Republic of the PhilippinesDepartment of Education

Region VIII, Eastern VisayasDIVISION OFMAASIN CITY

District of Maasin IIIMANHILO NATIONAL HIGH SCHOOL

Manhilo, Maasin City 

OFFICE OF THE SUPREME STUDENT GOVERNMENT 

MANHILO NHS - SSG INTERNAL RULES OF PROCEDURE

“EXCERPT FROM THE MINUTES OF THE SPECIAL SESSION OF THE Manhilo National High School Supreme Student Government, Maasin City on the 14th of June, 2016 at Computer Laboratory, Manhilo National High School, Maasin City.” Present : Hon. Aldrin C. Arranguez -           PresidentHon. James Adam G. Samsom -           Vice-PresidentHon. Champagne Rose H. Jongaya -           SecretaryHon. Chanthal Jane M. Tenio -           TreasurerHon. Leslie D. Celeste -           AuditorHon. Wilfred A. Canales -           P.I.O.Hon. Dane Jimmuel P. Quiruben -           Peace OfficerHon. Cyprian L. Resos -           Peace OfficerHon. Arn Christler L. Mercedes - Peace OfficerVacant -           Grade 7 Representative Hon. Angel G. Banawan -            Grade 8 RepresentativeHon. Herbert P. Orias -           Grade 9 RepresentativeHon. Velka Lalyn J. Ocat -           Grade 10 RepresentativeVacant - Grade 11 RepresentativeHon. Irish Ocat - Business ManagerHon. Bret Nikki Paurillo - Business ManagerHon. Queenie Portia D. Arana - Business Manager Absent: -           None  

Resolution No.001Series of 2016

A RESOLUTION ADOPTING THE INTERNAL RULES OF PROCEDURE OF MANHILO NATIONAL HIGH SCHOOL SUPREME STUDENT GOVERNMENT.

 WHEREAS, pursuant to Section 1, Article II of the Manhilo National High School Supreme Student Government Constitution and By-Laws. The Supreme Student Government shall be the highest governing body of the entire studentry; WHEREAS, in order to achieve a maximum degree of efficiency in the deliberation of issues during their sessions,  Supreme Student Government members shall adopt its Internal Rules of Procedure; NOW THEREFORE, be it Resolved, that the following Internal Rules of Procedures mandated at Section 1, Article II of the Manhilo National High School Supreme Student Government Constitution and By-Laws, are hereby adopted.  

INTERNAL RULES OF PROCEDURE

RULE 1ORGANIZATION OF THE SUPREME STUDENT GOVERNMENT

 Section 1. Composition – The following are the duly elected members of the SUPREME STUDENT GOVERNMENT OF MANHILO NATIONAL HIGH SCHOOL. Hon. Aldrin C. Arranguez -           PresidentHon. James Adam G. Samsom -           Vice-PresidentHon. Champagne Rose H. Jongaya -           SecretaryHon. Chanthal Jane M. Tenio -           TreasurerHon. Leslie D. Celeste -           AuditorHon. Wilfred A. Canales -           P.I.O.Hon. Dane Jimmuel P. Quiruben -           Peace OfficerHon. Cyprian L. Resos -           Peace OfficerHon. Arn Christler L. Mercedes - Peace OfficerVacant -           Grade 7 Representative Hon. Angel G. Banawan -            Grade 8 RepresentativeHon. Herbert P. Orias -           Grade 9 RepresentativeHon. Velka Lalyn J. Ocat -           Grade 10 RepresentativeVacant - Grade 11 RepresentativeHon. Irish Ocat - Business ManagerHon. Bret Nikki Paurillo - Business ManagerHon. Queenie Portia D. Arana - Business Manager    

Section 2. The Presiding Officer- The President shall be the Presiding Officer. He / She shall have the following duties:a. Preside over all meetings and/or may designate another officer to preside for a

specific meeting;b. Enforce this Constitution, By-Laws and other regulations that may be promulgated;c. Sign all official minutes, resolutions, correspondences, and other official papers of

the SSG;d. Represent the SSG in the School Governing Council and any official external or

internal affairs/functions;e. Head the Coordinating Council of the Campus Co-Curricular Organizations;f. Implement SSG programs and projects;g. Create Ad Hoc Committees, as the need arises, the Chairperson of which shall be

appointed by the SSG President; and,h. Perform such other functions inherent and incidental to his/her office.

Section 3. The Vice-President shall have the following duties:a. Assist the President in all matters where his/her assistance is necessary;b. Assume the Office of the President should the position become vacant;c. Supervise members in planning and arranging meetings or programs of activities;d. Head the Internal Affairs Committee and conceptualize programs and projects and

plan activities with the Grade Level Representative; and,e. Perform such other duties assigned by the SSG.

Section 4. The Secretary shall have the following duties:a. Keep accurate records of the minutes and document proceedings of every meeting;b. Keep a file of all pertinent documents and papers of the SSG and make them

accessible to the studentry;c. Call and prepare all notices of SSG meetings;d. Head of Student Government Secretariat; and,e. Perform such other duties assigned by the SSG.

Section 5.  The Treasurer shall have the following duties:a. Keep financial records of the SSG;b. Serve as the disbursing officer of all the SSG’s funds;c. Prepare the annual budget of the SSG;d. Prepare financial reports every month, after an activity, and at the end of term;e. Formulate pertinent financial guidelines for the organizationf. Head the Finance Committee; and,g. Perform such other duties assigned by the SSG.

Section 6. The Auditor shall have the following duties:a. Certify the legitimacy and correctness of the disbursement of funds;B. Audit all expenditures of the SSG funds;c. Assist the Treasurer in formulating guidelines and reports;d. Keep and update inventory of all the SSG’s property;e. Act as the assistant head of the Finance Committee; and,

f. Perform such other duties assigned by the SSG.

Section 7. The Public Information Officer shall have the following duties:a. Popularize the thrusts and objectives of the SSG;b. Build and maintain a credible image of the SSG;c. Take charge in the promotion of SSG projects and activities;d. Head the Publicity Committee; and,e. Perform such other duties assigned by the SSG.

Section 8.  The Peace Officer shall have the following duties:a. Help the presiding officer to maintain peace and order during meetings;b. Act as disciplinary officer, if needed;c. Maintain peace and order within the premises of the school;d. Act as chief peace officer and over all Sergeant-at-Arms of subordinate organization

and classes;e. Chair the Students’ Welfare Committee and appoint its members; and,f. Perform such other duties assigned by the SSG.

Section 9. The Grade Level Representatives shall have the following duties:a. Represent his/her grade level in all of the meetings of the SSG;b. Serve as the grievance desk for their respective year level;c. Conceptualize and implement programs and projects for their respective year level;d. Assist in the effective implementation of the SSG’s programs and projects; and,e. Perform such other duties assigned by the SSG.

Section 10. The Standing Committees.a. Executive Committee. The Executive Committee shall be headed by the President and shall act as the administrative arm of the SSG. 

Hon. Aldrin C. ArranguezChairperson

Hon. James Adam G. SamsomVice- Chairperson 

Members 1. Hon. Velka Lalyn J. Ocat2. Hon. Herbert P. Orias 3. Grade 11 - Representative 

b. Internal Affairs Committee. The Internal Affairs Committee shall be headed by the Vice President and shall take charge of all the matters regarding the members of the SSG and their functions. 

Hon. James Adam G. SamsomChairperson Grade 11 - RepresentativeVice- Chairperson Members1. Hon. Irish Ocat2. Hon. Bret Nikki Paurillo3. Hon. Queenie Portia D. Arana  c. Secretariat. The Secretariat shall be headed by the Secretary shall be the official SSG work group. Hon. Champagne Rose H. JongayaChairperson Hon. Irish OcatVice- Chairperson Members1. Hon. Angel G. Banawan2. Hon. Herbert P. Orias3. Hon. Velka Lalyn J. Ocat

d. Finance Committee. The Finance Committee shall be headed by the Treasurer and shall be assisted by the Auditor. This committee shall take charge of all monetary matters and properties of the SSG. Hon. Chanthal Jane M. TenioChairperson Hon. Leslie D. CelesteVice- Chairperson Members1. Hon. Irish Ocat2. Hon. Bret Nikki Paurillo3. Hon. Queenie Portia D. Arana e. Publicity Committee. The Publicity Committee shall be headed by the Public

Information Officer and shall be responsible for disseminating information on matters concerning the SSG. Hon. Wilfred A. CanalesChairperson Hon. James Adam G. SamsomVice- Chairperson Members1. Hon. Dane Jimmuel P. Quiruben2. Hon. Cyprian L. Resos3. Hon. Arn Christler L. Mercedes

 f. Students’ Welfare Committee. The Students’ Welfare Committee shall be headed by the Peace Officer and shall look after the rights of the students and act upon their complaints. Hon. Cyprian L. ResosChairperson Hon. Arn Christler L. MercedesVice- Chairperson Members1. Hon. Dane Jimmuel P. Quiruben2. Hon. Wilfred A. Canales3. Grade 11 - Representative

g. Special Projects Committee. The Special Projects Committee shall be headed by a person appointed by the president and shall implement programs and projects on anti-drugs abuse, anti-smoking, Brigada Eskwela, Reading and Tutorial Services for Challenged Learners and environment. Hon. Irish OcatChairperson Grade 11 - RepresentativeVice- Chairperson Members1. Hon. James Adam G. Samsom2. Hon. Wilfred A. Canales3. Hon. Cyprian L. Resos

RULE II

DUTIES AND RESPONSIBILITIES OF INDIVIDUAL MEMBER Section 1 Every member shall attend all the sessions of the Supreme Student Government unless he/she is prevented from doing so by reason of sickness and other unavoidable circumstances provided that, as a general rule, previous notice thereto shall be sent to the Supreme Student Government thru the Presiding Officer or the secretary.

Section 2 As a general rule, every member is required to vote on every question or proposed measures being voted upon by the Supreme Student Government.  Abstentions may only be allowed if it can be shown that the member concerned has a pecuniary interest, either directly or indirectly, on the matter being acted upon by the body.

Section 3 Every member shall observe proper deportment and decorum during sessions. 

RULE IIISESSIONS AND QUORUM

 Section 1. Session – The Supreme Student Government shall hold regular sessions once a month and also such number of special sessions as may be called by the President or by majority of the members of the Supreme Student Government at any time.

a) The first monthly regular session of the Supreme Student Government is scheduled on the 1st Friday of the month.

b) Regular session shall be held at the Supreme Student Government Office and shall start at exactly 3:30 o’clock in the afternoon.

c) Regular sessions of the Supreme Student Government shall be in public and the presiding officer has the authority to exact from those present respect and proper deportment.

d) As often as necessary when public interest so demands, special sessions may be called by the President or majority of the members of the Supreme Student Government. No two sessions shall be held in one day.

e) Unless otherwise agreed upon by two-thirds (2/3) vote of the members present, there being a quorum, no other matter may be considered at a special session except those stated on the notice.

f) In case of special sessions, a written notice to the Supreme Student Government members, stating the day, time and purpose of the meeting shall be served personally or left with a member of the classroom.

Section 2. Quorum – the majority of the Supreme Student Government members shall constitute a quorum, e., One (1) presiding officer and at least five (5) Supreme Student

Government members and it is absence, the business of the Supreme Student Government shall not be discusseda) In the event of the absence of the President, The Vice-President or the one next in rank will preside at a regular or special session where there is quorum.

b) When the quorum is lacking, a majority of those in actual attendance may adjourn from time to time and may enforce immediate attendance of any member absent.

c) If there is still no quorum in spite of the above, no other business shall be translated and the presiding officer upon proper motion or a majority of the members present shall declare the meeting adjourned for lack of quorum

d) Should a question of lack of quorum be raised, the presiding officer shall immediately proceed to call the roll of the members and thereafter announce the results.

e) Absent members shall explain their absence during the next meeting. 

RULE IVORDER OF BUSINESS

 Section 1. Order of Business The order of business of the Supreme Student Government shall be as follows:a) Invocation b) Singing of the National Anthem and Maasin City Hymn c) Call to Order d) Roll Call e) Declaration of the existence of a quorum f) Approval of the minutes of the presiding session g) Reading of the communications received h) Committee Reports, if any i) Business for the day j) Other business k) Adjournment

Section 2. Agenda – Matters that may be taken up in the session shall be limited only to those items listed in the agenda

Section 3. Appearance before the Supreme Student Government – Only persons with prior permission from the Secretary shall be allowed to appear and speak before the Supreme Student Government

Section 4. Matters referred to Committee – Any measure appearing in the agenda to reference for the corresponding committee shall not be subject to debate or discussion, prior to final action

Section 5. Urgent matters – urgent matters which may be brought to the attention of Supreme Student Government, the delay in the consideration of which shall prejudice activities of the government, may be discussed in the session without being listed in the agenda. 

RULE VTHE LEGISLATIVE PROCESS

 Section 1. Rules in the enhancement of ordinance and adoption of resolutions including other matters requiring legislative actions, the following rules shall be observed. a) Legislative actions of a general and permanent character shall be enacted in the form of ordinances, while those which are of temporary character shall be passed in the form of resolutions. Matters relating to proprietary functions and to private concerns shall also be acted upon by resolutions.

b) Proposed ordinances and resolutions shall be in writing and shall contain an assigned number, a title or caption, an enacting or ordaining clause and the date of its proposed effectively.

c) A resolution shall be enacted in the same manner prescribed for an ordinance, except that it need not go through a third residing for its final consideration unless decided otherwise by the majority of the Supreme Student Government members present.

d) No ordinance or resolution shall be considered on second residing in any regular meeting unless it has been reported out by the proper committee to which it was referred or certified as urgent by the local chief executive.

e) Any legislative matter duly certified by the Class Presidents as urgent whether or not it is included in the calendar of business maybe presented and considered by the body at the same meeting without need of suspending the rules.

f) The secretary to the Supreme Student Government shall prepare copies of the proposed ordinance or resolutions of the form it was passed on second reading, and shall as distribute to each Supreme Student Government member a copy thereof except that a measure certified by the class President as urgent maybe submitted for the final voting immediately after it has undergone the periods of debate and amendment during the second reading.

g) No ordinance or resolution passed by the Supreme Student Government in the regular, or special session duly called for the purpose, shall be valid unless approved by a majority of the members present, there being a quorum.

h) Upon the passage of all ordinances and resolutions directing the payment or money or creating a liability, and at the request of any member, the Supreme Student Government secretary shall record the ayes and the nays. Each approved ordinance or resolution shall

be stamped with the seal of the Supreme Student Government and recorded in a book kept for the purpose.

RULE VITHE PARLIAMENTARY PROCESS

 Section 1. Motions and their precedence

a) Privilege and Subsidiary Motions – When the questions is under debate, no motion shall be entertained except the following and in the order in which they appear below. 1. Motion to adjourn 2. Motion to declare a recess 3. Motion to postpone temporarily  4. Motion to postpone on a certain day 5. Motion to refer to the corresponding committee 6. Motion to amend the main motion 7. Motion to postpone indefinitely the consideration of any business

b) Question of privilege – Questions relating to the rights and privileges of the Supreme Student Government or to any to its members, shall take precedence over all motions except motions relating to adjournment and recess. This may involved the following:1. Those relating to the organization of the Supreme Student Government 2. Those relating to the comfort of the members of the Supreme Student Government, like seating, lighting, ventilation and other inconveniences of the session hall 3. Those relating to the freedom from noise and conduct of other persons inside the session hall 4. Those relating to the punishment of a member for disorderly conduct or other offense.

c) Incidental motions – The following motions shall take precedence of any motion, to which they are incidental and must be decided before any other business is taken up. 1. Point of Order – Any Supreme Student Government member may interrupt a speaker to bring to the attention of the presiding officer any matter involving an error in procedure or violation of the rules 2. Parliamentary Inquiry – Any request for information as in order if they are pertinent to a pending question 3. Withdraw a motion – A motion by the sponsor requesting of the removal of his main motion from the consideration of the Supreme Student Government shall be in order before its amendment and before the decision is made thereon 4. Suspend the rules – the rules shall be suspended when a motion presented to that effect is approved by two-thirds of the members present. All foregoing motions are not debatable. Section 2. Voting – no motion except in the presence of a quorum shall be entertained during the voting. Any member may explain his vote when voting for the debatable motion. When the motion is not debatable, no other remarks will be entertained by the chair when a member cast his vote. On a vote where affirmative and negative are equal in number, the motion shall be declared lost. If a tie has taken place, the President may, at his discretion, cast the deciding vote. A two-thirds vote is required to pass any of the following motions, (a) to limit, extend or close a debate (b) To amend any part of the adopted rules (c) To suspend the rules (d) To suspend or recommend the expulsion of any member for cause. No member could be compelled to vote, he may sustain it but the motion to reconsider can

be made only by the member who voted on the prevailing side. Any member who abstained from voting shall no right to ask the reconsideration No member can vote on a question in which he has direct or personal pecuniary interest. Section 3. Decorum and Debates (a) Whenever a member wishes to speak he shall rise and request the presiding officer to allow him to have the floor which consent shall be necessary before he may proceed. (b) When several members wish to have the floor, the presiding officer shall recognized the one who first made the request (c) No member shall interrupt another without the letter’s, which may not be obtained except through the chair (d) The presiding officer can volunteer information only when necessary. Before participating in the deliberation of any question before the Supreme Student Government, he should first surrender the chair temporarily to some other member (e) If at any time, the presiding officer states a point of order, or give information otherwise speak, with his privilege, the member speaking must take his seat until the presiding officer has been first heard (f) No number shall walk out or across the session hall while the presiding officer is addressing the Supreme Student Government, or while the Supreme Student Government is engaged in voting. (g) A member who has obtained the floor shall confine himself to the questions before the Supreme Student Government and shall avoid personalities. (h) No member shall claim the floor the second time if there are others who such to speak his the first time (i) All Supreme Student Government members, when attending the session, shall be in complete uniform. (j) Supreme Student Government members shall avoid drinking alcoholic liquor before attending and during session or during recess of session. 

RULE VIIDISCIPLINARY ACTIONS

 Section 1. Absences and Disorderly Behaviora) Any Supreme Student Government member who fails to attend any of following compulsory activities of the school, either or without excuse, shall pay a fine of 50 pesos or the amount set forth by the august body, viz: (1) First monthly regular session (2) Second monthly regular session (3) Office duty (4) Tree Planting (5) Intramural Meet b) members who shall be absent without justifiable cause for four (4) consecutive sessions may be censured reprimanded, or excluded from the session, suspended for not more than thirty (30) days, or expelled: Provided that the penalty of suspension or expulsion shall require the concurrence of at least two-thirds 2/3) vote of all the Supreme Student Government members pursuant to Article XIX of the Supreme Student Government Constitution and By-Laws. Unanimously Adopted, June 14, 2016.  

HON. ALDRIN C. ARRANGUEZ HON. JAMES ADAM G. SAMSOMPresident                                              Vice-President 

HON. CHAMPAGNE ROSE H. JONGAYA HON. CHANTHAL JANE M. TENIOSecretary                                                                Treasurer

HON. LESLIE D. CELESTE HON. WILFRED A. CANALESAuditor                                                     Public Information Officer  HON. DANE JIMMUEL P. QUIRUBEN HON. CYPRIAN L. RESOS         Peace Officer                                               Peace Officer 

HON. ARN CHRISTLER L. MERCEDES   HON. ANGEL G. BANAWANPeace Officer                                     Representative, Grade 8 

HON. HERBERT P. ORIAS HON. VELKA LALYN J. OCATRepresentative, Grade 9                                 Representative, Grade 10 

HON. IRISH OCAT HON. BRET NIKKI PAURILLOBusiness Manager Business Manager

HON. QUEENIE PORTIA D. ARANA Business Manager

I hereby certify that the foregoing Resolution No.001, Series of 2016, “A RESOLUTION ADOPTING THE INTERNAL RULES OF PROCEDURE OF MANHILO NATIONAL HIGH SCHOOL SUPREME STUDENT GOVERNMENT.”, was duly approved by the Supreme Student Government in its regular Session held at the Computer Laboratory of Manhilo High School Maasin City on the 14th day of June, 2016. 

Prepared by:  

HON. CHAMPAGNE ROSE H. JONGAYA

Secretary 

Recommending for Approval by: 

REYNAND F. MAITEMSSG Adviser          Approved by:   

BRENDA L. AMBI  School Head