SRM END USER MANUAL- VENDOR
Transcript of SRM END USER MANUAL- VENDOR
Systems Management Group
AIR INDIA LTD
SRM END USER MANUAL-
VENDOR
1 SRM End User Manual for Vendors
Contents 1. Air India e-Procurement Guidelines .................................................................... 3
1.1. System settings ............................................................................................. 3
1.1.1. Operating System ...................................................................................... 3
1.1.2. Web Browser: ......................................................................................... 3
1.1.3. Browser Security settings ....................................................................... 3
1.1.4. Pop-ups: ................................................................................................. 4
1.1.5. Proxy/Firewall: ........................................................................................ 4
1.1.6. Adobe Reader: ....................................................................................... 4
1.1.7. Java: ....................................................................................................... 4
1.1.8. Installation of Digital Certificate: ............................................................. 4
1.1.9. Microsoft Visual C++ 2010 Redistributable Package (x86): .................... 4
1.2. System Access .............................................................................................. 4
1.2.1. Registration (for new vendors only): ....................................................... 4
1.2.2. Login id: .................................................................................................. 5
1.2.3. Digital Certificates: .................................................................................. 5
1.2.4. Training: .................................................................................................. 5
1.3. General Guidelines for bid process ............................................................... 5
2. Logging on .......................................................................................................... 7
3. Digital Certificate details ...................................................................................... 8
4. View RFx ........................................................................................................... 10
5. View RFx Details ............................................................................................... 13
5.1. RFx Information ........................................................................................... 13
5.2. Verify Signature ........................................................................................... 14
5.3. Questions .................................................................................................... 15
5.4. Notes and Attachments ............................................................................... 15
5.5. View Technical details ................................................................................. 16
5.6. View Items................................................................................................... 17
5.7. View PDF format ......................................................................................... 19
6. Intention to participate ....................................................................................... 21
7. Create/ Submit response .................................................................................. 22
7.1. Basic Data ................................................................................................... 22
7.2. Questions .................................................................................................... 24
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7.3. Notes and Attachments ............................................................................... 25
7.4. Items ........................................................................................................... 28
7.5. Add Conditions ............................................................................................ 29
7.6. Print Preview ............................................................................................... 32
8. Save and encrypt bid ........................................................................................ 34
9. View/ Edit response .......................................................................................... 36
10. Pay EMD ........................................................................................................ 38
11. Submission of bids ......................................................................................... 46
11.1. Digital Signing and encryption of bids ...................................................... 46
12. Withdraw Bid .................................................................................................. 49
12.1. Withdraw submitted bid ............................................................................ 49
12.2. Resubmit withdrawn Bid .......................................................................... 51
12.2.1. Without any changes ......................................................................... 51
12.2.2. With Changes .................................................................................... 52
13. Question and Answers ................................................................................... 54
14. View Post Tendering details ........................................................................... 58
14.1. Technical Bid Information ........................................................................ 58
14.2. Price Bid Information ................................................................................ 59
15. View Negotiation details ................................................................................. 61
16. Reports ........................................................................................................... 66
16.1. View Your Purchase Orders/ Contracts ................................................... 66
16.2. View Invoice/ Payment Status ................................................................. 67
16.3. EMD Return ............................................................................................. 68
16.4. View Contract Information ........................................................................ 68
17. Annexure A ..................................................................................................... 69
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1.1.1.1. Air India eAir India eAir India eAir India e----Procurement GuidelinesProcurement GuidelinesProcurement GuidelinesProcurement Guidelines
e-Procurement tender documents can be down loaded from Air India Website
https://erpportal.airindia.in/irj/portal .
1.1. System settings
All bidders are advised to refer to the “FAQ and system settings link” on our e-
Procurement portal for a document on system settings at their end. This document
details the system requirements/settings needed for transactions in the SAP SRM e-
procurement system in general and particularly for bidding activities involving digital
signing, decryption and encryption. Salient features are as follows:
1.1.1. Operating System
It is recommended to use a system which is running on Windows 7 or Windows 10
from Microsoft Corporation and is capable to run internet explorer of a version of at
least 8.
1.1.2. Web Browser:
The supported browser is Internet Explorer provided my Microsoft Corporation©™
(Other browsers Safari, Firefox, Chrome etc. are not supported). The browser should
be of at least version IE 8 and should be run in administrator mode. Higher versions
of IE should have the e-procurement URL set to run in compatibility mode. If Internet
explorer version is higher than IE 8/9, follow this process to access the e-procurement
site in compatibility mode.
1.1.3. Browser Security settings
Add the e-procurement web site URL to Trusted Site as below from internet options of
internet explorer. Following Custom level security settings need to be set as ‘enabled’
Allow Scriplets
Automatic prompting for ActiveX controls
Binary and script behaviors
Download signed ActiveX controls
Download unsigned ActiveX controls
Initialize and script ActiveX controls not marked as safe
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Run ActiveX controls and plug-in
Script ActiveX controls marked safe for scripting.
1.1.4. Pop-ups:
Pop-ups should be enabled on Air India e-Procurement portal. This is required to view
tender documents and participate in e-tendering process.
1.1.5. Proxy/Firewall:
If you are unable to access Air India E-Procurement portal, check if you are using
proxy to connect to internet or if your PC is behind any firewall. Contact your system
administrator to enable connectivity.
1.1.6. Adobe Reader:
Adobe Reader should be installed on your computer for digital signing. You can update
this from the link http://get.adobe.com/uk/reader/
1.1.7. Java:
Java version should be at least 7. For Java download please go to URL
https://java.com/en/download/index.jsp
1.1.8. Installation of Digital Certificate:
Please follow the instructions from your digital certificate vendor to install the digital
certificate and associated drivers on your computer. The digital certificate should be
brought from a CA (Certifying Authority) licensed by the CCA (Controller of Certifying
Authorities) in India. The current CAs licensed by CCA can be seen at
http://cca.gov.in/cca/index.php?q=faq-page#n41
1.1.9. Microsoft Visual C++ 2010 Redistributable Package (x86):
This package is required for document signing using digital signature.
1.2. System Access
All bidders are required to have access to the Air India e-Procurement Portal. For this
purpose following activities are required to be done:
1.2.1. Registration (for new vendors only):
New Vendors can do free of cost Registration by accessing “Supplier Registration” link
on our e-Procurment Portal, at https://erpportal.airindia.in/irj/portal. All vendors who
are required to participate in an on-going tender, are required to complete the
registration process minimum 5 working days prior to close of the tender. Such
vendors are also advised to contact our help desk on email [email protected].
On completion of registration process, vendors would receive two system generated
mails, one for the user name and another for the password. In case vendors do not
received their log-in IDs/ passwords, 3 days prior to tender due date, should contact
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our help desk on email [email protected]. Vendors are also advised to check
the spam/ junk folder before contacting the help desk.
1.2.2. Login id:
All existing vendors of Air India have been provided with login ID and password. In
case a vendor does not have his log in ID/ password, should send a mail from his/ her
registered email ID to [email protected] and obtain login details, minimum 3
working days prior to close of the tender. In case the email ID is changed/ deactivated,
vendors are required to submit a request on their company letterhead, duly signed and
stamped by the competent authority. It would be the responsibility of the bidder to
ensure safe custody of the log in details to Air India e-Procurement Portal. Air India
shall not be responsible for any misuse/ unauthorized access of the vendor ID on our
portal.
Vendors are prompted to change password after initial login. In case the vendors need
to reset the password, they can use the “forgot password” link. The new password
would be sent to the registered email address only.
1.2.3. Digital Certificates:
For submitting quotations online, Vendors are required to obtain Class 2/3 Company/
Organization type certificates (both encryption & signing- with token) from any of the
Certifying authorities authorized by Controller Of Certifying Authorities under Govt of
India IT Act 2000. Please note that individual type certificates are not acceptable. All
foreign vendors are also required to procure the digital certificates, issued by any of
the Indian Certifying authorities. The process of obtaining digital certificate takes some
time. Therefore, the vendors are advised to procure the digital certificates well before
the due date of the tender.
1.2.4. Training:
Self-learning Help files containing process of online bidding is available can be
accessed using “Guidelines to Bidders” link on our portal. All vendors are advised to
go through the training material prior to submitting on line bids. A help desk has been
set-up for vendors for providing on line assistance through remote access. Vendors
can contact our help desk on +91 22 2626 5841/2 or [email protected] for any
assistance required in submission of bids. In their own interest, vendors are advised
to contact the help desk at least 3 working days prior to the due date of tender.
1.3. General Guidelines for bid process
General guide lines for bidders to proceed further on Air India tender process are
available in Air India e-Procurement portal under “Guidelines to Bidders” link. Bidders
shall go through/read and understand the guidelines before submitting their bids on-
line.
1.3.1. For latest E-Tender guidelines bidders are advised to refer to Air India e-Procurement portal https://erpportal.airindia.in/irj/portal from time to time.
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1.3.2. Bidder shall download digitally signed tender documents after logging into Air India e-Procurement portal only.
1.3.3. Bidders shall submit their bids before scheduled last date & time of submission through Air India e-Procurement portal (https://erpportal.airindia.in/irj/portal) only using their own Air India e-Procurement portal registered login id/password.
1.3.4. Air India e-Procurement portal will not allow bidders to submit their bids, after the scheduled date & time of submission. Mere saving of document on Air India e-Procurement portal does not means bid response has been submitted. Bidders have to show their positive intent by pressing “Submit”
tab in the bid concerned.
1.3.5. Bidder can alter n-number of times their technical & price bid before last date & time of tender submission. In such a scenario, only the last submitted bid would be considered as valid bid. In case the bidder alters and saves the bid, but does not submit the bid, none of his bid(s), would be considered as a valid response for the tender. In their own interest, bidders are advised to submit their bids, well before the close of tender and ensure the status of the response as “Submitted”. The e-bid response can be opened on line by Air India only after the time and date for opening of bid.
1.3.6. No part of bid response can be modified by any bidder, subsequent to the schedule time of submission of bids
1.3.7. No part of the bid is visible to Air India before opening of concerned section/stage of the bid.
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2.2.2.2. Logging onLogging onLogging onLogging on
To access Air India e-tenders, navigate to http://erpportal.airindia.in/irj/portal and log
on with your username and password.
In case you are an existing vendor with Air India; and do not have a
username/password yet, please get in touch with [email protected] to
generate your login credentials.
If you are a new vendor and do not yet have a vendor code with Air India; please first
fill up the vendor registration form by click on the “Supplier Registration” link at the
bottom of the screen.
While you have not yet received your username/password, you can view a list of
current public tenders by clicking on the “Tenders” link at the bottom of the home page
https://erpportal.airindia.in/irj/portal.
In case you have forgotten your password, click on Forgot password. Enter your user
name and the valid email, as maintained in our system while registering and submit.
You would receive a system generated mail with your new password. You would be
required to change this system generated password on your first log-in.
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Note: In case you do not receive your password mail, please check the spam/ junk
folder. If you need any further assistance regarding logging in, please contact the email
address as given in the login screen.
3.3.3.3. Digital Certificate deDigital Certificate deDigital Certificate deDigital Certificate detailstailstailstails
Once you login to the system, a screen with details of Digital certificate appears. You
are required to update this information in the system. This is a one-time activity.
Select the applicable Certifying Agency
Select the available certificate details
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Enter the validity end date of the certificate and enter Confirm
If you choose to click on Ask Me Later, this page would appear on every log-in.
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4.4.4.4. View RFxView RFxView RFxView RFx
To view a list of all RFx’s in which you can participate, Click on the navigation tab “RFx
and Auctions”.
Check that the current Active Query is eRFXs > All.
To view the most current results, click on the “Refresh” link at the top of the list output.
You can further narrow the search results using the following parameters:
Field Name Description User Action and Values
Event Number Tender Number Enter the RFx number if you know
it. You can also use “*” as a wild
card, e.g. entering 70* will fetch all
available RFx’s beginning with
70.
Event Status Tender Status – Current Choose from the dropdown; or
leave blank to view all RFx’s.
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Tender or Past tender in
which you participated.
My RFx responses
from
Time period of
quotations entered by
you
Choose from the dropdown to
view
RFx’s with your quotations from a
specific time period, or leave
blank to
view all RFx’s.
All RFx, as per the search criteria are displayed.
You can view the following information in the output list details:
Field Name Description
RFx Number Tender Number
RFx Description Short description of the RFx
RFx Type Tender Type: Selective/ Public/ Direct etc.
Publication type Open Tender or Selective Tender
RFx Status Currently Published or Ended
RFx Version Current version of the RFx
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Submission End Bid submission deadline date and time
Assigned RFx Whether you are already assigned to the RFx
Tech Bid Required If checked, this is a two-bid tender
Tech Bid Opening Date Date and Time for opening of technical bids
Tech Bid Opening Whether technical bid opening is already
completed
Price Bid Opening Date
Date and Time for opening of price bids. If this
date has Not been finalized, the date displayed will
be 31.12.9999
Price Bid Opening Whether price bid opening has been already
completed.
Response Number If you have created a bid for the RFx, bid no will
appear here.
Response Status Bid status, whether submitted or saved or
withdrawn etc.
Response Version Version no of the bid response
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5.5.5.5. View RFx DetailsView RFx DetailsView RFx DetailsView RFx Details
Click on the link for RFx number to open the RFx details in a new window.
You can also navigate to this window by clicking on the link you received in the email,
in case you were specifically assigned to the RFx by the purchaser.
5.1. RFx Information
To view the details of the RFX, click on RFx Parameters under RFx information tab
This tab provides information regarding timelines, as applicable to the RFx, EMD
details, etc.
Field Name Description
Start Date Start date for bidding. If a date is entered here, you can
create bids only after this date.
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Submission
Deadline
Last date and time for online submission of bids
Opening Date Price Bid Opening date and time.
End of Binding
Period
Date till which quotations are required to be valid.
Quota Split If checked, this indicates that the RFx quantity may be
allocated to (split between) two or more bidders.
Earnest Money
Deposit
amount
EMD amount
Earnest Money
Deposit
Submission
Deadline
Last date and time to submit the EMD. (If blank, last date
to deposit EMD is same as bid submission deadline)
Technical RFx
Response Opening
Date
Technical Bid opening date and time
5.2. Verify Signature
Click on the “Verify Signature” button at the top of the page to view the digital
signature of the purchaser.
Details of Buyer’s certificate would be displayed
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5.3. Questions
Question Tab under RFx Information provide list of questions applicable to the RFx
Questions marked as * are mandatory. For multiple selection based question, click on
“Click Here” link to view the options.
Options are displayed
5.4. Notes and Attachments
To view notes and attachments, as applicable to the RFx, click on “Notes and
Attachments” tab under RFx Information
Click on each link to view the details of the notes.
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5.5. View Technical details
Click on Technical RFx
A new window appears.
Click on the link given in the Name field under External Area
List of all applicable attachments appear
Click on the file name
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Open or save the file
Similarly open all other attachments.
5.6. View Items
Click on Items tab
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List of all items, as covered in the RFx, appear
Select one item and click on detail
You can view the details, such as the quantity required, Whether Sample required,
and the Delivery location, of the item under Item Data tab
To view the conditions as added by the buyer, click on Conditions tab
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Note: While submitting response, you may add or delete any of the conditions.
5.7. View PDF format
To view the PDF format of the RFx, click on Print Preview
Open or save the PDF document
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6.6.6.6. Intention to participateIntention to participateIntention to participateIntention to participate
You can notify the purchaser of your intention to participate in a particular tender.
As a first step, you may need to register yourself for a particular tender. (This step is
required in case you are not already assigned to the tender by the purchaser).
Click on the “Register” button on the top of the RFx.
Click on Participate
In case you do not wish to participate in the RFx, Click on Do Not Participate button
In case you wish to change your decision from participate to do not participate or vice-
versa, you can do so by clicking on Do Not participate or Participate button, as the
case may be.
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7.7.7.7. Create/ Submit responseCreate/ Submit responseCreate/ Submit responseCreate/ Submit response
To create a bid for a RFx, first open the RFx display screen. On the top of the screen,
you should be able to view a “Create Response” button.
In case you cannot view this button, please ensure that you have Registered/ Updated
decision to participate as per step 4. Intention to Participate.
Click on the “Create Response” button to start creating your bid. The “Create RFx
Response” screen opens in a new window.
7.1. Basic Data
Mandatory attributes are displayed in the red.
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On this screen fill up the following information
Field Name Description User Action and Values
Currency Currency for your quotation Select currency from
the dropdown.
This will be available
only if the purchaser
has allowed multiple
currencies for bidding.
Terms of
Payment
Payment terms Choose the payment
term from the
dropdown.
Incoterm Delivery Incoterms Chose the first field
from a dropdown, and
fill further location
details in the
second text field.
Quote Valid Unitl Quote validity end date Enter quotation valid till
date. For reference, the
minimum validity end
date required by the
purchaser is displayed
above in the “Binding
Period” field.
Select Payment Terms. This is a mandatory field
Select Incoterms
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7.2. Questions
Click on Questions tab to enter response to the mandatory questions of the RFx, if
any.
Enter your response against each of the questions
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7.3. Notes and Attachments
Navigate to the “Notes and Attachments” sub-tab under the RFx information tab.
In case of a single bid tender, you will see only one attachment section here – “Price
bid attachments”.
In case of a two-bid tender, you will see two attachment sections here – “Price bid
attachments” and “Technical bid attachments”.
Note: Please ensure that you are adding your technical envelope documents to the
“Technical Bid attachments” section in a two-bid tender, and not the “price bid
attachments” section. These attachments would not be visible to buyer at the time of
opening of the technical bids. Also do not attach any price information in the technical
bid section. Non-compliance to this may result in disqualification of your response.
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To add technical details, click on Add attachment under Technical bid attachment
section
Browse the file to be attached and click OK.
You would be required to digitally sign the document. Therefore, before making any
attachments, ensure that your valid digital certificate token is attached to the desktop.
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Select the appropriate certificate and click sign
Click OK on the confirmation screen
Technical document is digitally signed and attached
Similarly attach all other relevant documents.
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To delete or change attachment, select the attachment and click on Delete button
Confirm your decision
Attachment is deleted.
Now you can attach another attachment as explained above.
7.4. Items
Click on Items tab to enter the price details
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Select the line and click on details button
7.5. Add Conditions
Click on Conditions tab
Conditions as added by the purchaser are displayed
Enter the applicable information.
Note: Basic Rate is a mandatory field
In case any applicable condition is not displayed, you can add so by clicking Add
Condition tab
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Click on down arrow key in empty field to add new condition
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Select applicable condition
Enter the rates as applicable
Note:
1. Once added, conditions are displayed in alphabetical order. However, the same
are applied as applicable. To view the various conditions and applicability, refer
Annexure A.
2. The option to add Per Unit conditions has now been enabled. System
automatically calculates the value on the basis of the date entered by the
bidder. E.g. if the buyer has added Freight as Rs. 50 per piece, and the total
quantity is 100, system will add the value as 5000 for the line. Similarly, if the
additional charges applicable, are Rs 100 per 50, the system will add Rs 100
for the quantity of 100.
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To remove a condition, select the condition and click Remove
After completing your inputs for the RFx response, you can click on check button to
confirm whether required information has been added.
7.6. Print Preview
Click on the “Print Preview” button on the top of the screen to view a summary of your
bid, including the total/ line item wise value of your bid considering taxes and
conditions.
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Your bid response in PDF format gets opened
Note: Verify the contents of this document before submitting your bid
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8.8.8.8. Save and encrypt bidSave and encrypt bidSave and encrypt bidSave and encrypt bid
At any time during bid submission, you may save the draft response. You must attach
your valid digital token to save and encrypt your draft response.
Click on save button to save the bid
Note down the response no.
A new window opens and select the appropriate digital certificate and click Encrypt
Bid
If prompted, enter your token password and click OK
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System confirms that your bid has been saved
Note: In case you have saved your bid and not yet submitted, the same would not be
considered as a valid bid.
In case you edit a submitted bid and then save it, only the last submitted bid would be
considered as a valid bid.
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9.9.9.9. View/ Edit responseView/ Edit responseView/ Edit responseView/ Edit response
To view and Edit your response, search the RFx as explained in an earlier section.
Select the RFx and scroll to the right
The response no and status is displayed.
Click on the response no to edit the RFx
Your response is opened in the display mode.
Click on Edit button to edit the response
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You would require your valid digital certificate to decrypt the bid
Select the appropriate certificate and click on Decrypt bid
When prompted, enter your token password and click OK
Note: This certificate should be the same as used during encryption.
Now you can edit the response and make the desired changes
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10.10.10.10. Pay EMDPay EMDPay EMDPay EMD
You can make online EMD payments by using Payment Gateway. To make online
payment go to Basic Data under RFx Information tab and click EMD Online Payment
EMD details are displayed.
Select the Payment Gateway option from the list.
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Click Pay Online
Initiation of online payment is reflected.
Do not click on OK button at this stage.
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Another page has opened in the background
Go to this page and click on Submit
Click OK
Click OK
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Click OK again
Payment Gateway screen opens
For Credit Card payment, select Credit Card option and proceed with payment
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For Netbanking Select your Bank under Netbanking option
After selecting the bank, click on Pay Now
Click Confirm button.
Your bank’s netbanking page opens
Log in with your netbanking user name and password
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Click Submit
You would get a confirmation screen.
You can now close this window.
Now go back to the earlier bid response screen
Click OK
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Screen will refresh and another button for EMD Payment Receipt appears. Click on
this button to generate the receipt
Click on open or save
EMD receipt is displayed. Payment status ’S’ indicates successful payment.
Note the Transaction Number for any future reference.
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11.11.11.11. Submission of bidsSubmission of bidsSubmission of bidsSubmission of bids
Once the bid response is completed in all respects, click on Check button to view if
any errors exist for the response. IF so, correct the errors before submission of your
bid response.
Click on Submit
11.1. Digital Signing and encryption of bids
You need to digitally sign and encrypt the bid response before submission. Therefore,
ensure that both signing and encryption certificate tokens are attached to your system.
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Select your valid digital signature for signing and click on Sign
Click OK
Now you need to encrypt your bid, select your valid digital signature for encryption and
click on encrypt bid
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Your bid is now submitted and the status changes to Submitted. Also all the values
are now in encrypted form.
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12.12.12.12. Withdraw BidWithdraw BidWithdraw BidWithdraw Bid
12.1. Withdraw submitted bid
In case you wish to withdraw your submitted bid, you can do so before the due date.
Navigate to the RFx, scroll to view the response no
You can see the status of the bid and the response version no against the response
number.
Click on response number to open the response
Click on Withdraw button
Select your digital signature and click on Sign
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Click OK
Your bid is withdrawn
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12.2. Resubmit withdrawn Bid
12.2.1. Without any changes
Open the response in display mode. In case you want to resubmit your bid, without
making any changes, click on Re-Submit
Select your digital signature and click on Sign
Click OK
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Your bid is submitted again.
12.2.2. With Changes
Open response in display mode. Click on Edit button
Select your digital certificate for encryption and click decrypt bid
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Make requisite Changes and click Submit
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13.13.13.13. QuestionQuestionQuestionQuestion and Answersand Answersand Answersand Answers
During the bidding process, you can ask questions and view answers in Question and
Answers section.
Questions and answers window opens. By default, time stamp is checked. For better
viewing, maximise the window.
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Enter your question and click on Send button
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Your message is sent.
Note: This question is visible to the purchaser as well as other bidders.
The count reflected in the Question and Answers indicates number of messages in
this window. Click to view all the messages
All messages are displayed
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14.14.14.14. View Post Tendering detailsView Post Tendering detailsView Post Tendering detailsView Post Tendering details
14.1. Technical Bid Information
All participated bidders of RFx can view this information only after buyer has opened
the technical bids. Here bidders can see list of bidders for the tender.
To view -- Navigate to RFx and Auctions > Overview then Search for the specific RFx
number.
Click on the RFx number to open the display view. Click on the “Tech bid information”
button. Please note that this button appears only after buyer has opened the technical
bid.
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A new window opens
Note: Status will be “Under evaluation” till buyer takes final decision.
.
14.2. Price Bid Information
All technically qualified bidders can view this information only after buyer has opened
the price bids. Here bidders can see price information of all technically accepted bids.
To view -- Navigate to RFx and Auctions > Overview then Search for the specific RFx number. Click on the RFx number to open the display view. Click on the “Price bid information”
button. Please note that this button appears only after buyer has opened the price bids
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This price bid information has following three sections
• Quote summary
• Line item details
• Conditions
Note: Only technically qualified bidder’s price information is shown here.
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15.15.15.15. View Negotiation detailsView Negotiation detailsView Negotiation detailsView Negotiation details
After the completion of the competitive bidding process, Air India may carry out price negotiation with specific bidders as per guidelines. In case Air India purchasing department has entered into negotiation with you (bidder) with reference to a specific tender, the purchaser will then record the final negotiated rates as agreed with you with reference to your original quotation that you submitted for the tender. At this point you will receive an auto generated email from the purchaser
To view negotiation details, search for the RFx by entering the RFx No in the Event No, click Apply. The RFx details would be displayed. Scroll on the right side to view the response number.
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Click on the Response No.
Click on Negotiation Details
You can view the negotiated Price, Conditions, attachments, if any, and Remarks.
Click on details link against the line item to view price breakup
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Price details can be viewed as shown below.
Similarly, view details of other items as well.
In certain cases, more than one negotiation could have been held with the bidder. To
view all versions of negotiations, click on View Versions
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Negotiation History screen opens and provide details of all the negotiations held with
the bidder. Scroll down to view other versions
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Latest version can be viewed.
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16.16.16.16. ReportsReportsReportsReports
16.1. View Your Purchase Orders/ Contracts
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16.2. View Invoice/ Payment Status
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16.3. EMD Return
16.4. View Contract Information
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17.17.17.17. Annexure AAnnexure AAnnexure AAnnexure A
Price Condition
Description Explanation
Basic Rate Basic Rate
Discount % Discount(%)
Discount - Value Discount (Value )
Discount / Unit Discount / Unit
Freight % Taxable
Calculated on base price, part of taxable
amount
Freight -Val Taxable Absolute amount, Part of taxable amount
Freight/Unit Taxable Per unit value, Part of taxable amount
Pack&frwdg % Taxabl
Calculated on base price, part of taxable
amount
Pack&frwdg-Val Taxbl Absolute amount, Part of taxable amount
Pack&frwd/Unit Taxbl Per unit value, Part of taxable amount
Transport % taxbl
Transportation charges Calculated on base
price, part of taxable amount
Transport val taxbl
Transportation charges Absolute amount,
Part of taxable amount
Transport/Unit taxbl
Transportation charges Per unit value, Part
of taxable amount
Surcharge % Calculated on base price, part of taxable
amount
Surcharge Value Absolute amount, Part of taxable amount
Surcharge / Unit Per unit value, Part of taxable amount
Transport chgs - VAT
Transportation charges applicable in case of
vehicle procurement. This value will be
considered for calculation of VAT
Excise Duty Excise Duty
Infra Cess Infra Cess
Education Cess on ED Education Cess on ED
Hr.Edu Cess on ED Hr.Edu Cess on ED
Auto cess
Applicable in case of vehicle procurement.
This value will be considered for calculation
of VAT
Sales Tax/VAT Sales Tax/VAT
VAT incl transport
Applicable in case of vehicle procurement
and transportation charges will be
considered for VAT calculation
Service Tax-DeptCHGS
Service tax on departmental charge,
applicable for vehicle procurement
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Swachh Bharat-DeptCH
Swachh Bharat Cess on departmental
charge, applicable for vehicle procurement
Service Tax Service tax on net value
Swachh Bharat Cess Swachh Bharat Cess on net value
Departmental Chgs % Departmental charges for DGCA contracts
Freight % on Basic
Calculated on base price, not part of taxable
amount and this value will be considered for
octroi calculation
Freight In Value
Not part of taxable amount and this value
will be considered for octroi calculation
Freight /Unit
Not part of taxable amount and this value
will be considered for octroi calculation
Addnl Chgs% on basic
Additional charges calculated on base price,
not part of taxable amount and this value
will be considered for octroi calculation
Addnl chgs value
Additional charges not part of taxable
amount and this value will be considered for
octroi calculation
Additional Chgs/Unit
Additional charges not part of taxable
amount and this value will be considered for
octroi calculation
Transit Ins%on basic
Transit insurance charges calculated on
base price, not part of taxable amount and
this value will be considered for octroi
calculation
Transit Ins value
Transit insurance not part of taxable
amount and this value will be considered for
octroi calculation
Transit Ins/Unit
Transit insurance not part of taxable
amount and this value will be considered for
octroi calculation
Octroi/Entry Tax % Octroi/Entry Tax %
Fuel Surcharge % Fuel Surcharge %
Freight % on total Calculated on total value inclusive of taxes
and octroi
Freight Val to total
Freight charges in lump sum, Will be added
to total value
Freight/Unit to totl
Freight charges in per unit, Will be added to
total value
Frt&fwd val to totl
Freight and Forwarding charges in lump
sum, Will be added to total value
Frt&fwd/Unit to totl
Freight and Forwarding charges in per unit,
Will be added to total value
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Frt&Ins val to total
Freight and Forwarding charges in
lumpsum, Will be added to total value
Frt&Ins/Unit to totl
Freight and Forwarding charges in per unit,
Will be added to total value
G.T.O value G.T.O(Airport Entry) charges in lumpsum
G.T.O/Unit G.T.O(Airport Entry) charges per unit
Insurance % Insurance %
Transit Ins%on total Transit insurance % on total values
Pack&Frwdg %on total Calculated on total value inclusive of taxes
and octroi
Pkg&Fwd Val to total
Packaging and forwarding charges in
lumpsum,Will be added to total value
Pkg&Fwd/Unit to totl
Packaging and forwarding charges per unit,
Will be added to total value
Hndlng&Agent Chg val Handling/Agent Charges in value
Hndlng&Agent Ch/Unit Handling/Agent Chg./Unit
Addnl Chg to total
Additional charges in lumpsum,Will be
added to total value
Addnl Chg/Unit total
Additional charges per unit, Will be added
to total value