Sr. Scientist Promotion Process - Orientation For Division Directors and Deputies September 15,...
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Transcript of Sr. Scientist Promotion Process - Orientation For Division Directors and Deputies September 15,...
Sr. Scientist Promotion Process - OrientationFor Division Directors and Deputies
September 15, 2015
2Human Resources Presentation
Key Roles & Responsibilities
September 15, 2015
• Sr. Scientist Promotion Case AdHoc Committee• 3 Sr. Scientists chosen by Division Director on a case-by-case basis to build a persuasive promotion case,
including writing the Promotion Evaluation Memo. One member may be from another Division at Division Director’s discretion
• Recommend all references to Division Director (candidate will recommend 3 of the references)• Develop powerpoint slides to present promotion case to the Lab Staff Committee
• Sr. Scientist Promotion Case AdHoc Committee Chair• Chosen among the 3 Sr. Scientists by the Division Director• Point of contact for Division Staff Committee Chair, Division Director, Associate Lab Director, and Lab Staff
Committee Chair to receive guidance and communicate to the Ad Hoc Committee• May follow-up with references on behalf of Division Director• Present case to the Lab Staff Committee
• Lab Staff Committee Chair • Advise Ad Hoc Committee on building a persuasive promotion case• Quality-check promotion case to ensure it meets Lab Staff Committee and Lab Management expectations
• Sr. Scientist Promotion Facilitator• Facilitate the entire promotion case from beginning to end and track progress• Quality-check promotion case to ensure it is composed of proper documents • Point of contact for all S&E cases that require review by Lab Staff Committee, Deputy Lab Director, and
Lab Director• Ensure communication protocol is followed
3Human Resources Presentation
High Level Process
September 15, 2015
Ad Hoc Committee Gathers documents (i.e., Statement of
Research), recommends names
of referees to DD
Ad Hoc Committee
Finalizes promotion case
and seek approval
Ad Hoc CommitteeReceive input and
approval on promotion case from DSCC, DD,
and ALD (may add comments to memo)
Ad Hoc Committee Chair
or memberPresents
promotion case to LSC
LSC Evaluates
promotion case
HR Facilitator and LSC Chair
Qualifies promotion case 1
month prior to submission to LSC
Meeting
LDIssues
appointment letter to new Sr.
Scientist
Division DirectorSubmit name(s) of
candidate(s) for promotion and
names of Ad Hoc Committee to LSC Chair
HR Facilitator & LSC ChairOrients Ad Hoc Committee to process steps, templates, and tools, and advises how
to build a persuasive promotion case
Division (Including Division Staff Committee)
Reviews and provides input on the promotional
case
FacilitatorCommunicates decision to all
parties (ALD, DD, DSCC Chair, Ad Hoc Committee,
and HR)
LSC Meeting
Ad Hoc Committee Collects references
(within 2 – 3 months), writes Promotional Evaluation Memo,
and draft presentation
October
DLD and LDSigns Promotional Evaluation Memo
LSC vote on supporting the
promotion?
DLD/LDCommunicates (via
memo) to LSC Chair, DD, and ALD
Division DirectorSelect 3 Sr.
Scientists to form the Ad Hoc
Committee and appoint a Chair
DLD and LDReviews
promotion case
LSC ChairCommunicates to
Ad Hoc Committee Chair & request
revision
Yes
Needs revision
Promotion case approved?
Yes
No or Needs Revision
November – April 30th (hard deadline)
March – June 30th May – July
September
After the AD Hoc Committee revises the
case, they will resubmit it for qualification
Ad Hoc CommitteePut together
presentation for LSC Meeting
4Human Resources Presentation September 15, 2015
Ad Hoc Committee – Building the Case1. In October, Collect documentation & collect names of references
• Complete Request for Description of Research template (can be sent as an email message) to collect the following from Staff Scientist candidate:
o Candidate’s Suggested References templateo Updated Curriculum Vitae (CV)o Updated List of Publicationso Description of Research template
• Collect current Staff Scientist position description from manager• Complete Statement of Referees’ Affiliations template
2. From November through January, Collect References• May contact each reference as a heads up• Provide Division Director’s administrator reference information to complete (and send) Letter of
Solicitation Reference Letter templates• Receive all reference letters
3. In January/February, Write a persuasive Promotional Evaluation Memo (template) and refer to • Description of Research, Current Curriculum Vitae (CV), List of Publications, current Position Description• Reference Letters
4. In February - April, Facilitate the review and approval of the promotion case and create presentation
• Complete Case Cover Sheet template and seek approvals from Division Staff Committee Chair, Division Director, Associate Lab Director
• Submit case documents to HR Facilitator for qualification review • Create the promotion case presentation for the Lab Staff Committee (refer to Presentation
Guidelines)Note: Follow your Division’s protocol for reviewing the above documents as the case is being built