waiver of its rights to enforce such provisions in the future. 5.7 ASSIGNMENT. This Agreement shall not be assigned by either party without the prior written consent of the other. 5.8 FORCE MAJEURE. A party’s performance under this Agreement shall be excused if, and to the extent that, the party is unable to perform because of actions due to causes beyond its reasonable control such as, but not limited to, Acts of God, the acts of civil or military authority, loss of potable water sources, water system contamination, floods, quarantine restrictions, riot, strikes, commercial impossibility, fires explosions, bombing, and all such interruptions of business, casualties, events, or circumstances reasonably beyond the control of the party obligated to perform, whether such other causes are related or unrelated, similar or dissimilar, to any of the foregoing. In the event of any such force majeure, the party unable to perform shall promptly notify the other party of the existence of such force majeure and shall be required to resume performance of its obligations under this Agreement upon the termination of the aforementioned force majeure. 5.9 AUTHORITY TO CONTRACT. Each party warrants and represents that it has power authority to enter into this Agreement and to perform the obligations, including any payment obligations, under this Agreement. HCI warrants that it is authorized to do business in the State of Florida. 5.10 GOVERNING LAW AND VENUE. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida, regardless of the fact that any of the parties hereto may be or may become a resident of a different state or jurisdiction. Any suit or action arising shall be filed in a court of competent jurisdiction within the State of Florida, venue in St. Lucie County, FL. HCI hereby consents to personal jurisdiction of said court. 5.11 COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original and all of which together shall be deemed to be one and the same instrument.


5.12 NOTICES. All notices, requests, demands, payments and other communications which are required or may be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered personally, telecopied or sent by nationally recognized overnight carrier, or mailed by certified mail, postage prepaid, return receipt requested, as follows: If to HCI: HydroCorp, Inc. c/o Mark Martin 5700 Crooks Road, Ste. 100 Troy, MI 48098 (248) 250-5000 (248) 250-5055 fax If to SLWSD: Dennis M. Pickle

St. Lucie West Services District 450 S.W. Utility Drive Port St. Lucie, Florida, 34986 5.13 SEVERABILITY. Should any part of this Agreement for any reason, be declared invalid or void, such declaration will not affect the remaining portion which will remain in full force and effect as if the Agreement has been executed with the invalid portion eliminated. IN WITNESS WHEREOF, the parties have duly executed this Agreement effective as of the date first above written. St. Lucie West Services District HydroCorp, Inc. __________________________________ ____________________________ By: By: Larry J. La Bute Its Its: Chairman/CEO Date:_______________________________ Date: ________________________ Attest: ______________________________ By: Its:


Item DM 3 Consider Approval of the Second Amendment to Utility SCADA System Service

Agreement

Summary

Attached for your review and approval is the Second Amendment to Utility SCADA System Service Agreement with ISI (Integration Services, Inc). The amendment extends the current contract for an additional three years and all contract conditions remain the same except the hourly rate moves from $85.00 per hour to $95.00 per hour through September 30, 2019.

Recommendation Staff recommends approval of the Second Amendment to Utility SCADA System Service Agreement with ISI. District Manager: Dennis Pickle

Budget Impact Project Number: Available Project Budget: $0.00 ORG Number: This Project: $0.00 Available Balance: $0.00

Board Action



Item

DM 4 Consider Auditor Engagement Letter for FY 2016 _________________________________________________________________________

Summary

In October 2015, the Board selected Grau & Associates as District Auditors for a three-year contract, with an optional two years of renewals. SLW is in year two of that agreement. Grau & Associates’ engagement letter for the fiscal year ending 2016 is attached, per the contract.

Staff recommends approval of the engagement letter.


Item

DM 5 Other Items/Updates

Summary

St. Lucie West Services Newsletter Volume 9

St. Lucie West Services District 450 SW Utility Drive, Port St. Lucie, FL 34986 TEL: (772) 340-0220 Customer Service Email: [email protected] WEBSITE: www.slwsd.org FAX: (772) 871-5771

To Our Valued Customers, This newsletter is sent to you as an update on St. Lucie West Services District “District” projects and accomplishments throughout this fiscal year.

Rates: There has not been a utility rate increase since fiscal year (FY) 2010. The proposed budget for FY 2017 does not reflect a rate increase.

Non Ad Valorem Special Assessment: All the Non Ad-Valorem Special Assessments remain the same. The Special Maintenance Assessment rate per Equivalent Residential Unit (ERU) for FY 2017 is $111.00. The other Non Ad-Valorem Assessment for the Water Management Bond is $186.00 per ERU and the Cascades Improvement Bond is $180.00 per ERU.

Lake Harvey Project: This project is due to be bid out in FY 2017.

4E - 5 Stormwater Canal Project: This project will be completed by November 2016.

BILLING & CUSTOMER SERVICE DEPARTMENT

E-Bills

Receive E-billing instead of paper bills by contacting a Customer Service Representative via email to [email protected] or by completing the Go Green form located at: www.slwsd.org

Pay your utilities bill on our Utility Billing website

Go to www.slwsd.org and click on the Utility Billing logo and select one of the following:

(1) ”ONE-TIME PAYMENT” Anyone can use this option for quick payment. a. Enter your Account Number to pay your bill. customer id – location id

b. See the left menu bar in green. Note: If you use a cell phone click on the 3 bars to view the menu bar.

(2) To see your account history you must log in with a user id (your email address) and password. First time user must register. To register go to www.slwsd.org click on the “Customer Service” tab and click on the “Register & Pay Your Bill Online”.

Other Payment Options

(1) Automatic Bank Drafts. Sign up by completing a form and submitting a voided check. The form is located on www.slwsd.org, click on the customer service tab and payment options to access the form. Complete and mail or email or fax your request to the information provided below.

(2) Credit Cards & E-Checks (Visa, MasterCard, Discover). Pay online by using SLWSD Utility Billing website or pay in the office at the address below.

(3) Check or Money order. Mail or drop off payment in one of our onsite “Payment Drop Off” boxes.

(4) Personal online banking system. If you choose to pay through your personal banking system please allow enough time for your bank to mail us a paper check prior to the due date as we do not accept electronic payment at this time.

Payments received after 4:00pm on the due date will be considered late and automatically be assessed a 10% penalty.

Hurricane Season: Be safe and plan ahead. For valuable information, please visit the City of Port St. Lucie’s website at http://www.cityofpsl.com/emergency-management/pdf/hurricane-quick-guide.pdf .

_____________________________________________________________________________________________________

St. Lucie West Services District Newsletter Volume 9 October 2016

The District Board of Supervisors and Staff are committed to providing quality service!


Item

CA 1 Monthly Report Public Works Department Summary

The following monthly report is provided for your review and information as an update on the day-to-day operations and tasks of the Public Works department.

• Algae▪ 24▪ 4

• Injection Treatments▪ 14▪ 0

• ▪ 0▪ 0

• ▪ 0▪ 0

• ▪ 7▪ 0

• ▪ 54▪ 5

•

• Encroaching Preserves▪ 5▪ 7

• Lygodium Treatments▪ 0▪ 0

• ▪ 0

• ▪ 1▪ 3

• ▪ 0

August 2016Monthly Status Report

Public Works Department St. Lucie West Services District

Work Orders

Grand Total

Service Orders

Storm WaterVac-Con

Dredge BargeVideo RayIrrigation

Shop

DivisionAquatics

Exotic Plant Removal9995

230

1010

155

Service Orders Work Orders



172

Aquatics Division: Operations & Maintenance:

392

Sonar Treatments

Midge Fly Treatments

Tape Grass (Harvester)

Miscellaneous

Scheduled Maintenance




Operations & Maintenance:



Exotic Plant Removal Division:

Lake Cleaning Schedule - Available Upon Request

Tree Removals Service Orders Work Orders

Preserves Maintenance Service Orders

Exotic Vegetation Treatments Service Orders

910

14800050

Exotic Plant Removal Division Cont'd:•

▪ 2▪ 0

• ▪ 1

• None

Storm Water Division:

• Locates▪ 147

• Street Flooding▪ 0▪ 0

• ▪ 4▪ 0

• ▪ 1

• ▪ 0▪ 1

•

• 11• 12• 0

•

• 394 ft• •

• 0• 0

•

• 0• •

• 101• 0

•

Miscellaneous Service Orders

Vine Management


Grate Cleaning Service Orders Work Orders



Work Orders


Improved Landscaping & Mowing

Operations & Maintenance: Storm Water Division / Vac Con:



Service OrdersMiscellaneous

Right of Way Mowing done the first 2 weeks of each month.

Scheduled MaintenanceNone

Estimated Yardage Cleaned

None


None

Service Orders Viewing Pipes

Service Orders Cleaning Out PipesService Orders Cleaning Out Structures

Estimated Footage Cleaned

Scheduled MaintenanceNone

Other Information

Storm Water Division / Video Ray:


Other Information

Operations & Maintenance:Service Orders Dredging Pipes

Miscellaneous Service Orders Scheduled Maintenance

Storm Water Division / Dredge Barge:

0Removed 7 yards debris

Cascades Lake #80 attempted to dredge shallow west end


• Pressure Complaints▪ 0▪ 0

• Customer Has No Water Complaints▪ 0▪ 0

• ▪ 0▪ 0

• ▪ 0▪ 5

• None

• 2.8MG• 0 Reported Reuse Customer Violations• #########• 4.56• 0

• 155▪ 15▪ 99▪ 41

•

Service Orders


Other Information

Work Orders

Staining Complaints Service Orders

Miscellaneous



None

Work Orders

Flows (Gallons)

Shop Division : Operations & Maintenance:

Service Orders for Repairs


Irrigation Violations

VehiclesEquipmentOther

Surficial Well Usage (Gallons)

Monthly Rainfall (Inches)

Irrigation Division: Operations & Maintenance:


Item

CA 2 Monthly Report on Utilities Operations Summary This report is provided for your review and information as an update on the day-to-day Utilities operations of the St. Lucie West Services District, and will be provided once a month.

St. Lucie West Services District Monthly Utilities Operations Report

Summary ERC Water/Wastewater Update

WATER

Commercial Accounts 490

Residential Accounts 6302Total Plant Capacity Based on 3.6 MGD 14,400.00 ERC's (Factor 250 gpd)Sold prior to October 2010 including the Reserve 10,564.23 ERC'sThe Reserve Commitment for 2016 1,500.00 ERC'sAvailable Water ERC as of October 1st 3,498.03Sold in FY 2015-2016 (see water table below) 67.75 ERC'sTotal Remaining Capacity for Water 3,430.28

WATER RESIDENTIAL COMMERCIAL THE RESERVE WATER FEES COLLECTED ERC's sold in Oct-15 0 28.3 0 73,438.50$ ERC's sold in Nov-15 0 3.8 200 256,835.06$ ERC's sold in Dec-15 0 0.0 0 -$ ERC's sold in Jan-16 0 0.0 0 -$ ERC's sold in Feb-16 0 0.0 0 -$ ERC's sold in Mar-16 0 0.0 0 -$ ERC's sold in Apr-16 0 0.0 0 -$ ERC's sold in May-16 0 0.0 0 -$ ERC's sold in Jun-16 0 0.0 0 -$ ERC's sold in Jul-16 0 35.7 0 92,537.70$ ERC's sold in Aug-16 0 0.0 0 -$ ERC's sold in Sep-16 0 0.0 0 -$ Total Water ERC's sold for FY 2015-16 0 67.8 200 422,811.26$

WASTEWATER

Commercial Accounts 433

Residential Accounts 6302

Total Plant Capacity Based on 2.0 MG/TMADF 16,666.67Sold prior to October 2010 including the Reserve 10,438.00 ERC'sThe Reserve Commitment for 2016 1,800.00 ERC'sAvailable Wastewater ERC as of October 1st 5,401.92Sold in FY 2015-2016 (see W.Water table below) 67.75 ERC'sTotal Remaining Capacity for Wastewater 5,334.17

WASTEWATER RESIDENTIAL COMMERCIAL THE RESERVE WASTEWATER FEES

COLLECTED ERC's sold in Oct-15 0 28.3 0 56,600.00$ ERC's sold in Nov-15 0 3.8 0 7,580.01$ ERC's sold in Dec-15 0 0.0 0 -$ ERC's sold in Jan-16 0 0.0 0 -$ ERC's sold in Feb-16 0 0.0 0 -$ ERC's sold in Mar-16 0 0.0 0 -$ ERC's sold in Apr-16 0 0.0 0 -$ ERC's sold in May-16 0 0.0 0 -$ ERC's sold in Jun-16 0 0.0 0 -$ ERC's sold in Jul-16 0 35.7 0 71,320.00$ ERC's sold in Aug-16 0 0.0 0 -$ ERC's sold in Sep-16 0 0.0 0 -$ Total Wastewater ERC's sold for FY 2015-16 0 67.8 0 135,500.01$

New Connections in August: - ERC's

ERC's based on three month average daily flow capacity

St. Lucie West Services District Monthly Utilities Operations ReportAugust-16

Water Treatment Facility· Total finished water produced for August was 47.02 MG

· The finished water produced for the previous twelve months was 565.66 MG

· The average daily flow of finished water for August was 1.517 MG

· The annual average daily flow of finished water for August was 1.55 MG

· The three month average daily flow of finished water for August was 1.53 MG

· The Water Treatment Plant capacity is operating at 42.1%

· The Water Plant Annual withdrawal capacity per SFWMD WUP is at 89.0%

Water Treatment Plant Projects for August:

Wastewater Treatment Facility· Total Influent Wastewater flow for August was 43.62 MG

· Total Effluent Wastewater flow for August was 40.41 MG

· The average daily flow of Influent Wastewater for August was 1.41 MG

· The average daily flow of Effluent Wastewater for August was 1.30 MG

· The annual average daily flow of Influent treated for August was 1.41 MG

· The three month average daily flow of Influent treated for August was 1.38 MG

· The Wastewater Plant capacity is operating at 65%

Wastewater Treatment Plant Projects for August:Performed Generator annual service Pulled anoxic #2 mixer and sending in for warranty repair. Replaced with spare.

Installed ORP analyzer on effluent tank #2 to perform flow pacing study for chlorine feed.

Rebuilt 3 chlorine pumps

1.42

1.38

1.49

1.611.57 1.59 1.57

1.641.58

1.511.51 1.58

1.52

1.251.30

1.27

1.371.42

1.521.54 1.57

1.451.39

1.39 1.34

1.41

0.6

0.8

1.0

1.2

1.4

1.6

1.8

Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16 Jul-16 Aug-16

Flow

In

Millon

Gallons

St. Lucie West Services District Water & Wastewater Average Daily Flows

PotableFinished WaterFlow Mo./Avg.

WastewaterInfluent FlowMo./Avg.

43.91

41.28

46.05

48.28 48.6749.34

45.5950.97

47.5146.89 45.14

48.91

47.02

38.8238.93

39.4141.07 43.87

47.11 44.77

48.80

43.51 43.16

41.55 41.60

43.62

0.6

10.6

20.6

30.6

40.6

50.6

60.6

Aug‐15 Sep‐15 Oct‐15 Nov‐15 Dec‐15 Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16

Flow

In

Millon

Gallons

St. Lucie West Services District Water & Wastewater Monthly Total Flows

PotableFinishedWater TotalFlow

WastewaterInfluent TotalFlow

73% 70%

76% 77% 77%

80% 79%88%

81% 81%

73%

79%75%

58% 60%

60%

62%64% 68% 71%

73% 72%70%

67%65% 65%

39%35%

38%

45% 44% 44% 44%46%

44%42% 42%

44%42%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%



Raw Percent Max Mth Water Capacity 73% 70% 76% 77% 77% 80% 79% 88% 81% 81% 73% 79% 75%

Wastewater Percent Capacity Influent 58% 60% 60% 62% 64% 68% 71% 73% 72% 70% 67% 65% 65%

Finished Water Percent Capacity 39% 35% 38% 45% 44% 44% 44% 46% 44% 42% 42% 44% 42%

St. Lucie West Services DistrictWater and Wastewater Percent Capacity

Raw Percent Max Mth WaterCapacity

Wastewater Percent CapacityInfluent

Finished Water PercentCapacity

St. Lucie West Services District Board Agenda Item Tuesday, October 4, 2016 Item

CA 3 Monthly Report on Capital Improvement Projects Summary This report is provided for your review and information as an update on the Capital Improvement Projects for the St. Lucie West Services District, and will be provided once a month.

WM014 Guettler Brothers Construction finished Wetland 1 Vertical Relocation Project, Staff started Monitoring Phase

WM013 Johnson Davis started working on the 4E to 5 interconnect

WM019 Arcadis working on design and permitting of the Lake Harvey Project

SW069 Staff and ISS started design of Main Irrigation Pump Station Improvements

SW077 ISS started design of Potable Water line extension

SW080 Construction completed on the Concentrate Line Expansion

SW083 Staff finished the new Odor Control equipment for the WWTF

SW086 Arcadis working on design of new Office Complex

SW087 ISI finished the Irrigation SCADA Conversion

Project No.Project

EngineerProject

ManagerContractor /

Vendor

Approved Capital Budget Funds in Dollars

Encumbered / Actual Cost of

Project in Dollars

Available 2015/16 Budget

Purch

Projected Completion

Project

Oct-

20

15

No

v-2

01

5

De

c-2

01

5

Jan

-20

16

Fe

b-2

01

6

Ma

r-2

01

6

Ap

r-2

01

6

Ma

y-2

01

6

Jun

-20

16

Jul-

20

16

Au

g-2

01

6

Se

p-2

01

6

WM001 BH Blue Goose 207,597 122,613 84,984 0% Stormwater Emergency Repairs

WM013 Arcadis RL/BHJohnson

Davis 856,419 786,674 69,745 60%Basin 4E & 5 Canal and Storage Enlargement

WM014 Arcadis RL/BH66,500 41,239 25,261 100%

Basin 2C Wetland Vertical Relocation & Storage Enlargement

TMDL Grant Monitoring Phase

WM019 Arcadis RL/BH 50,000 49,180 820 0% Lake Harvey ProjectSW001 JM 60,000 42,680 17,320 0% Lift Station renewal & replacementSW037 JM 249,455 141,915 107,540 0% Emergency Renewal and Replacement ProjectsSW085 JM 52,500 12,447 40,053 0% Emergency (Assoc. Irr.) R&R ProjectsSW047 JM 15,000 3,670 11,330 0% Structural Repairs ManholesSW049 JM 15,000 1,563 13,438 0% Protective Coating ManholesSW050 JM 50,000 - 50,000 0% WTP Grounding System ImprovementsSW063 JM 1,050 - 1,050 0% New MetersSW064 JM 36,496 28,671 7,825 0% Replacement MetersSW066 JM 30,000 1,225 28,775 0% WWTF Painting & Sealing of TanksSW069 BH 125,000 21,146 103,854 0% Irrigation Ph 1 -Improve Existing WWTP Pump StationSW073 JM 13,480 2,760 10,720 0% Replacement Backflow PreventorsSW077 JM 255,000 34,665 220,335 0% Water Line ExtensionSW080 JM 160,000 78,653 81,347 100% WTP Concetrate Tank ExpansionSW081 JM 145,000 - 145,000 0% WTP Calcite Tank ProjectSW083 JM Evoqua 80,000 77,150 2,850 100% WWTF Odor Control ImprovementsSW084 JM 20,000 20,384 (384) 0% UGU Potable Water Flushing DevicesSW086 RL/DP 98,500 98,500 2%SW087 BH 39,887 39,887 - 100% Irrigation SCADA Conversion

Total 1,446,368$ 506,815 939,553 TOTAL PROJECTS IN PROGRESS OR COMPLETE 13 13 13 14 15 15 16 16 17 17 18PROJECTS IN DESIGN PHASE 4 3 3 4 4 4 3 3 3 3 4

Available budget amounts listed in RED are over Budget PROJECTS IN BID PHASE 1 1 1 1 1 1 2 2 1 1 0Available budget amounts listed in Blue are at or under Budget PROJECTS IN CONSTRUCTION PHASE 4 5 5 5 5 5 5 5 7 6 7

PROJECTS COMPLETED 1 1 1 1 2 2 3 3 3 4 4MAINTENANCE PROJECTS 3 3 3 3 3 3 3 3 3 3 3

PROJECT TRACKER - St Lucie West Services District

St. Lucie West Services DistrictBoard Agenda ItemTuesday, October 4, 2016

ItemCA 4 Monthly Reports on Billing and Customer Service

Summary

The following are the totals from the accounts receivable reports for the June billing cycle.1. Actual Consumption

Water 31,078,540 GallonsSewer 29,761,180 GallonsSewer BOD 3,030.62 GallonsSewer TSS 851.46 Gallons

2. Amount BilledTotal Water $240,989.85Total Sewer $280,599.19Total Irrigation $149,945.09

3. BillingTotal Water 6,792Total Sewer 6,735Total Irrigation 6,431

This report is provided for your review and information as an update on the monthly Billing and Customer Service Operations.

Commercial Water 14,573,390

Commercial Sewer 13,256,030

Commercial Sewer BOD 3,030.62

Commercial Sewer TSS 851.46

Residential Water 16,505,150

Residential Sewer 16,505,150

Actual Consumption August 2016


Item

CA 5 Financial Statements for August, 2016 _________________________________________________________________________

Summary

Attached for your review are the Financial Reports for the period ending August 30, 2016.

Financial Statements for all District Funds

Check Register for General Fund and Water & Sewer Fund

o Summary of Checks over $35,000

Balance Sheet Report for all Funds

Bank Reconciliation Summary for all Depository Accounts

Recommendation No Action Required.

Budget Impact

None.

Board Action


St Lucie West Service District

Budget vs. Actual (General Fund) October 2015 through August 2016

Oct '15 -Aug '16 Budget $ +/- Budget

% of Current Budget

Previous Year % of Previous Year Budget

Ordinary Income/Expense

Income

1-04000 · GF SLWSD GENERAL FUND REVENUE 3,159,986.40 2,987,021.00 172,965.40 105.79% 103.4%

Total Income 3,159,986.40 2,987,021.00 172,965.40 105.79% 103.4%

Gross Income 3,159,986.40 2,987,021.00 172,965.40 105.79% 103.4%

Expense

1-05000 · GF BOARD OF DIRECTORS 14,595.27 16,790.00 -2,194.73 86.93% 67.8%

1-06000 · GF DISTRICT MANAGER 457.21 27,327.00 -26,869.79 1.67% 3.0%

1-07000 · GF FINANCE 116,638.29 156,689.00 -40,050.71 74.44% 83.8%

1-12000 · GF GRANT MANAGEMENT 0.00 1,108.00 -1,108.00 0.0% 18.9%

1-13000 · GF CLERK TO THE BOARD 7,573.88 12,956.00 -5,382.12 58.46% 60.0%

1-14000 · GF AQUATICS DIVISION-PERSNL 279,480.37 350,114.00 -70,633.63 79.83% 74.7%

1-15000 · GF ADMINISTRATION DIV-PERSNL 552,617.70 596,115.00 -43,497.30 92.7% 81.3%

1-16000 · GF STORM WATER MGMT-PERSNL 366,059.22 416,691.00 -50,631.78 87.85% 82.2%

1-17000 · GF EXOTIC PLNT RMVL DIV-PERSNL 175,069.76 203,690.00 -28,620.24 85.95% 64.5%

1-18000 · GF SHOP OPERATIONS-PERSNL 60,607.80 71,378.00 -10,770.20 84.91% 80.0%

1-19000 · GF GENERAL COUNSEL 35,200.60 40,050.00 -4,849.40 87.89% 40.8%

1-23000 · GF SPECIAL COUNSEL 3,628.26 10,751.00 -7,122.74 33.75% 83.7%

1-26000 · GF ENGINEERING 26,385.28 44,778.00 -18,392.72 58.93% 38.8%

1-29000 · GF POLLUTION CONTROL 4,715.50 547.00 4,168.50 862.07% 0.0%

1-31000 · GF AQUATICS DIVISION-OPERATING 125,382.05 182,094.00 -56,711.95 68.86% 71.1%

1-33000 · GF ADMINISTRATION DIV-OPERATING 102,383.88 225,162.00 -122,778.12 45.47% 53.8%

1-34000 · GF STORM WATER MGMT-OPERATING 99,803.76 138,815.00 -39,011.24 71.9% 84.9%

1-35000 · GF EXOTIC PLANT RMVL-OPERATING 154,668.93 168,481.00 -13,812.07 91.8% 41.7%

1-36000 · GF SHOP OPERATIONS-OPERATING 29,309.73 38,852.00 -9,542.27 75.44% 73.8%

1-46000 · GF RENEWAL & REPLACEMENT 625,939.03 1,213,333.00 -587,393.97 51.59% 85.6%

Total Expense 2,780,516.52 3,915,721.00 -1,135,204.48 71.01% 73.6%

Net Ordinary Income 379,469.88 -928,700.00 1,308,169.88

Net Income 379,469.88 -928,700.00 1,308,169.88

Notes: 1) August is approximately 100% (10/10) of the way through the District's normal NAV Assessment

collection period. Therefore income should be over 90% at this point.

2) August is approximately 91.67% (11/12) of the way through the District's fiscal year. Therefore, normal

ongoing expenses should be around 91.67% or lower at this point.


Budget vs. Actual (WMB Debt Service) October 2015 through August 2016

Oct '15 -Aug '16 Budget $ +/- Budget% of Current

Budget



Income

2-04000 · WB WTR MGMT BEN SRS 1999A REV 2,245,994.17 2,394,691.00 -148,696.83 93.79% 107.2%

Total Income 2,245,994.17 2,394,691.00 -148,696.83 93.79% 107.2%

Gross Income 2,245,994.17 2,394,691.00 -148,696.83 93.79% 107.2%

Expense

2-05000 · WB WTR MGMT BEN SRS 1999A DS 2,284,998.66 2,367,071.00 -82,072.34 96.53% 339.9%

Total Expense 2,284,998.66 2,367,071.00 -82,072.34 96.53% 339.9%

Net Ordinary Income -39,004.49 27,620.00 -66,624.49

Net Income -39,004.49 27,620.00 -66,624.49


collection period. Therefore income should be over 90% at this point. After November the NAV collections will be more.

2) The majority Bond payment is not until May each year so the expense should remain very low until the May report where

it will increase significantly. Then the expense will hold steady until the end of the year.


Budget vs. Actual (Cascades Debt Service) October 2015 through August 2016

Oct '15 - Aug '16 Budget $ +/- Budget% of Current

Budget

Previous Year % of Previous Year

Budget


Income

3-04000 · CB CASCADES SRS 1998 REVENUE 196,092.44 211,040.00 -14,947.56 92.92% 94.4%

Total Income 196,092.44 211,040.00 -14,947.56 92.92% 94.4%

Gross Income 196,092.44 211,040.00 -14,947.56 92.92% 94.4%

Expense

3-05000 · CB CASCADES SRS 1998 DEBT SVC 203,822.57 200,763.00 3,059.57 101.52% 100.8%

Total Expense 203,822.57 200,763.00 3,059.57 101.52% 100.8%

Net Ordinary Income -7,730.13 10,277.00 -18,007.13

Net Income -7,730.13 10,277.00 -18,007.13


collection period. Therefore income should be over 90% at this point.

2) The majority Bond payment is not until May each year so the expense should remain very low until the May report where

it will increase significantly. Then the expense will hold steady until the end of the year.


Budget vs. Actual (Water & Sewer Fund) October 2015 through August 2016


Budget

Previous Year % of Previous Year

Budget


Income

5-04000 · WS SLWSD WATER & SEWER REVENUE 7,661,910.25 8,837,282.00 -1,175,371.75 86.7% 85.69%

Total Income 7,661,910.25 8,837,282.00 -1,175,371.75 86.7% 85.69%

Gross Income 7,661,910.25 8,837,282.00 -1,175,371.75 86.7% 85.69%

Expense

5-05000 · WS BOARD OF DIRECTORS 14,249.72 15,504.00 -1,254.28 91.91% 68.8%

5-06000 · WS DISTRICT MANAGER 685.78 16,710.00 -16,024.22 4.1% 5.92%

5-07000 · WS FINANCE 224,227.26 333,007.00 -108,779.74 67.33% 78.94%

5-09000 · WS PROPERTY CONTROL 4,624.50 13,501.00 -8,876.50 34.25% 62.7%

5-11000 · WS UTILITY RATE CONSULTANT 464.40 14,382.00 -13,917.60 3.23% 87.66%

5-13000 · WS CLERK TO THE BOARD 11,275.09 17,121.00 -5,845.91 65.86% 65.2%

5-14000 · WS ADMIN DVSN-PERSNL 777,491.49 962,316.00 -184,824.51 80.79% 80.73%

5-15000 · WS WATER TRTMNT PLANT-PERSNL 324,817.44 373,624.00 -48,806.56 86.94% 87.26%

5-16000 · WS WASTEWATER TRTMT PL-PERSNL 324,859.54 367,736.00 -42,876.46 88.34% 87.0%

5-17000 · WS UNDERGROUND UTIL-PERSNL 517,780.41 586,674.00 -68,893.59 88.26% 81.52%

5-18000 · WS IRRIGATION DIV-PERSNL 49,398.84 62,281.00 -12,882.16 79.32% 86.08%

5-19000 · WS GENERAL COUNSEL 35,200.65 41,141.00 -5,940.35 85.56% 40.97%

5-23000 · WS SPECIAL COUNSEL 3,628.24 8,767.00 -5,138.76 41.39% 83.66%

5-26000 · WS ENGINEERING 47,669.46 77,831.00 -30,161.54 61.25% 86.95%

5-27000 · WATER & SEWER DEBT SERVICE 557,417.50 2,525,432.00 -1,968,014.50 22.07% 23.11%

5-28000 · WS WATER & SEWER SERVICES 574,511.63 626,740.00 -52,228.37 91.67% 91.67%

5-29000 · WS ADMIN DIV-OPERATING 212,783.62 526,631.00 -313,847.38 40.41% 54.67%

5-30000 · WS WATER TRTMNT PLANT-OPER 523,302.85 614,386.00 -91,083.15 85.18% 75.97%

5-31000 · WS WASTEWATER TRTMT PL-OPER 443,650.92 708,817.00 -265,166.08 62.59% 65.88%

5-32000 · WS UNDERGROUND UTIL-OPERATING 489,118.24 560,648.00 -71,529.76 87.24% 88.69%

5-33000 · WS IRRIGATION DIV-OPERATING 217,905.35 315,705.00 -97,799.65 69.02% 75.98%

Total Expense 5,355,062.93 8,768,954.00 -3,413,891.07 61.07% 61.68%

Net Ordinary Income 2,306,847.32 68,328.00 2,238,519.32

Net Income 2,306,847.32 68,328.00 2,238,519.32

Notes: 1) August is approximately 83.33% (10/12) (revenues are billed a month behind)of the way

through the District's billed revenue period. Therefore, normal billed income should be around 83.33% or higher at this point.

2) August is approximately 91.67% (11/12) of the way through the District's fiscal year. Therefore, normal

ongoing expenses should be around 91.67% or lower at this point.


Budget vs. Actual (Water & Sewer Capital) October 2015 through August 2016


Budget



Income

5-36000 · WS CAP REVENUES

5-36001 · INTEREST - R&R 4076011209 907.17 0.00 907.17 100.0% 45.3%

5-36002 · INTEREST - WWCF - 4076011236 72.49 87.00 -14.51 83.32% 33.0%

5-36003 · INTEREST - 2004 BOND ISSUE 0.01 0.00 0.01 100.0% 40.3%

5-36004 · INTEREST - WCF 4076011227 270.93 344.00 -73.07 78.76% 230.5%

5-36005 · WATER IMPACT FEES 379,350.43 247,000.00 132,350.43 153.58% 18.2%

5-36006 · WW IMPACT FEES 91,942.50 7,188.00 84,754.50 1,279.11% 190.2%

5-36007 · R&R TRANSFER FROM W&S OPERATING 574,511.63 626,740.00 -52,228.37 91.67% 91.7%

Total 5-36000 · WS CAP REVENUES 1,047,055.16 881,359.00 165,696.16 118.8% 66.7%

Total Income 1,047,055.16 881,359.00 165,696.16 118.8% 66.7%

Gross Income 1,047,055.16 881,359.00 165,696.16 118.8% 66.7%

Expense

5-37000 · WS RENEWAL & REPLACEMENT CIP

5-37004 · CAPITAL PROJECTS SW049 1,562.50 59,663.00 -58,100.50 2.62% 0.0%





5-37014 · CAPITAL PROJECTS SW050 0.00 50,000.00 -50,000.00 0.0% 0.0%




5-37029 · CAPITAL PROJECTS SW081 0.00 145,000.00 -145,000.00 0.0% 0.0%


5-37031 · CAPITAL PROJECTS SW084 21,161.04 20,000.00 1,161.04 105.81% 8.6%

5-37032 · CAPITAL PROJECTS SW085 16,607.11 0.00 16,607.11 100.0% 0.0%

Total 5-37000 · WS RENEWAL & REPLACEMENT CIP 333,010.98 973,294.00 -640,283.02 34.22% 43.7%

5-38000 · WS WATER CONNECT FEE CIP

5-38011 · CAPITAL PROJECTS SW072 10,188.66 0.00 10,188.66 100.0% 0.0%



Total 5-38000 · WS WATER CONNECT FEE CIP 97,478.94 415,000.00 -317,521.06 23.49% 291.7%

5-39000 · WS WASTEWATER CONNECT FEE CIP

5-39011 · CAPITAL PROJECTS SW062 -14,124.52 0.00 0.0%

Total 5-39000 · WS WASTEWATER CONNECT FEE CIP -14,124.52 0.00 0.0%

Total Expense 416,365.40 1,388,294.00 -971,928.60 29.99% 447.62%

Net Ordinary Income 630,689.76 -506,935.00 1,137,624.76

630,689.76 -506,935.00 1,137,624.76

Notes: 1) Capital Projects all happen at varying times and have varying durations. Therefore there is no hard rule for what percentage

any given project should be at during any given point throughout the year.

Date Num Name Memo Credit

ASSETSCurrent Assets

Checking/Savings1-00001 · SUNTRUST (GF operating) #1363

08/03/2016 debit ASCENSUS PR 8/3/16 (7/16/16-7/29/16) ACH (457 Plan) 1,291.9008/05/2016 6309 AMERICAN EXPRESS 13,112.4108/05/2016 6310 CALLINGPOST COMMUNICATIONS, INC. PO#73375-ANNUAL RENEWAL FEE 1,656.0008/05/2016 6311 CLIFF BERRY INC. PO#73368-DRIVER/PUMP TRUCK W-GEAR PUMP/SERVICE ... 150.0008/05/2016 6312 COAST PUMP & SUPPLY CO., INC. PO#73377-ASSORTED ADAPTERS/BUSHING/BOILER DRAI... 9.0508/05/2016 6313 COMO OIL COMPANY OF FLORIDA PO#73329-DYED-ULTRA LOW SULPHUR 15PPM 713.8208/05/2016 6314 COMPUTER NETWORK SERVICES PO#73383-UPDATE SOPHOS UTM TO FIRMWARE VERSION 62.5008/05/2016 6315 EGP Document Solutions, LLC PO#73386-CONTRACT BASE RATE & OVERAGE CHARGES 597.9208/05/2016 6316 FLORIDA COAST EQUIPMENT PO#73358-FILTER 75.7208/05/2016 6317 GRAYBAR PO#73321-THERMAL UNIT 68.6408/05/2016 6318 GUARDIAN ALARM 314.7508/05/2016 6319 HELENA CHEMICAL CO. PO#73340-RODEO/SPRAY INDICATOR/AQUATHOL SUPER/... 5,515.0008/05/2016 6320 HUMANA VISION INSURANCE CO BILLING ID#591100-001-VISION INSURANCE-AUGUST 2016 446.7608/05/2016 6321 Johnson-Davis Incorporated PO#73263B-BASIN 4E-5 CANAL INTERCONNECT PROJECT ... 90,472.5008/05/2016 6322 JOHNSON ENGINEERING, INC. PO#73373-SLWSD WETLAND#1 PROJECT-PROF SVCS TH... 263.2608/05/2016 6323 NEXAIR, LLC PO#73252-OXYGEN 31.8108/05/2016 6324 PRINCIPAL LIFE INSURANCE-AUGUST 2016-ACCT. NO. 1044710-10001 3,043.1408/05/2016 6325 RICHESON & COKE, P.A. PO#73371-LEGAL SERVICES FOR LABOR & EMPLOYMENT I... 376.2508/05/2016 6326 SAFELITE FULFILLMENT, INC. PO#73332-SOLAR ACOUSTIC INTERLAYER FORD OVAL IN 326.8508/05/2016 6327 SOUTHERN SEWER EQUIPMENT SALES PO#73318-WEAR PLATE 5-14 YARD UNITS 173.5408/05/2016 6328 ST LUCIE CO BALING & RECYCLING 293.5608/05/2016 6329 STAPLES CREDIT PLAN PO#73379-ASSORTED OFFICE SUPPLIES 206.9908/05/2016 6330 SYSTEM DESIGN WIZARDS, INC. PO#73380-WEBSITE MAINTENANCE & HOSTING JULY 2016 423.5008/05/2016 6331 THE LINCOLN NATIONAL LIFE INSURANCE CO. LIFE INSURANCE FOR AUGUST 2016-ACCOUNT NUMBER S... 2,839.5208/05/2016 6332 TREASURE COAST FLEET REPAIR PO#73355-NEW HYDRAULIC CYLINDER COMPLETE 739.4408/05/2016 6333 TREASURE COAST LAWN EQUIPMENT 1,027.6508/05/2016 6334 UNIFIRST 747.7208/05/2016 6335 UNITED SITE SERVICES OF FLORIDA, INC. PO#73306-SERVICE CALL 54.2508/05/2016 6336 WASTE PRO - FT. PIERCE PO#73388-AUGUST 2016 64.2808/05/2016 RevSpring, Inc. VOID:08/12/2016 debit Paychex Time clock chrg (8/2/16) Stmt# 15066023 525.0008/12/2016 6337 APPLE MACHINE AND SUPPLY CO. PO#73423-AL. TREADBRITE 3/16* 61 X 21 100.1108/12/2016 6338 ARCADIS US INC. 13,205.9708/12/2016 6339 ARMADILLO DIRT WORKS, LLC PO#73402-NORTH 1-95 CANAL CULVERT REPAIR-BEHIND ... 2,500.0008/12/2016 6340 CINTAS CORPORATION PO#73412-ASSORTED FIRST AID SUPPLIES 57.4408/12/2016 6341 CONEXIS PO#73411-COBRA DIRECT BILL FOR JULY 2016 49.6508/12/2016 6342 ELPEX PO#73407-TIRES 64.0008/12/2016 6343 FPL PO#73424-ELECTRICAL SERVICES 40,400.9408/12/2016 6344 GONANO & HARRELL PO#73403-JULY 2016 LEGAL SERVICES 3,323.0008/12/2016 6345 HELENA CHEMICAL CO. 3,350.0008/12/2016 6346 INDUCTIVE AUTOMATION PO#73425-TOTAL CARE-RENEWAL MAIN 4,059.2808/12/2016 6347 LOWE'S 2,149.1508/12/2016 6348 NAPA AUTO SUPPLY OF PORT ST. LUCIE 5,263.4108/12/2016 6349 SAM'S CLUB DISCOVER ASSORTED OPERATING SUPPLIES 309.4108/12/2016 6350 TELETRAC, INC. PO#73400-SUBSCRIPTION 2,835.0008/12/2016 6351 TREASURE COAST LAWN EQUIPMENT 603.6708/12/2016 6352 UNIFIRST 249.2408/12/2016 6353 USI INSURANCE SERVICES LLC PO#73406-POLICY PACKAGE RENEWAL FY16-17 195,507.0008/12/2016 6354 VERO CHEMICAL DISTRIBUTORS INC 733.0508/17/2016 debit ASCENSUS PR 8/17/16 (7/30/16-8/12/16) ACH (457 Plan) 1,318.4008/19/2016 6355 CINTAS CORPORATION PO#73458-ASSORTED FIRST AID SUPPLIES 201.4008/19/2016 6356 COMCAST PO#73476-CABLE TV & INTERNET SERVICES 259.2308/19/2016 6357 CONTECH ENGINEERED SOLUTIONS LLC PO#73353-CORLIX PIPE & CSP BD 24" FLAT 504.0008/19/2016 6358 FLORIDA COAST EQUIPMENT PO#73459-COVER,DUS 243.6308/19/2016 6359 HELENA CHEMICAL CO. PO#73460-REWARD 1,975.0008/19/2016 6360 IRRIGATION BY MIKE MARBURGER, INC. PO#73457-TICKETS FROM 07/05/16 TO 08/08/16 1,440.0008/19/2016 6361 PALM TRUCK CENTERS INC. PO#73369-HANDLE 73.9008/19/2016 6362 PITNEY BOWES-PURCHASE POWER PO#73478-POSTAGE 156.3508/19/2016 6363 SPECIAL DISTRICT SERVICES, INC. PO#73477-JULY 2016 MANAGEMENT FEES 7,308.4708/19/2016 6364 SUNSHINE STATE ONE CALL OF FLORIDA, INC PO#73416-TICKETS TRANSMITTED FOR JULY 2016 80.2608/19/2016 6365 THE BUSHEL STOP, INC. PO#73393-25 PCS SOD 37.5008/19/2016 6366 TURNER INDUSTRIAL SUPPLY CO. PO#73443-ASSORTED OPERATING SUPPLIES 207.2508/19/2016 6367 WINDSTREAM COMMUNICATIONS PO#73464-TELEPHONE SERVICES 699.8008/19/2016 6368 HOME DEPOT CREDIT SERVICES 1,441.4908/26/2016 6369 APPLE INDUSTRIAL SUPPLY CO. PO#73496-ASSORTED OPERATING SUPPLIES 118.0808/26/2016 6370 ARMADILLO DIRT WORKS, LLC PO#73462-INBOUND LANE HEATHERWOOD-REPAIRED PO... 675.0008/26/2016 6371 COMO OIL COMPANY OF FLORIDA PO#73506-DYED-ULTRA LOW SULPHUR 15PPM 765.5408/26/2016 6372 CONTECH ENGINEERED SOLUTIONS LLC PO#73353A-CORLIX PIPE & ASSORTED GASKETS & FASTE... 404.2508/26/2016 6373 ELPEX PO#73451-TIRES 399.8008/26/2016 6374 GRAINGER 93.3308/26/2016 6375 SHENANDOAH CONSTRUCTION 71,146.2508/26/2016 6376 SITEONE LANDSCAPE SUPPLY, LLC PO#73422-LESCO MSO 2.5 GAL (METHYLATED) 48.7708/26/2016 6377 THE CUSTOM TRUCK SHOP PO#73481-BODY BUSHING KIT & INSTALL BODY BUSHINGS 678.1208/26/2016 6378 TURNER INDUSTRIAL SUPPLY CO. PO#73446-SS30-14 CPLG SS--1/4 7.0008/26/2016 6379 UNIFIRST 498.4808/26/2016 6380 UNITED SITE SERVICES OF FLORIDA, INC. PO#73461-SERVICE CALL 80.5008/31/2016 debit ASCENSUS PR 8/31/16 (8/13/16-8/26/16) ACH (457 Plan) 1,307.74

Total 1-00001 · SUNTRUST (GF operating) #1363 492,553.59

1-00002 · SUNTRUST (GF R&R Fund) # 3968

St Lucie West Service DistrictCheck RegisterAs of August 31, 2016


Total 1-00002 · SUNTRUST (GF R&R Fund) # 3968

5-00002 · SUNTRUST (WS Operating) #791808/05/2016 6720 ALBA TELLO CUSTOMER REFUND-ALBA TELLO-208937506 51.3608/05/2016 6721 ANDREW SZALA CUSTOMER REFUND-ANDREW SZALA-205218018 60.3408/05/2016 6722 CURTIS McMULLEN CUSTOMER REFUND-CURTIS McMULLEN-208971964 49.6608/05/2016 6723 DONN BEARMAN CUSTOMER REFUND-DONN BEARMAN-202999300 68.2508/05/2016 6724 JOHN A. KUBICK CUSTOMER REFUND-JOHN A. KUBICK-199991002 70.6608/05/2016 6725 JOHN MORAN CUSTOMER REFUND-JOHN MORAN-190457880 121.2708/05/2016 6726 MARVIN D. FARRELL CUSTOMER REFUND-MARVIN D. FARRELL-11071072 15.8008/05/2016 6727 MISTY SPADA CUSTOMER REFUND-MISTY SPADA-176716440 42.9808/05/2016 6728 SELMA SCHEVERS CUSTOMER REFUND-SELMA SCHEVERS-156517640 62.7908/05/2016 6729 ACCURATE SEPTIC SERVICES INC. PO#73381-LIQUID WASTE RECEIVED PER GALLON 210.0008/05/2016 6730 AMERIGAS PO#73352-FILLED 33.5LB CYLINDER LIQUID 150.7608/05/2016 6731 APPLE INDUSTRIAL SUPPLY CO. PO#73156-ASSORTED OPERATING SUPPLIES 57.4008/05/2016 6732 APPLE MACHINE AND SUPPLY CO. PO#73126-SCH 40 BLACK PIPE 31.3508/05/2016 6733 ARMADILLO DIRT WORKS, LLC 21,365.0608/05/2016 6734 BARNEY'S PUMP PO#73339-HOMA PUMP PARTS 257.0008/05/2016 6735 CINTAS CORPORATION PO#73374-ASSORTED FIRST AID SUPPLIES 90.7708/05/2016 6736 CITY ELECTRIC SUPPLY CO. 444.6508/05/2016 6737 COMPUTER NETWORK SERVICES PO#73343-DMS VIRTUAL SERVER 153.2308/05/2016 6738 ELPEX PO#73351-TIRES 199.5008/05/2016 6739 FERGUSON ENTERPRISES 11,099.7308/05/2016 6740 HACH COMPANY PO#73372-BUFFER SOLN, YELLOW PH7.00 68.0408/05/2016 6741 HD SUPPLY WATERWORKS, LTD 2,116.7208/05/2016 6742 HORIZON DISTRIBUTORS INC. PO#73336-ASSORTED OPERATING SUPPLIES 812.4508/05/2016 6743 ODYSSEY MANUFACTURING COMPANY PO#73332-HYPOCHLORITE SOLUTIONS 2,826.9208/05/2016 6744 RevSpring, Inc. VOID: PO#73378-STATEMENTS08/05/2016 6745 THE BUSHEL STOP, INC. 126.0008/05/2016 6746 TREASURE COAST LAWN EQUIPMENT PO#73349-CHAIN SAW 499.9508/05/2016 6747 TURNER INDUSTRIAL SUPPLY CO. PO#73298-ASST BALL VALVES/PIPE CUTTERS 469.4308/05/2016 6748 UNITED RENTALS 775.0808/05/2016 6749 USABLUEBOOK 2,922.2208/05/2016 6750 XYLEM WATER SOLUTIONS U.S.A., INC. 3,085.0008/05/2016 6751 THERESA F. SULLIVAN WATER CONSERVATION REBATE 2015-16 44 98.0008/05/2016 6752 RevSpring, Inc. 4,057.3008/12/2016 6754 BIMINI ENTERPRISES LLC CUSTOMER REFUND-BIMINI ENTERPRISES LLC-204999382 471.0708/12/2016 6755 CHRISTOPHER YOUNG CUSTOMER REFUND-CHRISTOPHER YOUNG-1281512508 27.8608/12/2016 6756 IN SUN SMITH CUSTOMER REFUND-IN SUN SMITH-40013882 30.4308/12/2016 6757 JOSE REYES CUSTOMER REFUND-JOSE REYES-162455242 33.1608/12/2016 6758 MAUREEN E. MALASKA CUSTOMER REFUND-MAUREEN E. MALASKA-175232186 3.0908/12/2016 6759 MICHAEL ROCKWELL CUSTOMER REFUND-MICHAEL ROCKWELL-18111258 11.0008/12/2016 6760 ARCADIS US INC. PO#72876B-MAIN LINE BYPASS PROF SVCS FROM 06/27/16... 634.5008/12/2016 6761 EASTERN PIPELINE CONSTRUCTION, INC. PO#73401-INSTALLATION OF LONG SIDE SERVICE SLEEVE... 1,700.0008/12/2016 6762 FLOWERS CHEMICAL LABORATORIES 3,075.0008/12/2016 6763 HYDROCORP PO#73413-CROSS CONNECTION CONTROL PROGRAM MG... 550.0008/12/2016 6764 ODYSSEY MANUFACTURING COMPANY PO#73337-HYPOCHLORITE SOLUTIONS 2,826.9208/12/2016 6765 OKEECHOBEE LANDFILL PO#73399-SERVICE PERIOD JULY 2016 4,946.3408/12/2016 6766 PUBLIC RESOURCES MANAGEMENT GR PO#73392A-PROFESSIONAL SERVICES FROM 01/21/16 TO ... 665.4008/12/2016 6767 STAMM MANUFACTURING PO#73389-LOCK & KEY 125.2608/12/2016 6768 THE BUSHEL STOP, INC. 105.0008/12/2016 6769 USI INSURANCE SERVICES LLC PO#73408-ENDT NO. 4-COMMERCIAL PACKAGE 606.0008/12/2016 6770 VERO CHEMICAL DISTRIBUTORS INC 8,800.7808/19/2016 6771 ANTHONY STRAZZERI CUSTOMER REFUND-ANTHONY STRAZZERI-36713558 52.4908/19/2016 6772 DARREL SMITH CUSTOMER REFUND-DARREL SMITH-164655362 42.5608/19/2016 6773 DONALD M. MILLER II CUSTOMER REFUND-DONALD M. MILLER II-1678911890 0.8108/19/2016 6774 EDWIN JOHN AARON CUSTOMER REFUND-EDWIN JOHN AARON-204937474 30.3708/19/2016 6775 EVAN R. ARRINDELL CUSTOMER REFUND-EVAN R. ARRINDELL-18901692 17.0708/19/2016 6776 FRED BOCCHIO CUSTOMER OVERPAYMENT REFUND-210893196 1,018.1608/19/2016 6777 HARRY LASALVIA CUSTOMER REFUND-HARRY LASALVIA-173176444 56.9608/19/2016 6778 HENRY BISCARDI VOID: CUSTOMER REFUND-HENRY BISCARDI-3599348608/19/2016 6779 JONATHAN CLARKE CUSTOMER REFUND-JONATHAN CLARKE-203118008 23.9408/19/2016 6780 MARIE TERHUNE CUSTOMER REFUND-MARIE TERHUNE-1113310842 110.7208/19/2016 6781 RACHEL SKOWRONSKI CUSTOMER REFUND-RACHEL SKOWRONSKI-58435680 26.7708/19/2016 6782 RICHARD JENSEN CUSTOMER REFUND-RICHARD JENSEN-10491014 18.2608/19/2016 6783 RICHARD RANKIN WATER CONSERVATION REBATE 2015-16 45 200.0008/19/2016 6784 RICHARD WEINER CUSTOMER REFUND-RICHARD WEINER-20463250 31.6308/19/2016 6785 ROBERT HUNT CUSTOMER REFUND-ROBERT HUNT-172597206 32.6708/19/2016 6786 SANDRA THOMAS CUSTOMER REFUND-SANDRA THOMAS-1379713468 24.1108/19/2016 6787 SEP IRA FOB BRADFORD JOHANSON CUSTOMER REFUND-SEP IRA FOB BRADFORD JOHANSO... 20.0208/19/2016 6788 THERESA COLLURA CUSTOMER REFUND-THERESA COLLURA-70236824 37.2108/19/2016 6789 WALTER ECOTT CUSTOMER REFUND-WALTER ECOTT-95599284 27.3008/19/2016 6790 WILLIAM MARTIN CUSTOMER REFUND-WILLIAM MARTIN-1290512596 85.9908/19/2016 6791 A & B Pipe & Supply, Inc. PO#73426-TEFLON TAPE/TEFLON PIPE/BLUE MONSTER O... 36.7708/19/2016 6792 APPLE INDUSTRIAL SUPPLY CO. PO#73440-ASSORTED OPERATING SUPPLIES 427.9708/19/2016 6793 AUGUSTA FIBERGLASS COATINGS, INC. PO#73274A-25% DRAWING & ENGINEERING SUBMITTAL 2,391.2508/19/2016 6794 GRAYBAR PO#73334-ASSORTED THERMAL UNITS 1,094.6608/19/2016 6795 IMERYS PO#73331-XO WHITE WT 2000LB BAG 9,759.8108/19/2016 6796 KERNS CONSTRUCTION PO#73410-5" CONCRETE SIDEWALK, BROOM FINISH,FIBER... 1,716.0008/19/2016 6797 ODYSSEY MANUFACTURING COMPANY 1,954.6008/19/2016 6798 RevSpring, Inc. 349.7708/19/2016 6799 SUNCOAST SPRAYER EQUIPMENT CENTER INC. PO#73444-SHURFLO 5.3 GAL 239.2008/19/2016 6800 SUNGARD PUBLIC SECTOR PO#73475-ASP SERVICE BUREAU-MAINTENANCE START S... 2,745.5408/19/2016 6801 THE BUSHEL STOP, INC. PO#73439-1/2 PALLET SOD 123.0008/19/2016 6802 TRANE U.S. INC. PO#73043-DELUXE SILICONE KIT 29.64


08/19/2016 6803 TURNER INDUSTRIAL SUPPLY CO. PO#73453-HOLESAWS/SAW BLADES/PENETRATING OIL/D... 190.5308/26/2016 6804 APPLE INDUSTRIAL SUPPLY CO. PO#73452-ASSORTED OPERATING SUPPLIES 140.6808/26/2016 6805 ARMADILLO DIRT WORKS, LLC 4,388.3008/26/2016 6806 CHEMICAL CONTAINERS, INC. PO#73449-TANK & 2" COUPLER 210.8008/26/2016 6807 CITY ELECTRIC SUPPLY CO. PO#73365-ASSORTED ELECTRICAL SUPPLIES 83.7808/26/2016 6808 COAST PUMP & SUPPLY CO., INC. 813.6208/26/2016 6809 CUMMINS POWER SOUTH 5,807.2408/26/2016 6810 FERGUSON ENTERPRISES 2,475.2008/26/2016 6811 JEROME MAHON WATER CONSERVATION REBATE 2015-16 46 200.0008/26/2016 6812 JESUS VILLASUSO WATER CONSERVATION REBATE 2015-16 47 100.0008/26/2016 6813 KERNS CONSTRUCTION 5,589.2508/26/2016 6814 THE BUSHEL STOP, INC. PO#73486-PALLET OF SOD & PALLET CHARGE 191.0008/26/2016 6815 USABLUEBOOK PO#73442-VANTAGE VUE WEATHER STATION/3FT MOUNT... 462.5808/26/2016 6816 WOOL SUPPLY OF PORT ST LUCIE PO#73415-SAND CLOTH OPEN MESH 30.05

Total 5-00002 · SUNTRUST (WS Operating) #7918 120,479.76

Total Checking/Savings 613,033.35

Total Current Assets 613,033.35

TOTAL ASSETS 613,033.35

LIABILITIES & EQUITY

TOTAL LIABILITIES & EQUITY



Checking/Savings1-00001 · SUNTRUST (GF operating) #1363

08/05/2016 6321 Johnson-Davis Incorporated PO#73263B-BASIN 4E-5 CANAL INTERCONNECT PROJECT ... 90,472.5008/12/2016 6343 FPL PO#73424-ELECTRICAL SERVICES 40,400.9408/12/2016 6353 USI INSURANCE SERVICES LLC PO#73406-POLICY PACKAGE RENEWAL FY16-17 195,507.0008/26/2016 6375 SHENANDOAH CONSTRUCTION 71,146.25

Total 1-00001 · SUNTRUST (GF operating) #1363 397,526.69

5-00002 · SUNTRUST (WS Operating) #7918

Total 5-00002 · SUNTRUST (WS Operating) #7918

Total Checking/Savings 397,526.69

Total Current Assets 397,526.69

TOTAL ASSETS 397,526.69

LIABILITIES & EQUITY

TOTAL LIABILITIES & EQUITY

St Lucie West Service DistrictChecks Over $35,000

As of August 31, 2016

Aug 31, 16


Checking/Savings1-00001 · SUNTRUST (GF operating) #1363 1,009,442.651-00002 · SUNTRUST (GF R&R Fund) # 3968 1,304,495.935-00001 · SUNTRUST (WS Deposit) #1355 93,683.835-00002 · SUNTRUST (WS Operating) #7918 4,053,621.97

Total Checking/Savings 6,461,244.38

Other Current Assets1-02000 · GF SLWSD GENERAL ASSETS 800,352.932-01000 · WB WTR MGMT BEN 1999A ASSETS 832,346.923-01000 · CB CASCADES SRS 1998 ASSETS 65,105.105-01000 · WS SLWSD WATER & SEWER ASSETS 55,742,850.37

Total Other Current Assets 57,440,655.32

Total Current Assets 63,901,899.70

Other Assets000000 · Journal Entry Exchange 2,465.25

Total Other Assets 2,465.25

TOTAL ASSETS 63,904,364.95

LIABILITIES & EQUITYLiabilities

Current LiabilitiesAccounts Payable

20000 · Accounts Payable -19.43

Total Accounts Payable -19.43

Other Current Liabilities1-03000 · GF SLWSD GENERAL LIAB -436,963.542-02000 · WB WTR MGMT BEN 1999A LIAB 46,018.443-02000 · CB CASCADES SRS 1998 LIAB 8,073.785-02000 · WS SLWSD WATER & SEWER LIAB 38,833,203.05

Total Other Current Liabilities 38,450,331.73

Total Current Liabilities 38,450,312.30

Total Liabilities 38,450,312.30

Equity1-01000 · GF SLWSD GENERAL FND BAL 827,947.272-03000 · WB WTR MGMT BEN 1999A FND BAL 3,364,957.583-03000 · CB CASCADES SRS 1998 FND BAL 352,271.6332000 · Retained Earnings 4,952,597.554-02000 · CP WMB CAP PROJECTS FUND BAL 3,188,817.195-03000 · WS SLWSD WATER & SEWER FND BAL 9,724,940.02Net Income 3,042,521.41

Total Equity 25,454,052.65

TOTAL LIABILITIES & EQUITY 63,904,364.95

St Lucie West Service DistrictBalance Sheet

As of August 31, 2016


Item

CA 6 Consider Approval to Transfer Funds for the R&R Account and the WCF Account Requisitions

_________________________________________________________________________

Summary

Attached for your review and approval is a request to transfer funds from the Renewal & Replacement Account (R&R) and the Water Connection Account (WCF) for expenses that are previously budgeted project-related expenses for FY 2015/2016 and have been previously approved by the Board to be funded from one of the above mentioned accounts. All of the expenditures are appropriate for payment from the R&R Account and the WCF Account Fund. All expenditures are in compliance with the District’s policy where the cost exceeds the capitalization threshold for Fixed Assets.

$15,078.79 – Renewal & Replacement Account

$4,515.12 – Water Connection Account

All Invoices for this requisition are attached for your review.

Recommendation . Staff recommends Board approval to transfer funds from the R&R Account for $15,078.79 and the WCF Account for $4,515.12 to the Public Fund Checking account for reimbursement for payments made that have been budgeted to be funded by this account.

Budget Impact

None.

Board Action



Item

CA 7 Surplus Items

Summary Provided for your review and approval. District staff has determined that a declaration of surplus is required from the Board of Supervisors for liquidation of the following items. The declaration will allow staff to dispose of the following items.

Item Description Model Serial/ID Dept. Tag#

Storage Box Buffalo 85833634200383 Admin 550

Recommendation Staff recommends the Board approval for a Declaration of surplus for the above referenced items. District Manager: Dennis Pickle Director of Administration: Madeline Maldonado

Supervisors’ Requests

Adjournment

ST. LUCIE WEST ERVICES DISTRICT - SLWSD · St. Lucie West Services District Workshop Minutes of...

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