Sprint TekNet IP Train the Trainer

5/14/2003 Sprint TekNet IP Train the Trainer 1

Sprint TekNet IP Train the Trainer

Steven L. MorrisSprint TekNet Factory

100B New Century Pkwy., New Century, KS 66031

904-234-4494


Open TekNet Software

If working at a client station, enter the IP address of the server and mark page as a favorite

For each client you must run this install utility the first time TekNet is accessed.

After the utility installation is complete click on the TekNetMain software button to enter.


Login screen

Login using your User ID and Password

Click Login


Software Tab Bar

Note the tabs for each software: Admin, Media Control, Resource Scheduling, Surveillance, and Video Viewer. If you do not have these options available to you, the tabs will be grayed out. Click on Admin to start.


Sprint TekNet IP Administrative Software

Training Overview Purpose of training What does the software do? Getting started


Areas of Admin. ScreenCalendar bar and action icons

Active day display

Active day’s schedule of events

Routines bar


Bell Routines

On the AH3 main screen click on the Bell Routines tab.

To create a new routine, click on the green bell icon on the routines bar.


Creating a New Bell RoutineChoose Bell Routines Tab

To create a new routine, click on the green bell icon

These are the routines already available


Add A New Bell RoutineFill in a name for your new routine

Click on the New button

Click on Holiday or Special if needed.


Adding a scheduled bell to the Routine


Type in a description

Type in the time for the bell

Choose a bell tone

Click on Save

Choose zones for the bell tone


Complete the Bell Schedule

For each line of theroutine, repeat the procedure.A bulletin may be added to the Bell by clicking on theBulletins tab and choosing from the list. When the Bell Schedule is complete, click on Save & Close. The newRoutine will now appear inthe Routines Bar on the main screen.


Drag and Drop Bell Routine

New Routine can now be dragged and dropped onto any day on the calendar

Each bell we scheduled now appears in the schedule for the day.


Working with Recurring Bell schedules

Recurring bell schedules can be applied using Recurring Bell schedules feature.

Click on the Recurring icon next to the green bell icon on the routines bar.

Can apply up to three different recurring schedules for any specified period of time.

NOTE: Before applying a recurring schedule it is easier to have the Holidays and Special days already marked on the calendar.


Open Recurring Bell Schedule Editor

Click on the Recurring icon. Recurring Bell Schedule Editor screen pops up.


Enter Start and End Dates


Choose Schedule Type

Choose schedule type.

Check schedule shifts as needed.

Choose schedule from drop down list

Click Apply


Edit or Remove a Day’s ScheduleSchedules are easily removed or editedby clicking on thearrow in the upperright hand corner ofthe day, highlightthe schedule name, then click on edit orremove


Electronic Bulletins

Bulletin Routines can be scheduled on the calendar.

Bulletins must be created before they can be added to a Routine.

A Bulletin Routine can consist of several bulletins.

First we will create a bulletin then a bulletin routine.


Create a bulletin

Click on the Open Bulletin Viewer icon


Bulletin Chooser

In the Bulletin Chooser window, click on Bulletin, Add Bulletin, and select one of the three styles.

Note: this windowdisplays the namesof all bulletins, and from this Bulletin Chooser window you can edit ordelete bulletins by first selecting them..


Bulletin DesignThe Bulletin Editor is a simple word processingprogram with a few font selections and the abilityto add graphics and color.

First, highlight New Bulletin and type in the name of your bulletin

Enter text at the cursor. Graphics may be placed anywhere on the bulletin field


Type in bulletin text

Graphics may be found by clicking on the Insert Image icon


Add graphics

Image Viewer window pops up. Select from the list, click OK.


Complete the new bulletin

When completed, click on the Save & Close button. Your new bulletin will now appear in the Bulletins List


Creating a Bulletin Routine

Click on the Bulletin Routines tab

Existing routinesshow in the routinesbar. To create a newroutine, click on thePen and Paper icon.


Add a New Routine Schedule

First type in a name for your new bulletin routine.



Adding a bulletin to the routine

Select a time for the bulletin to display.

Select from the tone options

Is the bulletin to be on Video All Call?

Select from the pull-down list of bulletins

Click on Save

Click on the New button.


Completing the Bulletin Routine

Repeat the process for each bulletin in the routine, beginning with clicking on New and ending with Save.

When the routine is complete, click on Save & Close


Add the Routine to a Day’s Schedule

Simply click on the routine you want to use, and drag and drop on the day you want to use. It.


Each Bulletin in Routine Now Displays in Daily Schedule


Recurring Bulletin Routines

Click on the Recurring Schedule box..

Bulletins can also be applied to a Recurring schedule.

Fill in the Start and End Date fields

Choose schedule type, shifts, routine, and Apply.


Energy Management

The software can be used to control simple functions such as turning TVs or lights on and off by clicking on the Open Energy Management icon.

This can also be done by creating an energy routine which will perform these functions using a schedule.


Using Manual Energy Management ControlsClick on the Energy Management Icon

Energy Management Manual Control Screen allows you to manually perform simple functions, such as turning onall the TVs in the school atonce.

Simply highlight the icon for the device you want to control.Click on the desired function key on the remote control.

Click on close when done.


Creating Energy Management Routines

Choose the Energy Routines Tab and click on the Energy icon


Edit Energy Management Schedule ScreenType in a name for your new routine

Click on New


Enter a line in new schedule

Select a device(s) from the pull-down list.

Enter a time for the action

Highlight the desired function and click on Add

Click on Save

Click on New


Complete the Energy Routine

Repeat the steps for each action in the routine, beginning with clicking on New and ending with clicking on Save

When all actions are entered into routine click on Save & Close


Adding Energy Routine to Daily Schedule

Our new schedule appears in the Energy Routines list. Drag and drop onto any day on the calendar.

Now those energy events appear in the Daily schedule list.


Recurring Energy RoutineBe sure Energy Routines Tab is Active

Click on the Recurring schedule icon

Fill in the Start and End Dates,

Choose schedule type. Check shifts if needed.

Select routines from drop down lists, and click Apply


Emergency Bulletin Alerts

Used to broadcast an Emergency bulletin on the TVs.

Users can choose from four Default Alert Settings accessed through Admin. Setup:– General Alert– Weather Alert– Fire Alert– Evacuation Alert


Change Alert Bulletin Settings from the Administrative Setup screen

Click on the down arrow beside any category to choose from the list.


To Activate an Emergency AlertAn emergency alarm bell can be activated by clicking on the Open Emergency Alert icon.

Click on the desired button to activate.

Note: you must click on the Reset Display button to turn the tone off.

Click on Close when finished.


Administrative Tools

Changing Video Clock Displays Editing Users and Groups Editing Bell tones


Changing Video Clock displaysThe broadcast clock display may be changed at any time. Click on Admin. Setup icon.

The Clock Viewer window lists all clock face designs. You can either change an existing design or create a new one. Double click on a design name to open the edit window.


Flexible Clock Design Options

Click on any of the fields’ down arrows to see a list of options. You can change not only the clock face but the appearance of the clock hands: color, width, shadow, etc.

Click on OK when finished.


Editing Users and GroupsClick on Setup icon

Click on Edit, Edit Users & Groups.


Editing GroupsIn the Security Administration window you can create a new group or edit an existing group.

To edit the Administrators Group, highlight Administrators and click on Edit.


Editing Groups - General Tab

Under the General tab you can edit the group Description


Editing Groups-Members Tab

Add members by clicking on a name in the Users column and clicking on insert.

To remove Members, click on the name in the Members column on the right, and click on Remove


Editing Groups-Permissions TabAdd or remove permissions by clicking on check boxes.

When all Group edits are complete, click on the OK button.


Adding and Editing Users

Click on the Admin. Setup. Icon.

Choose Edit, Edit Users & Groups

Select the Users Tab

To add a New user, click on Add.


Adding Users-General Tab

Click on the General Tab. Fill in fields.

Be sure to check the Active box. (Likewise, a user can be deactivated for a period of time.)


Adding Users-Member of Tab

Choose a group for your new user from the list on the left. Click on Insert, and the group name appears in the Member Of column on the right.


Adding Users-Permissions Tab

Function permissions can be changed by clicking on the check boxes.

When all entries for user are complete, click on the OK box.


Editing Bell Tones

There are many bell tone and announcement files available in the software.

New tones and announcements can be recorded and added at any time. You must have the microphone connected to your Audio In jack on your computer or the server if working from it.

Sound waves can also be downloaded from other sources by clicking on the Add button, locating the desired .wav file and downloading it.


Bell Tones List

Bell tones are listed on the Administrative Setup Screen


Announcements List

All tones and announcements can be removed.

You can review a tone or announcement on your PC at any time by clicking on the Play button.

To record a new sound wave, click on the Record button.

Add a new .wav file by clicking on the Add button


Name your new recording

IMPORTANT NOTE: imported wave recordings must be at a sampling rate of 22.050 KhZ to work properly with TekNet.


Recording the sound wave

Press the Record button to start recording.

Press Stop when finished.

To listen to your recording, click on Play.

Click on Save, then Close.


Reports

Reports are accessed through the File menu. Click on Reports.


Select Report Parameters

Type in Start and End Dates for this report.

Choose from the Select Report list.

Click on View


Report Viewer

To Print Report, select Print.

Font size may be changed by going into the Format menu. Grid lines are removed by clicking on the Edit menu.

When finished, click on Close.


Energy Management Device Setup

You have complete flexibility in setting up the function and appearance of the remote control icons for energy management.

Device Setup can only be accessed at the Server.


Accessing Device Setup

The Device Setup Utility is accessed through Start/Programs/TekNet AH Server/Device Setup

You will need to Login to open

the utility.


Devices Tab Window

Access functions for an individual device by first clicking on it to highlight, then right click to get the pop up menu.


Add/Edit Device Window

The Comm Port and Device Number refer to the connection at the backboard.

The icon representing the Device is chosen from the Device Style list


Resource Styles Tab

You can add, edit, or delete any button command operation by first highlighting the operation, then right clicking.


Operations Window

In the Operations Window you assign the Operation Name, Code and Image.


Resource Scheduling and Control Software

Training Overview

Purpose of training What does the software do? Getting started


Open Resource Scheduling Software

Click on the Resource Scheduling tab


Areas of RSCS Main Screen

Calendar Window

Event Window

Resource Tree

Action Icons

Schedule Display Window


Administrative Set-up Functions

Adding users Editing the Periods schedule Printing reports Setting up the resource tree Using Device Setup Using Marc Manager


Edit Menu


Adding Users

In the menu bar, click on Edit, then Edit Users “New User” appears in the Select User field Fill in the name and password fields Make sure active box is checked. Assign a group, i.e. Administrator, Teacher Click on Add/Update Repeat for all new users, then close window


Add/Edit UsersClick on Add/Update

Fill in user name and password fields

Assign a Group

Be sure Active box is checked


Add/Edit Groups

Three groups already available, or you can create a new one

Can Change allowances

Click Add/Update when finished


Editing the Periods schedule In the menu bar, click on Edit, then Edit Periods. Answer Yes in the pop up window to proceed. Click on the ends of the lines to adjust the start and end

times for the periods. Add a new period by right clicking, then choose Add a new

period. Adjust the new period line to the desired time. Note: period time lines will not overlap. Click on the Level 2 tab to adjust morning and afternoon

blocks of time. Can use Level 3 tab for an all-day block of time


Edit Periods

Using the mouse, you may click and drag the edges of the Period Manager window to enlarge


Periods Manager

In the Add Period window, type name of new period and click OK.

To add a period at the end of the list, I place my mouse pointer below Period 5 and right click, choose Add period .


Adjust the Time Line

Place your mouse pointer on the right end of the green time line and drag to the correct time.

Close Period Managerwhen all changes arecomplete.


Printing reports

In the menu bar, click on Edit, then Edit Reports.

Choose from the report options, then fill in the date parameters and other parameters if required.

Click OK. New window opens with report. To print report, click on File, Print. Close window when all reports are printed.


Edit Reports


Setting up the Resource Tree

Start at the highest level - the school name Include all shared resources, including

special rooms and teacher resources Put all like media devices into a GROUP,

i.e. VCR Group or DVD Group


To Add a Resource

Highlight the level you want the resource to be on. To add a new Reading Specialist, click on the school name to highlight, then right click and choose Add Resource.

In the New Resource Frame type Reading Specialist. Choose Person icon from the list and click OK. New resource will appear at bottom of the list, but the

next time the software is started, the list will be re-alphabetized.


Add New Resource


Add Reading Specialist

Note: If a resource needs to be removed from service for a period of time, click the Deactivate box and enter the Start and End dates.


New Resource added to List


Add New Device to a Group

Highlight the appropriate group, right click, and choose Add.

Name the new device to correspond with the channel on which it will broadcast, i.e. VCR 8.

Choose the appropriate icon, in this case VCR. Fill in the COM Port, Device, Channel, and Phone

code fields. Click OK.


Add New VCR


Fill in Fields


New Device now in its Group

Our new VCR 8 now appears within the VCR group

Slide the bottom bar to the right and you can see the Channel and Phone Line Code for each device


Using Device Setup

Only accessible from the server computer. At the server desktop, click on Start, Programs,

TekNet, Device Setup. Device setup window has three main areas:

Resource List, Operations List and Remote Display area.

Any resource may be edited by highlighting the resource, right click, and choose Edit Resource Style.


Open Device Setup Utility


Areas of Device Setup Window

Resource list

Operations list

Remote display area


Editing a Device type

Highlight the resource to edit

In the Operations list, highlight the function to edit and right click

For more detailed instructions regarding Device Setup please refer to the online Help Manual.


Using MARC Manager

To access MARC Manager, at the Server desktop click on Start, Programs, TekNet, MARC Manager

Records may be either imported if they are in MARC file format or entered manually.


Open MARC Manager


Adding Media Resource Titles

To import MARC files, click on File, Import MARC File


Open MARC File to Import

Locate file to import, click on it, and click on Open


Add Media Titles Manually

Move between fields by using tab button. Be sure to tab after last field so there is a blank record beginning with an asterisk

When all entries are completed, close MARC Manager. New entries are automatically saved.


Getting End-users on line

Setting up client PCs Accessing the TekNet web site and login Re-setting user preferences Adding/editing an event Viewing Schedule window Using Media Control


Setting up client PCs

Open Browser, either Netscape or Microsoft Explorer

In the Address window, type in the TekNet Server TCP/IP address.

The first time the TekNet site is accessed, you will need to install the TekNetMain Client. Click on the Install TekNetMain Client button; accept any defaults.

When Homepage appears, mark as a Favorite.


Accessing the TekNet Scheduling Software Click on the TekNetMain Software button

to open. Enter Login Name and Password


Re-setting user preferences

From the Edit Menu, click on Preferences. Enter any changes desired, such as new

password. Close window.


User Preferences

Be sure Auto Display Schedule is checked..


Adding/editing an event

To add an event, place pointer in the event window, right click, and select Add event.

Choose date by clicking on little calendar icon and clicking on date.

Fill in Name field, choose the time either by period or start and end times.

Click OK


Open Add Event Window

With mouse pointer in Event window, right click and choose Add


Add Event Window Fields

Enter name for event

Choose date by clicking on calendar icon

Set time

Click OK to close


Add Resources to event

Highlight event

Highlight desired resource, right click, choose Add to Current Event


Add Media Device Resource

Click on Event line again

Click on device group, right click, choose Add to Current Event


Add Media Title

Click on Media Device to highlight

Click on Media Resources tab. Search database by any parameter or just click on Get Search Results


Choose Title

Highlight desired title, click on Add to Current Event.


Event Completed

A media title can also be added byhighlighting mediadevice, right click,and choose AddUser Defined Title.This is useful ifuser supplies the tape or disk.


Viewing Schedule window

To view a schedule display for any day, first choose day in the calendar window.

Click on the blue arrow in the upper right corner of Scheduling Window.

To return to the Scheduling Window, click on the arrow again, now in the upper left corner of the window.


Schedule Display


Using Media Control

When it is time to use the tape or program in the classroom, the device may be controlled with the Media Control Software.

First turn classroom TV to the scheduled channel.

Open the Media Control Software by clicking on the Media Control tab.


Open Media control Software

Click on Media Control tab..


User ControlsNote, only the media device which you have scheduled is displayed.

Click on any remote control button to control play of the media resource

Administrators who login to the Control Software will have access to all devices and controls.


Purging Old Events

Note: old events can be purged by clicking on Delete Old Events, then filling in dates and clicking OK.


Finally---The End

On-line Help can be accessed from any screen in the software by pressing the F1 key. Or you can return to the Home Page and open the Help Manual by clicking on the right hand button.

Q & A

Sprint TekNet IP Train the Trainer

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