ENGLISH

DIVISIONAL ACCOUNTS OFFICE

NORTH WESTERN RAILWAY-BIKANER

ORGANIZATIONAL CHART

MAN MOHAN GOYAL

(Sr.DIVISIONAL FINANCE MANAGER)

ASHOK KUMAR JAIN

(DIVISIONAL FINANCE MANAGER)

NARENDRA KUMAR

MAHESWARI

(ASST. DIVISIONAL FINANCE MANAGER - I)

DINESH KUMAR MEHATA

(Asst. DIVISIONAL FINANCE MANAGER-II)

FUNCTIONS AND DUTIES

Sr.DFM

Overall in charge of Accounts Office and Cash Office.

ADM.

Finance.

Budget.

TC JAG Level.

DFM

Budget, ADM.

Expenditure Section.

Cash Office.

RTI cases of Accounts Department

Finance

Vetting of Contract Agreement

Vetting Indents

Vetting Brief Note

Vetting Quotation up to JAG Level.

Signatory or Final Noting for approvals by Sr. DFM up to JAG level cases & return cases.

Vetting AAC & Stationary Indent.

Detailed Estimate up to JAG Level.

Books Section.

Routine Paper of section under the charge of Sr. DFM will put up through DFM.

In absence of Sr. DFM, DFM will look after the work.

ADFM -I

ISA Branch.

Pension section.

Effy.

Audit.

TC ( Engg., Sr.DEN(C), Sr. DEN (W), DEN(S), S&T, Medical, operating )

IPAS related issues. ADFM -II

PF section including NPS section.

EG & ENG section.

Inspection.

TC Sr. DEN (N), DEN (E), Electric, commercial, Mechanical.

Record section. ( Post check & Computer)

In absence of Sr. DFM, DFM will look after the work of Sr.DFM. In absence of DFM,

ADFM-I will look after the work of DFM. ADFM-I & II will look after each others work during

any one’s absence.

PROCEDURE ADOPTED FOR FUNCTIONING

Procedure Adopted for discharging the functions of Divisional Accounts office:-

All incoming & outgoing mails, documents etc. are routed through Administration section.

Regular Salary bills & Supplementary bills for staff payment are received in Establishment Section and registered duly.

Suppliers/Contractors bills are received from Executive Departments (duly verified) in Expenditure section & registered there. Priority for payment of Suppliers/Contractors bills are maintained strictly.

All financial proposals are received in the Finance Section –I&II by the concerned Supervisor and put up to Sr. DFM directly.

All incoming mails are perused at the Sr. DFM level, on daily basis.

Bills of various kinds are dealt at Account Assistant level for initial processing and thereafter checked at Supervisor (Senior Section Officer) level. Finally it is put up at the officer level for decision/ payment order.

In case a bill needs to be returned, due to any short coming, it is returned with remarks, to the concerned Executive Department promptly.

Payment to Suppliers/Contractors are being done directly in their respective bank accounts by using RTGS (Real Time Gross Settlement) system anywhere in India, without any charges. Under this system no individual cheque is issued to firms and there is no need to collect any cheque from Cash Office.

noRMS Set by It foR the DISchARge of ItS

functIonS:

Different targets are set by the FA&CAOfor each division to follow and achieve the targets for thefinancial year. The divisional unit and the field units are acting asper the target set by the HQ. All efforts are made to achieve the Targets given by HQ. The Position of Monthly Performance of the Division is apprised to HQ.

RuleS, RegulAtIonS, InStRuctIonS, MAnuAlS

AnD RecoRDS helD by It oR unDeR ItS

contRol oR uSeD by ItS eMPloyeeS foR

DISchARgIng ItS functIon: RuleS AnD RegulAtIonS:

i) Railway Service Conduct Rule. ii) Disciplinary and Appeal Rule. iii) Pass Rule. iv) Leave Rule.

v) Pension Rule.

InStRuctIonS AnD MAnuAlS:

i) Indian Railway Accounts Code ii) Indian Railway Finance Code.

iii) Indian Railway engineering code.

iv) Indian Railway Establishment Code.

v) Indian Railway Store code. vi) General Conditions of Contract and standard specification.

viii) Indian Railway Establishment Manual.

StAteMent of the cAtegoRIeS of

DocuMentS thAt ARe helD by It oR unDeR

ItS contRol: Codes, Manuals, Railway Board guidelines and policies, circulars, Records, files pertaining to inspections at various levels and remedial action. The policy guidelines and instructions from board, corrections slip to various Codes & manuals. Internal correspondence to carry out official jobs, which are not relevant to public at large.

PARtIculARS of Any ARRAngeMent thAt

exISt foR conSultAtIon wIth oR

RePReSentAtIve by the MeMbeRS of the

PublIc In RelAtIon to the foRMulAtIon of

ItS PolIcy oR IMPleMentAtIon theReof: For internal matters, there are arrangements for holding informal meetings, PNM etc. with the recognized trade unions at suitable intervals in which the various issues regarding establishment, staff welfares etc. are discussed and resolved accordingly. For public related matters, The branch officer of the division does not has any power to hold any meeting with the public representatives’, however, Divisional Railway Manager periodically holds meeting with the Divisional Railway Users Consultative Committee (DRUCC) and may hold press conference for dealing public issues. Besides, there is public relation organization in every divisional office through which representation is being accepted. For improvement of service and passenger amenities in passenger trains, Railway administration accepts the various complaints and suggestions from the bonafide railway passengers and act accordingly for disposal thereof.

StAteMent of the boARD, councIl, coMMItteeS AnD

otheR boDIeS conSIStIng of two oR MoRe PeRSonS

conStItuteD AS ItS PARt oR foR the PuRPoSe of ItS

ADvIce, AnD AS to whetheR MeetIngS of thoSe

boARDS, coMMItteeS AnD otheR boDIeS ARe oPen to

the PublIc, oR the MInuteS of Such MeetIng ARe

AcceSSIble to PublIc: In AccountS DePARtMent theRe IS no Such boARD, councIl, coMMIttee

oR otheR boDy.

CONTACT DETAILS

Name Designation

Railway

Phone

Number

BSNL Phone

Number

Mobile

Number Pay & SCALE

MAN MOHAN

GOYAL

Senior

Divisional

Finance

Manager

097-44100 0151-2201408 9001197100 38790+8700

(37400-67000)

ASHOK KUMAR JAIN Divisional

Finance

Manager

097-44102 0151-2200972 9001197101 27090+6600

(15600-39100)

NARENDRA KUMAR

MAHESHWARI

Assistant

Divisional

Finance

Manager-I

097-44104 0151-2203411 9001195102 19950+5400

(9300-34800)

D.K.MEHATA Assistant

Divisional

Finance

Manager-

II

097-44144 0151-2544895 9001197103 25690+5400

(9300-34800)

SUB-ORDINATE STAFF

Section wise details of name and telephone number of Section In-Charges

(Sr. Section Officer/Section Officer):-

S. N. SECTION NAME RAILWAY PHONE

NUMBER

MOBILE NUMBER

Pay+GP

Grade

(9300-34800)

1 Administration Sh.Arvind Shrimali 097-44146 9001197012 20430+4800

2 Efficiency Sh.G.Khatri 097-44150 9001197024 23110+4800

3 Pension

Sh.Sanwar mal 097-44110 9001197013 25690+5400

Sh.P.K.Khatri 097-44110 9001197004 24690+4800

Sh. Ram Pat 097-44110 9001197014 19930+4800

4 Finance-I Sh. B.P.Meena 097-44111 9001197006 25690+5400

5 Finance-II Sh.Arvind Gupta 097-44140 9001197020 25690+5400

6 Expenditure

Sh.Kanwar Singh 097-44109 9001197015 21810+4800

Sh.Kana Ram 097-44109 9001197017 25690+5400

Sh. Manhor Lal 097-44109 9001197021 19670+4800

7 Establishment (NG)

Sh.S.K. Middha 097-44108 9001197011 21750+5400

Sh.Nityanand 097-44108 9001197019 20430+4800

Sh. Deepak Gupta 097-44108 9001197009 17570+4800

8 Establishment (Gaz) Sh. Sanjeev Sharma 097-44148 9001197003 15390+4800

9 Provident Fund

Sh. Ami lal Bhuriya 097-44107 9001197005 21750+5400

Sh.S.L Gurjar 097-44107 9001197018 24610+5400

Sh. B.S. Modi 097-44107 9001197022 20510+4800

10 Record Smt. Yashpal Bhati 097-44113 9001197010 14300+4800

11 New Pension Scheme

Sh. P.K. Verma 097-44149 9001197007 25690+5400

12 ISA Sh. Virendara Singh 097-44112 9001197023 24690+4800

13 Budget Sh. Samundra Singh 097-44106 9001197008 19930+4800

14 Books Sh. Vijay Shankar Vyas 097-44106 9001197016 19690+4800

BUDGETARY POSITION

Revenue Expenditure Month of Sept.’13

(Fig. in ‘000’)

D. No. Particular Budget

Allotment

2013-14

BP up to

Sept.13

Actual up

to Sept.13

Var.

1 2 3 4 5 6

3 Gen.Sup.& Ser. 239117 119559 123921 4362

4 R&M of P.Way & Works 1038550 519275 492481 -26794

5 R&M of Motive Power 0 0 0 0

6 R&M of C&W 372866 186433 121979 -64454

7 R&M of Plant & Equip. 309256 154128 138813 -15315

8 Operating Ex.R.Stock 724137 362069 416026 53957

9 Operating Ex. Traffic 1235125 617563 637631 20068

10 Operating Ex. Fuel 881029 440515 830085 389570

11 Staff Welfare Amenities 302888 151444 162602 11158

12 Misc. Working Esp. 189476 94738 75874 -18864

13 PF Pension other Benefits 41842 20921 33485 12564

G. Total 5334286 2666645 3032897 366252

Demand Payable 0 0 299390 299390

Misc. Advance Revenue -47092 -23546 20256 43802

Net Expenditure 5287194 2643099 3352543 709444

Capital Expenditure Month of Sept.’13

(Fig. in ‘000’)

Plan

Head

Description Actual Exp.

12-13

Budget

Allotment

2013-14

Actual.

Expenditure

up to

Sept.'13

%Age

Utilization

1600 Traffic Facilities 20299 15188 7494 49.34

1700 Computerization 0 0 639

2900 Road Safety

Works 0 0 0

L-Xing 65900 27160 28949 106.59

3000 Road Over Bridge 100000 59147 184158 311.36

3100 Track Renewals 380230 235535 146100 62.03

3200 Bridge Works 11500 14250 3157 22.15

3300 S & T Works 49878 35175 34605 98.38

3600 Other Electrical

Works 8797 7404 7174 96.89

4100 Machinery &

Plant 2104 2754 501 18.19

4200 Workshop 2351 1115 180 16.14

5100 Staff Quarters 34951 61526 20944 34.04

5200 Amenities for

Staff 38487 26178 16443 62.81

5300 Passenger

Amenities 70324 64128 49637 77.40

6400 Other Specified

Works 32222 28723 7943 27.65

TOTAL 817043 578283 507924 87.83

CRRM 192698 130350 32426 24.88

The manner of execution of subsidy programmes, NA including the amounts allocated and the details of beneficiaries such programmes. Particulars of recipients of concessions, NA permits or authorisations granted by it. Details in respect of the information, NA available to or held by it, reduced in an electronic form The particulars of facilities available to citizen for obtaining, information, NA including the working hours of a library or reading room, if maintained for public use. The names, designation and other 1. Sh. R. S. Choudhary, particulars of the public information PIO & Sr. DEE, Bikaner Officers. 2. H. R. Choudhary, APIO

& DEE, Bikaner 3. Sh. M. M. Goyal, Nodal Officer & Sr. DFM, Bikaner

Information as per CVC guidelines.

1. Registration of contractors/ suppliers/ vendors for expenditure

Contracts for which registered/approved list is maintained. : Nil

2. Registration of contractors for earning contracts for which

registered/Approval list is maintained. : Nil

3. Registration of firms Trade group wise and category wise in respect

of Procurement to be done by Stores Department.: Nil

4. Registration of firms/Hospitals for medical supplies & Health care.:

Nil

5. Renewal of registration/re-registration in respect of items 1,2,3 & 4

above. : Nil

6. Approval of vendors by RDSO (both as Part I or Part II source) along

With Directorate Operating Procedure (DOP) and Schedule of

Technical Requirement (STR). Similar action should be taken by

CORE, DL W, CL W, ICF, RCF for approving sources for the items

Allotted to them.: Nil

7. Renewal of approval of vendors by RDSO (both Part I & Part II

Sources) by RDSO, CORE, DL W, CL W, ICF & RGF.: Nil

8. Up gradation of a vendor from Part II list to Part I list. : Nil

9. Licenses of RTSA & CBA. : Nil

10. PCO booth licenses. : Nil

11. Commercial plots. : Nil

12. Stacking permission. : Nil

13. Leasing for Food Plazas. : Nil

14. 'Pay and use' toilet licenses.: Nil

15. Parcel handling & transshipment licenses.: Nil

16. Registration of indents and allotment of rakes.: Nil

17. Tourist car, coach and train booking. : Nil

18. Application forms for claims compensation.: Nil

19. Application forms for Refund of freight & fare. : Nil

20. Waival of Demurrage and wharf age.: Nil

21. Appointments as consultant Doctors on contract & its renewal. : Nil

22. Appointments against Cultural quota, Sports quota, Handicap quota

And Scouts & Guides quota. Vacancies/examination dates.: Nil

23. Cases requiring appointments on compassionate grounds : Nil

24. Status of all bill payments to contractors/ suppliers etc.: Nil

25. Recruitment by Railway Recruitment Boards and RPF/RPSF.: Nil

a. Employment notice indicating vacancy position. category

,State ( in case of RPF/RPSE only). community wise, eligibility

criteria etc,) RPF/RPSF only), community wise, eligibility

Criteria etc.

b. Clear position of receipt of applications with necessary

Information.

c. Details of rejection of applications.

d. Details of issue of call letters.

e. Date, time and venues of examinations.

f. f. Publication of results and panels.

g. Information regarding withholding of result or cancellation of

Examination.

26.Details of Tenders/Works Contracts of value > Rs.ICrore in respect

of Engineering/Mechanical/Electrical/S&T & Medical departments, Rs.50

lakhs for Commercial department and all purchases of value> Rs.20 lakhs

done through Stores Contracts. Additional details actual date of start of

work/actual date of completion/reasons for delays, if any. : Nil

27. Monthly summary of all Works contracts/purchases as per sl. 26.: Nil

28.AII Types of Licenses, permissions, clearances. : Nil

29. All applications forms/performs should be available on website in

downloadable form. After receipt of application forms, the deficiencies

found about documents/information submitted.: Nil

30. Status of individual application / matters should be made available.:

Nil

Recommended Additional information for public.

1 .Accident Manual ( available at website)

2. Contact No. ;Divisional emergency control phones

S No Name Designation Tel. No. Official Address

1. Sr. Tulsi Ram Meena Chief

Controller

0151-

2524262,

2200120

DRM Office ,

Bikaner

3. ART/ ARME,. Control office Satellite Phone, Numbers.

S No Location Mobile No.

1 ARME/ART Incharge Lalgarh 9001197409

2 ART ( Churu) 9001197416

3 ARME ( Suratgarh) 9001197411

4 Satellite Phone at Bikaner 00873-763095686

5 Satellite Phone at Hisar 00873-764128639

6 Control Office 0151-2524262, 2200120

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097-44100 0151-2201408 9001197100 38790+8700

(37400-67000)

v”kksd dqekj tsSu

eaMy foRr izcU/kd

097-44102 0151-2200972 9001197101 27090+6600

(15600-39100)

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097-44104 0151-2203411 9001197102 19950+5400

(9300-34800)

Mh-ds-esgrk

Lkgk;d eaMy foRr izcU/kd &II

097-44144 0151-2544895 9001197103 25690+5400

(9300-34800)

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1 iz”kklu Jh vjfoUn Jhekyh 097-44146 9001197012 20430+4800

2 n{krk Jh th [k=h 097-44150 9001197024 23110+4800

3 isU”ku

Jh lkWoj ey 097-44110 9001197013 25690+5400

Jh jksgrk”k 097-44110 9001197004 24690+4800

Jh jkeir 097-44110 9001197014 19930+4800

4 foRr&A Jh cnzh izlkn eh.kk 097-44111 9001197006 25690+5400

5 foRRk&AA Jh vjfoUn xqIrk 097-44140 9001197020 25690+5400

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Jh Lkatho dqekj “kekZ 097-44148 9001197003 15390+4800

9 Hkfo’; fuf/k

Jh vEeh yky Hkwfj;k 097-44107 9001197005 21750+5400

Jh lksgu yky xqtZj 097-44107 9001197018 24610+5400

Jh ch-,l eksnh 097-44107 9001197022 20510+4800

10 ctV Jh ;”kiky HkkVh 097-44113 9001197010 14300+4800

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13 i'p tkWp Jh leqUnz flg 097-44106 9001197008 19930+4800

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097-44106 9001197016 19690+4800

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ctV vkaoVu 2013&14

okLrfod O;; flrEcj 2013

izfr”kr mi;ksx

1600 ;krk;kr lqfo/kk,s 20299 15188 7494 49.34

1700 dEI;qVjhdj.k 0 0 639

2100 jksM lsQ~Vh odZl 0 0 0

2900 Lkeikj 65900 27160 28949 106.59

3000 lMd vksoj fczt 100000 59147 184158 311.36

3100 jsy iFk uohdj.k 380230 235535 146100 62.03

3200 iqy lacaU/kh dk;Z 11500 14250 3157 22.15

3300 fl-,oe~ nq-la-lEcfU/kr dk;Z

49878 35175 34605 98.38

3600 vU; fctyh lEcfU/kr dk;Z

8797 7404 7174 96.89

4100 e'khujh ,oe~ la;U= 2104 2754 501 18.19

4200 mRiknu ;qfuVksa lfgr dkj[kkus

2351 1115 180 16.14

5100 deZpkjh DokVZj 34951 61526 20944 34.04

5200 deZpkfj;ksa ds fy, lqfo/kk,sa

38487 26178 16443 62.81

5300 ;kf= lqfo/kk,sa] vU; jsy mi;ksxdrkZvksa ds fy, lqfo/kk,sa

70324 64128 49637 77.40

6400 vU; fofufnZ’V dk;Z 32222 28723 7943 27.65

;ksx 817043 578283 507924 87.83

CRRM 192698 130350 32426 24.88

lafgrk ,oa fu;ekoyh dh lwfp

dk;kZsa dks fuiVkus ds fy, iz;qDr dh tkus okyh lafgrk] fu;ekoyh dh lwfp %&

Hkkjrh; jsyos ys[kk lafgrk Hkkx A

Hkkjrh; jsyos ys[kk lafgrk Hkkx AA

Hkkjrh; jsyos foRr lafgrk Hkkx A

Hkkjrh; jsyos foRr lafgrk Hkkx AA

Hkkjrh; jsyos LFkkiuk lafgrk

iznRr “kfDr;ksa dh vuqlwfp mRrj if”pe jsyos

jsyos cksMZ o iz/kku dk;kZy; }kjk tkjh fofHkUu ifji= @vuqns”k